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Home My WebLink About17 - Community Programs Grants for Fiscal Year 2016-2017TO: FROM CITY OF NEWPORT BEACH City Council Staff Report November 22, 2016 Agenda Item No. 17 HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL Dave Kiff, City Manager - 949-644-3001, dkiff@newportbeachca.gov PREPARED BY: Kim Rieff, Department Assistant, krieff _newportbeachca.gov PHONE: 949-644-3004 TITLE: Community Programs Grants for Fiscal Year 2016-2017 ABSTRACT: The City of Newport Beach (City) annually awards a number of Community Programs Grants to local organizations that serve Newport Beach residents and are beneficial to its residents' quality of life. RECOMMENDATION: a) Determine that the action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because it will not result in a physical change to the environment, directly or indirectly; b) Pursuant to City Council Policy A-12, find that the organizations listed below provide services or programs that serve residents and are beneficial to residents' quality of life and authorize the allocation of $40,000 in Community Programs Grants in the following manner: Our Lady Queen of Angels Church — Helping Hands Serving People in Need, Inc. (SPIN) Share Our Selves Corporation (SOS) Someone Cares Soup Kitchen Council on Aging Boys and Girls Clubs of Central Orange Coast Newport -Mesa Family YMCA Youth Employment Services (YES) Newport Harbor High School Newport Beach Sister City Association Advocates for Grandparent -Grandchild Connection Speak Up Newport TOTAL $7,100 5,000 5,000 5,000 3,000 3,000 3,000 2,200 2,200 1,500 1,500 1,500 $40,000 17-1 Community Programs Grants for Fiscal Year 2016-2017 November 22, 2016 Page 2 c) Allocate $25,000 for the Balboa Island Historical Society and $10,000 for the Newport Beach Historical Society. FUNDING REQUIREMENTS: The current adopted budget includes sufficient funding for the Community Programs Grants, which will be expensed to the City Council's City Grants budget, Account 01005005-821006. DISCUSSION: The City's adopted Fiscal Year 2016-2017 General Fund budget and City Council Policy A-12 Discretionary Grants (Attachment A) set aside $40,000 to provide financial assistance to organizations providing services to local residents. The operative section of City Council Policy A-12 provides: Community Programs Grants shall be expended from the General Fund in the amount of $40,000 each fiscal year. The City Manager's Office shall review all requests for Community Programs Grants and shall forward recommendations for funding to the City Council for final approval. At the time of the City Manager's presentation of any Community Programs Grant award proposals to the City Council, the City Manager shall show which entities, if any, have received funds from either the CDBG Social Services Fund or the District Discretionary Grant Account during the same fiscal year. The City Manager shall follow these priorities when recommending Community Programs Grants: A. Local groups located within the City and offering programs to City residents; B. Regional groups located in Orange County and offering programs to City residents; and C. Groups located in California and offering programs to City residents. Groups not offering programs or services to local residents shall not be eligible for support from the City. In September 2016, letters were mailed notifying organizations of the City Council's intent to award Community Programs Grants for Fiscal Year 2016-2017. Twelve (12) applications were received. A staff committee comprised of Library Services Director Tim Netherton, Recreation and Senior Services Director Laura Detweiler, Lt. Keith Krallman, OASIS Recreation Supervisor Susie DiGiovanna, Recreation Supervisor Jennifer Sisoev and Department Assistant Kim Rieff reviewed and evaluated each of the 12 applications. The applications were evaluated based upon how well each fit the priorities referenced above. 17-2 Community Programs Grants for Fiscal Year 2016-2017 November 22, 2016 Page 3 Further, at the June 14, 2016 City Council meeting, the City Council voted to increase the amount budgeted for Community Programs Grants in Fiscal Year 2016-2017 by $35,000, reserving $25,000 for the Balboa Island Historical Society and $10,000 for the Newport Beach Historical Society. The City requested and received applications from both organizations, confirming their eligibility for a grant under this program. Copies of the submitted applications (and audited financial statements) are on file in the City Clerk's Office, City Hall, 100 Civic Center Drive, Bay E, second floor. A brief summary of the grant applications, including each organization's client base, the intended uses for the grants, the amount requested by the applicants, and the staff funding recommendations is included in Attachment B. Staff recommends the City Council find this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENTS: Attachment A — City Council Policy A-12 Attachment B — FY 2016-17 Recommended Funding 17-3 ATTACHMENT A A-12 DISCRETIONARY GRANTS It shall be the policy of the City Council that the City of Newport Beach's ("City") budget specifically allows the City Council to, at any time during the year, direct revenue towards worthy projects or programs which the City Council deems beneficial to Newport Beach's resident's quality of life. The City Council notes that it has multiple tools at its discretion to assist non-profit agencies, community groups, community events, or enhancement projects within the City. These tools are: A. Federal Community Development Block Grant (CDBG) Social Service Funds; B. Community Programs Grants from the General Fund; C. Special Event Grants from the General Fund; and D. The "District Discretionary Grant Account" from the General Fund. These funds shall be provided for in the following manner: (CDBG) Social Services funds shall be allocated according to standards set by the federal government and appropriated at least once each year. The level of funding offered for social services in Newport Beach shall be based upon federal formulas and the specific amount of CDBG revenue allocated to the City in any one fiscal year. The Community Development Department shall administer these funds after City Council approval of the funds' expenditure. Community Programs Grants shall be expended from the General Fund in the amount of $40,000 each fiscal year. The City Manager's Office shall review all requests for Community Programs Grants and shall forward recommendations for funding to the City Council for final approval. At the time of the City Manager's presentation of any Community Programs Grant award proposals to the City Council, the City Manager shall show which entities, if any, have received funds from the CDBG Social Services Fund, the District Discretionary Grant Account, or a Special Event Grant during the same fiscal year. The City Manager shall follow these priorities when recommending Community Programs Grants: A. Local groups located within the City and offering programs to City residents; 1 17-4 A-12 B. Regional groups located in Orange County and offering programs to City residents; and C. Groups located in California and offering programs to City residents. Groups not offering programs or services to local residents shall not be eligible for support from the City. Special Events Grants are intended to allow meritorious community, social or athletic events to offset some or all of their City fees for their event. Doing so should decrease costs to the event organizer so that beneficiaries can see even greater benefit from any fundraising associated with the events. The City Manager shall, in consultation with the City Council, establish a threshold amount for the proposed City budget that reflects adequate support for these events. The City Manager shall establish an administrative policy for these grants. The City Manager may divide the funding into more than one category to ensure that different types of events are fairly measured with peer events. The City Council shall consider and approve the Special Event Grant allocations by recipient. District Discretionary Grant Accounts. At the start of the fiscal year, the City Manager shall provide an account for each Council District within the City Council's Budget division known as the District Discretionary Grant Accounts. The City Council shall set a funding level of these Accounts during the budget process preceding the June adoption of the City's budget. Each City Council Member shall have, at his or her discretion, the ability to allocate their District's funding to uses, projects, or community entities that benefit the City as a whole or the City Council Member's district specifically. Any expenditure from these Accounts must have an identifiable public benefit. Requests to expend these funds should be directed by each City Council Member to the Finance Director. Expenditures will be reported to the City Council annually. The report will include a brief description and the public benefit associated with each expenditure. At the conclusion of the fiscal year in which the District Discretionary Grant Accounts received appropriation, all unencumbered funds in the Accounts shall be deposited in the City's General Fund Reserve Account. 2 17-5 Adopted - July 8,1985 Amended - October 28,1991 Amended - January 24,1994 Amended - May 22, 2001 Amended - June 22, 2010 Amended - September 27, 2011 Amended - May 12, 2015 Formerly F-22 A-12 91 17-6 ATTACHMENT B FY 2016-2017 COMMUNITY PROGRAMS GRANTS Attachment B Newport Beach City Council - November 22, 2016 1 Grant Applicant Our Lady Queen of Angels Contact Patrick Lauder HQ Newport Homeless and low Total # of Clients 350 Financial help for the ort Beach Residents Served 10 Last CP Grant Rec'd $0 Recommended in FY 2016-17 $7,100 District Discretionary No .: No Church - Helping Hands Beach income homeless and low income rental assistance, food, 15 families rental assistance; 279 families z Serving People In Need (SPIN) Jean Wegener Costa Needy families, 205 emergency medical and received food; 9 utilities; 4 prescriptions; 22 $5,000 $5,000 No No Mesa homeless persons. dental assistance, move -in gas coupons; 31 bus coupons; 78 hygiene costs, and care repairs items To purchase food to s Share Our Selves (SOS) Kathleen Bruski Costa Food/Grocery Items NA include meats,eggs, milk, 8% $0 $5,000 No No Mesa yogurt, cheese and fresh fruits and vegetables a Someone Cares Soup Kitchen Shannon Costa Anyone that needs NA Hunger relief a% $4,000 $5,000 No No Santos Mesa hunger relief Long -Term Care Carolina Ombudsman Program, 5 Orange County Council on Aging Gutierrez- Santa Ana Seniors 55+ and 10,000 Health Insurance 5% $10,000 $3,000 No No Richau their families Counseling, Financial Abuse Prevention Program, and Mental Health Services After School Programs, 6 Boys & Girls Club of Central Travis Whitten Newport Youth 250 Day Camps, Athletic 100% $7,500 $3,000 No No Orange Coast Beach Leagues, Summer Camps and Academic Enrichment After School Programs, arts and humanities, youth 7 Newport -Mesa Family YMCA p y Monique Newport Residents of NB 3,350 sports, aquatics, health and 75% $7,500 $3,000 No No Carpenter Beach and Costa Mesa wellness programs, volunteer programs and free special events Employment skills training, 8 Youth Employment Services Wendy Weeks Costa Youth ages 16-24 59 personal finance, money management education, 41 Newport -based youth and 11 Newport - $1,500 $2,200 No No (YES) Mesa job counseling and job based employers referrals "Scholarship" services s Newport Harbor High School Jeanette Via Newport NHHS Students 50-75 offered to NHHS students, 50-75 $3,500 $2,200 No No Beach PE clothes, workbooks, art supplies 10 Newport Beach Sister City Suzan Berkley Newport Newport Beach NA Cultural Programs and looi $0 $1,500 No No Association Beach Community educational enhancement Advocates for Grandparent - Newport Ongoing Support Groups, 11 Grandchild Connection Susan Hoffman Beach Grandparents 450 Education, Books and 50% $3,000 $1,500 No No Films Provide community forums 12 Speak Up Newport Richard Luehrs Newport Newport Beach 75-100 on topics of interest and 75-100 $1,000 $1,500 No No Beach Community importance to residents of Newport Beach TOTAL = $40,000 17-7