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16 - Lower Sunset View Park Conceptual Design — Approval of PSA (15T09)
TO: FROM: CITY OF NEWPORT BEACH City Council Staff Report September 13, 2016 Agenda Item No. 16 HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL David A. Webb, Public Works Director - 949-644-3311, dawebb@newportbeachca.gov PREPARED BY: Andy Tran, Senior Civil Engineer, atranC@.newportbeachca.gov PHONE: 949-644-3315 TITLE: Lower Sunset View Park Conceptual Design — Approval of Professional Services Agreement with T.Y. Lin International (15T09) ABSTRACT: Prior Community, Commission and Council deliberations have contemplated the planning and future improvement of the Lower Sunset View Park area at the northeast corner of Pacific Coast Highway (PCH) and Superior Avenue. The City's Facility Financing Plan identified starting the design effort in 2016. Additionally, the recent PCH Corridor Study conducted by the Orange County Transportation Authority (OCTA) and Caltrans recommended installing pedestrian/bicycle bridges at the intersection of PCH and Superior Ave to improve intersection capacity as well as pedestrian/cyclist movements. Staff now recommends that the City begin efforts to develop a Concept Design Plan that would identify the various components that would be included in the design such as possibly more parking, bicycle node features, pedestrian bridges and other recreation features. Upon approval of a concept design plan by the community and City Council, staff would then be able to begin the environmental review and permitting process, apply for grant funding, as well as guide the future design and construction of Lower Sunset View Park. Professional Engineering, Landscape Architecture and related consultant services are needed to develop and complete the conceptual design for Lower Sunset View Park. RECOMMENDATION: a) Determine that the action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because it will not result in a physical change to the environment, directly or indirectly; and b) Approve a Professional Services Agreement with T.Y. Lin International of San Diego, California, for the Lower Sunset View Park Conceptual Design at a not -to - exceed price of $125,325.00, and authorize the Mayor and City Clerk to execute the Agreement. 16-1 Lower Sunset View Park Conceptual Design — Approval of Professional Services Agreement with T.Y. Lin International (15T09) September 13, 2016 Page 2 FUNDING REQUIREMENTS: The current adopted FY 16/17 Capital Improvement Budget includes sufficient funding for this service. It will be expensed to the Lower Sunset View Park Concept Project budget 56201-980000-15T09. Once a concept plan has been developed and approved, staff will further pursue grant funding opportunities to supplement construction funding needs. The Lower Sunset View Park project is included in the current Facilities Financing Plan (FFP) and is being developed in an effort to add additional park and recreation amenities to the West Newport area. Funding for this effort was included in the FY 15/16 budget and was re -budgeted into the FY 16/17 Capital Improvement Program. On November 3, 2015, staff requested proposals from five firms to provide professional Engineering and Landscape Architectural services to complete the conceptual design for Lower Sunset View Park. After a pre -proposal meeting and follow-up phone calls, only one proposal was received from T.Y. Lin International. Upon review of the proposal and discussions with representatives from T.Y. Lin International, staff determined that T.Y. Lin International and its consultant project team has the qualifications, project understanding and expertise to complete the scope of services. Staff previously recommended City Council approval of a broader overall project wide Professional Services Agreement (PSA) with T.Y. Lin on April 26, 2016. During the Council discussion on the item, several Council members expressed reservation with approving such an extensive scope and design work effort for the project as well as the corresponding larger design fee, and asked that staff work to scale back the effort to just the basic concept development and approval and bring the item back at a later date. Since the April 26, 2016 meeting, staff has revised the scope of work, removing all tasks that may be completed at a later date as part of the final design phase. T.Y. Lin was also able to significantly reduce their proposed design fee accordingly. A summary of the scope of services is provided below: • Project Administration; • Develop three (3) conceptual designs for the pedestrian/bicycle bridges, parking lot/structure and recreational area; • Present conceptual designs to City Council, PB&R Committee, and the community, and recommend the preferred design; • Develop 15 percent level planning documents. Upon approval of this consultant agreement, staff will begin conceptual design efforts for the Lower Sunset View Park project on the northeast corner of PCH and Superior Avenue. This project will involve public outreach and review, development, and 16-2 Lower Sunset View Park Conceptual Design — Approval of Professional Services Agreement with T.Y. Lin International (15T09) September 13, 2016 Page 3 approval of a concept design plan for the lower area of Sunset View Park. Elements of the Concept Design Plan may include the construction of pedestrian/cyclist bridges over Superior Avenue and PCH, a bicycle node, community park amenities (such as open landscaped space), recreation features and related amenities, possible transit connection features such as Park & Ride spaces, and additional parking to serve the parks, beach and surrounding areas. Refer to the attached location map (Attachment A). The conceptual plan will review the high vehicle, bicycle and pedestrian volumes on PCH and Superior Avenue to improve the safety of all users. The existing topography also may play into the overall design and connection of pedestrian/bicycle bridges. Additionally, over the years, the Park, Beaches and Recreation (PB&R) Commission has received a large number of requests for additional dog park facilities in the City. After undertaking a review and public discussion of the item in March 2015, it was determined that the undeveloped lower portion of Sunset View Park would be the number one choice for a new dog park. Refer to the attached March 3, 2015 PB&R Committee staff report (Attachment B). Pending the County's recent action at the Santa Ana River mouth, further discussion and re-examination by staff and the community regarding a possible future dog park at this location will be included in this effort. In accordance with the City's Bicycle Master Plan, and the high volume of bicyclists passing through the area or stage at the existing parking lot, as well as the three bus lines that run by this location, a bicycle node and a Park & Ride facility could be explored and incorporated into the site design. In addition to these possible items, the conceptual design may include more public parking to support future park uses, beach demand, and possibly Sunset Ridge Park (via a bridge if approved) and the surrounding area. To this end, staff recommends approving a PSA with T.Y. Lin International (Attachment C) to complete the scope of services listed above, which is further described in the consultant's scope of work. The proposed not -to -exceed engineering and architectural services fee is $125,325.00. ENVIRONMENTAL REVIEW: Staff recommends the City Council find this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). 16-3 Lower Sunset View Park Conceptual Design — Approval of Professional Services Agreement with T.Y. Lin International (15T09) September 13, 2016 Page 4 ATTACHMENTS: Attachment A - Location Map Attachment B — Potential Dog Parks — Ad Hoc Committee Update Attachment C — Professional Services Agreement 16-4 S, Attachment A SUNSET RIDGE PARK VFT Yv lb SINF 2P t ,. ADDITIONAL PARKING - a h 5 I r- I r IAN /BICYCLE BRIDGES t - s _ UPPER SUNSET VIEW PARK ST F# P j N/CNy y RECREATIONAL AREA Id - co , R PROJECT AREA Tr ,Re 03 e PRO, ECT LOCATION EXHIBIT A CITY OF NEWPORT BEACH LOWER SUNSET VIEW PARK EXTENSION PUBLIC WORKS DEPARTMENT LOCATION MAP C-7088-1 1 9/13/16 16-5 CITY OF NEWPORT BEACH PB&R Commission Staff Reporl Item No. 613 March 3, 2415 TO: Parks, Beaches & Recreation Commission FROM: Recreation & Senior Services Department Laura Detweiler, Rec & Sr Services Director 949-644-3157, LDetweiler@newportbeachca.gov SUBMITTED BY: Jonathan Harmon, Recreation Supervisor TITLE: Potential Dog Parks — Ad Hoc Committee Update RECOMMENDATION: 1. Review and approve the Dog Park Ad Hoc Committee's list of potential dog parks by priority. 2. Recommend funding be secured in the FY 2015116 CIP budget to conduct a study of Priority #1 (West Newport Beach) Lower Sunset View Park undeveloped property as a potential dog park. BACKGROUND: On December 2, 2014, the PB&R Commission appointed Commissioners Hayes and Howald to serve with Director Detweiler, Deputy Director Levin, and Supervisor Harmon on the Ad Hoc Dog Park Committee. The Ad Hoc Dog Park Committee was established to assist in the review of potential sites for additional dog parks within the City. DISCUSSION: On December 18, 2014, the Ad Hoc Dog Park Committee toured and discussed potential dog park sites. Based on the site tours a priority list (see attached) and brief descriptions are provided: Order of Priority Location Description 1 West Newport Lower Sunset View Park undeveloped property 2 Lower Castaways Temporary and potentially part of the park plan to replace the turf area currently in the concept plan 3 Bonita Canyon Sports Park City owned landscaped area adjacent to the parking lot Field 6 4 AT&T Property Building next to BCSP 6, requires purchase of property 16-6 Poter tial Dog Pau)' s — A F oc Coni mittee L p ( ate Manch 03, 2015 Rage 2 11he Ad F oc Committee took into consideration a vark ty o-1 factoiis in detenmining locations and pnioait)l. 'Rhos( ina luded, a location in VA est l` evipor since a clog pank already exists in east Nevip or teach, pnopenty owned by t1( Clity vensus having to pu is I ase Ian d to min imize a osts, a dequate parking and spaaa to accorn moda to a da g parl . It a Lov+ie n guns et View Faa;il undeveloped p is peril was -la a supeaion to the otha a locations due it being away Inom homes and ot1 a a corn peting interests, ne arby parl, in g, adeq uate s p ace, pnovision of a dog pank on 9 a west side oil to\Ain and s ectaculan views o'1 t1 a pacific oaa an. NOII1Cl1n G: -F a agenda RE m has k een noticed according to the Brown Act (72 hours in advance of the ma etin g at which t1 a FIB&R C lommission a on s ideas the item). Res iden is witl in 500 fE et o'I all iloun proposed locations wene notillied b)l dinect maileii of this agenda item. MDO E ttacl rr a nt — Pric city N a K s 16-7 I,_Vyyq•I Jul IJCL V 14. VY, 1 1 1%J1 1 `y rr a vim. ��► — - � - '- � .- _ fV •* a o � � y test Newport - lower Sunset View Park T G Porent;a Cog Pork: ". Potential Dog Ptak location o. 16-8 Lower Castaways, Priority #2 r� cam,•,• � . , •� r 44 Lower Castaways. T:' Pose+tiot Oag Park 46,058 sq. ft. Potential Dog Park Location 1.06 acres Aw � !T arm uonna k..d1IYUII 3PUI Lb rcu K, rl IUI icy tri i 1w 77 ow 4 "T ^An. 77T 44, Ar objW Bonito Canyon Sports Park City Owned Property: Pcrk7 Potential Dog Park Location i s,a, otq. 16-10 ATF±T Property, Priority #4 1601 ATTACHMENT C RRIOFESISIC NAL SSRIVICES AGREEMENII WITH T.Y. LIN INTERNATIONAL FOR LOWSRI SL NSIET VIEW RA RHI CONCEPT D13SIC N 111 -IS PRCFESLIICNAL SERVICES AGREEMENT ("AgreErrierii"' is made and Eiritered into as ci this 131th day of SEptember, 21316 ("EffEICWE Date"), by and betwlEien the CI1IY OF NEWRCRII BEACH, a Califcrnia municipal ccrperaticn and chartEir city ("City"), and 11.Y. LIN INTERNA iIION AL, a California ccrperaticn (" Cc nsultant";, whosEi address is 4C4 C aminc del Rio Souil- , Suite 7C 0, San Diego, California 921C8, and is madEi with rEferEiricEi tc the is Ilowing: RECITALS A. Ciiy is a rriunicipal corperaiicri dL ly c rganiaed and validly existing under the law.i of ihE Staie of Califcrnia with the powerio carry on iiEi business as it is now being cc ndL cteid L ndeui the star teas ci thEi Siaiei of Califcrnia and the Charter ci City. B. Ciiy dEoirEis tc engage Consuliant to provide prEliminary EngineEuiing oeirvicES is r the develc pment of ccncEipival plans is r Lower SL nset View Park ("Rroject"). C. Conoultant possessed ihE skill, experiE nce, ability, background, certiiicatic n and knowledge tc prcvide iVEi profEssicnal serviced described in chis Agreement. D. City has :ic licited and reice ivEid a prc pc sal 1 rc m Consultant, Vas reviewed the previous experience and evaluated the expEirtioe of Cc nsL Itani, and desires io retain ConSI Itanll io re ndeir profEissic nal sEirvicE s under the ieirms and cc ndiiic ns set is h l' in this A grE ement. NC", VEREFICRE, it is mutually agreed by and betwleen il'Ei undEirsignEd parties as fc Ilows: TERM TVe t611rri of tVis Agreement shall commence cn ihE EffEiciive DatEi, and shall ierminaie on Cleicember 31'1, 2019, L nless tEirrriinatEid eiarlier as sEii forth l' eirE in. 2. SERVICES TC B9 R13RIFORM13D CcnsLltani :shall diligently perform all the services described in the Scope cf SErvicE.i attached heretc as Exhibit A and iricorperated herein by rEifErence (".Services" c r "Work";. Ciiy may elE c11 to dE IEite cEirlain SeirviCEIS within tV Ei Scope ci Serviceis at its sc lei discreiic n. 2. TIM13 CF PERFIORIMANCS 31.1 Time is of ihEi Eissencei in tVe pEiriormance ci Seirvices undEr this AgrEiemEnt and Ccrisuliant sl -all pericrm the SEirvices in acccrcancEi with ihEi schedule included in Exhibit A. In ihEi absence cf a specific schedule, the Services shall be 16-12 pedcrmec tc ccrripleiicn in a diligent and timely manner. The failure by Ccnsultarii to strictly adhere lo, the schedule set forth in Exhibit A, if any, cr pedcrm the `_�ler%iices in a c iligeini and tirriely manneir may result in terminatic n cf this A grEiement by C icy. 3.2 Notwlithsiancirig the forEigcing, Consultant shall not be reisponsiblEi for c Eilays duel io causes beyond Consultant's reiascnat le control. Ho%evEir, in the case cf any such delay in the SEIRlices tc be prc vided for the Rrc.jeict, each party herEiby agrEieis tc prcvidei nclicE1 within twlc (2) caleridar days of the c ccurrence causing the dEilay tc the other party sc that all c Eilays can be addressEic . 3.31 Consultant shall submit all requEisis fc r extEinsions cf time for perfcrrriancei in writing to the Prcject Administrator as defined herein not lacer than ten (10) calendar c ays aftEir the start cf the ccridiiicri that pL rportedly causes a delay. Ilhe PrcjEict Adrriinisiratcr shall reviem all such requests and may grant reasonable time extensicns for unforEiseeable delays tl- at are bEiyond Cc nsL Itant's cc ntrc I. 31.4 Fcr all time pEiricds nct specifically set forth herein, Consultant shall reispc nd in ihEi me st expeidiEini and apprc priatei manner undeir ihEi circurrisianceis, by hand -delivery c r mail. 4. COMPENSATION TC CONSULTANII 4.1 City sl• all pay Cc nsL Itant fcu ihEi SEirvices c n a time anc expense nct-tc- Eixceec basis in accordance with the prcvisicns cf this ElEiction and the SchEidule cf Billing Rates atiacheid herein as Exhibit B and incc rpc ratEid hEirein by refeirEince. Consultant's ccmperisation for all Wcuk performed in accordance with this Agreement, including all reirribursable items and subcc nsL Itant feels, shall nct exceiEic C re Hur c red Twenty) Five Thousand Three Hurcred Twenty) Five Dollars and 00/'00 ($125,3125.00), without pricr written authorizaticn frcrri City. No billing rate changes shall be mace during the term cf this AgreemEint withcut tl-El puior %ritlen apprcval cf C ity. 4.2 Cc nsultant shall sL brriit rriontf• ly irivc ices tc City describing tl- ei Wcuk perfcrrrieid the precec ing month. Consultant's bills shall include Il a name of ihEi person whc performed 111•e "ork, a brief cescripiion cf ihEi 'EE1R1iCE19 peirfcrrried and/cr the specific task in the Scope of Services lo which ii relates, the date the Seirviceis %etre perfc rrried, the number cf houus spEint on all V& c rk billEic c ri an he urly basis, and a descuiption cf any reimbursable expencitureis. City sl -all pay Consultant nc laieir than thirty (3C, calendar days afteir approval of ft a me nthly invoice by City staff. 4.21 City shall rEiimbursEi Cc nsultant c my for the sei cc sis or EixpEinsEis specifically is Eintified in Exhibit 810 this AgueEirrieini c r specifically approvEic in %riling in advance by Ciiy. 4.4 Ccnsultani shall nci receive any corripEinsaiion far 8x1ra Work peirlcrmEid withcutthe puior written a&cuization of City. As used f erein, "Extra Werk" mEians any Werk that is determined by City tc be neicessaryl for tl- a prc per cc rripletic n of the Rroject, but which is nci included within the .Icc pe of `IeirviCEis and which the partiEis c id T.Y. Lin Internatic nal Page 2 16-13 not reasonably anticipate wo L Id be nE ciessary at the E xE cL tic n of this A grE emE nt. CompErisation fcr any authorized Extra Work shall bE paid in aciciordance with the ScihEdule of Billing Rates as set fc rth in 9xhibit B. E. PRCJECTI MANAGER 5.1 Ccnsultani shall dEsigriatE a ProjEcl Manager, "rc shall cccrdiriatE all phases cf the ProjEci. This PrcjEci Manager sr all be a\ailatlE tc City al all rEascnable tirries during the AgreErrient tErrri. Consultant has designated Rcbert Barton, P.E. lo be its PrcjEcit Manager. Consultant shall nci rErriovE cr rEassign the Aroject ManagEr cr any persc nnel listed in Exhibit A cr assign any new c r rE place rrieni persc nnel tc the Aroject withc ut the pric r written cc nsent of City. City':i approval shall nc 1 be L nreasonably withhE Id with rE spE d tc the removal o r assignmE nt of nc ri-kE y pE rsonnE I. 5.2 Cc nK Itarii, ai the :isle discrEtion cf City, shall rE rricve from the Aroject any cf its pErsoinnEl assigned to ihE perfcrrriance of Servicies upon written reqLEst of City. Consultant warrants that ii will continuously furnish the nEciessary pErsicnnEl 10 comrIlEte the PrcjEct an a timE ly basis as cicnlemplatEd by this AgrE ement. 5.3 If Cc nsL Itarii is performing inspection services for City, the Rrcject Manager and any oither assigned staff shall bE Equipped with a cellular prariE 10 ciomrriunicatE with City staff. ThE Rrcject Manager's cEllular phcnE riumbEr shall be prc vided to City. 6. ADMINISTRATIC N This AgreErrieni will be adrriinistEred by the Aublic Wcrks DEparlment. City's Publics W orks ❑irE cior cir dE signE a shall be llhE Flrciect Administratcir and _shall havE the aufficidy tci act for City under this AgreErrient. ThE Aroject Adminisiraior shall represent City in all rriattErs pertaining tc the SErvicEs tci bE renderEd pL rsuant io this AgrEemE nt. 71. CITY'S RBSIPONSIE ILIITIEIS Tc assist Ccnsultani in the exEcution cf its resr1crisibililiEs c nder this AgreE mEnt, City agreEs tc prcvide accEss tc and upon rEquEsi cf Carisuliant, cinE ccipy of all Existing relevant informaiicri on filE at City. City will providE all suer matErials in a timE ly manner so as riot lo cagy SE delays in Ccinsultani's Work schedule. 81. S111ANEARD OF CARE 8.1 All cif the SERlicEis shall be peirl'armeid by Consultant or under Consultant's supEirvision. Ccinsuliant rEiprESEnis irat it pcssessEs the prcfessional and iechnieal perscinnel required lo perfcirrri the SErvices regLirEd by this AgrEiemEint, and That ii will perform all Services in a manner commE nsL ratE with aoimmL niiy prcfEssional standards and with the cirdiriary dEgrEe of skill and carE that wculd be usEd by c1hEr rEascinably ccirripEient rlractiticiners of the samE disciplinE undEr similar circurrisianees. All SE ACEs shall be pE dormE d by qualified and E xperiE ncE d perscrinel w r a are not ErriploiyEid by City. By delivEryl cif ccirripletEd Work, Ccnsuliant certifies That ihEi Wark T.Y. Lin IntE rnaiicinal Rage 21 16-14 ccriforms to the reigLinemEnts cf ihis AgreErrierii, all applicable federal, state and Iccal laws, and legally neccgnized prcfessional standards. 8.21 Ccrisuliant represents and warrants io City that it has, shall obtain, and shall keep in fLll fcrce and effect during the ieirm herECf, at its sole cast and Expense, all licenses, permits, qua lificatic ns, insurance and e pprove Is cf whatscE vein nalum the 1 is IE ga Ily regL inEid cf C onsulte nt io pre cticEi its prcfession. Cc nsL Ite nt shall maintain a Ciiy cf Ne%rIcr1 BEiach t usinEiss licensee during ihE term of tl- is AgreE meant. 8.3 Cc risuliant shell nc 1 bE re spc nsible fc r delay, nc r sl -all Cc risulia nt be rEispc nsible for de mages cr be in clEfa uli cr deemE d to be in default by reasc n cf strikEis, Ic ckc uts, accidents, acts of God, c r the failure cf City tc furnish timely infc rmetion on tc a pprovE cr dise pprovEi Consultant's Werk promptly, cr delay C111 faulty FIe do rrria ncEi by Ci1y, cc ntraciors, or gcvEmnmental agEincies. G. HOLD HARMLESS 91.1 To thEi fullest extern pEirmittEd by la\A, Ccrisultani shall indEirrinify, c Efend end hcld harmless Ciiy, its Ciiy Ccuncil, boards and ccmmissicns, cfiliceirs, agents, vclunteers, emplcyeEs (JcollEictively, the "Indemnified RartiES), illom and against any and ell claims (Jincluding, vviihcut limitation, cdeims icr bodily injury, dead- cr damage tc property), derriands, c bligaiic ns, damages, e clic ns, causes of e ctic n, Kits, losses, judgmEints, fines, penalties, liabilities, costs and experisEs ilincluding, without limiiaticn, eticrnEys' feels, disburserrienis and court ccsis; cf Everyl kind and nature whatsceivEir (individually, e Claim; CCIIECtivEly, "Claims"), which may arise under ihis AgreeimEint or in e ny manner relate (directly or indirectly; 10 tl- a n6gligence, rEicklessness, or willful miscc nduct cf the Cc nsulta ni or its principals, officers, agents, employees, ve ridors, sc prIliers, subcc nsultants, subcc ntractc rs, anyone erriployEic directly c r inc ireictly t any cf them c r fc r whc se acts thEiy may be liable, c n e ny cr ell cf them. S.2 NctWithstanding the fcregoing, ncihing herein shall be ccnstruEd lo requirE Cc nsL Itarit tc inc Eirrinify the Indemnified RartiE s from e ny Claim e rising fiiom the sole negligence, active negligence or willful misccnduct cf the Indemnified Rarfies. Nothing in ftis indemnity shall bE consiruEic as authorizing any awarc ci ettcrneys' fees in any action on c r tc enfc rce the tE rrris cf 1 his A grE emE nt. This indE mniiy shall e pply io all claims and liability regardless of %1 -ether any insurances r1clicies ere epplicablEi. The pclicy limits do not act as a limitation upc n the amc uric of inderrinificatic n tc be provic Ec byihE Consultant. 10. INDEPEIS DENT CONTRACIICR It is undE rsiocc that Ciiy rota ins Consulte nt c n an inc E PE ndeint contractor basis and Ccrisuliant is rict an agent or empicyee cf Ciiy. The manner and means cf conducting the Work are under ihE ccnirol of Consultent, excepi tc the extEint thEy are limited by staicte, 11LIE cr regc laiicri and the expresseid tEirrris of this Agreerrieint. No civil service status cr cihEr right cf emplcyment shall accn,16 tc Consultant or its empicyeEis. Nothing in this AgreEirrieni shall be deemed tc constitute apprcval for 11.Y. Lin International Page 4 16-15 Consultant cr any ci Consultant's emplcyEes cr agents, tc bei tl-e agents cr emplcyEEis cf City. Cc risuli ant sl• all havE 1 het respc risibility for and cc ntrc I over the meians of perfcrming ihE WcO, pucvided that Consultant is in ccmpliance with the tErrris of this AgrEiemE nt. Anything in this AgreE rrieni tl- at may appear is give City the right tc direct Ccrisuliant as lo ihEi details cf the peirfourriancie cf the "cO orIC) Exercise a measurE of contrc I ovEir Cc nsultarii shall MEan only that C onsuliant sl• all is Ilow tl- EI dEisireis of City with rEspect tc the rEsL Its ci ihE Services. 1' . CCCRBRIAIIION Consiuliant agrEies tc wcrk closely and cocpEuiate iully with City's dEisignatEd Rrojeict Adminisiratcu and any ctl-er agEncieis That may have jL risdiction cr intE rest in the Work lo bE perk rmEid. City aguees tc cocpEuiate wish the Consultant c the PrcjEct. 12. C ITY POLICY C onsuliant sl• all disci ss and review all maulers rE lating lo policy and Prc,ject directicn with City's Rroject Adminisiratou in advance of all critical dEcision pcints in order lo einsurE the Project procEeds in a manner ccnsistEnt with Ciiy goals and PC licies. 131. RROG RISSISI Ccrisuliant is responsiblE fc r kEieping ire Rrojeict Administratc r infc rmEid ori a regular basis rEgarding the status and progress of the PrcjEcii, aciivitieis perfcrrried and plannEid, and any meEitings that have been schEidulEcl or are desired. 14. INSURANCE Wi1hc L t limiting Consultant's indemnificatic n cf City, and pric r lo cc rrimencEirrieni of Work, Ccnsultant shall cbtain, prcvide and maintain at its o\An expense during ihE ieirm of this AgrEiement or fcr cther pEiricds as spEicified in this AgrEiemEint, pcliciE9 cf insurance of ll`EI typE, amcunts, terms and cc nditic ns descuibEid in the Inst raricEi RequirEmEnls attached herEtc as Exhibit C, and incorporatEd heirEin by ueferEnce. 15. RROHIBI71ON AGAINST ASISIIGNMEN IISI AND IRIANSFERIS axcEpt as spEicifically authorized Lndeu this AgrEiement, the SErvicES tc bei puovided under this AgrEement shall nct be assignEid, transfeirrEid contuacteid cr subcc ntractE d out without tl- EI prior written approval of C ity. Any of thEi fcllcwirig shall be ccinstrued as an assignmEiril: ThEi sale, assignmEint, transfer or c11'Em dispcisiticin cif any cf ihE issLed and outstanding capital stock of Consultant, cr of the inteuest ci any general parinEir cr jciint vEntuueir ou syndicatEi mEirribEir or ccienant if Consultant is a partnErship ou jcint-venture or syndiciatEi ou cc -tenancy, %Hcl- shall result in changing thEi cciriirol of CcnsLltarit. Ccrilrol means fifty percent (50%) cr moue ci the vcting power crtwenty-five pErcEint (125%) cr rriorEi cf the asserts cf the ciorperaiicri, parinersHp c r joint-VenturEl. T.Y. Lin Iniernaiicirial Page 5 16-16 16. SUBCONIRPCTINC -flhEi subaontraciors authc riaEid by City, if any, tc pETIc rrr Work c n chis Project am id6ntifiEcl in Exhibit A. Ccrisultani shall be fully uesponsiblei tc City fcr all acts and c missic ris cf any subcc ntractc r. Nothing in chis A grEiement shall curate any cc ntracitual iielaiicnahip betwlEien City and any subcc ntracior nor shall it areiaie any obligatic n c n the part cf City to pay c r Io see tc the payment cf any rrcnies duel to any such sLbcontracior cihell tl-an as cther\AJS i required by law. City is an intEinded b6n6fiaiary cf any Work perfcrrred by the subccntractc r for purposes of establishing a duty cf ciare beit%AleEin the subcontractor and City. EXC6pt as specifically a0hcriaEcl hEireiiri, the Services tc be prcvided undEir chis AgneEirrient shall riot be &eirwiSC assigned, transferred, cc ritractEid or subcc ntracited cut without the pric r writtEin apprc val cf City. 171. OWNERSHIA OH DOCL N EN T%S 17.1 Each and every rEiperi, draft, map, record, plan, dccument and othEir writing produced, including bLI not limited tc, websitEA, blcgs, social mEclia acciounts and applicaticns (1hereinafteir "Docurrieinis";, pueparEcl cr caused to be pueparEcl by Ccrisuliant, its officEirs, empllcyEies, agerits and subccriiractcra, in ih6 cocrse of implerrenting this Agreement, shall beCOM6 the exclusives propeirty of City, and City shall have the sc le right tc use such materials in its discretion witl- oL t further ciompleinsaticn tc Ccnscltant oil any other plariy. Additicnally, all rriatEirial posted in ayberspacE by Ccrisuliant, its officers, empllcyeies, agents and subccntracitcrs, in the course cf implemEinting tHs AgreemEint, shall beccrriei th6 exclusive prcpEirly cf City, and City shall l a%16 the SC16 right tc US6 such rriatEirials in its discrEition will- o !L t further aomplensation to Cc nsc Itarii c r any CREr party. Consultant shall, at Cc nsultani's expense, prc vide such Dc currients, iriclL ding all Icgiris and password infc rmation tc City upon pric r written ueiqL Est. 17.2 Docurrenis, including duawings and specifications, pr6pareid by Ccnsultani pursuant tc this AgrEemEint arE not inteindEcl or represented tc be suitable for rEuse by City or Cil -Ens on any ctl-Eu prcjEci. Any uses of ccrrpletEd DocurnEinis for other puojects and any USE of iriccrriplete DOCUmEIntS wiihcut specifia wuitlEln auihouiaatic n from Cc nsL Itarit will be at City's SCIC risk and withc ut liability Io Cc nsL Itani. Furi hEII, any and ell liability arising out of changes made to Cc nsL Itant's deliverables L nder tl- is AgueEirrent by City or persc ns othEir than Ccnsultani is waivEcl against Ccrisuliant, and City assumes fLll rEispcnsibility for such ahangeis unlEss City has given Ccnsultent puicr rictiae and has r6aeiived from Ccrisuliant written ccnsEnt for such changes. 17.3 City agr6es il-at Ccrisullani shall not be liable i fcr claims, liabilities oil Ic ssEs arising cut of, c r connEicieid with (e) the me dification c r misusie by City, c r anycnei aLihcriaEd by City, cf CADD data; alb, the decline of accuracy or madebility of CA❑D data duel tc inapprc priaie stc rage cc nditic ns c r duration; c r (c) any LSE by City, or anyc riEi authc HZIE d by City, of CA DD data fc u e dditic ns to this Rroject, fc r the cc rripleitic n of tl- is PrcjECt by others, c r fc r any other F rcject, excepting only such use as is a ui he riaEcl, in writing, by Cc nsL Itaril. By accepte nC6 of CPDD data, City agr6es tc T.Y. Lin IntE rnational Rage 6 16-17 int e rrinify Cc risuliant fon darriages and liability resulting fiiom the me c ifieatic n c r misuse of such CA❑D c ata. All c riginal drawings shall be SL brined lo City in native and .pdf formai. -lhe City" ill prcvide Cc nsc Itarill with City title sheets as Auto CAD file (s', in .awg ME fc rmal. All wrilte n docurrienls stall be Iransmitted lo Ciiy in fc rmats cc mpaiible wilh IVicnoscft Cffiee and/crviewable with Adobe Acrcbai. 17.4 All irriprcverrient and/cr ccristruction plans shall ke prepared with indelible waterprocf ink c r electresiatically plotiled on standard ilwenty-four inch (24"; ty thirly-six inch ('16") Mylar with a minirrium thickness cf three 113) mils. Consultant shall prcvide tc City 'As -E uilt' drawings and a cc py of digital Cc mputen Aided Design and Drafting Il"CA DD"; and Tagged Image File Fc rmat (.tiff) files cf all firial sheets within ninety (E 0) days after firializalicri of It a Rroject. Fc r more c elailed regL ineme nts, a cc py cf the City of Newport Beach Standard Design Requiremeriils is available frcm the City's Rublic "c rks Be partme nt. IE. CRINICN CF CCEIT Any opinic n of the conslnL ctic n cost pre paired by Consuliant represents RE Cc nsL (taint's jL dgme nt as a design professic real and is supplie d fo r the gene nal guidance cf City. Since Cc nsultani has nc cc ntrc I c ve r the cost of laibo r and material, c r c ve n ccrripelilive bidding c r market cont itions, Cc nsL Itariil does ncil gL anantee the accuracy cf such opinic ns ais cc mpared lc Cc nsultani c r contracilor bids c r actual ccst tc My. ' E. CONF ID13NTIA LIIIY All Docurrienis, including crafts, preliminary drawings or plans, nctes and cc rrimunicallic ns tr at resul1l from the Services in this Agreement, shaill t e kepi ccnfidential L nless City expressly authorizes in writing the release cf infonrriaticn. 21(1. IN TELLJSCTUAL RROPERTY IN DSM NITY CcnsLltanI shall defend and incerrinify Ciiy, its agents, officers, representelives and emplcyees against any and all liability, including casts, fcr infringement or alleged irifringerrieni cf any United States' letters pailent, traderriaO, or copyright, iriclLding cc sis, cc ntaine d in Cc nsuillant's Dc euments provided unc Er this Agree rrieni. 211. RSCORE S Cc nsultant shall keep records and invcices in eonneclic ri Wit the Elervices tc be perfcnrried under chis Agreement. Consultant shall maintain corripleile and accurate records with respect to the cc si s incurred L nde n tl- is Agreement and any Services, e ) pe nditures and disbursements charged tc City, fou a minimum period of ihre a (21 ) ye ars, c r fcr any longe n pe ric c ueqL ire d by law, from ire dale cf final payment tc Consultant under this Agreement. All sucr records and invc ices shall be clearly is a ntifiable. Cc nsc Itarii sheill allow a re pre seniative of Ciily to e) amine , audit and make transcripts or cc pies of SLch re cc nds anc invoices dL ririg regular business r U rs. Coinsullant shall allcw inspe clic ri of all Werk, data, Docume rats, prc eee c irigs and T.Y. Lin Iriiernatic nail Page 7 16-18 activities reilatEcl to the Agreement fcr a pEmiod cf threiEi (12; years frcrri the date cf final paymEinll tc Ccrisuliant uridEir tl-is AgreEirriEini. 22. WITHFF C UDINGS City may wift old payment tc Cc nsL Itant of any disputed SL ms L ntil satisfactic n of thEi dispLile with nespeict to such paymEinil. .lu& wiilhholcing shall nct tEi dEiemed to ccristitutEi a failure tc pay accc rding to il• Ell ilerms cf il• is Agreierrieriil. Consultant shall nci disccntiriue Work as a reisulil of such withl•clding. Consultant shall have an imrriediatEi nighi tc appeal io il• Ell City Mariageir c r clEisignee with reispeict io su& disputed sums. Consultant shall be entitled to receives iriieresi c n any witl• held sums all the ratEi cf return that Ciily earned on its irwEistrrients during the time period, frc rri the daile cf witl- he Iding cf ariy amc uriis fc L nd tc have bEiein improperly withl• eld. 23. SRRC RSA N D OMISSIONSI In the evEint of errors c r cmissic ns that ane dL ell tc the negligence c r pnofessicrial iriEixpEmiEince of Cc nsultarii which nesulil in expeinse to City greater than what WCLId have resulted if therEi were not errc rs c r c missic ns in the Werk accc rriplished by Consultant, the additic nal d6sign, constrc ctic n anc /c n restc ration EIS pensEi sl• all bEi borne by Consultant. Nc ilhing in this Seictic n is intended tc limit Ciily's nighis under the law c r any c 1 f er sectic ns cf 1 his AgreemEint. 24. CITY'S RIGHT TO EMPILJOY OTHER CONSULTANTS City reisEirves the right to employ othEir Cc nsultariis in cc nneictic n with thEi PnojEict. 25. CC N F UICTSl CIF INTER13SI11 25.1 Cc nsL Itanil or ills EimployEiES may bEi subjeict to the prcvisions of the Califcnriia Roliiical Rlefcrrri Act of 1974 illlhEi "Act"), which (1; requirEis sLch peirscns io disclose any financial interESt that may fcnesEieably bEi materially affecited by the Wcrk pETIc rmEcl unc er this AgrEie rl6nt, and (3) prc hibits such persons from making, c r participating in making, deicisic ns 11' at will fores6eiably finaricially affeict such intEireist. 25.2 If subjeict to the Aci, Cc nsL Itariil sl• all cc reform to all requirements of the Aci. Railure tc do sc cc nstitutes a material t reach and is grcL nds fcr immEcliate tEirmination cf this AgreemEint by City. Consultant shall indemnify and f cld harmless City fcr any and all claims for darriageis resulting frc rri Cc nsL Itariil's violation cf this Section. 2E. NCTICES 6.1 All notices, dEirriands, reiquEisls c r approvals, including arry & ange in mailing addrEiss, tc be givEin undEir the terms of this Agreement shall be given in writing, and cc nclusiveily shall be deemed sewEcl w hEin deliverEcl personally, c r on tl• Ell third T.Y. Lin International Rages 8 16-19 bLsiriess c ay after the deFlesii Iheiiecf in the L nil ed EIIIates mail, postage prepaid, fiiist- class mail, adc ressed as hEireiinafter prcvided. 26.2 All rieticeis, demands, requESts cr appuovals front Consultant to City shall be addrEissed tc City at: Atiln: David A. "eibb, Public Works DirEictc r Public Works Department C illy Cf I\ Eiwpc r1 Beacih 100 Civic C einieir Dove PO Bax '17681 Nevi F1e rt Beach, CA 921658 26.E All rieticies, demands, requests cr appuovals front Cilly to Cerisultant shall be adc rEisseid tc Consultant at: Atiln: Rcbed Barton, P.E. T.Y. Lin IntEirnaiicnal 404 Caminc del Ric Elculh, Suite 700 San Diego, CA E21081 217. CLAIMS Unless a shorter time is specified elsewhEirei in this AgrEernent, bEifc re making its final requEiet fc r paymEint under this Agreement, Cc nsL Itant shall submit tc Ciiy, in "rifling, all claims fcr ccrripEinsatieri under cr arising cull of this AgrekTnEint. Consultant's acceptances of the final payrrieint shall ceristitute a waiver of all claims fcu ccrripEinsaiicri under or arising CLt cf iris Agreerrieni except thosEi previously made in "rifling and is entified by Cc nsultarii in writing as unsEittleid all the time of its firial requeai for paymEint. Consuliant and City expreissly agueEi 11hat in addillicri tc arry claims filing rEiquirEirrients seat fc dh in the AgrEiern6nt, Cc nsL Itant shall be reigL hued io file any claim Consultant may haves against City in strict cc nfcrrriancEi with thea GcvEmriment Claims Aci (C cveirnrrient Code sections NO et seq.J. 218. 1113RIMINATIC N 2&.1 In the event 11hat Eiith6r party provisions cf this Agreerrierill at ihEi tirrE and deerried in default in th6 peirfemrriance of thi: "illhin a period of tWo (2; calendar days, of r6ascinably required to curet the default and assuuance cf due peirferrriance within two nolticEl of defaL It, specifying the natures of suc such cEfault, and ihEreiaftEm diligeinily take st party may teuiminatei ihEi AgrEiern6nt forth"itl notice theirEUf. fails cr refuses lo perform any of 11h6 in the manner required, that parly shall be > Agreerrieint. If such default is ncii cured if mere than t"o (2, caleindau days area the defaulting party fails to gives adeigL at6 121) calendar days after receipt of writ1len .r defaL It and 11' Ell steps necessary to curb ps tc cure the clElfal It, thEi non-d6faulting i by giving toll the dEfauliing party writiein T.Y. Lin InlEirnaiicirial Rage E 16-20 28.2 Nctwlithsianding the abc\e provisic ns, City sl• all have the right, at its dole and absoluile discretion anc Wlhcull clause, of ilerminaiing If is Agreement at arty time by giving no less than sevEin (7) calendar days' prior written nctice lo Consultant. In the Eiverii cf termination under this ClEction, City shall play Consultant fcr Ser CCS sallisfactcrily PIEirlcrmEcl and ccsis incurred up tc thei Effective dates cf terminaiicn for which Cc nsL Itant f as noel beEin prEMC usly paic . C n ih6 EiffEkiiive date of tEirmiriation, Ccrisuliant shall delWrio City all rEiperls, Dccuments and other inforrriaticn develcpEic or acCc mulatE d in the performance of tl• is Agree me rii, \&hEthe r in drafil c r final fc rm. 29. PREVAILING WAGES If any cf the "ark ccntEirriplalleid under the AgrEiemeint is cc nsiderEcl a "pL blic wcrk", pursLarittc tl•ei applicable provisicris cf th6 Labcr Codes cf the Ellatei cf California, including but not limiieid to SEK11ion 1720 Et seq., nci less Than 1he general prEi\ailing ratEi cf per diem wages including legal hclidays and ovETIimE Werk for eiach crafil c r types of wcrk man shall be paid tc all we rk rrie n eimplc y ed c n such. In accordancie with tl• ei Califcrnia Labor CcdE (SEC1icns 1770 et seq.), the ❑irEcior of Industrial Relations has ascertained tl• EI general prevailing rate of pEir diEirri wages in tl• EI Ic cality in "hich tl• e "ark is tc b6 performed for 6acl• crafil, classification, or types of workman or mechanic nEieded to Eixecuie the AgreEirrieint. A copy of said dEtEirmiriation is available by calling ihE prevailing wage hotlines rn mbeir 114'15) 703-4714, anc requESIling one fiiom ihEi D6parimeni of Industrial RElations. The Contractor is regLired lo cbtain the wage d6lerminations frcrri ihEi DEpariment of Industrial REdations and pcsi at thea ,job sitE1 1hE1 prevailing rate or PE r diEirri wagers. li shall be the c bligaiic n of the Cc ntractc r c r any subcc ntractc r under him/hE r to comply with all Stat6 of California labc r laws, rulE s and rEgulatic ns and the parties agree tl• at the City sl• all nct bE liab16 for any vic lation r1 hE re c f. 34. SITANDARID RRIOVISIC NS 3C.1 REiciitals. Ciiy and Ccnsultant acknc%leidg6 that the abcve REicitals arC true and cc iuiect anc are he reiby incc rpc ratEcl by r6ferEiriC6 into this Agr6emeint. 3C.2 Cc rriplianC6 with all Laves. Cc nsultani shall, at its own cost and expense, cc mply with all ste lutes, ordinanCE s, rEigulations and requirements of all gc vemnmE ntal Entities, including federal, siaie, county or municipal, """Either now in force or heirEinafilEir Enecieid. In addition, all "ark prepared by Consultant shall ccnfcrrri 110 applicable City, ccunly, states and federal laws, rulEs, rEigulations and permit rEquirEirrieinis and be sL bject io apprc val of the PrcjEict Adrriinistratc r and City. 30.3 V1 aiver. A waivEir by either party cf any br6ach, of any tEirm, cc\enant or condition conlainEcl her6in shall nct be dEiemEcl tci b6 a waivEir cf any subsEiqueint breach of ihE same cr any othEir term, CcvEiriarit or condition cionteineid hErein, "v Either of the sarrie or a differ6nt charactEir. 30.4 IntElgratElc Confiiact. -ilhis AgreEirrient reipres6nts the full and complete undEuistanding of EVUl l kind cr nalurEi \AhatscElver b6twe6n il-EI parri6s her6lo, and all ll.Y. Lin IntEirriational Paget '10 16-21 preliminary riEgetiallicins anc agiieerrients of whaisoEveii kind or nate re aiiE merged hE reiri. NC vE nbal agrE a ment or impliE d covenant shall bE held tc vary the provisic ns hE rein. 301.5 Conflicts cr Inconsistencies. In the evEnt itEiie aiie any conflicts or incoinsistEricies bEiween this AgrEement and the .IccrlE cf Services on any ether atilachrrienis atlached herEtc, the terms cf 11his AgrEement shall govern. 361E IntErprEiailiciri. The tErms of this AgreemEnt stall tE ceristruEd in acct rdance with the meaning of the langL agE used and shall rich bE ccinstrued fe 1i c n against Either party ty iieasoin of the authorship of the AgrEement or any ether rule cf ccnsilruction "hich might cthervmisE apply. 3CI.7 Arrienc mE nts. This AgrEement may t e mcidified cr amended only by a writtEn docurrieni executed by both Consultant and City and approved as lo form I:y ihE City Attc rney. 3CLE Severability. If any term cir periicri of this AgreErrieni is held 11c be invalid, illEgal, cr ctherwise Lnenfcrceable by a ccLrt cif ccimpellent jurisdiction, 11hE rEmaining prc visicins of tt is AgreE mE rill stall cc i -i inuE in full fcirce and efilE c11. 3C1.9 Coni rolling Law and Ve nuE . ME laws cf 1 he StatE of California shall gcivern this AgrEement and all mattErs relating to it and any acticn brought nelaiing tc chis AgrEement shall bE adjudicated in a courl of cioimpEtEnt jurisdiction in the Cciunty cif C range, StatE of Califc iiriia. 3C1.101 Bgual Cppertunity EmplcyrnErill. Ccinsultarii represents that it is an Equal oppori unity E rriployE r and ii shall nci c isciriminate against any subccrii ractc r, emplcyeE cii applicant fcir emplciymErii bEciause race, rEligicics crEed, color, naiicnal origin, aricEstryl, physical handicap, medical cioinc itioin, marillal status, SEX, sExual ciiienia11icin, age cr any crit E r impE rmissible basis L nder law. 3C1.11 Nci AtteiiriEys' FeEs. In the evEnt of any disrlutE cr IEgal action arising under it is AgreemEnt, the prEvailing party shall not be Entitled tc aticirnEys' fEE s. 3C1.12 CciuntErparis. Ttis AgreErrieni may bE E)ecuied in 1wci (2; cr rricrE cc untE rparts, eacih cf which shall bE c EemEc an ciriginal and all of which loigethE r shall cclnstitutE one 111) and the same instill. ME nt. [SIG NA 7 L RBS 0 h NEXT PAG 8] T.Y. Lin Iniernaticinal Rage 11 16-22 IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the dates written below. APPROVED AS TO FORM: CITY ATI NEY'S OFFICE Date: ell - By: Aaron C. Harp City Attorney ATTEST: Date: CITY OF NEWPORT BEACH, a California municipal corporation Date: By: Diane B Mayor Dixon CONSULTANT: T.Y. California corporation Date: By: By: Leilani I. Brown F.R. Clark Fernon City Clerk Vice President Date: By: Lin International, a Veronica Fennie Chief Accounting Officer [END OF SIGNATURES] Attachments: Exhibit A — Scope of Services Exhibit B — Schedule of Billing Rates Exhibit C — Insurance Requirements T.Y. Lin International Page 12 16-23 IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the dates written below. APPROVED AS TO FORM: CITY ATT07E ' FFICE Date: By: Aaron C. Harp $� City Attorney ATTEST: Date: go Leilani I. Brown City Clerk CITY OF NEWPORT BEACH, a California municipal corporation Date: By: Diane B. Dixon Mayor CONSULTANT: T.Y. Lin International, a California corporation Date: By: F.R. Clark Fernon Vice President Date: By: Veronica Fennie Chief Accounting Officer [END OF SIGNATURES] Attachments: Exhibit A — Scope of Services Exhibit B — Schedule of Billing Rates Exhibit C — Insurance Requirements T.Y. Lin International Page 12 16-24 EXHIBIT SCOPE OF SERVICES 1.1d. Lin International Rage A-1 16-25 SCOPE OR WCRK App licaible Staindairc si All wcrk prccess and products subject Ila this AgreEmEriil shall be eomcllEied in acccrdance \Aiilh the most rEceni veusicri cf itE applicable ccdEs for the planning level documents. In additic n, ire project shall cc nsider tc the following dE sign and envircnmental standards: • City of Newport Beach Standards and Specificaticns • Cali rans F igh\A ay Design Manc al • Cali rans Memca tc DEsignens • PASHTO A Pclicy c Gecrrietria Design of Highways and SlreEts, 2004 Bditicn De live rablesi All wcrk prcducis are subjEct to review and apprcval by the Ciiy cf Newport Beach ("Ciily"). Tte Censuliant shall prcvide the Ciiy with sufficieni time and opclerlunity tc review and comment on all deliverables pricr tc final publisting and/cr sLbmitilal. As such, all dEliverablEs shall be prcvided tc the Ciiy in drafil and final versions. Unless ctterwisE ncied tenein, the Consuliant stall provide: draft submittals is the Ciiy in an acceptable digital fcrrriat and all final docurrienis in bcth paper and digital (bcth POR and native) formals. Work Alan Fcllcwirig is a ccrriplete wcrk breakdo\An fcr the prElirriinary engineering phase cf the project. The fcllcwirig cc nvEintic ns area rietEcl. "hE re the subject is irripliEd, it shall be assumed tc rEifeir lo it EI Consultant. L sEl of the we rd, "Ciiy", sr all reefer tc tt ei Ciily of Newport Beiach. Task 1.0 - PRCJECII MANAGE NIENT 1.1 PRCJBCT MANPGBMENT, E -Cl- EDULBS, AND ADMINISTRAITICN Tt e Consultant shall maintain contact with the City and team rnemberis tc keeicl it EI liners of ccrrirnunicaiieri cpEin and tc facilitate and einsuiie succEissful project ccmplEition. The Cc nsultani shall: • Bstablish and implEMEint a project decumEintcenriespondEincEi managerrieni and distribution sysieim tc assure that infc rmation flows beitwleien all parties of tt Ei clrcject as intended. • Ccrrirnunicaie regularly with City using ieleiptcnEi, Uriail, written cenriespondEincEi, and face-tc-facEi meEitings as fL h hEir describeid in SEClieri 1.2 belcw. • DEiveilc p a PrcjEicrr Werk Plan IJFM P), including gc als and c bjECWEis, siafil organization, scope, budget, prcjEiei riurribEir identifiers, and dEveilop communication and clrcject managerrieni ccntrcI plans. 16-26 • Maintain a project contact list witr namEs and contact information for all inte rE sl ed partiE S. • Maintain a projEcit docurrieni r0ention system. Rrojeict Scheidulei Tre Consultant shall prepare a ProjEcii SchEdulE based on a work breakdown structure QWBEI) that will iriclLdE casks cf all parliEs involved in tre Fircject and will take into accc uni agE ncy staff review time. Tr e schedule shall include the following informatic n: • Task c EPEndencies as preclEciessc rs and successors • A nticipatE d cask dL rations with k eginning and end dates • Critical path wish mile stcnEsi • Resperisibility anc accc uniabiliiy assignments ZIhE Ccrisuliant shall L pc atE the schedule to managE/monitor we rk pnogness. A dnafil schedL IE shall be SL bmiltEd to the City for review and comments. After accE ptaricE by 11'E City, tr e approvEc schedule shall be neiairied as the baseline. Upc atEs shall be provided tc the City c n a me nthly basis. ThE Consultant shall clEarly commLnicatE task durations and deadlines tc the projEci iearr, and keep a strong focus cri critical path items. The Consultant shall monitor and update the sahecule tc track criticial casks and prioritize the Ccrisuliani's work effort tc ensure it at the key milestcries are mEt. Deliverable(s): Prcject %cIchedL le Qbaseline and me nthly tr eneafter; Prc jeict Administration The Ccnsultani shall rrcniton and contrcI ihE Efilori and proclrEss of the work as fcllcws: • Prerarei subccinsultant agreeirrieints: ThE Ccnscltarii shall exEcIute contracts w itr tr e proposE c subcc risuliants fc r the scc Fle Cf sE rvicE s dE scrik ed I- E rem. • Monitoir siubccinsultant progiesis and review/approve invoiiceisi: The Cons Itant shall track the we rk progress of ihE prcpcsed subconsultants and rE%iew 1r eit invoices for format and ciontent ccrrpliarice. • Prepare mcinthlyl progreisis repcirts and client inuciices: During the term of the AgreE rrie rii, the Cons Itarii shall k e rE sponsible for reporting progress tc the City on a mcriihly basis tc keep the Flroject sahEc ulE up lo date and Ensure the project seam is in concurrericE. Consultant shall submit a rricrithly prcgrEss report tc aciaomplany invoices. The re pc ris "ill include a narrative on we rk acccrriplished during the rEpcding pEricd; wcrk plannEd for ihE nE)t rEperling period; infcnrriaticn/dEcisions rEiquired to maintain the prcjEct '9ahEdulE anc cc mpletE deliverables; clEcisions nEeded that may affect the schedL le, budgEt, and anliciplatEd work items; neccrrimEridaiicns tc resolve issues; anc, budClEt stats S. 16-27 Eeliverabllells): Mcriihly Piiogress Reports 1.2 MEETINGS Tl- e Cc nsultaril shall c rganiae, schedL IE , and chair mE etings and cc rife rE nce calls as necessary tc provide progress updates, eocrdinatE between technical disciplines, and facilitate c ve nall prc jE cit commc nication. Rc r each meeting, the Cc nsultarit shall pre pare meeting agendas and minutes. Meeting agE ndas will bE submitted tc the City for review two 112; working days prion to the rrieEting. MEetirig minutEs sl -all bE distributed to all attendees wilt• in five (15) working days afilE r the rrieEling. Meeting rriiriutEs shall includE, but nct be limited tc, a list cf atteridE Es witl• plhc nE nc tubers and Email, a sync psis cf discussion iterris, any pErlinEnt infonrriaticn, aelicn itErris, and follcw-up tc acticn items. 1l• e fcllcwirig meetings are aniicipatE d for this prc,iect. 1.2.1 PrE-DEsign Meeting At the start cf the project, i f• e Cc nsuliant sl• all c rgani21e a prE-dE sign rrieEting/kick-cff field meeting with key pErscrinel on the Plrc.iect. The purpose cf this mEeting will be tc review the gcals and cbjEciives cf the project, discuss ea& learri rriemben's rcles and resperisibilitiEs, identify critical plrc,iect issues and obtain ccnsenscs ori cask do rations, plarlieularly reviews. ThE prE-dEsign mEeting will r elp tc Ensure l l• at evE ryc rie an the project team is on 11'E sarrie pagE and functioning wilt• the saME understanding regarding prcjecl delivery and exEeuticn. Pail of the meeting will bE held in the fiEId lc facilitate ccnsensus on the imprc%emE nt apprcach at the bridge site. 1.2.2 City Cc until Meetings Tf e Ccrisullant sl•all preparE for and atilend up to twlo (2, City CoL ncil Meetings. Cc nsultaril sr all pimplarE all necessary exr ibits and FlowerPc int slides fc r the prE se nlatic ns. 1.2.3 Flarks, Beaches, and REcreaiicri IJPB&R; McEtings the Consullant shall prEpare for and attend up tc two 112; PB&R Commission MEelings. Cc nsL Itant shall preparE all necessary exhibits and RowerPc inl slides for If e pre SE ntatio ns. 1.2.4 Flroject DEsigri Meetings 1 hE RiojE ct Design Meetings will serve as ll• e primary fc rum for reviewing the status of the prcjEcg and identifying and rEsolving plrcject issues. AltEndeEs will incluclE tr E Ccnsullant's Rrcject ManagE r, Ccnsultani task leads as needed, City staff, and cther stakeholders as nEcessary. Thnoughcut the anliciplatEd duralicri of the project design phase, 1hE Consultant shall faeililale and attend rEgulanly scheduled PrcjEcl Design McElings based on the fcllowing sehedulE: Rrom prcject initiation thrc ugh eomplelion cf concept studies a maximum of len (10, tEleconfErerices. Meetings Ageridas, Minutes, and Action ItErris will be prc vided. 16-28 1.1.9 Cc rrimunity C utreach N eEtings The Cc nsultant shall attend up to twc (121) Cc mmunity OutrE acl- Meetings. The Consultant shall present cc nceptual plans tc varic us comms nity grog ps as scr eduled and facilitated by ihE City. DeliveuaiHle(si; : • Agendas • Special Exhibits • Minutes 1.31 CUALITYA�cI�cIURANCE/CUALITY CCNTRCL ilCA)ICC) TI- e Cc risuliant shall establish and irriplemE nt a CC pirc cess tc ensure that all delivErablEs are ccrripleie and accuratE, incducing bpi not limited io, Ensuring tl-at dElivErablEs, exhibits, and plaris are crEcked, ciorrEcied, and back -checked. The Cc nsultant sr all re view subcc nsultant sc bmitl als tc ensurE tr at aplprc pniatE back grc unc infc rrriation, study met r cdclogy, interpretatic n cf data, fc rrriat and contE nt are ciomplEted in accc rdance \Aith the sciope of work. Transmittals fc r all c eliverables sr all include t hE namE Qs) and contacii iriformai is n of the pE nsonlls) invc IvE d in Ensuring quality deliverablEs. DelivenaHle(si) : ❑occ ment Transmitials \Aith C C rE viEwE r ciontact infc rrriatic n IIAS14 AI.0 9NGIN89RING RIBPC IST 21.1 SLMEYS Lirriited tc pc graphic field SL rveys will be performed tc prcvicIE 9urvE y data for critical tie- in poiriis and ctren features obscured by vEgEiaticn or shadcws. Ror the purpcses cf tris proposal, one II1) Eight -r c L r field days have beE n allc tiE c for i his sL btask . DeliveuaiHle(a] : • I::IuppleME ntal Tc pc graphic Rield Survey Data in Autc CA ❑ 2C 15 fc nrriat • Survey Rield Ncies 2_2 U111LITY CCCRIDINA11ION Cc nsc Itarii \Aill perfc rrri utility ccordinaiic n fc r this prc jecit. To verify ire existence and Iccation cf Existing utilities in the project arEa, il'E Consultant shall senc a Llility 'A' Pacikage Io all utility ccmpariiEs serving the pnojEct area. The Utility `A' Rackage will ccrisist cf the follcwing materials: • A vicinity map carlic ring the bcc ndanies cf all potEriiial cionsiructic n we rk • A base plan showing pncjEci limits, existing suRiey, centerlines, rights-cf-way, anc other pE d inE nt surVE y infc rmation such as pc les and utility bcxes. • A letter cn City letterhead requEsiing that each utility cwner: • N ark their facilities c ri the base plans 16-29 • Prcvide ihE namE fcr the utility reclresentalivE and ciontacil infcrrraticn • Prcvide as -built on rEcond informaiicri of ihE Iccaticn, sizE, and depth cf Each utility ccrrpany's faaililies within the study boundaries • Infonrraticn rEgancing prion rights and planned utility ccrisilructicn that migri affect ihE clrc.ject also will be requested • Based cn ihE informaiicri aollEctEd, tl'E Consultant shall preparE an exhibit fcr use in idE ntifying utility cc nfliciis with the prc pc sed improvE rr e rias. • Utility pc 1 he ling is not included in this Scc pE cf We rk . Delive rabllells): • Utility'A' Rackage Utility Exhibit Through the PrcjEcii DEsign McEiings, the City and Consultant tEam will establish sitE cc nstraints, c pportunitiE s, and arE as cf furl r E n invE sil igatic n Ila guide the cc ncE pt devE Ic pment. G uidancE may be providE d frc rr Existing si udies, input frc rri the City Council, PB&R, and ccrrimunity meetings, as dire ctEd by 11 h City. The Consultant shall devElcp a maxirnurn of trree 113,' alternative ccncept designs fcr ccrisideraiicri based cn the infc rmaiion available and the guidance discussed previously. A single allernativE concept plan is ccnsidened tc inciludE one c bcih bridgE crossings (SL pericr and West Coast Higrway). ThE Cc nsultant will crEate a threE dirriErisic nal model of the firial concepts fcr prE se riiatic n. ThE Cc nsultant shall prc ducie higr -qL ality 31D cc lc r renderings cf 1hE final cionciepts and rrioLnt cn pcsier bcards for prEseniailicn and discuss at varic L s City and cc mmunity meetings. TASIW 31.0 — CONCEPT PLAN Sl 3.1 PEDBSTRIAN)IBICYCLE BRIDGE/STRIPING- MCDIAICATICNS ;;1.1.1 15% Planning Cc ncepts The Consultant will preparE thrEe (131) prEliminary ccncept plans for the Supericr and)lcr Wesil Coast Hwy BridgE wricr will bE ccordinated with other cEsign ElErrienis, such as the recrEaticnal area and parking siructune. ThesE plans will bE dEveloped frcrri digital ilopographic data prcvided tc the tearri by othE rs. Rlaris will be prE pared at a scale of 1 "=20' tc depict the design iriient. Deliveinabllellsi): 19% Planning Concepis ::1.1.2 19% Planning Concept Cost Bsilimaies The CcnsLltarit will prcvide an EstirriatE cf prcbablE aonatnucticn ccsts fcr the clrocicsed PEdEstrian/Bicycle Overcrcaaing and Rc adway Striping rrcc ifliaatic ns. L p tc threE (131) sE paratE E stimaies \Aill bE prE pared fcr each cf the cc ncE pts 16-30 nctE d abc ve. An c rc E r of rriagnitudE cc pit estimaile will be provided fcr each co nce pl . Deiliverab leillsi): 15% Rlanning Cc ncE pt Cc s11 ElslimatE 3.2 BARKING GARAG EI 3.2.1 15% Rlanning Cc ncE pts ZIhE Consultant will: • AnalyzE site/pnc perry information including, but ncl be limited tc : zc ning reqs inemE nts; any sEtbacks thall might be reqs ined; Elslablisr the prE lirriinary Ic cation and layc L 11 of e ni ryI/Exit driveways as they re latE tc ingress and egress cf the prc jE cl, pctE ntial quE uing of traffic, general trafilic flc w, and the number Cf Entry/exit cc rii rol IanE s ne E dE d, based c ri input from the City. • Rrepane up 110 thneE (3) conceptual parking solutions based on various cirUlaiicri, ramping and vertical -flow systems. Prccucie CACD drawings at an aprlrcpriale scale basEc c tre projEcll base mapping. Deliverable(s): 15% Planning Concerlis 3.2.2 15% Planning Concept Cost Ellsllimaies The Ccnsulllant will prcvidE concieplLal estimate of rlrcbablE ccnstruclicri costs fcr ll•e proposed parking structure. Separate estimates will be pneparEc fcr eacih cf the ccncerlis rioted abovE, if neEdEc. Cleiliveirableills): 15% Rlanning CcricEpt Ccst Estimates 3.1" LANC EICARE ANC RECREATIONAL AREA KLAN S 3.3.1 15% Rlanning CcnceplIs DEA will prE pare preliminary recreational area cioncerll plans for the area located bEtweEn the Marking structure anc upper Slunset View Park and will incdudE site amenities, and landscape irriprcvements which provide a searrilESS transition from il^ a newly constnL cted, '13.7-acrE active park site. TI• Erie plans will be dEveloped from digital topographic cala providEc by the City. DEA will also pE rform a physical assessment cf tf^ e project arE a to dete nrriine the placE rrie ni cf elemEnts which irripacl the cvenall design including circulation, parking and 11hE prcipcsed pEic EstniariJbicyclE bridgEi. Rlans will be rlreirlarEid at a scialei cf 1"=20' tc dE pict tl• e c Esign intEril. Up to tf^ reE ("; varying concept plans will bE preparEd; he wE ve r, minc r rricidifical is ris may bE reqs ired basE d c ri access givE n the nc mber cf conceplual plaris preparied fcr the EntirE pnc jEct whi& iricic des a pedEslrian/biciyclE bridgE anc 180 -stall pariking slnLcturE tci acccmmcidate park visilars. Plans will bE preparEd in color fcr prEseniaticin purposes (plan view oily,. 16-31 Clelivera h lells): '15% Rlanning Cc ncepts 3.3.2 15% Rlanning Ccricept Ccst Estimates DEA will prcvide an esllimaie cf probable constnLcticn ccsts fcr the prcpcsed recreaticnal area irriprcvements. Up tc three (3) separate estirriates will be prepared for ea& cf the cionciepis ncted above. An crder ctl rriagnitLde ccsil will be provided for each concept. Delivery hle(s): 15% Planning Cc ncept Cc si Bstimatea ASSIUMRTIONSI « llhis scope of wcrk cion.iiitutes can current understanding cf the pncjecll. Other casks not opecificially addriessec in this proposal ane excluded, but can be negciiated if c esired. Certain assumptions have been made in preparing the Sccpe cf Work arid Schedule of Billing Rates. -no the extenil possible, they are slated herein and are reflecited in the Schede le of Billing Rates. If the actual total effort iiequired is substantially different fncm that estimated, as based cri car undersilanding of the prc jecit and tl- a assn mptions presented herein, it is anticipated that Consultant arid City will revise the Scc pe, schedule, and budget aciciordingly, by way cf an arrienc ment to il' e Agreement. 41 Existing design drawings, "aa-bl.ilt" drawings, design plans, nepchs, and specifications for planned, existing, adjacent and affectec faciilillies will be made available tc CcnsLltani by Ciily. The Consultant and the City a.isurrie than the inforirraticn prcvided on 11heae dcauments is aciciurate fcr the ccnilinLation cf the design rlrccess, unless otherwise noted by City. 41 Adequate utility records are available, and will be furinished by City cr the utility cwner/cperatons. Ccnsultarit will rely upon such reccrds without independent verificiaticn. Ccrisuliant ciarinci be helc liable fcr ccnsequencies arising from the discovery during consirL ctic n of undc aumented or inccrirectly Ic cated bL ried L 11ilities. • Applicallic n fcr, processing, payment of any fees assc ciated witl- , and c btaining any reclulatcry permits applicable for this project is a>aluc ed c nless specifically included in Cansuliant's Sciope and budget. • IVeeting notices and faailiiies fon tl•e PB&R and Community Cutreach Meetings will be pricvided by and arrangec by the City. 16-32 PROJECT TEAM T.V. Lin International (TYLI) has assembled a team with the full complement of technical skills and capabilities to support the City of Newport Beach (City) on the Lower Sunset View Park Extension project. Our team members have delivered a large variety of pedestrian bridge projects beginning from inception through to construction completion. It is through this diversity of experience that uniquely positions the TYLI team to not only design the conceptual alternatives, but also effectively present them to the City and the community for project acceptance. TYLI Project Manager, Robert Barton, PE will serve as the City's primary representative. Mr. Barton has over 15 years of experience in structural and civil engineering and is adept at managing complex projects requiring multiple disciplines. Serving as TYLI Principal-in-Chorge and Deputy Project Manager is Jim Rucker, PE, who has over 27 years of bridge engineering experience. He has the relevant and local knowledge to support this project as an alternate representative, should it be necessary. Our team's organization chart is shown below, followed by staff resumes and their specific responsibilities. For anticipated total effort in the project, as specified in the Request for Proposals (RFP), please refer to the Design Budget section of this proposal. Organizati©n Chart Bridge Design Robert Sokolowski, PE Bridge Architecture/ Lighting/Rendering Hunter Ruthrouff Bridge Constructability/ Cost Estimating Wade Durant, PE Parking Structure Design James Kropf, PE Parks/Londscape Kim Rhodes, PLA' Civil Design Eric Johnson, PE Roya Golchoobion, PE Supplemental Surveying of needed) Robert Vasquez, PLS' LEGEND 1 Dovid Evans and Associates, Inc, Key Personnel 16-33 EXHIBIT B SCH EDIULJE OF BIULING RAVES 11.Y. Lin IntEmatic nal Page B-1 16-34 -r.Y-LION INTERNATIONAL SC H EQULH OF FEES EING] NBIERING SenicuiPrincipal Englineen.....................................................................................................................$12115.0101 HrincipalHnglirieeii................................................................................................................................$360.10101 SiFlervisinglHngirleen............................................................................................................................$Z110.00 SenicuiHngirleen Iil..................................................................................................................................$12100.010 EleniovHngjneen I....................................................................................................................................$165.0101 Hnglineen lI...............................................................................................................................................$1150.0101 Erigin eeii 1................................................................................................................................................$11:18.010 AssistaniEnglineev.................................................................................................................................$1128.0101 CiviE n€linea ii.........................................................................................................................................$1118.0101 Eesign Technician 11I1.............................................................................................................................$1145.010 Eesign Technician H..............................................................................................................................$1115.010 IlesiglnTechniaian 1.................................................................................................................................$81.00 EngineeringIntern...................................................................................................................................$60.00 ARICHITECT URAU Eleriiar A vchiteci......................................................................................................................................912100.001 Avahitec 11..............................................................................................................................................$11501.001 Analitec 1................................................................................................................................................$118.001 ENVIRONMENTAU Hnviranrc a rital Serviaes Mana€len.......................................................................................................$180.001 CONSTRyUCTIC N Hrincipal Canstructf an E m€lirieen........................._...............................................................................$360.0101 Elenion Canstruatfori inglineev]1...........................................................................................................$185.00 Elen:ian CanstrL at an Hnglirieen 1............................................................................................................$1160.0101 CanstructianEngineer..........................................................................................................................$h4 01.00 A ssistanl ConstrL at; ari Englineen/ ]nispecion.......................................................................................$12 .010 ADM] NIST" IION PnajectA ccai: n arnt.................................................................................................................................°I11C.0101 Admir iistra tiv e......................................................................................................................................... $601.0101 Veliale Mileage ...................................................... .......................................................................... $0.601/mile Canstru c6on Hnglirieens/ lnspleaiays ane p wivk ed wit]i tru 6s equ iFlFled with tout: ngl amber safety lleacams and taaltlaxes aaniaining the necessary hanc Wali required c miingl aarustruatiar irispections. SFpcialty equipment, if vequirec, may be billed seFlanaielyl upon mntua.1 apireement of the Parties. Hav rly chargles inclu de pravisiori lcui normal allfice overhead casts, su ch as ollfice venial, utilities, insurance, c:leniaal se rvices, equ:ipmer 1, navmal su ppll:ies arid mai erials, anc in-house reprodu at; ari services. Other exile rises sucll as ' Flecial corisu:ltants on Flunala!ed outside services wi 111e Billed at cosi phis 10 Fletceni. 16-35 FEE SUMMARY LOWER sUN.RFT VIEW PARK EXTENSION CITY OF NEWPORT BEACH COST PROPOSAL 8/9!2016 Taste bin. Guh-TnQk TASK ACTIVITY Primary Responsibility kinLIRG TYLI DEA Totals 1.0 PROJECT MANAGEMENT 1.1 Project Management, schedule:, aort Admioi�tcation TYLI 42 $7,560 $0 $7.560 9.2 Meetings TYLIIDEA ].2.4 Pre -Design Meeting (]) -r-vi lfnrA 17 $2,480 $925 $3,405 1.2.2 City Couonil Itdeetiogs (2), io,ludiog preparation and boards rn IDEA 28 $5,660 $0 $5,660 1.2.3 PB&R Commission Meetings (2). including preparation and boards Tvn IlnFe An $.r,,gRn $1,850 $7,830 1.2.4 Project Design Meeting- NLD tcu�tomi�e n Meetings for subs) TYLI/DEA 55 $8,000 $2,775 $10.775 1.2.5 Community Outreach Meetings (2), including preparation and boards TYLI/DEA 46 $5.680 $2,770 $R.4r0 Quality Assurance/Quality Control TYLI Only - subs to include in deliverable and design related tasks TYLI/DEA 8 $1,760 $n $J,760 2.0 ENGINEERING SUPPORT 2.1 Supplemental Field Surveys DFA I] $n $0 $0 22 Utility Coordioatlon TYLI 14 $2.204 $0 $2,204 3.0 CONCEPT ai ANS + 4 PedestrianlBicycle Bridge/Striping Modifications 3.1.1 15% Planning Concepts (3) TYLI 172 $31,800 $0 $31,800 'A.1.2 15% Planning Concept Cost Estimates Tvi t 2s $4,09R $0 $4,ngR '+2 PARKING GARAGE 3.2.1 151/6 Planning Cooregt� TYLI 18 $3,640 $0 $3,640 3.2.2 15% Planning Concept Cost Estimates TYLI 4 $800 $n $Ron 3.3 LANDSCAPE AND RECREATIONAL AREA 3.3.1 15% Planning Concepts (3) DFA 142 $2,080 $17,155 $19,235 3.3.2 1 Fw1 Planning Concept Cost Estimates DEA 42 $440 1 $5,020 $5,480 ODCIOutside Service All $7,500 $5,150 $12,650 6r;4 $89,680 1 $35,645 $125,325 16-36 HOUR SUMMARY OWER SUMSFI VIEW PARK FXTFN-,[ON CITY OF NEWPORT BEACH COSI 2PO20RAI 8!9!2016 coMaaar HOUR 4L WAAUV scoaE or woes: Newport Beach - Lower Sunset View Park Extension MiLEStONrJPrWSE OJECTSUM- Task NO. Sub -Task -SK -Wil- Primary Responsibility Principa€- in -Charge Project Manager OAIOC eatl �ooie. Trans Engineer Senior tect Trans Engineer II Asst Engineer "rchitecV Designer Ea" I•a. Lead Ci - Supagn Account. TOTAL ODC TOTAL HOURS ].0 ROJECT taAdar FklydT 1.1 Pmjeee Managanen% Schedule, and Admini.vation -6A 2.0 24.0 - 16.0 42.0 1 eetirgs - - 3z.1 Pre -Design Mmting(1) TV"DFa 13.0 4,0 17.0 1.2.1 City louncil Meetings t2), including Preparation and boards -DFA - 16 0 2.0 - 2.0 8.0 28.0 1.t PBBR Cammi on Mening_s t24. including preparation and boards TV' 6^_Fn 26.0 2.0 ]2.0 - - 40.0 1.2.4 Project Design Meelums (251((wslomixe'- lAmUngs for subs) TM rJ^Fn 15.0 20.0 - - 55.0 1.2.5 r-nity Outreach Meetings J10). including preparation and boards TY -DFA 26.0 - - 12.0 8.0 - "A.0 Quality AssuranceiCtuality Control (TYO Only - subs to elude m and dacign relator tasks) -Lj R n R.0 ENGINEERING SUPPORT - s.] 1 Supplemental Field Surveys DEA - ' I., ? z Ublby Coordin don C_O_NCEPTRLG TYu -L- 4.0 - 2.0 R.0 - - 14.0 3.1 edesuiardgicycle BridWJSuiping Modifications - - - ' 3.1.115% Planning Concepts t10) -w TGD g.0 ]EO1 160 - 100.0 1 8.0 172,0 3.1. 15%Planning Concept Cost Estimates T`/u 2.0 4.0 8.0 12.0 3.2 PARKING r_nonrF - - - - 3.z.111% Planning Concepts Wu 2.0 4.0 12,0 t0.^- 3.2.2 15%Plann5n9 Concept Cost Estimala- TTLI t a 4.0 3.3 SCAPE AND DOG PARK_ 1.3.111% Planning Concepts 3.0 10 36.0 18.0 8.0 20.0 44.0 - 142.0 3.3. 15%Plarming Cancep:%. sstimares _ _14.0_ 7.0 1.0 6.0 - - 4.0 24.0 Subconsuhant Mankup All - - - 01300utside Service All 512,650.00 1 1 11 TOTALS: 2.0 189.0 18.0 3A.0 133 72.0 38.0 164.0 32.0 76.0 16.0 1 812,650.00 1 654.0 16-37 T.V. I IN IWTERNATIONAL I nWFP 1RUNSFT VIFW PARK FXTFNSION CITV nr WFWPnPT RFArH COST PROPOSAL 8!912016 T.Y LIN INTERNATIONAL -1f CT: Newport Bead - t o^•cr `since"riew Q1ru Aa'en=ion saLE5i0aFAMaSERROlfCT5l1LLWRY- erincipnh .n Ch.rgn &rJec' Manager QdInC � eatl Trans Engineer Senior a<c^_i�^� Trans EI1glneer ll Ass[ Engineer ArohilEell Designer CARD Suppm Account Tl1TAI C Task No. S'!�Ta�' TASKACTIVITY Primary Responsibility 260 270 120 _ 200 tan "A in ]ec 370 ODC Tot?I Hours TOTALS ].0PROJECT MANAGEMENT ! I 2.3 Project Management, schedule, and Administration rn1 2.0 24.0 36.0 ".0 $ 7,560.00 7 2 meatlrigs - $ 1.2.1 re -Design Meeting(t) ntL2mAA 8.0 _ _ _ 4.0 31.0 $ 2,480.00 1.2.2 City Council Meetings (2), including erl e(leratiand tweets TYLUDEA ] °.0 2.0 2.0 8.0 28.0 $ 5,660.00 1.2.3 PB&R Lmmiss!Rn U -Wrtp (2). I-I.d!ng prep-li-aM mems TYLODEA ] `,0 2.0 32.0 30.0 S 5,980.00 1.2.4 rjeet Design MeelEngs (t B) (custami2e 0 Meetings for stens) >xLm`^ 20.0 20.0 40.0 S 8,000.00 1.2. unity Qtrtr •rl(2).!^-ludhg e,paration and ter• tF,O 12.0 28.0 $ 5,680.00 1.3 uelRy Assurance/Owtity Control CTYIJ Only • subs to include in deliverable and design related tasks) TY4mEA 8.0 I 9.0 S 3.760.00 NGWEERING SUPPORT- epptementat Fietd Surveys DEA $ 2.2 Iftlifty-diretion TYU 4.0 2.0 8.0 14.0 $ 2,204.00 3.0 ONCEPTPLANS - S - _edesbian/Bicycla Bridger5biping MOdirieelions I $ - 1.1.1 t5% Planning Concapls(3) -LJ �A.O a.0 16.0 T6.0 100.0 8.0 172.0 S 31,800.00 1.1. ts% Planning Concept Cosl cse-ms -u 2.0 4.0 8.0 12.0 26.0 4 _ 4,09&00 3.2 PARKING GARAGE 3.2.115%Planning Cmtcepts TYU 2.0 4.0 12.0 18.0 = '2AAQ.QQ 3.2. 5% Planning Concept Cost'=t!Imlas -u 4.0 4.0 $ 800.00 _ 3,3 LANDSCAPE AND RECREATIQLA' ^ $ 2.1.115% Planning Concepts(3) DAA 1.0 1.0 1.0 &0 t?.0 $ 2,080.00. 3.3. s%Planning Concept Cost Estimates DEA _ 7.0 3.0 2.0 $ AAO.00 _. ubtenrsullani Markup DCIOutslde Service All- All $7,500.00 $7.500.00 I I TOTALS:j 1 2.0 1 130.0 18.0 1 34,0 1 13.0 1 30.01 20.01 164.01 8.0 1640 1 $ 7,500.00 435.0 $ 89,680.00 16-38 nAuln FVAdS Adn ASSnr. LnWER SUNSET VIEW PARK EXTENSION CITY OF NEWPORT BEQCLI COST PROPOSAL sJ917n 16 O.1-1 DAVID EundS AND ASSOCIATES, INC. PROJECT: Newport Reach - I ower Sunset View Park Extension Croject2 Manager 12e -cm raniur Fie€d Srvy Arrhirert Rr jest Arrhilert t andsc-pe Arrh Grnphir Des C -DD Support TOTALS TaSk Nn. Sub -Task TASK ACTIVITY Responsibility 1-5 265 185 155 125 115 105 ODC Total Knurc nI=C 3.0 PROJECT MANAGEMENT 1.3 Project Management. cctmuie, and Adminisua*ion TYLI - 1.2 Meetings re -Design Meeting (1) Tv. liar. -Lllncn- - - - s n - - 7s,p 5,n 925.00 1.2.1 1.2.2 City Council Meetings 121, including preparation and [wards TYLIIDEA - - - 1.2.3 P6&R Commissim Meetings (2), including preparation and boards Tvr Loc. 10.0 15n,0 10.0 1,850.00 1.2.9 Project Design Meetings (a) TYLIIDEA 15.0 22s 0 15.E 2,275.00 1.2.5 Community Otnreach Meetings (2), including preparation and hoards Quality AssurancelQuality Control (TYLI O-lv - -u :a - Include in deliverahle and design related _sLs) TYLIIOEA TYLIIDEA 10.0 8.0 150.0 18.0 - 2.770.00 - 1 1 2.0 ENGINEERING SUPPORT - - 2.1 Supplemental Raid Surveys DEA 4.000.0 02 Utility roordinalion _ TYLE - _ - --------- _ - 1CONCEPTIPLANS 3.0 IA I PedesuiardBicycle BridgetStriping Modiftcarlons - 3.].115% 3,1.2 Planning Concepts (3) 75%Planning Concept Cost Estimates TYLI rvt I 3.2 PARKING GARAGE - - .2.1 15% Concepts TYLI 3.2.2 15% Planning Concept Cost Estimates Tvt I 3.3 LANDSCAPE AND RECREATIONAL -RE- RE"1.4115% 1.1.1 15%Planning Concep_tst31 DEA 1.3.0_ 315.0 18.0 20.0 44.0 550.0 131.0 17,155.00 15% Planning Concept CostEslima- DEA 6.0 6.0 4.171 24.0 40.0 i 5.020.00 Subconsullant Markup- ODCIOulsideService All 5,150.0 5,150.00 TOTALS:j 1 59.0 1 42.0 1 18.0 1 32.0 68.0 $ 5,150.00 219.0 IS 35,645.00 16-39 EXHIBIT C IN SIURAN CE REQUIRE N ENTS — FIROFESSIONAL SIE RVIICE S 1. Prcvision of Insurance. "ithcut limiting Censultani's indErrinification cf City, and prie r tc cc mmE ncE rrie n1 cf Werk, Cc nsulta ni sl all c blain, prc vide anc maintain al its o"n Expense during ihE term of this AglrEerrient, policiEs cf insurence cf the typE and arriounts dEscribed bEICW and in e fcrm satisfactorytc City. Ccnsultarii agrees tc prouicE insurance in accordance with rEquirErrieriis SO forth hEre. If Consultant uses existing couErage tc comply anc trat covErage dces nct rrieei thEse neqLirEmEriis, Cerisuliant eglrEes tc amend, supplErrieni or EndorsE ihE Existing) ccveraglE. 2. Acceptable InsurErs. All insurance pclicies shall be issuEc by en insurancE cc rripany currently authorized by the Insure ncE Commissioner tc tre nsaci businE ss cf insura ncE in the StatE of Ca life rnia, vviih en assigned pc licyhc Iders' Rating) cf A- (cr higher) and Financial Siwe Ceteglcry Class VII IJor larder, in eccerdarice with the leiest Ecition of Best's Key Rating GuicE, unless ether\AisE e pprouE d by the City's Risk N anaglE r. 3. C ouE rage RE ql, irE rriE nis. A. Wcnkers' CcrriPEnsation Insurance. Ccnsultani shell rriainiain Workers' Compensaticn Insurance, siatutcryl limits, and Erriplcyer's Liability Insurance %itr limits of al least one rrJIlicn ccilars ($1,000,000; Each accident fc r be dily injury by e ccidE nt and ee ch employee fc r bodily in,jur)l by disease in ecccrdancE witl- the lews of ihE E-liate cf Celifcrnia, SEction 37CO of the Labc r Ccde. Consultent shall submit tc City, elcng with ihE cEdificatE cf insurance, e Waiver of E-lubrcgatic n endc rse rrient in fauc r cf City, its C iiy Council, boarc s and cc rrirrJssie ris, c filice rs, a glE nts, E rriployE es and uc lunteE rs. B. G E ne ral Liability Insurance. Cc nsultant sr all maintain cc rrimE rcie I gleneral liability insurance, and if necessary umbrella liability insurancE, Wtr ccveraglE at IE ast as brc ad as provuidE d by Insurance SE rvicE s Cfllice fc rrri C G 00 01, in an amc unt riot less the n c nE rriillic n dollars ($1,CIOIC1,000) PE r cccunence, two million dcllars il$2,000,000) clenEral aclgregatE. The Policy sl- all cc vE r liability arising frc rri premises, c pE ratic ns, personal and eduEdisingl injury, anc liability assurried uncEr an insured contract (including thetort liability cf ancither assumEd in a business ccntract). C. ALiomcbile Liebility Insurance. Consuliant shall maintain autcrriebile insurance at lee st as brc ad as InSL ra nce SEA ices Ofilice fc rm CA OC CI1 cc veiing bodily injury and flrc perly c arriage fc r all activities of C onsulte nt e rising cut cf or in cc nnectic n with Werk to b6 peirfe rmeid undEir this AgreEMEint, including couEirage for eny cwned, hired, non-.o\Nnec er r6ntEcl W ides, in en amourii not less than one rriillic n dollars Q$1,0010,000) cc mbinEcl single limit each a ccideni. T.Y. Lin IntEirnaiional Face i C-1 16-40 ❑. PrcfEssicnal Liability (8rrors & Cmissions) Insurance. Consuliant stall maintain prcfessional liability insunance that covers the Servicies io be performed in ccnnection Wiih this AgnEement, in the minimum amcurii cf one millic n dollars ($1,C OC ,CCC) pE r claim and tW10 million dollars ($2,OCO,COC; in thEi aggregate. Any policy inception date, continuity date, ori r61roaciiivei dates muni bei beforEi the EfilEiclivEi Date cf this AgrEieiment and Cc nsultani agreiEis tc maintain continuc us covEiragei thrc ugr a pEiric d nc less than ihrEiei years afteir complEflon cf the SEirvices nEiqL irEid by this AgreiEimeini. 4. Other Insurancei Reiguireiments. ThEi policies area io ciontain, on bEi Eindcnsed to contain, ihEi fcllcwing prcvisic ns: A. Waiveir cf Subrogatic n. .411 ins raricei cc veiragEi rriaintainEid c r prc aurEid pursuant tc iris A gr6eiment sr all be Eindc rsEid tc waives subrogatic n against Ciiy, its Ciiy Ccunail, bcards and ciommissions, cfficers, agents, EirriployEieis and volLntEiers or shall spEicifically allcw Cc nsultani on others providing ins rancEi evidEincEi in compliance Wiir thEisEi neqL inEimEints to waive theiir right of rEicovEiry pric r tc a Icas. Cc nsL Itani hereiby waivers its cwn night cf iiecc very against Ciiy, and shall rEiquirei similar Wriblen EixpnEiss waivers frcrri Each of iia subconsultants. B. Additional Insuned Stats s. All liability pc licieis including gEinEiral liability, Eixceiss liability, pclluiicn liability, and aLiomcbilei liability, if rEquirEid, but not including pncfessional liability, shall provides or be EindorsEid tc prcvidei that City, its City Council, bcards and commissions, cfficers, ageints, EirriployEieis and voluntEieirs shall bEi included as insurEids undeir such policies. C. Primary and Non Cc ntributc ry. .411 liability covEiragei shall apply c n a primary basis and shall not reiquirei cc ntributic n from any insurances c r self- insurancei maintained by City. D. Notice of CancEillaiicn. All policies shall prcvidEi Ciiy with thirty (::IC) calEindar days ncticiei cf cancellatic n (excEipt fc r nc npayment fc r which ten (1C; calendar days ncticei is reiquireid; or nonreineiWal cf coveragEi fcr each neqLirEid ccveiragEi. 5. Additicnal AgreEirneiriis BetWlEieiri trei ParliEis. -IhEi parties herEiby agreiEi tc ihEi fc Ilovuing: A. 8vidence cf Ins raricei. Cc nsL Itani shall provides ceirtificateis cf insurancEi tc City as Eivideiricei of ihEi insunancEi ccveragEi required hEireiin, alcrig with a waivEir of subrogatic n E ndorsEirrieini fcr workers' cc mpeinsatic n and c ihEir endcnsemEints as specified heirEiin for Each ccveiragEi. InSL rancEi certificaieis and EindorsEimEint must bE approvEid by City's Risk ManagEir pricr tc ciommenciemEint cf pEricrmancEi. Current certificaiicn cf insurancEi shall bei kept on ME Witt Ciiy at all tirneis during ihEi term of chis T.Y. Lin Iniernaiicrial PagEi C-2 16-41 AgreEimeni. City rEseirves the uighi tc require cc mplEte, certifiEcl cc piers cf all rE quire d insuranCE pc licies, at any time. a. City's Right io Revise REguirEirrienis. City rESE rves ire right al any time during the term cf the AgrEErrient to changEi the amounts and types cf insurance uegc irE d t y giving C o nsuliant six(y (60) calf ndar days advance writiein nctice cf such changes. If such changes results in substantial acditicnal cost is Ccrisuliant, City and Consultant may rEnEgctiate Consultant's compensaticn. C. EriforcEmerit cf Agueerrient Prcvisions. Consultant acMcwledges and agrEES tr at any actual cr allegE d failurE on thEi part cf City tc inform Consultant cf non-compliance with any rEquirEirrieni imposEis nc acic itional c bligatic ns c ri City nor do es it waiVE any rights herEiundEir. D. Requirements not Limiting. Requirements cf specific ccveirage f6aturEls or limits cc riiairied in this ElEction arE not iniended as a lirriitatic n c n cove rage, limits or cther rE quire rrients, c u a waiVE r of any COVE rage rieurrially provicEd by any insuuancei. Specific rEfErEnCE tc a given Coverage fealtrE is for pLrpcsEs cf clarification only as it pEiriains lo a giVEin issue and is nci intEndeid by any party cr insurEcl tc bei all inclusiVE, cr to the exClusicri of cihem COVEragei, ou a waiver cf any typE. If the Ccrisuliant maintains higrer limits Than the minimums shcwri above, the City rE quirEs and stall be enlitlE c to cc VEmage for highE r limits maintained t y thea Cc nsL Itarii. Any available insuranCE prc Cee ds in EXCESS of ihE spEicifiE d rriinimurri limits of insurance anc COVEirage shall be available i tc the C iiy. E. Self-insured Reteriiicris. Any self-insureid rEitEinticns must bE declared tc and apprcveid by C iiy. C iiy rE servers tr e right tc rE quirE that self-insured reiteriiicris be eliminatEd, IMEired, cr replaced by a cEscuciiblei. C:IElf- insuranCEi will nc 1 t E cc nsidEired tc comply with thEise rE quirE MEMS unless apprcved ky City. A. City RemE dies for Nc n -Compliance. If Ce risuliant cr any subcc nsL Itarii fails lo prcvidEi and maintain insurance as rEcluirEd herE in, then Ciiy shall have ihE right but nci thEi cbligaiicn, tc purchasE sLch insurance, tc terminatEi tr is AgreE rrieni, c r tc suspend Cc nsultani's right to puoCeed L ntil prc pEir evic E nCE c f insurariCE is prcvideid. Any amc unix paid by City shall, at C ity's sole c ptic n, be deducted from amc unts payablEi 10 C onsultant c r reirribursEic by Consultant upon demand. G . T imEdy Notice cf Claims. C ontracior stall give City prc rript and timely nc1iCE cf claims made cr suits iristitutEid chat arisE cut of cr result frc rri Cc ntracior's pE rfc rmanCE undEir this Cc ntract, and that irn olvei cr may involve Coverage under any cf the ueiquirEcl liability policies. City assumEls nc obligation or Irak ility by such nctice, but has the right IjbL1 nct the duty) io mcnitcr the handling cf any such claim cu clairris if ihey are likely tc involve Ciiy. T.Y. Lin Internatic nal Rage C-13 16-42 H . Consultant's Insuriancie. Consultant shell also procure and maintain, at its own ciost and expense, any addHional kinc s of insurance, Vii icr in its own .j udgmE nt may be nE aessary for its proper prote cation and prosecution of the Work. T.Y. Lin International PagEi C-4 16-43