HomeMy WebLinkAbout15 - Annual Concrete Replacement Program: FY17 - Award of Contract No. 7009-1 (17R06)December 13, 2016
Agenda Item No. 15
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Ben Davis, Associate Civil Engineer, bdavis@newportbeachca.gov
PHONE: 949-644-3317
TITLE: Annual Concrete Replacement Program: FY17 - Award of Contract
No. 7009-1 (17R06)
ABSTRACT:
Construction Bids have been received for this year's Annual Concrete Replacement
Program project that will address concrete replacement work on sidewalk, access
ramps, driveways and curb and gutter in the Dover Shores and Mariners communities.
Staff requests City Council's approval to award the construction contract to. S&H
Civilworks.
RECOMMENDATION:
a) Find this project exempt from the California Environmental Quality Act (CEQA)
pursuant to Section 15302(c) (reconstruction of existing facility involving negligible or
no expansion of capacity) of the CEQA Guidelines, because it has no potential to
have a significant effect on the environment;
b) Approve the project specifications;
c) Award Contract No. 7009-1 to S&H Civilworks for the total bid price of $739,940.00,
and authorize the Mayor and City Clerk to execute the contract;
d) Establish a contingency of $74,000 (approximately 10 percent) to cover the cost of
unforeseen work not included in the original contract; and
e) Approve Budget Amendment No. 17BA-019 transferring $146,100 in project savings
from 01201927-980000-16R11 (Annual Concrete Pavement Program FY16) to
Account No. 01201927-980000-17R06; transferring $145,900 in project savings from
01201927-980000-15R11 (15th Street/ Balboa Boulevard Reconstruction) to Account
No. 01201927-980000-17R06; and transferring $129,000 in project savings from
12101-980000-15R11 (15th Street/ Balboa Boulevard Reconstruction) to Account
No. 12101-980000-17R06 (Annual Concrete Pavement Program FY17).
15-1
Annual Concrete Replacement Program: FY17 - Award of Contract No. 7009-1 (17R06)
December 13, 2016
Page 2
FUNDING REQUIREMENTS:
Upon approval of the budget amendment, sufficient funding for this project will be
available to complete the work. The following funds will be expensed:
Account Description
General Fund
Gas Tax
Proposed uses are as follows:
Vendor
S&H Civilworks
S&H Civilworks
Ninyo & Moore
Various
Account Number
BIDDER
Amount
01201927-980000-17R06
$
692,000.00
12101-980000-17R06
$
129,000.00
Total:
$
821,000.00
Purpose
Hardy & Harper, Inc.
Amount
Construction Contract
$
739,940.00
Construction Contingency
$
74,000.00
Materials Testing
$
4,762.00
Printing & Incidentals
$
2,298.00
Total:
$
821,000.00
The authorized budget in the Capital Improvement Program is $400,000. As explained
in the discussion, the scope of work was modified to add seventy four new curb access
ramps and additional concrete work. Additional funding in the amount of $421,000 is
available from project savings from recently completed projects. A budget amendment
is proposed to transfer these savings to this year's Concrete Replacement Program.
DISCUSSION:
The Annual Concrete Replacement Program is a project that rotates through the City
every seven years to address concrete replacement work on sidewalks, curb and
gutters, access ramps and driveways. After this project is completed, a slurry seal
street project follows and this process cycles through the city every 7 years.
The original scope of work for this project included only the replacement of damaged
concrete in the Dover Shores area as part of the 7 -year cycle described above. As part
of the design process, the City's ADA Transition Plan identified the need for seventy-
four ramps that were not in the original scope. These ramps are within the project area
and are located at intersections with no access ramps. In addition, a concrete
pavement location on the Peninsula and sidewalk at the Balboa Yacht Basin were
added to this project to maximize cost efficiencies with a larger project.
At 10 a.m. on November 22, 2016, the City Clerk opened and read the following bid for
this project:
15-2
BIDDER
TOTAL BID AMOUNT
Low
S&H Civilworks
$739,940.00
2nd
Ruiz and Paving, Inc.
$786,865.00
3rd
Grigolla & Sons Const. Co. Inc.
$917,300.00
4th
Hardy & Harper, Inc.
$922,000.00
5th
Metro Builders & Engineers Group, Ltd/
$981,726.30
15-2
Annual Concrete Replacement Program: FY17 - Award of Contract No. 7009-1 (17R06)
December 13, 2016
Page 3
The City received multiple bids for this project and the low bid amount is 5.7 percent
above the engineer's estimate of $700,000.00. The low bidder, S&H Civilworks,
possesses a California State Contractors License Classification "A" as required by the
project specifications. A check of the contractor's references indicates satisfactory
completion of similar projects for other public agencies.
The work necessary consists of removing sidewalk, curb and gutter, and access ramps;
removing or pruning tree roots; removing trees; constructing concrete sidewalks, curb
and gutter, and access ramps; restoring irrigation and other improvements impacted by
the work, providing temporary access during construction and other incidental items to
complete the work in place as required by the contract documents within the Dover
Shores and Mariners communities. Pursuant to the Contract Specifications, the
Contractor will have ninety (90) consecutive working days to complete the work. Public
notices and construction work is expected to begin in mid-January.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15302(c) (reconstruction of
existing facility involving negligible or no expansion of capacity) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A - Location Map
Attachment B - Budget Amendment
15-3
ATTACHMENT A
JOHN WA YNE
Xk I AIRPORT
NOT TO SCALE
CONCRETE AND PAVEMENT CITY OF NEWPORT BEACH
REPLACEMENT PROGRAM I PUBLIC WORKS DEPARTMENT
LOCATION MAP I ca009-1 I 12/13/16
15-4
ATTACHMENT B
City of Newport Beach
BUDGET AMENDMENT
2016-17
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
Increase Expenditure Appropriations AND
X Transfer Budget Appropriations
SOURCE:
X from existing budget appropriations
from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
NO. BA- 17BA-019
AIVIOUNT:J $420,881.00
Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
X No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To increase expenditure appropriations for the FY17 Annual Concrete Replacement Program by
transferring project savings from the FY16 Annual Concrete Replacement Program and from the 15th Street/Balboa Blvd
Reconstruction Project.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE Amount
Fund Account Description Debit Credit
EXPENDITURE APPROPRIA TIONS (3603)
r4�igned: _
Fi
Signed:
Signed:
Director
Approval:
City Council Approval: City Clerk
' Automatic 5
-Z-1
Date
f&II`
Date
Date
15-5
Description
Org
Number
01201927
General Fund CIP
Account
Number
980000
CIP Expenditures for GL
Project
Number
16R11
FY16 Annual Concrete Replacement Program $146,100.00
Project String
E -16R11 -UNASSIGNED -012 -UNASSIGNED
Org
Number
01201927
General Fund CIP
Account
Number
980000
CIP Expenditures for GL
Project
Number
15R11
15th Street/Balboa Blvd Reconstruction $145,781.00
Project String
E -15R11 -UNASSIGNED -012 -UNASSIGNED
Org
Number
01201927
General Fund CIP
Account
Number
980000
CIP Expenditures for GL
Project
Number
17R06
FY17 Annual Concrete Replacement Program $291,881.00
Project String
E -17R06 -UNASSIGNED -012 -UNASSIGNED
Org
Number
12101
Gas Tax
Account
Number
980000
CIP Expenditures for GL
Project
Number
15R11
15th Street/Balboa Blvd Reconstruction $129,000.00
Project String
E -15R11 -UNASSIGNED -121 -UNASSIGNED
Org
Number
12101
Gas Tax
Account
Number
980000
CIP Expenditures for GL
Project
Number
17R06
FY17 Annual Concrete Replacement Program $129,000.00
Project String
E-1,�RX-UNASSIGNED-121-UNASSIGNED
r4�igned: _
Fi
Signed:
Signed:
Director
Approval:
City Council Approval: City Clerk
' Automatic 5
-Z-1
Date
f&II`
Date
Date
15-5