HomeMy WebLinkAbout06 - Little Corona Restroom Rehabilitation CompletionCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No: 6
September 8, 2009
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Fong Tse
949 -644 -3321 or ftse @newportbeachca.gov
SUBJECT: LITTLE CORONA RESTROOM REHABILITATION —COMPLETION AND
ACCEPTANCE OF CONTRACT No. 3913
Recommendations:
1. Accept the completed work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
4. Release the Faithful Performance Bond 1 year after Council acceptance.
Discussion:
On September 9, 2008, the City Council awarded the Little Corona Restroom
Rehabilitation Project to the low bidder, MJ Contractors, Inc., to replace the existing
dilapidated restrooms with an essentially new building. The contract has now been
completed. A summary of the contract cost is as follows:
Original bid amount: $250,000.00
Actual amount of bid items constructed: $248,000.00
Total amount of change orders: $ 19,543.75
Final contract cost: $267,543.75
Changes (listed below) totaling $19,543.75 were approved for adjustments to the
building design to make the restroom more functional and less maintenance intensive.
The final contract cost was 8 percent over the original bid amount.
Little Corona Restroom Rehabilitation - Completion and Acceptance of Contract No. 3913
September 8, 2009
Page 2
Work
Changes
Description
Amount
1
Replace plastic sewer line with cast iron piping and cleanout.
$ 3,280.00
2
Stucco existing CMU walls.
$ 2,090.00
3
Substitute slump blocks for the specified CMU blocks.
$ 1,800.00
4
Remove interfering portions of existing retaining wall.
$ 1,590.00
5
Mark-up for Vitrocem anti-graffiti coatings on interior walls.
$ 300.00
6
Replace all above round plumbing fixtures in Utility Room.
$ 6,600.00
7
Replace two floor drains with new bronze vandal-proof units.
$ 2,000.00
8
Replace 70 SF of concrete paving with integral curb and adjust 15'
of storm drain piping to match Stormce tor.
$ 2,238.75
9
Delete Bid Item No. 10: "As -built Plans ".
-$ 1,000.00
10
Relocate photocell and replace exterior light lenses.
$ 1,395.00
11
Credit — Contractor installed hollow exterior doors.
-$ 750.00
Total Project Changes
$19,543.75
The following is a summary of the project schedule per the Fiscal Year 2008 -2009
Master Project Schedule.
Schedule Summary
Estimated completion date per June 2008 Schedule: June 19, 2009
Project award for construction: January 27, 2009
Estimated completion date at Award: June 2, 2009
Actual construction completion date: July 2, 2009
Since staff had no prior experience with MJ Contractors, Inc. (MJ), the recommendation
to the City Council to award this project to MJ was based on the acceptable feedbacks
obtained through reference checks. However, it became clear after the demolition
phase that MJ did not always provide the necessary experience, superintendence nor
the resources to execute the work in a meaningful and productive manner. With the
existing facility already removed, a decision was made to continue the project with MJ in
hopes of improved work conduct rather than releasing MJ of the work; negotiate the
remainder contract work with the bonding companies, and continue the project with a
different contractor, all of which would have caused prolonged restrooms closure along
with many portable restrooms stationed at the job site from May, through the summer
until the end of the year. Consequently, it was necessary for staff to expend
considerable extra efforts to assist MJ and coach its workers so as to maintain positive
work progress and to complete the restroom facility prior to July 4th.
Environmental Review:
The project is Categorically Exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15301 of the CEQA Implementing Guidelines. This
exemption covers the repair, maintenance and minor alteration of existing public
facilities with negligible expansion.
Little Corona Restroom Rehabilitation - Completion and Acceptance of Contract No. 3913
September 8, 2009
Page 3
Funding Availability:
In addition to the primary construction contract, this project involved other project
expenses. Total project expenses are summarized as follows:
Construction:
Project Management:
Surveying
Materials Testing
Printing and Incidentals:
Total Project Cost:
$267,543.75
10,331.25
3,790.00
2,698.50
1,110.85
$285,474.35
Funds for the construction project were expended from the following accounts:
Account Description Account Number
Little Corona Restroom Facility - General Fund 7011- C5100907
Little Corona Restroom — Tideland and Submerged Lands 7231- C5100907
WE
PrinciVal Civil Engineer
by:
Stepheh G. Badum
Public Works Director
Amount
$ 87,543.75
180.000.00
$267,543.75