HomeMy WebLinkAbout06 - Semeniuk Slough Maintenance Project — Reject all Bids - Construction Contract (15X17)September 27, 2016
Agenda Item No. 6
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Robert Stein, Assistant City Engineer, rstein(a)-newportbeachca.gov
PHONE: 949-644-3322
TITLE: Semeniuk Slough Maintenance Project — Reject all Bids -
Construction Contract (15X17) ,
ABSTRACT:
Staff has received bids for the construction of the Semeniuk Slough Maintenance
Project. As a result of some changing conditions involving the dredging, staff believes
the best course of action is to reject all bids, re -scope the project and re -advertise for
bids.
a) Find this project exempt from the California Environmental Quality Act (CEQA)
pursuant to Section 15304(H) — Minor Alteration of Land, of the CEQA Guidelines,
because it has no potential to have a significant effect on the environment;
b) Reject all bids; and
c) Direct staff to review the scope of work and re -advertise for bids.
FUNDING REQUIREMENTS:
No fiscal impact:
DISCUSSION:
At 10 a.m. on August 23, 2016, the following bids for this project were submitted to
Planet Bid:
BIDDER BASE BID AMOUNT
Low Summit Contracting (Bid Withdrawn) $ 940,370.02
2 Minco Construction (Unbalanced Bid) $ 1,186,000.00
3 Earth Construction and Mining $ 1,237,360.00
4 KEC Engineering $ 1,443,250.00
5 Beador Construction Company, Inc. $ 1,537,700.00
6 Los Angeles Engineering, Inc. $ 3,949,850.00
6-9
Semeniuk Slough Maintenance Project — Reject all Bids
September 27, 2016
Page 2
The City received a letter from the low bidder, Summit Contracting on August 25, 2016,
formally asking its bid be withdrawn due to clerical errors that occurred using the
bidding software. While reviewing the other bids, staff discovered that the second low
bidder bid, Minco Construction, contained an unbalanced bid. Additionally, staff has
been unable to obtain the necessary permission from an adjacent property owner to
perform removal of some desired additional material. With these legal and technical
complexities of these evaluations, staff recommends that City Council reject all bids.
Staff intends to quickly revise the bid package by removing the additive bid items,
adding the Caltrans storm drain box maintenance work as part of the base bid, remove
work in the privately owned portion of the Slough, and add additional technical
requirements to the project specifications and immediately re -advertisement the project
for new bids.
ENVIRONMENTAL REVIEW:
A Categorical Exemption for this project was filed with the Orange County Clerk on
November 16, 2015 and the California Coastal Commission also found this project to be
Exempt. This project is exempt from the California Environmental Quality Act (CEQA)
pursuant to Section 15304 (H) (Minor Alterations to Land) of the CEQA Guidelines,
California Code of Regulations, Title 14, Chapter 3, because it has no potential to have
a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A — Location Map
6-2
e 0 125 250 [t�
Feet Q�
Cofferdamn Location
Additional Excavation by City Contractor as feasible
Base Project by City Contractor
Box Culvert Excavation by Caltrans
Caltrans Area Excavated by City Contrator
Semeniuk Slough Award
NEWPORT BEACH
d GIS
City of Newport Beach
GIS Division
September 12, 2016
6-3