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HomeMy WebLinkAbout12-08-2016 - City Arts Commission - Approved MinutesNewport Beach City Arts Commission Regular Meeting Minutes Thursday, December 8, 2016 Regular Meeting – 5:00 PM Friends Meeting Room, Central Library 1000 Avocado Avenue Newport Beach, CA 92660 I. CALL MEETING TO ORDER – 5:00 PM II. ROLL CALL Commissioners Present: Lynn Selich, Chair Michael Kerr, Vice Chair Jennifer Van Bergh, Secretary Michelle Bendetti Judy Chang Arlene Greer Caroline Logan Commissioners Absent: None Staff Present: Tim Hetherton, Library Services Director Elaine McMillion, Administrative Support Technician III. NOTICE TO THE PUBLIC IV. PUBLIC COMMENTS None. V. CONSENT CALENDAR Chair Selich noted City Arts Commission presentations to the City Council were moved from January to March. A. Approval of Minutes of the November 10, 2016 City Arts Commission Meeting 1. Draft of 11/10/2016 Minutes Motion made by Commissioner Greer, seconded by Vice Chair Kerr, and carried (6-0-1- 0), to approve the draft Minutes for the meeting of November 10, 2016 as presented. AYES: Selich, Kerr, Van Bergh, Bendetti, Chang, Greer NOES: None ABSTENTIONS: Logan ABSENT: None 1 Newport Beach City Arts Commission Regular Meeting Minutes December 8, 2016 Page 2 B. Consent Calendar Items 2. Financial Report - Review of financial information. Library Services Director Hetherton reported expenditure for maintenance of the Ben Carlson statute. Sufficient funds should be available for the juried art show. In reply to Chair Selich's question, Library Services Director Hetherton advised that cleaning of the Ben Carlson statute occurred quarterly. 3. Cultural Arts Activities - Monthly review of cultural arts activities from the Library Administrative Office for upcoming Library and City arts events and services. Library Services Director Hetherton indicated more than 300 people attended The Nutcracker performance. Also, the lecture in conjunction with the aerial photography exhibit was well attended. Chair Selich stated the Cows4Camp exhibit received positive media coverage and positive community reactions. The underwriting campaign would begin in January. Motion made by Vice Chair Kerr, seconded by Commissioner Logan, and carried (7-0-0-0) to approve the Consent Calendar. AYES: Selich, Kerr, Van Bergh, Bendetti, Chang, Greer, Logan NOES: None ABSTENTIONS: None ABSENT: None VI. CURRENT BUSINESS A. Items for Review and Possible Action 4. Performing Arts Community Survey – Staff presents a template for a customer survey regarding the performing arts. Library Services Director Hetherton suggested Commissioners review the survey template and provide comments or suggestions. The survey would be placed on the Library and City websites, included in the weekly e-blast, and distributed at branches. A recent Library customer survey received 500 responses and provided good information. Commissioner Logan suggested the question about the number of times attending a performing arts event include "in Orange County." The factors influencing a decision to attend a Concert on the Green should include food. Chair Selich suggested two questions about number of events attended, one for events in Orange County and one for events in Newport Beach. 2 Newport Beach City Arts Commission Regular Meeting Minutes December 8, 2016 Page 3 5. Determine Date for 2017 Newport Beach Art Exhibition – The Art in Public Places Ad Hoc Subcommittee recommends Saturday, June 17 as the date of the 2017 Newport Beach Art Exhibition. In response to Chair Selich's concerns, Library Services Director Hetherton indicated June 17 was early in the season; therefore, other events should not conflict with the Art Exhibition. Chair Selich noted the Cows4Camp exhibit would end with the Art Exhibition. Commissioner Greer noted that having the Newport Beach Art Exhibition on the same weekend as Father’s Day works well together and encourages attendance. Motion made by Commissioner Greer, seconded by Commissioner Logan, and carried (7-0-0-0) to approve the proposed exhibition date. AYES: Selich, Kerr, Van Bergh, Bendetti, Chang, Greer, Logan NOES: None ABSTENTIONS: None ABSENT: None Library Services Director Hetherton advised that calls for entries for the sculpture exhibition and the Art Exhibition would be released in January. In reply to Chair Selich's questions, Library Services Director Hetherton hoped the timeline for the sculpture exhibition would remain the same even though the Request for Proposals was pending. Likely the interview panel would not be held; a determination could be made based on applications. The next phase of sculptures would be installed in August or September of 2017. The full complement of 20 sculptures would be complete in August 2018. Chair Selich expressed concern that the initial program was to have 20 sculptures in place in 2017, with 10 sculptures rotating annually thereafter. She suggested the RFP call for 20 sculptures rather than 10 sculptures. Library Services Director Hetherton noted the funding would almost double for 20 sculptures in one RFP. Chair Selich reported artists wanted to rotate their art in temporary exhibitions. Commissioner Greer advised that the program was successful with ten sculptures. Installing ten rather than twenty in 2017 would be a cost savings. Publicity for the Art Exhibition should be released soon for publications with a six-month lead time. 6. McFadden Square Timeline Update – Staff recommends that the City Arts Commission review and recommend an updated McFadden Square timeline for City Council approval. Library Services Director Hetherton shared the background of McFadden Square, which had not been updated since its completion ten years previously. He provided a list of events that could be included. 3 Newport Beach City Arts Commission Regular Meeting Minutes December 8, 2016 Page 4 Commissioners suggested including the opening of the Civic Center rotating Sculpture Garden in 2014, the donation of the Ben Carlson statute, donation of Sphere 112, the Balboa Island Centennial, the establishment of Concerts on the Green, the Pacific Symphony performance, dedication of parks, and many other events. Don Webb related the history of McFadden Square. There were no criteria for determining which events to include. Events were engraved on stones and placed around the labyrinth. Sufficient space existed for events over the next 100 years. Chair Selich recommended events through 2017 be included. Mr. Webb explained that for a donation people could have their names engraved on tiles. Chair Selich proposed a celebration of the tenth anniversary of McFadden Square and including additional events at McFadden Square. Vice Chair Kerr suggested inviting the public to propose events to be added. Chair Selich added that events not chosen for inclusion could be content for the Newport Beach Historical Society. Commissioner Logan noted 2017 was also the 110th anniversary of Newport Beach. Mr. Webb suggested compiling a guide of events that should be remembered 90 years into the future. Commissioner Logan felt meeting with the Historical Society yearly would be a good way to keep the project updated. Chair Selich and Mr. Webb discussed coordinating efforts of the three local historical organizations. B. Monthly Reports 7. Art in Public Places Ad Hoc Subcommittee – Commissioner Arlene Greer, Commissioner Caroline Logan, Commissioner Jennifer Van Bergh Commissioner Greer reported an exhibit of Mark Leysen's work opened December 1, and a reception was scheduled for December 15. The subcommittee would review the work of artists who expressed interest in exhibiting their work. Items for future discussion were a February exhibit, Sphere 112, and potential art for loan to the City. 8. Performing Arts Ad Hoc Subcommittee – Commissioner Michelle Bendetti, Commissioner Arlene Greer, Commissioner Judy Chang Commissioner Bendetti advised that the subcommittee decided to present the City Council with a reach plan and a realistic plan for the concert series early in 2017 so that acts could be booked. Chair Selich suggested the subcommittee contact Pacific Symphony in January to obtain a date. Based on a date for Pacific Symphony, the subcommittee could plan the remaining concerts. 4 Newport Beach City Arts Commission Regular Meeting Minutes December 8, 2016 Page 5 Commissioner Bendetti reported next steps were to determine a budget and the level of talent. Chair Selich believed a higher level of talent would encourage corporate sponsorship. Vice Chair Kerr reported corporations typically made sponsorship decisions in January and February each year; therefore, Commissioners needed to approach corporations with information in January and February. 9. Marketing & Communications Ad Hoc Subcommittee - Commissioner Michelle Bendetti, Commissioner Lynn Selich Chair Selich wanted to release press information for Cows4Camp in January. The subcommittee would also develop an underwriting package after the beginning of the year. In response to Commissioner Van Bergh's inquiry, Library Services Director Hetherton indicated the City Arts Commission budget did not contain funds for a consultant to prepare fundraising materials. An alternative was a temporary employee funded through the Arts Foundation. Commissioner Greer noted grants and marketing needed to be developed so that planning for events could move forward. 10. Government Relations Ad Hoc Subcommittee - Commissioner Lynn Selich, Commissioner Michael Kerr, Commissioner Jennifer Van Bergh Vice Chair Kerr felt Commissioners should reach out to newly elected Council Members. Perhaps the City Arts Commission would have a role in the planning and administration of Museum House. Chair Selich reported the City Arts Commission would make a presentation to the City Council after the first of the year, and a liaison would be assigned to the City Council. 11. Finance Ad Hoc Subcommittee - Commissioner Michael Kerr, Commissioner Jennifer Van Bergh, Commissioner Lynn Selich Vice Chair Kerr recalled that the subcommittee was to discuss the possibility of planning with the Library Foundation. VII. CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) Commissioner Greer requested acceptance of Sphere 112 be placed on the January agenda. 5 Newport Beach City Arts Commission Regular Meeting Minutes December 8, 2016 Page 6 VIII. PUBLIC COMMENTS ON NON-AGENDA ITEMS Jim Mosher understood the City would accept the old library building on the condition that the Irvine Company remove all restrictions from it. Pat Jorgensen, Newport Beach Art Foundation, was excited by the City Arts Commission's plans. Rex Brandt and the Marine Memorial should be included in McFadden Square. The Art Foundation was ready, willing and able to support the City Arts Commission. Many artists returned to Arts in the Park each year. Attendance at concerts had increased greatly. She was glad the City Arts Commission was planning to update McFadden Square. IX. ADJOURNMENT – 6:15 PM Chair Selich adjourned the meeting at 6:15 p.m. Approved by: Lynn Selich 6