HomeMy WebLinkAbout12 - Newport Heights Alley Replacement (Phase 1) - Reject all Bids - Contract No. 7028-3 (15R18)CITY OF
NEWPORT BEACH
City Council Staff Report
TO:
FROM:
PREPARED BY:
PHONE:
TITLE:
ABSTRACT:
December 13, 2016
Agenda Item No. 12
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
Frank Tran, Civil Engineer, FTran@NewportBeachCA.gov
949-644-3340
Newport Heights Alley Replacement (Phase 1) - Reject all Bids -
Contract No. 7028-3 (15R18)
Staff has received construction bids for the Newport Heights Alley Replacement (Phase
1) project. Staff believes the best course of action is to reject all bids, re -scope and re -
advertise the project.
RECOMMENDATIONS:
a) Find this project exempt from the California Environmental Quality Act pursuant to
Section 15301(c) (maintenance activities with negligible or no expansion) of the
CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it
has no potential to have a significant effect on the environment;
b) Reject all bids received for Contract No. 7028-3; and
c) Direct staff to change the scope of work and re -advertise for bids.
FUNDING REQUIREMENTS:
No fiscal impact.
12-1
Newport Heights Alley Replacement, Phase 1 — Reject All Bids —
Contract No. 7028-3 (15R18)
November 29, 2016
Page 2
DISCUSSION:
At 10 a.m. on November 29, 2016, the City Clerk opened and read the following
electronic bids for this project:
While reviewing the bids, staff discovered a written error in the description of Bid Items
No. 13 and 14. The descriptions included the removal and replacement of the "Water
Meter and Box" as opposed to "Water Meter Box". Staff's intent was to only include the
removal and replacement of the meter boxes, excluding the actual water meters, which
is typically done as part of an alley pavement replacement project. This error caused
confusion among the bidders and created significant differences in the bid prices and
the total bid amount. Staff intends to correct the descriptions, update the bid documents
and re -advertise the project. City Council consideration for the award is planned for
January with construction work starting in February.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15301(c) (maintenance activities
with negligible or no expansion) of the CEQA Guidelines, California Code of
Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect
on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A - Location Map
12-2
BIDDER
TOTAL BID AMOUNT
Low
NOBEST
$1,417,010.00
2nd
Black Rock Construction
$1,595,000.00
3rd
Sully -Miller
$1,619,470.00
4t"
All American Asphalt
$1,682,682.00
5t"
Vido Samarzith, Inc.
$2,040,900.00
While reviewing the bids, staff discovered a written error in the description of Bid Items
No. 13 and 14. The descriptions included the removal and replacement of the "Water
Meter and Box" as opposed to "Water Meter Box". Staff's intent was to only include the
removal and replacement of the meter boxes, excluding the actual water meters, which
is typically done as part of an alley pavement replacement project. This error caused
confusion among the bidders and created significant differences in the bid prices and
the total bid amount. Staff intends to correct the descriptions, update the bid documents
and re -advertise the project. City Council consideration for the award is planned for
January with construction work starting in February.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15301(c) (maintenance activities
with negligible or no expansion) of the CEQA Guidelines, California Code of
Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect
on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A - Location Map
12-2
ATTACHMENT A
12-3
PHASE 1
PHASE 2
15TH
WW
z Q
O Z
STREET
J
15TH
ST
W
15TH
>
Z
> >
STREET
°4' J4i
P2
a
> z
>
Lh
7
w
>
W
a
W
O oO
r
W Q
W W
a a
OvyP
C �e
>
Upp
z
g W
az
Z
a a
CLAY
Q
STREET
z
Ole
�
CLAY STREET
W
Q ~
m m
CLAY
z
a
STREET
m m
BROAO
WsA
STREET
1
01 O
LOU
C
1 y >
T-
z
o
N M
T
O
Oa6
>
°
^
w
G
o
rc
w
s
°WVE a
�2
O 0
y
w <
BEACON
H�
STREET
7
g ^
u
m
H 1
y
J
CLIFF
w
Z
z
a ' HN
r
W
r r
HM
70
BPACO NST
RffT
z
BEACON ST
AVENUE
a
z
c r
-
iW
N
a°
0
5
a
Yd0
W g
y
�� c p i
STREET
STREET
AyON ?
r
W
F11GHW AY
S
°N
PJ
N.T.
11/02/2016
S
0dQ
s cP
s =P
Q
WE St
COAST
7�
7
\Users PBW\SM1 retl\CA E g ALLEYS\A51665 Newport
Heigh[s Alleys\Lp<pilon—MopJ..ewpor[—HeigM1ts—Alleys.tlwg 11/22/16 — 5: 30pm (iron
NEWPORT HEIGHTS ALLEY REPLACEMENT, PHASE 1
CITY OF NEWPORT BEACH
LOCATION MAP
PUBLIC WORKS DEPARTMENT
C-7028-3
12/13/16
12-3