HomeMy WebLinkAboutOCT AgendaCITY OF NEWPORT BEACH
BOARD OF LIBRARY TRUSTEES AGENDA
Newport Beach Public Library – MARINERS BRANCH
1300 Irvine Avenue, Newport Beach, CA 92660
Monday, October 17, 2016 - 5:00 PM
Board of Library Trustees Members:
Jill Johnson-Tucker, Chair
Janet Ray, Vice Chair
Paul Watkins, Secretary
Jerry King, Board Member
Douglas Coulter, Board Member
Staff Members:
Tim Hetherton, Library Services Director
Elaine McMillion, Administrative Support Specialist
The Board of Library Trustees meeting is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that the
Board of Library Trustees agenda be posted at least seventy-two (72) hours in advance of each regular meeting and that the public
be allowed to comment on agenda items before the Board and items not on the agenda but are within the subject matter
jurisdiction of the Board of Library Trustees. The Chair may limit public comments to a reasonable amount of time, generally three
(3) minutes per person.
The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a
participant at this meeting, you will need special assistance beyond what is normally provided, we will attempt to accommodate
you in every reasonable manner. Please contact Tim Hetherton, Library Services Director, at least forty-eight (48) hours prior to
the meeting to inform us of your particular needs and to determine if accommodation is feasible at (949) 717-3801 or
thetherton@newportbeachca.gov.
NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT
Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Library Services
Department 24 hours prior to the scheduled meeting.
I.CALL MEETING TO ORDER
II.ROLL CALL
III.NOTICE TO THE PUBLIC
The City provides a yellow sign-in card to assist in the preparation of the minutes. The
completion of the card is not required in order to address the Board of Library Trustees. If the
optional sign-in card has been completed, it should be placed in the box provided at the
podium.
The Board of Library Trustees of Newport Beach welcomes and encourages community
participation. Public comments are generally limited to three (3) minutes per person to allow
everyone to speak. Written comments are encouraged as well. The Board of Library Trustees
has the discretion to extend or shorten the time limit on agenda or non-agenda items. As a
courtesy, please turn cell phones off or set them in the silent mode.
IV.PUBLIC COMMENTS
Public comments are invited on agenda items. Speakers must limit comments to three (3)
minutes. Before speaking, we invite, but do not require, you to state your name for the record.
The Board of Library Trustees has the discretion to extend or shorten the speakers’ time limit
on agenda items, provided the time limit adjustment is applied equally to all speakers. As a
courtesy, please turn cell phones off or set them in the silent mode.
October 17, 2016
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Board of Library Trustees Meeting
V.CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and will all be
enacted by one motion in the form listed below. The Board of Library Trustees has received
detailed staff reports on each of the items recommending an action. There will be no separate
discussion of these items prior to the time the Board of Library Trustees votes on the motion
unless members of the Board of Library Trustees request specific items to be discussed and/or
removed from the Consent Calendar for separate action. Members of the public who wish to
discuss a Consent Calendar item should come forward to the lectern upon invitation by the
Chair.
A.Consent Calendar Items
Minutes of the September 19, 2016 Board of Library Trustees Meeting1.
2016-10-17 SEP DRAFT MINUTES
Customer Comments2.
Monthly review of evaluations of library services through suggestions and
requests received from customers.
2016-10-17 CUST COMMENTS
Library Activities3.
Monthly update of library events, services and statistics.
2016-10-17 MO REPORT
Expenditure Status Report4.
Monthly expenditure status of the library's operating expenses; services, salaries
and benefits by department.
2016-10-17 EXP RPT
2016-10-17 FOL
2016-10-17 FOUND 1
2016-10-17 FOUND 2
Board of Library Trustees Monitoring List5.
List of agenda items and dates for monthly review of projects by the Board of
Library Trustees.
2016-10-17 BLT MONT LST
VI.CURRENT BUSINESS
A.Items for Review
October 17, 2016
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Board of Library Trustees Meeting
Corona del Mar Branch Construction Update6.
Public Works staff will provide an update on the Corona del Mar branch
construction schedule.
Mariners Branch Update7.
Staff will provide the annual overview of Branch operations.
2016-10-17 MAR BRNCH RPT
Youth Services Update8.
Staff will provide the annual overview of Children's Services.
2016-10-17 YOUTH SERV RPT
Review of Library Capital Improvements and/or Capital Outlay Needs9.
Prior to drafting the next year's budget for the Library, the Library Administration is
considering various capital imrpovements to address the appearance and/or
functionality of the libraries. An oral report will be presented for the Board's
consideration and is not an actionable item.
2016-10-17 CAP IMP
B.Monthly Reports
Library Services10.
Report of Library issues regarding services, customers and staff.
Friends of the Library Liaison Report11.
Trustee update of the most recently attended Friends of the Library Board
meeting.
Library Foundation Liaison Report12.
Trustee update of the most recently attended Library Foundation Board meeting.
Witte Lectures Committee Liaison Report13.
Trustee update of the most recently attended Witte Lectures Committee's
monthly meeting.
October 17, 2016
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Board of Library Trustees Meeting
VII.BOARD/COMMITTEE/COMMISSION ANNOUNCEMENTS OR MATTERS WHICH
MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION,
ACTION OR REPORT (NON-DISCUSSION ITEM)
VIII.PUBLIC COMMENTS ON NON-AGENDA ITEMS
Public comments are invited on non-agenda items generally considered to be within the
subject matter jurisdiction of the Board of Library Trustees. Speakers must limit comments to
three (3) minutes. Before speaking, we invite, but do not require, you to state your name for
the record. The Board of Library Trustees has the discretion to extend or shorten the
speakers’ time limit on agenda or non-agenda items, provided the time limit adjustment is
applied equally to all speakers. As a courtesy, please turn cell phones off or set them in the
silent mode.
IX.ADJOURNMENT