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HomeMy WebLinkAboutPBR AGENDA 08-02-2016CITY OF NEWPORT BEACH PARKS, BEACHES AND RECREATION COMMISSION AGENDA Council Chambers - 100 Civic Center Drive, Newport Beach, CA 92660 Tuesday, August 2, 2016 - 6:00 PM Parks, Beaches and Recreation Commission Members: Marie Marston, Chair Laird Hayes, Vice Chair David Granoff, Commissioner Ron Cole, Commissioner Roy Englebrecht, Commissioner Tom Anderson, Commissioner Walt Howald, Commissioner Staff Members: Laura Detweiler, Recreation & Senior Services Director Mike Pisani, Municipal Operations Director Sean Levin, Recreation & Senior Services Deputy Director Dan Sereno, Landscape Manager Teri Craig, Administrative Support Specialist Marie Lindeman, Administrative Support Specialist The Parks, Beaches and Recreation Commission is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that the Parks, Beaches and Recreation Commission agenda be posted at least seventy-two (72) hours in advance of each regular meeting and that the public be allowed to comment on agenda items before the Commission and items not on the agenda but are within the subject matter jurisdiction of the Parks, Beaches and Recreation Commission. The Chair may limit public comments to a reasonable amount of time, generally three (3) minutes per person. It is the intention of the City of Newport Beach to comply with the Americans with Disabilities Act (“ADA”) The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, we will attempt to accommodate you in every reasonable manner. Please contact the Recreation Department at least forty-eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible at (949) 644-3158 or recreation@newportbeachca.gov. NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Recreation Department 24 hours prior to the scheduled meeting. I.CALL MEETING TO ORDER OF THE PB&R COMISSION II.ROLL CALL III.WATER FESTIVAL POWERPOINT PRESENTATION IV.NOTICE TO THE PUBLIC The City provides a yellow sign-in card to assist in the preparation of the minutes. The completion of the card isn't required in order to address the PB&R Commission. If the optional sign in card has been completed, it should be placed in the box provided at the podium. The Commission welcomes and encourages community participation. Public comments are generally limited to three (3) minutes per person to allow everyone to speak. Written comments are encouraged as well. The Commission has the discretion to extend or shorten the time limit on agenda or non agenda items. As a courtesy, please turn cell phones off or set them in the silent mode. August 2, 2016 Page 2 Parks, Beaches and Recreation Commission Meeting V.PUBLIC COMMENTS ON CONSENT CALENDAR This is the time in which Commissioners may pull items from the CONSENT CALENDAR for discussion (Item VI-A through VI-F). Public comments are also invited on Consent Calendar. Speakers must limit comments to three (3) minutes. Before speaking, please state your name for the record. If any item is removed from the Consent Calendar by a Commissioner, members of the public are invited to speak on each item for up to three (3) minutes per item. All matters listed under Consent Calendar are considered to be routine and will all be enacted by one motion in the form listed below. Commissioners have received detailed staff reports on each of the items recommending an action. There will be no separate discussion of the items prior to the time the PB&R Commission votes on the motion unless members of the Commission request specific items to be discussed and/or removed from the Consent Calendar for separate action. VI.CONSENT CALENDAR Minutes of the July 5, 2016 PB&R Commission MeetingA. Waive reading of subject minutes, approve and order filed. Draft 07-05-2016 PBR Minutes Parks and Trees, and Beach Maintenance Divisions Acitivities ReportB. Receive/file Activity Report of past and upcoming projects and events. MOD Activity Report Recreation & Senior Services Activity ReportC. Receive/file Activity Report of past and upcoming projects and events RSS Activity Report Request by Newport Mesa Soccer Club (NMSC) for Temporary Lights at Bonita Canyon Sports Park (BCSP) Field #5 D. Approve the request from the Newport Mesa Soccer Club to use temporary lights at Bonita Canyon Sports Park field #5 from September 26 to November 18, 2016 and January 2 to March 12, 2017 from dusk to 7:55 p.m. Staff Report Tree Donation - Castaways ParkE. Approve the Coast Live Oak tree donation for Jim Kaylor at Castaways Park. Staff Report Attachment A-C Tree Donation - West NewportF. Approve the two (2) Metrosideros excelsus (New Zealand Christmas) trees donation for Raymond R. Rojas and Mark J. Rojas at West Newport Park. Staff Report Attachments A-C August 2, 2016 Page 3 Parks, Beaches and Recreation Commission Meeting VII.CURRENT BUSINESS Reforestation Request - 1723 E. Ocean BoulevardA. Consider the request for reforestation of a City Washington robusta (Mexican Fan Palm) tree by Brendon & Janet Blincoe located at 1723 E. Ocean Boulevard.The applicant has met the procedural requirements for reforestation established in Council Policy G-1. Staff Report Attachment A-E Follow-Up: Reforestation Request - 1707 Tradewinds LaneB. Consider the request for reforestation of a City Tristania conferta (Brisbane Box) tree of Christopher Casier at 1707 Tradewinds Lane. The applicant has met the procedural requirements for reforestation established in Council Policy G-1. Staff Report Attachment A-C Follow-Up: Removal of Two Washingtonia Robusta (Mexican Fan Palm) Trees - 239 Carnation Avenue C. Consider: A. Upholding the Municipal Operations Director’s (MOD) decision to remove two (2) Washingtonia robusta (Mexican fan palm) trees at 239 Carnation Avenue in order for development of the property to occur; or B. Moving one (1) or two (2) Washingtonia robusta (Mexican fan palm) trees, at the expense of the property owner at 239 Carnation Avenue, to the parkway adjacent to 2500 and 2520 Seaview Avenue. Staff Report Attachment A-D Ltr fm Senna Tree Company 7-29-16 Ltr from TPC HOA Representatives 7-29-16 VIII.ANNOUNCEMENT / FUTURE AGENDA ITEMS PB&R Commission / staff announcements / Ad Hoc Committee updates or matters which Commission members would like placed on future agendas for further discussion (non discussion item). IX.PUBLIC COMMENTS ON NON AGENDA ITEMS Public comments are invited on non agenda items generally considered to be within the subject matter jurisdiction of the PB&R Commission. Speakers must limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the record. The Commission has the discretion to extend or shorten the speakers’ time limit on non agenda items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode. X.ADJOURNMENT CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission Regular Meeting July 5, 2016 – 6:00 PM I. CALL MEETING OF THE PARKS, BEACHES & RECREATION COMMISSION TO ORDER – 6:01 PM II. ROLL CALL Present: Walt Howald, Chair Ron Cole Roy Englebrecht Dave Granoff Laird Hayes Excused: Tom Anderson Marie Marston, Vice Chair Staff: Laura Detweiler, Recreation & Senior Services Director Mike Pisani, Municipal Operations Director Brenda Wisneski, Deputy Community Development Director Dan Sereno, Landscape Manager Mike Sinacori, Public Works Assistant Engineer Teri Craig, Administrative Support Specialist Marie Lindeman, Administrative Support Specialist III. ELECTIONS Secretary Teri Craig opened the nominations for the FY 2016/17 PB&R Chair. Commissioner Cole nominated Vice Chair Marie Marston. Motion by Chair Howald; second by Commissioner Cole to close nominations for PB&R Chair. Secretary Craig asked Commissioners to raise their hands if they are in favor of electing Commissioner Marston to serve as the new FY 2016/17 PB&R Chair. Vote was unanimous with Commissioners Anderson and Marston absent. Secretary Craig announced that Commissioner Marston will serve as the new FY 2016/17 PB&R Chair Secretary Teri Craig opened the nominations for the FY 2016/17 PB&R Vice Chair. Commissioner Howald nominated Commissioner Laird Hayes. Item VI-A August 2, 2016 Parks, Beaches & Recreation Commission Minutes July 5, 2016 Page 2 Motion by Commissioner Howald; second by Commissioner Cole to close nominations for PB&R Vice Chair. Secretary Craig asked Commissioners to raise their hands if they are in favor of electing Commissioner Hayes to serve as the new FY 2016/17 PB&R Vice Chair. Vote was unanimous with Chair Marston and Commissioner Anderson absent. Secretary Craig congratulated Commissioner Hayes on his election as the new FY 2016/17 PB&R Vice Chair. Vice Chair Hayes took over the meeting from Commissioner Howald. Vice Chair Hayes congratulated new Commissioner Dr. David Granoff who provided a brief background. IV. NOTICE TO THE PUBLIC V. PUBLIC COMMENTS ON CONSENT CALENDAR Jim Mosher voiced concern about Parks & Trees Activity, Item VI. B. and the private improvement of the public parking lot at the West Newport Park and requested clarification of whether this was a City project or if it came from the private developer. VI. CONSENT CALENDAR A. Minutes of the June 6, 2016 PB&R Commission meeting. Waive reading of subject minutes, approve and order filed. B. Parks, Trees, and Beaches Maintenance Divisions Activities Report Receive/file Activity Report of past and upcoming projects and events. C. Recreation & Senior Services Activity Report Receive/file Activity Report of past and upcoming projects and events. D. Tree Donation Request - Castaways Park Staff recommends that the PB&R Commission approve the tree donation for Brock McCann at Castaways Park. Motion by Commissioner Englebrecht; second by Commissioner Cole, to approve Consent Calendar items VI-A through VI-D. Motion carried unanimously with Chair Marston and Commissioner Anderson absent. VII. CURRENT BUSINESS A. Bench Donation - Lido Park Staff recommends that the PB&R Commission consider the bench donation request for Brad Honda at Lido Park. Parks, Beaches & Recreation Commission Minutes July 5, 2016 Page 3 Manager Sereno presented a bench donation for Lido Park and noted it met Council Policy B-17. The public was noticed and Manager Sereno indicated he was available for comments and questions. Discussion ensued regarding concrete benches versus other options. Commissioner Englebrecht stated that he was not in favor of cement benches noting their discomfort. The point was made that concrete is more durable, and that all the benches in Lido Park are concrete. Director Pisani explained that applicant is given a choice when a bench will be independent, but in this case there are already two concrete benches in place. Director Detweiler noted that the benches and tables in Marina Park and Sunset Ridge Park are also concrete. Commissioner Englebrecht noted his disagreement that the benches have to match. Commissioner Howald requested that staff provide the Commission with information on the cost difference between bench options and an inventory of the current benches at a future meeting. Vice Chair Hayes opened the public discussion Chad Hazlett spoke in support of the bench and its location. He indicated that the concrete material did not trouble him as he sits on the existing concrete benches often. He noted that Brad had frequented the area and this was the reason for its selection. Vice Chair Hayes closed the public discussion Motion by Commissioner Cole; second by Commissioner Howald to approve the bench donation request for Brad Honda at Lido Park. Motion carried unanimously with Chair Marston and Commissioner Anderson absent. B. Reforestation Request – 1701 Tradewinds Lane Staff recommends that the PB&R Commission consider the reforestation request of a City Tristania conferta / Tristania (Brisbane Box) tree located at 1707 Tradewinds Lane. Manager Sereno introduced the request for reforestation at 1707 Tradewinds Lane and summarized the staff report. There was discussion regarding the replacement tree and size and noted that the applicant bears the replacement cost. Parks, Beaches & Recreation Commission Minutes July 5, 2016 Page 4 Vice Chair Hayes opened the public discussion Jim Mosher commented that Tradewinds had a hodgepodge of trees per the City’s policy. He questioned if the current tree was part of the City’s reforestation effort and if the public needed to be notified. Further he noted his concern about setting a precedent for removal of this type of tree. Chris Casler indicated he has lived at 1707 for about 15 years and that the tree is was approximately 25 feet tall when he moved in and is now about 50 feet tall. Mr. Casler stated the tree is messy and that it was his understanding that it could be removed and another tree planted elsewhere, but if that was not the case he was still interested in replacing the tree with one that is less messy. Vice Chair Hayes closed the public discussion Discussion followed regarding having a replacement tree selected prior to approval. It was also confirmed that the homeowner understood that the new tree would be planted in the same location as the old tree, but was suggested to get clarification on placement. Motion by Commissioner Howald; second by Commissioner Cole to table item until staff has met with the homeowner to discuss the specific tree type that will be planted. Motion carried unanimously with Chair Marston and Commissioner Anderson absent. C. Back Bay View Park – Enhancements That the PB&R Commission provide feedback and approval of the proposed park enhancements at Back Bay View Park. Engineer Sinacori provided details of the staff report addressing background, the original vision for the park, and the next steps for the park. Any significant changes to the park would require an Amendment to the Coastal Development Permit which was issued prior to the original construction of the park. Prior to this action the PB&R Commission and City Council are being consulted. The public has already made comments. Consultant Monica Simpson from Asakura Robinson Landscape Architecture firm provided a PowerPoint presentation and commented on the previous additions to the park. The proposal includes added amenities that are still passive, but may attract more users to the park. Examples of new amenities were provided and explained. Engineer Sinacori explained that for budgetary reasons the low concrete bench would be retained but a new shade structure is proposed to be erected over it. There was discussion that the park was very difficult to get to with no onsite parking. It was questioned as to why a shade structure was not proposed over the picnic table area. Parks, Beaches & Recreation Commission Minutes July 5, 2016 Page 5 In response to the questions and suggestions the Engineer Sinacori explained; that due to existing traffic along Coast Highway and Jamboree Road a turning movement into the park would not be possible. There is parking on Back Bay Drive and was noted that people visit the park by foot or bike, and that many bicyclists ride down Pacific Coast Highway. The proposed amenities are intended to draw more bicyclists and walkers into the park. He went on to say that the Coastal Commission would not allow the shade structure over the picnic areas in order to protect the view and that it’s a non- starter with Villa Point residents. Consultant Simpson showed the proposed shade structure and the area where the picnic tables are located. Anything higher than the picnic tables would block public views from Jamboree and Coast Highway. Engineer Sinacori explained they might go to Council prior to going to the Coastal Commission, He stated that he would recommend that the project stay under the current approved budget. Vice Chair Hayes opened the public discussion Jim Mosher commented that this is an accessible park by bicycle, but that many bicyclists were unaware of it and suggested that the fix it station might be little known. Consultant Simpson explained there was an air pump and tools available in the fix it station and believes it would be utilized. Engineer Sinacori stated they would inform the bicycle clubs of the fix it station. In the Bicycle Master Plan the idea of a bike node was discussed and the park was close to where they wanted one. Mr. Mosher suggested a simulation of the shade trellis would be helpful and that the Coastal Commission would probably like to see that as well. Vice Chair Hayes closed the public discussion Commissioner Englebrecht praised the park as a nice place to walk with great views. He wanted more amenities so more people would appreciate the park. Director Detweiler stated that staff would inform the City Council that the PB&R Commission felt shade at the park was extremely important. Motion by Commissioner Howald; second by Commissioner Granoff to move forward with the proposed enhancements at Back Bay View Park and to include feedback discussed tonight from the Commission. Motion carried unanimously with Chair Marston and Commissioner Anderson absent. Parks, Beaches & Recreation Commission Minutes July 5, 2016 Page 6 D. West Newport Mesa Streetscape Master Plan Staff recommends that the PB&R Commission review and comment on the draft West Newport Mesa Streetscape Master Plan. Deputy Director Wisneski provided a report and explained that City Council had directed staff to develop a plan in response to the need to create a more cohesive streetscape realm in the area. The Master Plan will help with future development and plans. There have been three public workshops and initial review by the Planning Commission. The PB&R is requested to provide input on the plan. Brian Hannegan of RRM Design Group provided an overview of the project area including its parameters. The goal is to unify the theme of the street and utilize Complete Streets principles. Pedestrian and bike facilities will be improved and traffic calming and sustainable measures utilized. Public workshops were held and site amenities chosen. Mr. Hannegan reviewed current conditions and provided examples of proposed improvements. He also advised the Commission of the schedule for the project. Discussion ensued regarding the project details. The possibility of underground utilities was questioned and was explained that due to the huge undertaking there are no immediate plans for it. The cost of the project was estimated at $1.5 to $2 million per block. Funding for the improvements was discussed and it was explained that the Master Plan will identify potential phasing and priority streets, but the City Council will move forward with any projects as it sees fit. Vice Chair Hayes opened the public discussion Jim Mosher suggested that the PB&R Commission discuss the benches and if they are friendly to the homeless. He was concerned about an area in the plan where the sidewalk felt like it was meandering. Mr. Mosher voiced concern over the extensive plantings and the cost maintenance. He noted that PB&R is the only Commission promoting bicycling as the City bike committee no longer exists. Staff confirmed that there is a Bicycle Master Plan. Vice Chair Hayes closed the public discussion Vice Chair Hayes stated that this item was information only and no vote is necessary. E. Uphold Staff’s Decision to Remove Two Palm Trees – 229 Carnation Avenue Staff recommends that the PB&R Commission uphold the Municipal Operations Director (MOD) decision to remove two Washingtonia robusta (Mexican fan palm) trees at 239 Carnation Avenue, Corona del Mar. Director Pisani presented the report and stated that they were advised by Public Works to remove two Palm trees at 239 Carnation. Public Works received the Parks, Beaches & Recreation Commission Minutes July 5, 2016 Page 7 request in order for development to occur and the palm trees are defined as standard trees in the G-1 Policy. The Coastal Commission approved the project in January and meets all zoning code development standards. Removed trees must be replaced on a 1:1 basis. Staff determined that the trees could not be preserved given their location. The Palisades Condominium Association appealed the decision. Other trees have been removed from the property, but were not City trees. Homeowner will be required to plant two 48 inch box trees to be planted elsewhere to replace the palms. Discussion ensued whether the trees met the criteria for removal and if the removal of the palms was in opposition to the G-1 policy. Director Pisani confirmed that the Coastal Commission approved the development and that the City required a three car garage, which is impossible to do with the current palm trees. Discussion ensued regarding if alternatives could be made to build around the trees. Commissioner Englebrecht commented that the Commission is not against the building of the home, but that they needed to follow policy. He suggested the issue be tabled so staff could confirm that it meets Policy G-3 and work further with the homeowner. Director Pisani stated again that it does meet Section 8 of the Policy G-1 and that Council could waive their policy. Vice Chair Hayes opened the public discussion Jim Damon stated that he had written the letter, lives in Corona del Mar and represents Palisades Condominium Homeowners Association. He stated that he believes that the Council G-1 policy was fairly represented by the PB&R and that palm trees are iconic in Newport Beach. He stated that the City Arborist should look at the issue under G1. He went on to say that the trees could be relocated on the property. Mr. Damon introduced then John Mote of Senna Tree Company who moved 38 fully grown palm trees to Marina Park for the City. Mr. Damon further argued that City Council Policy G-3 does not apply in this case. Vice Chair Hayes noted the difference of opinion surrounding the Policy G-3 and requested clarification from Director Pisani. Director Pisani explained that they could not plant any new trees on the street. He was not certain if the trees could be replanted on the same site as they might impede the neighbor’s views. He went on to say that staff received a call from Colleen Jeffreys at 216 Carnation who supports the removal of the trees for safety reasons. Parks, Beaches & Recreation Commission Minutes July 5, 2016 Page 8 Mr. Mote of Senna Tree Company and certified arborist, stated that he had moved 38 palm trees at Marina Park with a 100% success rate. He believed these two trees could be moved with a 98 to 100% success rate. The approximate cost to move both trees on site is estimated at $10,000. If the trees were moved up the street they would require a semi-truck. Dr. Ron Wallner, Board Member of Palisades Condominium Homeowners Association and professor of finance, spoke of the price of goodwill. He noted that the trees are valued by the neighborhood. He said that he spoke to the homeowner, Steve, who is willing to have the trees relocated on his property. If they have to be removed they would be ok with splitting them or staggering them. Victoria Wallner stated that she is 16 and attends Orange County School of the Arts and has an environmental concern about the trees and that value of the trees is their contribution to the beautiful view in the neighborhood. Jim Mosher requested clarification on whether the Coastal Commission was the party that required the three car garage. The report indicates the three car garage is required under City zoning. The City is creating a code for compliance with the Coastal Act which would be separate from the zoning code and would evaluate if something was compliant with the Coastal Act. Mr. Mosher agreed with Commissioner Englebrecht that there must be a way to work around the trees. He noted the Coastal Commission only cares about maintaining native trees and view non-native trees as a local issue. Commissioner Howald confirmed the three car garage was required because the size of the home is 4000 square feet. Tim Stevens stated that he has lived in the neighborhood for 30 years and sees the trees from his home and does not believe that they impede his view; the trees are iconic and enhance the view. He stated that moving the trees on the property would be preferable than their removal. Vice Chair Hayes closed the public discussion Commissioner Englebrecht said the PB&R could be overruled by the City Council, but felt this was a bad recommendation and spoke passionately against it. Vice Chair Hayes asked staff to return with more information regarding setback issues. Staff replied they would look at the palms in light of Policy G-3. Motion by Commissioner Englebrecht; second by Commissioner Cole to table the decision to remove two Washingtonia robusta (Mexican fan palm) trees at 239 Carnation Avenue, Corona del Mar and to return with additional information. Motion carried unanimously with Chair Marston and Commissioner Anderson absent. Parks, Beaches & Recreation Commission Minutes July 5, 2016 Page 9 F. FY 216/17 Ad Hoc Committee / Liaison Appointments Staff recommends that the PB&R Commission discuss, reaffirm, appoint the FY 2016/17 Ad Hoc Committee / Liaison Appointments. Director Detweiler reviewed the Committee / Liaison Appointments. There is a vacancy on the Community Services Award. Staff recommended the PB&R reaffirm the committees and discuss appointments. Commissioner Howald inquired as to the Westside Dog Park Committee. Director Detweiler confirmed the committee was dissolved. If necessary they could create an ad hoc committee at a later time, but no funding is available in the next fiscal year for the development of the site. Public Works has applied for a grant for the pedestrian bridge at Sunset Ridge/View Parks and staff will continue to monitor the progression. Vice Chair Hayes reviewed the list with the Commission. Commissioner Granoff was nominated and confirmed for the Community Service Award. Commissioner Howald replaced Vice Chair Hayes on the Youth Sports Commission. Motion by Commissioner Englebrecht; second by Commissioner Cole to reaffirm or appoint the following to the FY 2016/17 Ad Hoc Committee. Community Service Award Ron Cole Roy Englebrecht David Granoff West Newport Community Center Tom Anderson Laird Hayes Marie Marston Liaison Assignments Youth Sports Commission Member Organization Tom Anderson Roy Englebrecht Walt Howald Motion carried unanimously with Chair Marston and Commissioner Anderson absent. Vice Chair Hayes opened the public discussion Jim Mosher gave the definition of an ad hoc and wondered if the Community Service Award fits the definition under the Brown Act. He questioned if the other committees were actually standing committees. Vice Chair Hayes closed the public discussion Director Detweiler indicated the committees had not sunset per se, but that staff liked to review them with the PB&R annually. When the committees reach their intended purpose they will sunset. VIII. ANNOUNCEMENTS / FUTURE AGENDA ITEMS Parks, Beaches & Recreation Commission Minutes July 5, 2016 Page 10 Director Detweiler reported on a safe, fun, and well attended 4th of July celebration. She noted that July is Parks and Recreation Month and the theme is “Superheroes, We Change Lives.” Director Detweiler said staff is looking into expanding programing at the 16th Street Recreation Center and mentioned the ongoing improvements. Director Pisani announced the dedication of the Ben Carlson Memorial Statute at the Newport Pier Plaza. Vice Chair Hayes marched in the Mariners Parade and encouraged others to try it in the future. Commissioner Howald requested an update on Poppy Street status. Director Pisani said plans for Poppy are progressing and are mostly on schedule; and that Public Works will present at a future meeting. IX. PUBLIC COMMENTS ON NON-AGENDA ITEMS - None X. ADJOURNMENT - 8:35 p.m. Submitted by: ________ Teri Craig, Admin Assistant Approved by: _____ Laird Hayes, Vice Chair NEWPORT BEACH PB&R Commission Staff Report COUNCIL STAFF REPORT CITY OF Agenda Item VI-B August 2, 2016 PARKS MAINTENANCE: Bonita Canyon Sports Park Planting In coordination with City contractors, Landscape Division staff recently made landscape enhancements to the planters surrounding the tennis courts at Bonita Canyon Sports Park. The planting, which replaced under-performing shrubs, utilized a colorful mix of drought-tolerant succulents, ornamental grasses, and perennial flowers. Moreover, plant materials were selected with consideration to the heavy shade the planter receives due to the canopy of existing mature trees. As an added touch, a dry streambed was etched into the planting plan to reinforce the “woodsy” feel around this popular recreational facility. TREES: As part of the City’s overall grid and annual trimming schedule, in June, the City’s tree service contractor pruned trees within the Westcliff, Airport, and Santa Ana Heights areas. Additionally, pruning has occurred at various Palm tree locations. Month of: Trees Trimmed: Trees Removed: Trees Planted: June 1,613 56 56 TO: Parks, Beaches & Recreation Commission FROM: Municipal Operations Department Mike Pisani, Municipal Operations Department Director 949 644-3055, mpisani@newportbeachca.gov TITLE: Parks and Trees, and Beach Maintenance Divisions Activities Report Parks and Trees, and Beach Maintenance Divisions Activities Report August 2, 2016 Page 2 New Trees Planted In the City Municipal Operations and the Public Works Departments work on many public improvement projects together. We endeavor to plant as many large specimen trees as possible and make sure they are species that grow here. Recent projects include: 1. Newport Boulevard Widening project: • (4) 36” box – African Tulip trees • (10) 36” box – Australian Willow trees • (7) 24” box – Marina Strawberry trees • (36) 12’-20 Brown Trunk – King Palms 2. Dover Drive Medians • (62) 36” box – Sycamore trees, Pygmy Date Palms, Canary Island Pine trees, and African Tulip trees • (8) 24” box – Marina Strawberry trees 3. 15th Street and Balboa Boulevard • (71) 24” box – Marina Strawberry trees • (111) Palms – varying 15’ to 25’Brown Trunk – Queen Palms, Date Palms, and Mexican Fan Palms (this does not include relocated Mexican Fan Palm trees) 4. Marina Park • 150 (24” box to 60” box) – Moreton Bay Fig trees, Mexican Fan Palms, Pink Melaleuca trees, Norfolk Island Pine trees, Italian Stone Pine trees, Brisbane Box trees, Floss Silk trees, Evergreen Elm trees, Cork Oak trees, Catalina Ironwood trees, Torrey Pine trees, Coral trees, New Zealand Christmas trees, and Marina Strawberry trees. Great Scott Tree Service, the City tree services provider, adds these trees to the City’s permanent inventory during the construction phase of the project. BEACH MAINTENANCE: End of Rainy Season Field Maintenance Activities Memorial Day is considered the start of the summer crowds and the end of the rainy season. Last month, Field Maintenance crew members started their preparation activities for the summer. These activities include removing the log boom at the Aquatic Center, and putting it back on shore. The log boom is used to collect trash that flows down the San Diego Creek. Additionally, approximately 1,000 feet of wind fencing along 49 street ends on the boardwalk and the piers were removed by the Field Maintenance crews. The wind fencing keeps sand from blowing onto the streets during the winter. Parks and Trees, and Beach Maintenance Divisions Activities Report August 2, 2016 Page 3 First King Tide of 2016 In preparation for the first King Tide of the year, Municipal Operation Department (MOD) staff began to reinforce sand berms around Balboa Pier the week of June 27. In conjunction with the King Tide, a significant southerly swell created large surf during the 4th of July weekend. Beach Maintenance crew members moved sand throughout the week to try to prevent the surf and high tide from cresting the beach and flooding the streets around the Balboa Village area. The high tide reached 7.4’ on Friday, July 2 and peaked on Sunday, July 3 at 7.6’. Staff from the Street Maintenance and Storm Drain Divisions operated a loader during the evening hours and monitored the berms. With heavy summer beach usage, people walk over the berms, causing the sand to shift. The berms were rebuilt whenever the surf would breach them. MOD crew members on the pier helped direct the operator to potential problem areas and watched for people around the equipment. Assisting the Police Department – Boat Removal Last month, weekend duty staff responded to a request from the Police Department to assist with the removal of a boat that had washed ashore. The boat had been traveling to the area from Catalina when the operator found himself unexpectedly caught up in the waves. The 18-foot long boat was loaded onto a trailer by Beach Maintenance Crew Member Mike Story and Supervisor Joe Delgado and removed from the beach. Prepared by: Dan Sereno, Landscape Manager John Salazar, Manager Parks and Trees Division Field Maintenance Division SUPER JULY Recreation & Senior Services Monthly Activities Report To: Parks, Beaches & Recreation Commission From: Sean Levin, RSS Deputy Director Celeste Jardine-Haug, Senior Services Manager Re: Recreation & Senior Services Department Monthly Activities Report Newport Beach is celebrating Park and Recreation Month, an initiative of the National Recreation and Park Association (NRPA). Parks and recreation have the power to transform your lives by providing places to get fit and stay healthy while fostering new relationships and forging a connection with nature. The Newport Beach parks and recreation facilities provide essential services and help improve quality of life. Director Detweiler proudly attended the Leadership Development for Public Agencies graduation program to witness Celeste Jardine-Haug graduate from the O.C. City and Special District Cohort. This 14-week program provides training, networking opportunities, best practices and core competencies for public employees. An important goal of the program is to positively impact the work that public employees do on a daily basis. Its’ designed to facilitate learning transfer, which allows students to take the skills and knowledge gained from the classes and apply them to their work and life. Each leadership class is taught by practicing experts who currently work in or with public agencies and have the credentials to teach at the university level. It is an outstanding program that several of our team members have been able to take advantage of; and it took tremendous commitment by Celeste to further advance her leadership skills. Nice work Celeste! Thank you to the Human Resources Department for making these training opportunities available to our super workforce. Item VI-C August 2, 2016 SUPER CELESTE 2 Please help us in welcoming Johnny aboard the Newport Beach Recreation & Senior Services team! Johnny comes to us with experience in aquatics from the City of Garden Grove and facility experience from UCLA. Johnny has a Bachelor’s Degree in Political Science and is now pursuing a law degree with the hope of one day becoming a City Attorney. In his free time, Johnny likes to spend time with his dog, Molly, surf, play guitar, and boulder climb. Johnny is working at the pools this summer, as well as CYC as a recreation leader. In the fall, Johnny will be instrumental in the operations of the new 16th Street Recreation Center. July 4th was the sixth annual Newport Peninsula Bike Parade and Community Festival – “4th of July is for Families.” This theme was once again achieved by creating a safe, positive and family-oriented 4th of July experience on the Newport Peninsula. Several hundred families participated in the parade and festival. The day began with a bike parade on Balboa Boulevard at 36th Street Park and concluded at Channel Place Park with a festival including carnival games, giant slides, bounce houses, a dunk tank, face painters, balloon art, crafts, and food for sale. A game master also kept the families busy playing good old-fashioned games, like tug-of-war, sack races, and an egg toss. After the festival a community sponsored “Family Basketball Hoops Contest” was held with several families sticking around to participate. Mariners Park community was not left behind as they celebrated the 4th of July with their 44th Annual Independence Day Parade and Celebration. The parade included Newport Beach Police and Fire, a series of military vehicles, a marching choir and band, Grand Marshall’s Diane Dixon, Laird Hayes, and Mariners Elementary’ s class presidents, and the ever popular bike parade! The celebration was kicked off after a welcome from Mayor Diane Dixon and Mariners PTA. Families enjoyed the numerous carnival games, inflatables, and a rock climbing wall. Special thanks go to all the community sponsors for both events, the volunteers and to the staff who worked these two events in order to help make them a great success! Jonathan “Johnny” Umanzor! 4TH of JULY Celebrations!! 3 OASIS held a Speed Dating event a few months ago in which 15 men and 15 women had the opportunity to talk for five minutes each and see if they had anything in common. We received the following message from the City’s website the other day from one of the participants: “I need to let you know that of the 225 possible combinations for your Speed Dating event 2/17, Dorothy and I are in a meaningful relationship...So thanks to you, we not only live in Paradise, but we no longer are alone!” CYC’s New Look! Community Youth Center (CYC) in Corona del Mar, received a series of improvements over the past month. The center, which is one of our most popular, received fresh paint, a new counter top, and new jazzy carpet! Our friendly staff welcomes you to drop by and check out the new upgrades, try one of our classes, or book your next meeting or party with us. CYC is located at 3000 fifth Ave., Corona del Mar or call 949-644-3165 for more information SPEED DATING SUCCESS! CYC Update 4 STOW IT DON’T TOW IT! The Stow It Don’t Throw It! Program, is organized by the California Coastal Commission, and promotes discarding fishing line in a proper way. This program encourages individuals to create containers that are given out to anglers so that they may dispose of unwanted fishing line. Used fishing line is often left behind on piers and beaches, or lost off boats. Fishing line is non-biodegradable and when left in the environment can cause real harm to animals, entangling them and causing injury. The Office of Natural Resources has brought this program to the City of Newport Beach and has endeavored to educate the general public and anglers about fishing line pollution and its effects. During Community Day, a weekly outreach event, patrons of all ages create fishing line collection containers out of recycled tennis ball holders. Once the fishing line collection containers are made, Natural Resources staff members and volunteers go out to public piers and fishing areas to give away the containers and educate anglers about fishing line pollution. For more information on this project and other environmental outreach projects please e-mail, marineeducation@newportbeachca.gov Summer Fun at the Pool Aquatics programs are in full swing at Newport Harbor High School and the Marian Bergeson Aquatic Center at CdM High School! People of all ages have been beating the heat and enjoying swim lessons, lap swim, and Splash Bash. Participation numbers are up in each of these three programs as this summer is shaping up to be one of the busiest in recent years. Summer aquatics will come to an end on August 18th so be sure to take advantage before time runs out! Newport Beach Pool Lifeguards Win 2nd Place! Twelve Lifeguard/Swim Instructors from the City of Newport Beach Aquatics Division attended the annual Southern California Lifeguard Competition hosted by SCPPOA on July 17. The event was comprised of pool lifeguards from various public agencies across Southern California all competing in events to test their strength and quickness in the water. Our team of lifeguards showed just how strong they are and earned themselves an impressive second place finish! Congratulations to all who competed in this swim meet, and special recognition to the staff who won individual first place finishes: 50 yrd freestyle (21 & Under):Dash Farr 50 yrd freestyle (21 & Over): Phillip Tran 10 Lb Brick Tread (Male): Evan Athey 10 Lb Brick Tread (Female): Kaybree Albright 5 The ISOpod flaunted its magic to…DISNEY! The ISOpod (Interactive Sealife Outreach) is a mobile aquarium that has the magical ability to inspire visitors to cherish the marine ecosystem. This magic was enjoyed by many as the ISOpod visited Disney employees at two Disney Studio functions. Nearly 6,000 Disney employees attended these events, a majority of whom partook in the ISOpod experience. With the constant flow of visitors, the ISOpod served as a terrific interactive education tool teaching about local tidepool species and the importance of Marine Protected Areas. Perhaps through this experience storywriters and animators will be inspired to create a movie about the tidepool jewel in Newport Beach and other local wildlife areas! TIDBITS FROM Summer Camps kicked off on June 27 with camps still available thru September 2 , and the feedback has been tremendous! Here’s what people are saying: Erik Nelsen Surf Camps-Hurley: ”Erik Nelsen cares greatly for the kids who attend his camps and gives personal attention to make sure each family gets what they want out of the program. Erik doesn't just care if the kids learn to surf, he also cares that they enjoy the experience and that they get the most out of it. There were quite a few surf camps in Orange County but I really got lucky by picking Erik Nelsen's.” UCI Sailing & Boating: “Gale is an awesome instructor and my daughter loved this camp. Top notch program they are running. Would highly recommend!” BeachSports: “My son loved it last year and was thrilled to be back. He learns a ton about ocean safety and has fun doing it.” Camps Continue all summer long! Register for these camps and more by visiting campnewport.com. Annual OASIS Talent Showcase The seniors at OASIS are getting ready to showcase their talent at our 6th Annual Talent Show. As in years past our acts range from stand-up comedy to Hula dancers and we’re never short on duets and solo singers. This event is a favorite for the participants, audience and staff! We are all excited to see the new and returning talent at our August 24, 2:00pm Talent Show! 6 Summer BBQ in the OASIS Courtyard Our June BBQ was such a success we want to do it again in August! It’s a great time to sit back and eat some hotdogs and enjoy delicious watermelon while being amongst friends. Tickets are $3 and include a movie after lunch. Come join us Wednesday, August 31st for some summer fun. New Art & Creativity for Healing Class at OASIS Art and Creativity for Healing shares art as a tool for self-exploration and self-expression. Cait Glenn, MSW and Certified Art for Healing Instructor from Hoag leads this therapeutic class one Tuesday per month at OASIS. Whether you or a loved one is recovering from an illness, personal loss or simply interested in finding more peace in your life, we encourage you to give this class a try. Participants are encouraged to create and express themselves abstractly through acrylic paint and color. The focus remains on the participants’ own interpretation of their art and produces a therapeutic expression, healing and personal growth. For more information on class dates, registration, class fees, or how the class is run, please contact the OASIS Admin desk at 949-344-3244. Choosing the "Agent" for your Healthcare and Financial Matters Wednesday, August 10, 2016 10:00 am in Room 1 A/B Presented by Robin A. Buchanan, Elder Law Attorney This is one of the most important decisions you will make during your lifetime...because your agent literally holds your life in their hands, speaking for you when you are incapacitated and unable to speak for yourself. Incapacity can happen at any time, at any age. There are a few questions you should ask yourself BEFORE you write in the name of your agent(s).  Who knows me really well?  Who can I trust to honor my wishes even if they do not share the same values?  Is the person easily available? Where do they live? Are they always busy?  Is that person capable of understanding what it means to be an agent?  Is the person financially and emotionally stable? Park Patrol The following patrol checks/public contact numbers reflect the Park Patrol daily calls for service as well as issues discovered during normal patrol activities. Due to the timing of the meeting, these monthly summaries will be two months behind (i.e. in June you will receive April summary). During the month of June Park Patrol had the following number of contacts 1. PATROL CHECKS  40 with Youth Sports Groups  317 Field related issues/checks  24 Park/Picnic/reservation/checks  100 Community Center issues/checks  279 Playground checks  12 Other 2. PUBLIC CONTACTS  191 Education  8 Alcohol  114 Dog related Written Warnings Issued: 4 (parking violations) Citations Issued: 2 (parking violations) 7 FACILITY RENTALS & SPECIAL EVENT PERMITS During the period of June 16, 2016 – July 15, 2016 there were:  13 Picnic/Park Area Rentals  5 Room Rentals  2 Field Rentals  4 Gym Rentals  2 OASIS Classroom Rentals  3 OASIS Event Center Rentals  22 Civic Center Community Room Rentals  4 Marina Park Event Room Rentals  9 Marina Park Classroom Rentals  9 Marina Park Picnic Rentals  2 NCCC Gym Rentals  16 NCCC Classroom Rentals  7 NCCC HOA Rentals As of July 15, 2016 there were 191 Special Event Permits processed and issued for the year. Those events of note for this period are: 4th of July Celebration & Fireworks– 7/4; Newport Dunes; Attendance: 5000 Ben Carlson Statue Unveiling– 7/6, Newport Pier; Attendance: 1300 Pier to Pier Swim– 7/9, Balboa Pier; Attendance: 300 NEWPORT BEACH PB&R Commission Staff Report COUNCIL STAFF REPORT CITY OF Item No VI-D August 2, 2016 RECOMMENDATION: That the PB&R Commission approve the request from the Newport Mesa Soccer Club (Attachment A) to use temporary lights at Bonita Canyon Sports Park field #5 from September 26 to November 18, 2016 and January 2 to March 12, 2017 from dusk to 7:55 p.m. FUNDING REQUIREMENTS: No City funding required. All costs associated to be the responsibility of NMSC. DISCUSSION: The demand for lighted fields in the City cannot be met with the current supply that is available. Due to shortages in fields with lighting, NMSC was not allocated any lit field space for the upcoming fall season. NMSC is proposing to utilize temporary lights at BCSP field #5 ( Attachment B). NMSC has been granted use of temporary lights at BCSP field #5 over the past nine years and has complied with all conditions. This year, NMSC is requesting to extend temporary light usage from 7:50 p.m. to 7:55 p.m. to provide coaches additional time for shutting down and locking light standards. A layout of the proposed temporary lights is attached (Attachment C). NMSC will continue to use the recommended metal halide bulb fixture in four light standards, two each placed at opposite ends of the field. This configuration will help NMSC move their practice areas around which will reduce wear on the grass. The four light standards will be positioned so as not to shine toward bordering residents as well. BACKGROUND: NMSC is a 501(c)3 club soccer organization that serves the youth in the Newport-Mesa area. Club soccer is an exclusive activity in which the players must be selected based on skill level in order to participate. The organization is in its 12th year of existence and TO: Parks, Beaches & Recreation Commission PREPARED BY: Justin Schmillen, Recreation Manager 949-644-3160, Jschmillen@newportbeachca.gov TITLE: Request to use Temporary Lights at Bonita Canyon Sports Park (BCSP) Field #5 by Newport Mesa Soccer Club (NMSC) Request to use Temporary Lights at BCSP Field #5 by NMSC August 02, 2016 Page 2 has over 500 girls and boys in the program ranging in ages of 5-16 years old. Over 75% of their current participants are Newport Beach residents. The Recreation Division allocates athletic field space to Youth Sports Commission Member Organizations (YSCMO), club sports groups and adult sports programs. There are currently eight lighted fields within the City. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). Direct mailers were sent to residents within 300 feet of Bonita Canyon Sports Park Field #5 (Attachment D). Attachments: A. Letter from NMSC dated 6/30/16 B. An Example of the Portable Light C. Layout of Lights D. Postcard with Aerial map June 30, 2016 Mr. Justin Schmillen Recreation Manager City of Newport Beach Dear Mr. Schmillen, Please accept this letter as a formal request from the Newport Mesa Soccer Club for the use of temporary lighting at Bonita Canyon Sports Park Field #5 in the City of Newport Beach. The Newport Mesa Soccer Club is a 501(c)3 non-profit organization that serves children in the Newport- Mesa area. We provide a year-round, athletic, team-orientated experience for the community. Club soccer is often the next step for children who have progressed through AYSO programs and want to continue playing at a highly competitive level through their Jr. and Sr. High School years and possibly in College. In our 12th year of existence, we currently have over 500 girls and boys in the program ranging in ages of 5-16 years old. Over 75% of our youth participants are Newport Beach residents and 55% are girls (an important factor towards the goal of gender equity for the city). The conditions for which we propose for our request are as follows: • Light fixtures: Four portable diesel-powered temporary lights, the type of which deemed acceptable to the City Recreation Department, as in prior years. Operated via security key. • Location: Two portable lights at each end of the field, positioned so as to not shine toward the bordering residences. • Hours of Operation: Sept. 26 – Nov. 18, 2016 (8 weeks) and Jan. 2 – March 12, 2017 (10 weeks) from dusk to 7:55pm, weekdays only. Due to DST, the average daily light usage is projected to be minimal (1-2 hours/night, ending by 7:55pm). Historically, due to rain, we don’t operate 1-2 weeks • Storage & Safety: During non–operational hours, the lights will be locked and stored in a location acceptable to the Recreation Dept. This will be our tenth year to use temporary lights at this field. We believe the City and local residents would agree that we have been good stewards of the City’s park. We work diligently with the Recreation staff, Park Patrol and our members to ensure the local residents are not inconvenienced. There are not enough lighted fields in the city to accommodate our kids. These temporary lights provide a welcome, but less than ideal solution. At this time of the year, it gets dark as early as 4:50pm. Without lights, we would not be able to continue to provide this positive and healthy activity for our local youth. The need for organized and constructive after-school activities for adolescents cannot be over-emphasized. This field is an ideal location for temporary lighting as there are no homes adjacent to the property and a wide greenbelt surrounds the field -- minimizing the impact on the local residents. In addition, we strictly adhere to the approved hours of operation and we work diligently to be good neighbors. Thank you for your consideration. Mark Arblaster President Newport Mesa Soccer Club is a 501(c)3 non-profit organization. ATTACHMENT A ATTACHMENT B ATTACHMENT C CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission Tuesday, August 2, 2016 —6pm City Council Chambers — 100 Civic Center Drive Newport Beach, CA 92660 PUBLIC NOTICE The PB&R Commission will meet on Tuesday, August 2, 2016 at 6pm in the City Council Chambers to consider the request from the Newport Mesa Soccer Club to use temporary lights at Bonita Canyon Sports Park field #5 from September 26 to November 18, 2016 and January 2 to March 12, 2017 from dusk to 7:55 p.m. For more information, please call the Recreation Office at 949-644-3151. If you are unable to attend the meeting but would like to provide comments to the Commission. Please email recreation@newportbeachca.gov ATTACHMENT D NEWPORT BEACH PB&R Commission Staff Report COUNCIL STAFF REPORT CITY OF Agenda Item VI-E August 2, 2016 RECOMMENDATION: That the PB&R Commission approve the Coast Live Oak tree donation for Jim Kaylor at Castaways Park. DISCUSSION: City Council Policy B-17 establishes criteria for parks, facilities, and recreation program donations within the City. The policy is structured to establish a fair and uniform procedure for making gifts to the City, and to make the donation process easier for staff and donors. The City has received a donation request from Paul Garcia to donate a Quercus agrifolia (Coast Live Oak) tree at Castaways Park. The cost of the donation will include the 10% maintenance fee required by Council Policy B-17. The donation request and proposed location were approved by the Municipal Operations Director. Since the value of the donation is greater than $1,000, the donation is eligible to receive a dedicatory plaque. The submitted plaque verbiage, which complies with City Council Policy B-17, is “In Memory of Jim Kaylor, U.S.M.C.” NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the PB&R Commission considers the item). Paul Garcia and Council Member Duffy Duffield have received a copy of this report. The donation requires noticing of adjacent residents for new tree donation. Since there are no adjacent residents within 300 feet of placement, the adjacent homeowners association, Castaways Homeowners Association, was forwarded a copy of this report. Attachments: A. Donations Request Form B. Donations location and photos C. Dedicatory Biography TO: Parks, Beaches & Recreation Commission FROM: Municipal Operations Department Mike Pisani, Municipal Operations Director 949-644-3055, mpisani@newportbeachca.gov TITLE: Tree Donation – Castaways Park NEWPORT BEACH PB&R Commission Staff Report COUNCIL STAFF REPORT CITY OF Agenda Item VI-F August 2, 2016 RECOMMENDATION: That the PB&R Commission approve two (2) Metrosideros excelsus (New Zealand Christmas) trees donation for Raymond R. Rojas and Mark J. Rojas at West Newport Park. DISCUSSION: City Council Policy B-17 establishes criteria for parks, facilities, and recreation program donations within the City. The policy is structured to establish a fair and uniform procedure for making gifts to the City, and to make the donation process easier for staff and donors. The City has received a donation request from Renee Berry to donate two Metrosideros excelsus (New Zealand Christmas) trees, replacing two failing Queen Palm trees at West Newport Park. The cost of the donation will include the 10% maintenance fee required by Council Policy B-17. The donation request and proposed locations were approved by the Municipal Operations Director. Since the value of each tree donation is greater than $1,000, each tree is eligible to receive a dedicatory plaque. The submitted plaque verbiage, which complies with City Council Policy B-17, are “In Loving Memory of Raymond R. Rojas,” and “In Loving Memory of Mark J. Rojas.” NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the PB&R Commission considers the item). Renee Berry and Mayor Diane Dixon have received a copy of this report. The donation trees are to replace two failing Queen Palm trees, and do not require noticing adjacent residents. Attachments: A. Donation Request Forms B. Donations location and photos C. Dedicatory Biographies TO: Parks, Beaches & Recreation Commission FROM: Municipal Operations Department Mike Pisani, Municipal Operations Director 949-644-3055, mpisani@newportbeachca.gov TITLE: Trees Donation – West Newport Park NEWPORT BEACH PB&R Commission Staff Report COUNCIL STAFF REPORT CITY OF Agenda Item VII-A August 2, 2016 RECOMMENDATION: Staff recommends that the PB&R Commission consider the request for reforestation of a City Washington robusta (Mexican Fan Palm) tree by Brendon & Janet Blincoe located at 1723 E. Ocean Boulevard.The applicant has met the procedural requirements for reforestation established in Council Policy G-1. DISCUSSION: In December 2015, Brendon and Janet Blincoe, on behalf of the Jim Blincoe Separate Property Trust, requested the removal of the tree located at 1723 E. Ocean Boulevard due to the debris droppings from the tree. His request was denied and was informed of the City’s reforestation process, requiring signatures from the adjacent property owners. Brendon and Janet Blincoe met the procedural requirements for the reforestation of the tree at 1723 E. Ocean Boulevard. A Reforestation Check List filled out by staff is attached. The proposed replacement tree does not, in staff’s opinion, meet the reforestation requirements listed in G-1 Policy related to loss of blue water views, hardscape damage, declining health, or simply being the wrong tree for the location. The Commission may either approve or deny the reforestation request. If approved by the Commission, there will be a one-for-one replacement, a 36” box Metrosideros excelsus (New Zealand Christmas tree), of the tree in this reforestation request at the applicant’s cost. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the PB&R Commission considers the item). Brendon and Janet Blincoe and Mayor Diane Dixon have received a copy of this report. Additionally, surrounding property owners were notified of the Commission Meeting related to this item via postcard. Attachments: A. Reforestation Application/Petition B. Tree Removal Report/Review and photos C. Reforestation Check List D. City Council Policy G-1, Section V. Reforestation of City Trees E. Meeting notification postcards sent to adjacent property owners TO: Parks, Beaches & Recreation Commission FROM: Municipal Operations Department Mike Pisani, Municipal Operations Department Director 949 644-3055, mpisani@newportbeachca.gov TITLE: Reforestation Request – 1723 E. Ocean Boulevard NEWPORT BEACH PB&R Commission Staff Report COUNCIL STAFF REPORT CITY OF Agenda Item VII-B August 2, 2016 RECOMMENDATION: Staff recommends that the PB&R Commission consider the request for reforestation of a City Tristania conferta (Brisbane Box) tree of Christopher Casier at 1707 Tradewinds Lane. The applicant has met the procedural requirements for reforestation established in Council Policy G-1. DISCUSSION: The July 5, 2016 Commission meeting agenda included a report to consider the reforestation request of a City Tristania conferta (Brisbane Box) tree located at 1707 Tradewinds Lane. The Commission deferred the request to August 2, 2016 meeting in order for staff and applicant clarify the replacement tree species for the location. Staff met with the applicant and decided on Trachycarpus fortunei (Windmill Palm) as the tree replacement. A photo of the tree is attached. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the PB&R Commission considers the item). Council Member Duffy Duffield and Christopher Casler have received a copy of this report. Additionally, surrounding property owners were notified of the Commission Meeting related to this item via postcard. Attachments: A. Agenda Item VII-B from July 5, 2016 PB&R Commission Meeting B. Photo of Trachycarpus fortunei/Windmill Palm tree C. Meeting notification postcards sent to adjacent property owners TO: Parks, Beaches & Recreation Commission FROM: Municipal Operations Department Mike Pisani, Municipal Operations Department Director 949 644-3055, mpisani@newportbeachca.gov TITLE: Follow up: Reforestation Request – 1707 Tradewinds Lane NEWPORT BEACH PB&R Commission Staff Report COUNCIL STAFF REPORT CITY OF Agenda Item VII-C August 2, 2016 RECOMMENDATION: That the PB&R Commission consider: A. Upholding the Municipal Operations Director’s (MOD) decision to remove two Washingtonia robusta (Mexican fan palm) trees at 239 Carnation Avenue, Corona del Mar in order for development of the property to occur; or B. Moving one or two Washingtonia robusta (Mexican fan palm) trees, at the expense of the property owner at 239 Carnation Avenue, to the parkway adjacent to 2500 and 2520 Seaview Avenue in Corona del Mar. DISCUSSION: At the July 5, 2016 Parks, Beaches, and Recreation Commission meeting, an item was presented which was an appeal of the Palisades Condominium Association regarding the Municipal Operations Director’s approval of the removal of two Washingtonia robusta (Mexican Fan Palm) trees at 239 Carnation Avenue, Corona del Mar. Removal of the trees is required to allow development of the property. A copy of the staff report from the July 5 meeting is attached (Attachment A) Following testimony from an attorney representing the condominium association and adjacent residents, the Commission directed staff to meet with the property owner to determine alternatives to retain the trees on the property. On July 7, Municipal Operations Department staff met with Stephen Perkins, the owner of the property; Andrew Goetz, the architect of the project, and Vince Mola, the contractor for the project. Also in attendance was John Mote of Senna Tree Company, who has experience in moving palm trees. During the meeting, parties discussed the possibilities of splitting the palm trees apart and placing them at the north and south corners of the property. It was determined that TO: Parks, Beaches & Recreation Commission FROM: Municipal Operations Department Mike Pisani, Municipal Operations Department Director 949 644-3055, mpisani@newportbeachca.gov TITLE: Follow-Up: Removal of Two Washingtonia Robusta (Mexican Fan Palm) Trees – 239 Carnation Avenue Follow-Up: Removal of Two Washingtonia Robusta (Mexican Fan Palm) Trees – 239 Carnation Avenue August 02, 2016 Page 2 the north corner was not a potential site, since the home’s utilities run though that area, which also includes a City wastewater manhole. The property owner feels there is not enough space on the southern corner of the property for a large tree, given the width of the property and the requirement for a 3-car garage. These removals would be allowed by the G-1 Policy. Alternatively, there are two sites in the existing parkway adjacent to 2500 and 2520 Seaview Avenue where the trees could be moved (Attachment B). Stephen Perkins, the property owner, is willing to move the trees at his expense to the new location. At the time this report was prepared, staff had not contacted the adjacent property owners regarding their approval of placement of these trees in the City parkway adjacent to their homes. Consequently, if staff’s decision to remove the trees is upheld, the developer would be required to pay the cost of the tree removal and provide funds to plant two 48” box trees elsewhere in the community, since City Council Policy G-3 (Preservation of Views) prohibits the planting of street trees in the 200 block of Carnation Avenue. If Mr. Perkins funds the movement of one or both of the palm trees to the Seaview Avenue median, the requirement to fund the planting of new trees would be waived. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the PB&R Commission considers the item). Council Member Scott Peotter, Andrew Goetz (the architect for the redevelopment project at 239 Carnation Avenue), and Voss, Cook & Thel LLP have received a copy of this report. Additionally, surrounding property owners were notified of the Commission Meeting related to this item via postcard. Attachments: A. Agenda Item VII-E from July 5, 2016 PB&R Commission Meeting B. Possible sites for trees to be moved to – 2500 and 2520 Seaview Avenue C. Meeting notification postcards sent to adjacent property owners D. City Council Policy G-3 – Preservation of Views 407 25162518251425062319 2 3 2 3 1 1 7115 1 1 3 111 109 107 105 103 101 301 252025222530(1-6)250425022500314 312 239 233 227 231 229 221 223 215 207 210 212 214 216 218 2521 300 312 205201 209A 211 213 215 219 209B 250 12 495 2512A2512B2512C25162516 1/225202524A2524B2524C25282528 1/2208 212 214 215 1/2 2627 2631 2630 303 305261026122614358 (A-C) 30925152517319 2511 308 304302300 25242526310 306304 307 305303309 315313311 317 348 338(A-C)321319317315311309 2611 2501216 323 325 327 329 331 25082504250023332082360 306 310 2062340308 1/2 310 1/2 235 237 2501 214 1/2 DAHLIA AVEFERNL E AFAVE SEAVIEW AVE CARNATION AVEOCEAN BLVD DAHLIA PLBAYSIDEPLBAYSIDEDRBaysidePark BegoniaPark 239_CarnationAve.mxd 239 Carnation Ave.239 Carnation Ave Notified Properties 0 11055 FeetI City of Newport BeachGIS DivisionJuly 26, 2016