HomeMy WebLinkAbout07 - East Coast Highway Traffic Signal Rehabilitation Project NOC for Contract No. 5418A (Project No. 15T04)�EWPR CITY OF
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<,FoR�P City Council Staff Report
December 13, 2016
Agenda Item No. 7
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Eric Loke, Civil Engineer, eloke@newportbeachca.gov
PHONE: 949-644-3336
TITLE: East Coast Highway Traffic Signal Rehabilitation Project Notice of
Completion for Contract No. 5418A (Project No. 15T04)
ABSTRACT:
On September 8, 2015, City Council awarded Contract No. 5418A for construction of
the East Coast Highway Traffic Signal Rehabilitation Project to KDC, Inc. dba
Dynalectric (Dynalectric) of Los Alamitos, California. The work is now complete and
staff requests City Council acceptance and close out the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of
Completion for the project. (On September 8, 2015, City Council found this project
exempt from the California Environmental Quality Act (CEQA) pursuant to Section
15301);
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the
Notice of Completion has been recorded in accordance with applicable portions of
the Civil Code; and
c) Release the Faithful Performance Bond one year after the acceptance by the City
Council.
FUNDING REQUIREMENTS:
Funds for the construction contract were expensed from the following accounts:
Account Description
PCH Relinquishment
Account Number
13701-980000-15T04
Total:
Amount
$2,128,577.74
$2,128,577.74
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East Coast Highway Traffic Signal Rehab. — Notice of Completion for Contract C-5418
December 13, 2016
Page 2
DISCUSSION:
Overall Contract Cost/Time Summary
Awarded
Final Cost at
Contingency
Actual
% Due to
% Due to
Contract Amount
Completion
Allowance
Contract
Directed
Unforeseen
Change
Change
Change
$1,993,887.00
$2,128,577.74
10% or less
+6.8%
+5.2%
+1.6%
Allowed Contract Time +
171
Actual Time
+60
Approved Extensions (days) =
Under (-) or Over (+)
The contracted work has now been completed to the satisfaction of the Public Works
Department. A summary of the construction cost is as follows:
Original Bid Amount:
Actual Cost of Bid Items Constructed:
Total Change Orders:
$1,993,887.00
$2,008,103.20
$120,474.54
Final Contract Cost: $2,128,577.74
The actual cost of bid items constructed was approximately $14,200 higher than the
original bid amount. The majority of this was related to construction of new curb access
ramps, where modification of existing ramps was not adequate, and additional concrete
sidewalk to provide the proper pedestrian path -of -travel.
The project also included several change orders for a total of $120,474.54, which was
approximately 6.0 percent of the original bid amount. Notable change orders were the
result of needing to replace a significant amount of very shallow deteriorated signal
conduit at both the Poppy Avenue and Goldenrod Avenue intersections (signals we
inherited from Caltrans). Additionally, the contractor had to address several conflicting
underground utilities, remove previous foundations abandoned in place by Caltrans, as
well as trench through unknown underground bedrock formations at several locations.
Quantity adjustments account for 0.7 percent increase in final contract cost.
A summary of the project schedule is as follows:
Notice to Proceed for Construction November 23, 2015
Contract Completion Date with Approved Extensions August 4, 2016
Actual Substantial Construction Completion Date October 28, 2016
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East Coast Highway Traffic Signal Rehab. — Notice of Completion for Contract C-5418
December 13, 2016
Page 3
The project was substantially complete as of October 28, 2016. In the first two-thirds of
the contract, Dynalectric made great strides, working in an efficient manner to complete
construction tasks. However, as Dynalectric was also the signal subcontractor on the
concurrent Newport Boulevard Widening project, the City made the decision to re -direct
Dynalectric's crews to the Newport Boulevard project. This reallocation of resources to
the Newport Boulevard Widening project was a deliberate effort by the City to ensure
completion of that project prior to the peak summer period and facilitate the increased
traffic flows to and from the peninsula beach areas. Ultimately, Dynalectric returned, in
good form, to complete the remaining work items on the East Coast Highway signal
project. To accommodate Dynalectric's resource shift to Newport Boulevard, its
contract was extended 60 working days to allow reasonable time to complete the signal
project work. Some miscellaneous close-out items and post -substantial completion
activities needed to be finalized prior to this Notice of Completion action.
ENVIRONMENTAL REVIEW:
At the September 8, 2015 City Council meeting, the project was found to be exempt
from the California Environmental Quality Act ("CEQA") pursuant to Section 15301 (for
repair, maintenance and minor alteration of existing public facilities with negligible
expansion) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3,
because it has no potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A - Location Map
7-3
ATTACHMENT A
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CI TY OFN EWPORT BEACH
East Coast Highway Traffic Signal Rehabilitation Project
PUBLIC WORKS DEPARTMENT
Project No.1§TO4 0.5418 12/13/2016
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