HomeMy WebLinkAboutCorona del Mar BID Agenda Packet 08/25/2016CITY OF NEWPORT BEACH
CORONA DEL MAR BUSINESS IMPROVEMENT
DISTRICT BOARD AGENDA
100 Civic Center Drive, Corona del Mar Conference Room, Bay 1E
Thursday, August 25, 2016 - 7:30 AM
Corona del Mar Business Improvement District Board Members:
Keith Dawson, Director
Edward Hanley, Director
Hamid Kianipur, Director
Scott LaFleur, Director
Scott Laidlaw, Director
Shawn Lim, Director
Bernie Svalstad, Director
Jim Walker, Director
Vacant, Director
Staff Members:
Mary Locey, Management Analyst
The Corona del Mar Business Improvement District meeting is subject to the Ralph M. Brown Act. Among other things, the Brown
Act requires that the Corona del Mar Business Improvement District agenda be posted at least seventy-two (72) hours in advance
of each regular meeting and that the public be allowed to comment on agenda items before the Business Improvement District
and items not on the agenda but are within the subject matter jurisdiction of the Corona del Mar Business Improvement District.
The Chair may limit public comments to a reasonable amount of time, generally three (3) minutes per person.
The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a
participant at this meeting, you will need special assistance beyond what is normally provided, we will attempt to accommodate
you in every reasonable manner. Please contact Mary Locey, Management Analyst, at least forty-eight (48) hours prior to the
meeting to inform us of your particular needs and to determine if accommodation is feasible at (949) 644-3031 or
mlocey@newportbeachca.gov.
NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT
Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the City Manager’s Office 24
hours prior to the scheduled meeting.
I.CALL MEETING TO ORDER
II.ROLL CALL
III.PUBLIC COMMENTS ON NON-AGENDA ITEMS
Public comments are invited on agenda and non-agenda items generally considered to be
within the subject matter jurisdiction of the Corona del Mar Business Improvement District
(CdM BID). Speakers must limit comments to three (3) minutes. Before speaking, we invite,
but do not require, you to state your name for the record. The CdM BID has the discretion to
extend or shorten the speakers’ time limit on agenda or non-agenda items, provided the time
limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or
set them in the silent mode.
IV.CURRENT BUSINESS
A.Approval of Minutes
Summary: Review of the draft meeting minutes from July 28, 2016.
Recommended Action: Board to approve the July 28 meeting minutes.
Attachment - Draft meeting minutes
August 25, 2016
Page 2
Corona del Mar Business Improvement District Board Meeting
B.City Council Report(s)
Summary: Oral report(s) from present City Council member(s).
Recommended Action: None
C.Business District Parking and Pay Station Community Forum
Summary: Board to discuss agenda, format and marketing for the CdM Business
District Parking and Pay Station Community Forum tentatively scheduled for
September 14 at Sherman Library & Gardens.
Recommended Action: None
D.Current Financial Reports and Budget Review
Summary:
a. Board to review the BID's current financial reports and available budget for
project allocations.
b. Update on the fiscal year 2016-2017 assessment billing.
Recommended Action:
a. Board to review and file the July 2016 financial reports.
b. None
Attachment - July 2016 Financial Reports
E.News Rack Project
Summary:
Board to discuss the status of the news rack project and verify the quantity and
costs needed for a budget allocation.
Recommended Action:
Board to approve a budget allocation for the news rack project for a future
purchase and installation.
F.Flower Street Sign Program
Summary: Board to review the Flower Street Sign Program and cost proposal to
determine a budget allocation.
Recommended Action: Board to approve a budget allocation for the Flower Street
Sign Program.
G.CdM Vision Plan Focus Subcommittee
Summary: Board to discuss an updated CdM Vision Plan and the formation of a
CdM Vision Plan Focus Subcommittee.
August 25, 2016
Page 3
Corona del Mar Business Improvement District Board Meeting
Recommended Action: Board to appoint members to the CdM Vision Plan Focus
Subcommittee.
H.Holiday Decor
Summary: Representatives from Dekra-lite will present holiday decor ideas for the
Gateway area and/or upgrades to the Marguerite and Coast Highway medians.
Recommended Action: Board to approve a budget allocation for additiona or
upgraded holiday decor and recommend that the City amend the agreement with
Dekra-lite.
I.Marketing and Administration Report
Summary:
a. Explore CdM streetlight banner program-status update and timeline.
b. Explore CdM monthly sidewalk sale-status update and review of associated
costs.
c. Gateway Project Community Block Celebration
d. Merchants & retailers monthly meeting-review
e. Website-project status and timeline.
f. Business Beautification Award-ceremony and event details.
Recommended Action:
a. None
b. Board to approve associated cost reimbursement for printing and promotion of
the monthly sidewalk sale.
c. Board to approve a $700 allocation from the Marketing Campaigns fund for the
event.
d. None
e. None
f. None
J.Corona del Mar Chamber of Commerce Report
Summary:
a. Good Morning CdM-Council Candidate Forum.
b. Holiday Flag Program-request for volunteers.
c. Christmas Walk-updates on planning and fundraising.
Recommended Action:
None
V.BOARD/COMMITTEE/COMMISSION ANNOUNCEMENTS OR MATTERS WHICH
MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION,
ACTION OR REPORT (NON-DISCUSSION ITEM)
VI.ADJOURNMENT
Next Meeting September 22, 2016
1
Corona del Mar Business Improvement District
Board Meeting Minutes – July 28, 2016
City of Newport Beach Civic Center
Corona del Mar Conference Room, 1st Floor, Bay E, 100 Civic Center Drive, Newport Beach, CA
I. Call to Order
Chairman Svalstad called the meeting to order at 7:35am.
II. Roll Call
Chairman Svalstad called the roll, and everyone in the room introduced themselves.
Board Members Present: Chairman Svalstad, Treasurer Dawson, Director Walker, Director
LaFleur, Director Kianipur, Director Lim, Director Hanley
BID Consultants: Linda Leonhard, BID Marketing and Administrative Services Consultant
(Corona del Mar Chamber of Commerce).
City Staff: Officers Tony Yim and James Cho, City Traffic Engineer, Tony Brine.
Guests: Council Member Scott Peotter: Danielle Rivas, Jim Mosher, Dan Purcell.
III. Public Comments on Agenda Items
Mr. Mosher commented on a typo in the minutes to correct the spelling of Mr. Tony Brine’s
Last name.
IV. CURRENT BUSINESS
A. Approval of Minutes
MOTION: Director Walker made a motion to approve the June 23, 2016 Board Meeting
Minutes. Director Kianipur seconded the motion.
The motion carried by the following roll call vote:
Ayes: Svalstad, Dawson, Walker, LaFleur, Kianipur, Lim, Hanley
B. ELECTIONS OF OFFICERS - (Svalstad)
Director Svalstad announced that the Board was required to nominate and elect officers
of the Board to serve the FY 2016/2017 term.
MOTION: Director Walker made a motion to elect the same officers of the Board who
served in the prior FY to continue to serve in the same capacity for FY 2016/2017 with the
addition as Director Hanley serving as Secretary. Director Dawson seconded the Motion.
The motion carried by the following roll call vote:
Ayes: Svalstad, Dawson, Walker, LaFleur, Kianipur, Lim, Hanley
C. City Council Report
Councilman Peotter gave a city update covering matters to include status of Residences at
Newport Place, Adoption of new City fees, and proposed tax increases going to the
voters.
D. Petition for Bench Removal at Goldenrod an PCH
Ms. Leonhard updated the Board on the request by businesses on Goldenrod and PCH for
three benches to be removed due to a problem with the homeless utilizing the benches.
2
Ms. Leonhard reported that the City has offered to relocate the benches and incur costs
for the relocation.
NB Police Officer and Homeless Liaison, Tony Yim spoke about the issue of the homeless
as it pertains to the law, the mental illnesses, addiction, and resources available to them.
MOTION: Director Walker made a motion to recommend the city remove the three
benches at Goldenrod and PCH and relocate them in front of Zinc Café, El Cholo and
Roses Café. Director LaFleur seconded the motion.
The motion carried by the following roll call vote:
Ayes: Svalstad, Dawson, Walker, LaFleur, Kianipur, Lim, Hanley
E. CDM Business District Parking – (Walker/Hanley/Laidlaw)
a. Director Walker thanked Director Hanley for his efforts putting together the
parking presentation for the CDMRA and thought it was well received. It was
noted that employee parking was of concern but otherwise the exchange was
good and the committee is ready to schedule a Parking Forum for both residents
and businesses.
MOTION: Director Walker made a motion to calendar a date with Sherman
Gardens for September for a Community Parking Forum. Director Dawson
seconded the motion.
The motion carried by the following roll call vote:
Ayes: Svalstad, Dawson, Walker, LaFleur, Kianipur, Lim, Hanley
b. Ms. Leonhard discussed the request for assistance by Orange Fitness Theory with
the parking ordinance and challenges they are having with ordinance change on
the property. Director Hanley expressed that this is part of the bigger picture for
ordinance change but that it is part of doing business as it exists now and felt that
offering the assistance of Director Laidlaw to speak with him was the most at this
time the BID was able to do in this regard. The Board agreed and Ms. Leonhard
will follow-up with Director Laidlaw and Orange Fitness Theory.
F. Newspaper Racks
The Board discussed continuing the item on future agenda after more information could
be obtained regarding implementation in phases, quantity requirements and budgets.
MOTION: Director Hanley made a motion to continue the agenda item for the August
meeting while Directors Lim and Kianipur work with City Engineer Tony Brine to
determine number and placement of News racks. Director Kianipur seconded the motion.
The motion carried by the following roll call vote:
Ayes: Svalstad, Dawson, Walker, LaFleur, Kianipur, Lim, Hanley
3
G. Flower Street Sign Program.
Board discussed the Flower Street Sign Program and will bring to the next meeting with more
details to discuss costs and priorities. Director Svalstad made comment that the budget may
allow for both the News Racks and the Street Signs but required further research.
H. Dolphin Topiaries
Ms. Leonhard gave a brief update on the current status of the new Dolphin Topiaries
purchased by the City to someday replace the older topiaries that are losing shape. Ms.
Leonhard showed a picture of the stage of growth and mentioned it should be another year
at least for installation.
I. Financial Report – (Bernie Svalstad/Linda Leonhard)
Director Svalstad reviewed the financials with the Board. Director Walker made comment that
the Restaurant Association is working on collections and online assessment payments with the
City and recommended the CdM BID stay tuned for more information on this as well.
MOTION: Director Walker made a motion to receive and file the financial reports.
Director Kianipur seconded the motion.
The motion carried by the following roll call vote:
Ayes: Svalstad, Dawson, Walker, LaFleur, Kianipur, Lim, Hanley
J. Marketing & Administration Report – (Leonhard)
a. Lite-Pole Banner Revised Proposal. Board reviewed the revised price proposal for the
“Explore CdM” Light-Pole Banner Program submitted by Dekralite.
MOTION: Director Kianipur made a motion to approve the revised cost proposal from
Dekralite for the “Explore CdM Lite-pole Banner Program. Director LaFleur seconded the
motion.
The motion carried by the following roll call vote:
Ayes: Svalstad, Dawson, Walker, LaFleur, Kianipur, Lim, Hanley
b. Tri-fold Brochures – Ms Leonhard Distributed the BID’s new informational brochures
and reported that the City has received them for the billing.
c. Website - Ms Leonhard reported that the agreement for new website development is
complete and awaiting the insurance fulfillment documentation.
d. Business & Retailers Monthly Meetings – Ms. Leonhard reviewed agenda and
discussion of monthly meetings held with the CdM Retailers.
K. Corona del Mar Chamber of Commerce Report – (Leonhard)
Corona del Mar Chamber of Commerce Programs and Community Updates were reported.
BOARD/COMMITTEE/COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE
PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM)
VI. ADJOURNMENT
Meeting Adjourned: 9:15am. Motion to adjourn was made by Director Walker and
seconded by Director Kianipur Next meeting scheduled for Aug 25, 2016
Jul 31, 16
ASSETS
Current Assets
Checking/Savings
Bill.com Money Out Clearing 30.00
Bank Balance 124,894.12
Total Checking/Savings 124,924.12
Accounts Receivable
1200 · Accounts Receivable -558.89
Total Accounts Receivable -558.89
Total Current Assets 124,365.23
TOTAL ASSETS 124,365.23
LIABILITIES & EQUITY
Equity
3900 · Retained Earnings 85,599.56
Net Income 38,765.67
Total Equity 124,365.23
TOTAL LIABILITIES & EQUITY 124,365.23
2:05 PM Corona del Mar Business Improvement District
08/12/16 Balance Sheet
Cash Basis As of July 31, 2016
Management use only. Not prepared according to GAAP.Page 1
2:18 PM
08/12/16
Cash Basis
Corona del Mar Business Improvement District
Budget vs. Actual
July 2016 through June 2017
Jul '16 - Jun 17 Budget $ Over Budget
Ordinary Income/Expense
Income
City Matching Funds 40,000.00 40,000.00 0.00
Member Assessment 397.75 107,000.00 -106,602.25
Total Income 40,397.75 147,000.00 -106,602.25
Expense
Highway Decor - Dekralite
Contigency 0.00 3,000.00 -3,000.00
Holiday Decor (Contract)0.00 21,000.00 -21,000.00
Banner Program (Lite Pole)0.00 5,178.00 -5,178.00
Total Highway Decor - Dekralite 0.00 29,178.00 -29,178.00
Website - Development
Contingency 0.00 1,000.00 -1,000.00
Website - Dev. & Project Mgmt.0.00 9,100.00 -9,100.00
Total Website - Development 0.00 10,100.00 -10,100.00
Marketing & Administration
Website - Maintenance 0.00 7,200.00 -7,200.00
Contingency 0.00 5,000.00 -5,000.00
Consulting (Reporting)2,057.69 23,000.00 -20,942.31
Website - Hosting/Tech Support 300.00 1,500.00 -1,200.00
Membership decals 0.00 1,200.00 -1,200.00
Annual Meeting 0.00 1,000.00 -1,000.00
Social Media/Communications 93.75 1,200.00 -1,106.25
Office Facilities/Storage/Phone 600.00 3,500.00 -2,900.00
Beautification Award Program 112.50 1,000.00 -887.50
Dolphins 0.00 1,000.00 -1,000.00
Christmas Walk 0.00 4,000.00 -4,000.00
Directory 0.00 7,500.00 -7,500.00
Collateral/Brochures 1,131.60 1,600.00 -468.40
Marketing Campaigns & Programs 256.25 15,000.00 -14,743.75
Total Marketing & Administration 4,551.79 73,700.00 -69,148.21
Streetscape
Street Furniture (Benches)0.00 5,000.00 -5,000.00
Street Furniture (Maintenance)0.00 1,000.00 -1,000.00
Total Streetscape 0.00 6,000.00 -6,000.00
Landscaping
Landscaping Contingency 0.00 6,000.00 -6,000.00
Landscaping/Tree Wells - Pinn.744.00 12,480.00 -11,736.00
Backflow Valve 0.00 2,000.00 -2,000.00
Page 1 of 2 Management use only. Not prepared according to GAAP.
2:18 PM
08/12/16
Cash Basis
Corona del Mar Business Improvement District
Budget vs. Actual
July 2016 through June 2017
Jul '16 - Jun 17 Budget $ Over Budget
Total Landscaping 744.00 20,480.00 -19,736.00
6100 · Administration
Account. & Fin. Reporting Svcs.0.00 15,600.00 -15,600.00
Mailings 0.00 1,400.00 -1,400.00
Total 6100 · Administration 0.00 17,000.00 -17,000.00
Improvements
News Racks 0.00 20,000.00 -20,000.00
Gateway Electrical Maintenance 0.00 1,000.00 -1,000.00
Consulting / Studies 0.00 2,800.00 -2,800.00
Parking 0.00 3,000.00 -3,000.00
Marguerite Project (Landscape)0.00 22,000.00 -22,000.00
Total Improvements 0.00 48,800.00 -48,800.00
Outreach
Community Workshops 174.39 842.00 -667.61
Contributions (Sherman Gardens)0.00 500.00 -500.00
Total Outreach 174.39 1,342.00 -1,167.61
Total Expense 5,470.18 206,600.00 -201,129.82
Net Ordinary Income 34,927.57 -59,600.00 94,527.57
Other Sources/Uses
Other Sources
Retained Earnings (Carryover from Prior Years) 85,599.56 64,000.00 21,599.56
Total Other Sources 85,599.56 64,000.00 21,599.56
Net Other Sources/Uses 85,599.56 64,000.00 21,599.56
Total Equity 120,527.13 4,400.00 116,127.13
Page 2 of 2 Management use only. Not prepared according to GAAP.
Type Num Date Name Item Account Paid Amount Original Amount
Bill Pmt -Check Bill.c...07/01/2016 Corona Del Mar C...Bill.com Money O...-1,632.08
Bill 16856 06/21/2016 Office Facilities/St...-300.00 300.00
Website - Hosting/...-150.00 150.00
Consulting (Reporti...-876.44 876.44
Community Works...-174.39 174.39
Marketing Campai...-131.25 131.25
TOTAL -1,632.08 1,632.08
2:27 PM Corona del Mar Business Improvement District
08/12/16 Check Detail
July 2016
Management use only. Not prepared according to GAAP.Page 1
Date Source Name Memo Account Paid Amount
Corona Del Mar Chamber
07/01/2016 Corona Del Mar Chamber Contract for Professional Marketing & Administrative ...Office Facilities/Storage/Phone 300.00
07/01/2016 Corona Del Mar Chamber Contract for Professional Marketing & Administrative ...Website - Hosting/Tech Support 150.0007/01/2016 Corona Del Mar Chamber Contract for Professional Marketing & Administrative ...Consulting (Reporting)876.44
07/01/2016 Corona Del Mar Chamber Contract for Professional Marketing & Administrative ...Community Workshops 174.39
07/01/2016 Corona Del Mar Chamber Contract for Professional Marketing & Administrative ...Marketing Campaigns & Progr...131.25
Total Corona Del Mar Chamber 1,632.08
TOTAL 1,632.08
2:13 PM Corona del Mar Business Improvement District
08/12/16 Expenses by Vendor Detail
Cash Basis July 2016
Page 1