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HomeMy WebLinkAboutCorona del Mar BID Minutes 10/27/2016 1 Corona del Mar Business Improvement District Board Meeting Minutes – October 27, 2016 City of Newport Beach Civic Center Corona del Mar Conference Room, 1st Floor, Bay E, 100 Civic Center Drive, Newport Beach, CA I. Call to Order Director / Vice Chairman Scott Laidlaw called the meeting to order at 7:30 am. II. Roll Call Vice Chairman Laidlaw called the roll, and everyone in the room introduced themselves. Board Members Present: Vice Chairman Laidlaw, Director LaFleur, Director Kianipur, Director Hanley, Director Lim, Director Dawson BID Consultants: Linda Leonhard, BID Marketing and Administrative Services Consultant (Corona del Mar Chamber of Commerce). City: Council Member Ed Selich Guests: Danielle Rivas, Michelle Peschel - Residents III. Public Comments on Agenda Items - None IV. CURRENT BUSINESS A. Approval of Minutes MOTION: Director Hanley made a motion to approve the August 25, 2016 Board Meeting Minutes. Director Dawson seconded the motion. The motion carried by the following roll call vote: Ayes: Director LaFleur, Director Kianipur, Director Hanley, Director Lim, Director Dawson B. City Council Report(s) Councilman Ed Selich discussed: 1) Bike Racks: Council Member Selich discussed ways they are experimenting on Marine Avenue with bike rack locations to avoid the congestion on the sidewalk. Creative ideas such as using the red zones approaching intersections. An example design was passed out and other cities utilizing these ideas are Seattle, Portland and Park City Utah. Director Laidlaw mentioned the parklets concept success of other cities as well. 2) LCP Update: Council Member Selich announced that the LCP has been approved by the Coastal Commission, with a categorical exclusion exception on agenda for next week for R1 R2 properties for coastal permits. If approved by the Coastal Commission, then it will return back to a City Council agenda for changes. Then back to the Coastal Commission staff. It should be done by end of the year. 3) Development Projects: Council Member Selich announced the following project/program updates: a. The Museum House Project will be in front of the City Council at a special meeting on November 29. b. The Newport Coast Development Agreement is up for renewal for the hotel projects along Newport Coast and will be on the City Council agenda on the November 22. c. The new council will have goal setting meetings in January, BID to share ideas with them. C. Parking Sub-Committee Report, Director Hanley 2 Review of Business District Parking and Pay Station Community Forum held on 9/14/2016. The forum had a turnout of approximately 50 attendees most of which were residents and a few business owners. The feedback received showed there is no support for paid parking on the street, but there is support for a revision to the commercial parking requirements to allow for a greater variety of businesses and greater dispersing of businesses throughout the district. There was discussion about employee parking in the residential areas and ideas were presented on how to manage the employee parking in the district. Scott Peotter announced that the parking and pay stations idea/concept is now dead and recommends the BID have a meeting to plan the next steps. He suggested that the BID should create a plan, which first addresses the main issues by working with the city toward the zoning changes discussed. There was brief discussion on how to measure the walkability of the district, how customers are walking vs driving and employee parking permits. Chairman Svalstad would like the parking committee to meet and immediately discuss employee parking in the district and specifically how existing parking is being used i.e. Banderas, school, senior center, etc. Director Hanley will schedule the next parking committee meeting and be sure to invite Chairman Svalstad and with his guidance a representative of the CDMRA, if applicable. The Parking Sub-Committee meeting did occur with Hanley, Laidlaw, Chairman Svalstad and a draft outline of the challenges and action items was created and discussed with the input from Council Member Selich. Selich also pointed out the building at Avocado and Coast Highway is over parked due to coastal commission requirements for the beach area, once had to have a shuttle to beach, not clear on what the status is now regarding enforcement or requirement to provide the parking, BID will check on permit status / public record. D. Current Financial Reports and Budget Review 1) Board reviewed the BID's current financial reports and available budget for project allocations. MOTION: Director Dawson made a motion to review and file the October 2016 financial reports, Director Hanley seconded the motion. The motion carried by the following roll call vote: Ayes: Director LaFleur, Director Kianipur, Director Hanley, Director Lim, Director Dawson 2) Discussed update on the fiscal year 2016-2017 assessment billing. 3) Reviewed the feasibility of online assessment payments and collections. Director Hanley and Ms. Leonard to meet and present BID with collection plan in accordance with City for delinquent dues. 4) Ms. Leonhard discussed the monthly processing fee for using Bill.com to approve and process BID vendor payment. MOTION: Director Dawson made a motion for the BID to pay for the monthly fee for Bill.com to process the invoice approvals and checks in the amount of $180 monthly, Director Kianipur seconded the motion. The motion carried by the following roll call vote: Ayes: Director LaFleur, Director Kianipur, Director Hanley, Director Lim, Director Dawson 3 E. Newspaper Rack Project Board discussed the proposed Ordinance to amend the City's Municipal Code Section 5.70 Newspaper Racks and Stands and the Guidelines for the Fixed Pedestal Zone in Corona del Mar. MOTION: Director Dawson made a motion that the Board recommend the proposed Ordinance to amend the City's Municipal Code Section 5.70 Newspaper Racks and the Guidelines for the Fixed Pedestal Zone in Corona del Mar be submitted for consideration by the City Council. Director Kianipur seconded the motion. The motion carried by the following roll call vote: Ayes: Director LaFleur, Director Kianipur, Director Hanley, Director Lim, Director Dawson MOTION: Director Hanley made the motion to switch the order of agenda item F and G. Director LaFleur seconded the motion. The motion carried by the following roll call vote: Director LaFleur, Director Kianipur, Director Hanley, Director Lim, Director Dawson F. Holiday Decorations Ms. Leonhard presented the proposal from Dekra-lite for the new holiday lights at the Gateway area and the replacement of the Grapevine Deer at Marguerite/PCH with the new lighted Gift Box for a total $6,879.15. MOTION: Director Hanley made a motion to approve the Dekra-Lite proposal for $6,879.15 to upgrade the holiday décor and recommend the City amend the agreement with Dekra-lite if needed. Director Kianipur seconded the motion. The motion carried by the following roll call vote: Director LaFleur, Director Kianipur, Director Hanley, Director Lim, Director Dawson G. Marketing and Administration Report Summary: a) The Gateway Community Block Celebration was reviewed and was well received by the community with a large attendance. The challenge is how to repeat in areas where there are no restaurants as it could be more difficult to accomplish this type of event elsewhere in CDM. b) Christmas Walk in full swing on December 4, BID booth will be staffed by Directors Laidlaw and Kianipur who will split the shift. Discussed how the event has grown and the desire to shut down Bayside Drive to accommodate the crowd and upgrade the experience of the beer & wine garden. c) Website – Compared old and new and then reviewed and discussed new upgrades, improvements and features. d) Explore CDM Campaign Sidewalk sales: Merchants appreciate the effort to file for permits to display merchandise on the sidewalks but participation is very low. Few that do participate love it, will address in January at merchants meeting, also the entire Explore CDM Campaign program banners etc, working through City systems to move forward, entire program will be rolled out in January, plan is to hit the ground running in the beginning of the new year. e) Website review to be scheduled with a Marketing sub-committee with Directors Hanley, Dawson and 4 Svalstad and Ms. Leonhard H. Corona del Mar Chamber of Commerce Report Ms. Leonhard announced upcoming Chamber events for the year-end. 1) Annual Holiday Networking Mixer held at The Bungalow November 29 from 5:30-7:30 2) Traditional Holiday Prime-rib Networking Luncheon at the Five Crowns on December 13 3) Chamber Board nominations are now open for 2017. V. BOARD/COMMITTEE/COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) None VI. ADJOURNMENT Meeting Adjourned: 9:50am. Motion to adjourn was made by Director Dawson and seconded by Director Hanley. Next meeting scheduled for December 1, 2016.