HomeMy WebLinkAbout13 - Check from State LibraryFebruary 14, 2017
Agenda Item No. 13
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Tim Hetherton, Library Services Director - 949-717-3801,
thetherton@newportbeachca.gov
PREPARED BY: Melissa Kelly, Support Services Coordinator,
mkelly(o)-newportbeachca.gov
PHONE: 949-717-3852
TITLE: Budget Amendment to Accept a Check in the Amount of $23,621
from the California State Library for Literacy Services (CLLS) and
Appropriate Funds to the Library's Fiscal Year 2016/2017
Maintenance and Operation Budget
ABSTRACT:
The Library Literacy program offers one -on -ane tutoring and small group classes to
customers with low literacy skills. The Library Literacy program is partially funded by the
City's general fund and partially funded through grants, donations and the fundraising
efforts of Newport Mesa ProLiteracy. One of the major funding resources is through the
California State Library Literacy Services annual grant program. The $23,621 represents
the California Library Literacy Services second award for FY 2016/17 to support the high
quality Literacy program at the Newport Beach Public Library (Attachment A).
RECOMMENDATIONS:
a) Determine that the action is exempt from the California Environmental Quality Act
(CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines
because it will not result in a physical change to the environment, directly or indirectly;
and
b) Approve Budget Amendment No. 17BA-023 to increase revenue estimates by
$23,621 in account 01060005-431070 (California Literacy Campaign) and to increase
expenditure estimates by the same amount in Division 01060604-711003 (Literacy
Services).
93-9
Budget Amendment to Accept a Check in the Amount of $23,621 from the California
State Library for Literacy Services (CLLS) and Appropriate Funds to the Library's Fiscal
Year 2016/2017 Maintenance and Operation Budget
February 14, 2017
Page 2
FUNDING REQUIREMENTS:
The Budget Amendment records and appropriates $ 23,621.00 in additional revenues
from an award from the California State Library and in increased expenditure
appropriations. The revenue is posted to the 01060005-431070 account in the Library
Department and the purchases will be expensed to the Library account 01060604-711003
to fund Part -Time salaries.
The Library Literacy program has been offering one-on-one tutoring and small group
classes to customers with low literacy skills for more than 25 years. These services are
currently supporting over one hundred learner/tutor pairs and are making a significant
difference in the lives of the participants, both learners and volunteers. One of the goals
of the program is to assist the participants in becoming more engaged citizens and active
participants in their community.
The Library Literacy program is partially funded by the California State Library Literacy
Services annual grant program. These funds will be used towards staffing to ensure the
continued high quality program that the community has come to expect.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not
result in a direct or reasonably foreseeable indirect physical change in the environment)
and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential for resulting in physical change to the environment, directly or indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A — Copy of Check in the Amount of $23,621
Attachment B — Budget Amendment
13-2
ATTACHMENT A
WARRANT NUMBER
a
�VVAJLZ pp VopPJOA 65-905276
FUND NO. FUND NAME
THE TREASURER OF THE STATE WILL PAY OUT OF THE 8087 FISCAL CONSOLIDATED PMT
I17ENTIFICA7ION NO.
MO. DAY ; YR. 90-134M211
0000014154 0000 01;26;2017 65905276
TO 90SZ76
-- NEWPORT BEACH PUBLIC LIBRARY
1000 AVOCADO AVE
NEWPORT BEACH CA 92660-7915
IiOLLARS :CENTS
***236211.00
B TTY T. YEE
CALIFORNIA STATE CONTROLLER
13-3
City of Newport Beach
ATTACHMENT B BUDGET AMENDMENT
2016-17
EFFECT ON BUDGETARY FUND BALANCE:
X Increase Revenue Estimates
X Increase Expenditure Appropriations AND
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
NO. BA- 17BA-023
AMOUNT:J $23,621.00
Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
X No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To increase revenue estimates and expenditure appropriations due to receipt of a check from the California State
Library as a FYI 6-17 California Library Literacy Services Award to support the Literacy Program.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE Amount
Fund Obiect Description Debit Credit
REVENUE ESTIMATES
Org Obiect Description
01060005 431070 Library Admin - CA Literacy Campaign $23,621.00
EXPENDITURE APPROPRIATIONS
Description
Org Number 01060604 Literacy Services
Object Number 711003 Salaries Part Time $23,621.00
Automatic System Entry.
Signed:
mancial Approval: Finan�e'D rs ector Date
Signed: n _
Admini ive Approval: City Ma�_4er Date
Signed
City Council Approval: City Clerk
Date 13-4