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Home My WebLink About15 - Traffic Signal Rehabilitation ProjectCITY OF NEWPORT BEACH City Council Staff Report TO: FROM: PREPARED BY: PHONE: March 28, 2017 Agenda Item No. 15 HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL David A. Webb, Public Works Director - 949-644-3311, dawebb@newportbeachca.gov Eric Loke, Civil Engineer, eloke@newportbeachca.gov 949-644-3336 TITLE: Annual Traffic Signal Rehabilitation Project, Removal of a Crosswalk and Installation of Rectangular Rapid Flashing Beacons Award of Contract No. 8337-1 (17T01) ABSTRACT: Staff advertised and received bids for construction of this year's annual Traffic Signal Rehabilitation Project which includes the installation of two Rectangular Rapid Flashing Beacons. Staff also requests this public meeting to satisfy the California Vehicle Code Section 21950.5 for the consolidation and removal of a crosswalk on Via Lido and City Council's approval to award the construction contract to Elecnor Belco Electric, Inc. of Chino, California. RECOMMENDATIONS: a) Find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 (for repair, maintenance and minor alteration of existing public facilities with negligible expansion) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment; b) Approve the removal of the east leg crosswalk at Via Lido and Via Oporto and consolidate pedestrian crossings to the west leg crosswalk at Via Lido and Via Oporto, including the installation of a new Rectangular Rapid Flashing Beacon at that crosswalk; c) Approve the project drawings and specifications; d) Award Contract No. 8337-1 to Elecnor Belco Electric, Inc. for the total bid price of $635,416.00, and authorize the Mayor and City Clerk to execute the contract; e) Establish $63,500.00 (approximately 10 percent) contingency amount to cover the cost of unforeseen work not included in the original contract; and 15-1 Annual Traffic Signal Rehabilitation Project, Removal of a Crosswalk and Installation of Rectangular Rapid Flashing Beacons - Award of Contract No. 8337-1 (17T01) March 28, 2017 Page 2 f) Approve Budget Amendment No. 17BA-028 transferring $162,000.00 from Account No. 01201927-980000-17T02 (Traffic Management / Modernization) to Account No. 01201927-980000-17T01 (Traffic Signal Rehabilitation Program). FUNDING REQUIREMENTS: There is sufficient funding available for the award of this contract. The following funds will be expensed: Account Description Account Number Amount Traffic Signal Rehab. Program 01201927-980000-17T01 $ 637,000.00 Traffic Mgmt. / Modernization 01201927-980000-17T02 $ 63,000.00 Total: $ 700,000.00 Staff recommends establishing $63,500.00 (approximately 10 percent) for contingency purposes to cover the cost of unforeseen conditions associated with construction. Proposed uses are as follows: \/anrinr Elecnor Belco Electric, Inc. Elecnor Belco Electric, Inc. Various DISCUSSION: Purpose Amount Construction Contract $ 635,416.00 Construction Contingency $ 63,500.00 Printing & Incidentals $ 1,084.00 Total: $ 700,000.00 At 10 a.m. on March 8, 2017, the City Clerk opened and read the following bids for this project: The low bid amount is 11 percent above the Engineer's Estimate of $572,700.00 and is due to the higher than anticipated mobilization costs. The low bidder, Elecnor Belco Electric, Inc. possesses a California State Contractors License Classification "C-10" as required by the project specifications. A check of the contractor's references indicates satisfactory completion of similar projects for the City of Newport Beach and other public agencies. 15-2 BIDDER TOTAL BID AMOUNT Low Elecnor Belco Electric, Inc. $635,416.00 2nd KDC, Inc., dba Dynaelectric $702,333.00 3rd DBX, Inc. $743,112.00 The low bid amount is 11 percent above the Engineer's Estimate of $572,700.00 and is due to the higher than anticipated mobilization costs. The low bidder, Elecnor Belco Electric, Inc. possesses a California State Contractors License Classification "C-10" as required by the project specifications. A check of the contractor's references indicates satisfactory completion of similar projects for the City of Newport Beach and other public agencies. 15-2 Annual Traffic Signal Rehabilitation Project, Removal of a Crosswalk and Installation of Rectangular Rapid Flashing Beacons Award of Contract No. 8337-1 (17T01) March 28, 2017 Page 3 Public Works operates 122 city -owned traffic signals. Annually, a project is developed to replace and rehabilitate older traffic signals that have reached the end of their useful life. (poles, cabinets, wiring, electrical components etc.). On average, 2 or 3 intersections are rehabilitated annually as part of this program. For this Fiscal Year 2016-2017, the project consists of the following components: • Rehabilitation/Replacement of existing traffic signals at the Jamboree Road / Bison Avenue and the Newport Center Drive East / Santa Rosa Avenue intersections. The work will consist of replacing aging poles, cabinets, equipment and wiring to maintain the existing traffic signal operation in compliance with centralized communication to and from the Traffic Management Center (TMC) at the Civic Center. • Installation of new internally illuminated street name sign (IISNS) custom panels with the City sail logo in existing housings along the remaining six (6) Newport Center Drive intersection locations. In addition to the above traffic signal rehabilitation components, the project includes the installation of two (2) Rectangular Rapid Flashing Beacon (RRFB) systems at the following locations: • The first RRFB system is proposed at the crosswalk at Eastbluff Drive north of Alba Street, in front of Corona del Mar High School (CdMHS). This existing crosswalk and the proposed RRFB will be utilized by students with the existing school drop-off/pick-up zone on the east side of Eastbluff Drive and residents accessing the Back Bay area. This RRFB system is similar to the one currently operating adjacent to Newport Harbor High School. • The second RRFB system at Via Lido and Via Oporto is proposed for the existing west leg crosswalk of the intersection. This crosswalk and proposed RRFB is adjacent to the newly revitalized Lido Marina Village, Via Lido Plaza and the future Lido House Hotel. The City also recommends consolidation and removal of an existing marked crosswalk on the east leg of Via Lido at Via Oporto. As required by California Vehicle Code Section 21950.5, a public notice was posted at the crosswalk 30 days prior to this March 28th meeting. To date, no comments have been received. Public Works is also completing a Balboa Peninsula crosswalk study to determine if there are other crosswalk locations that could warrant improvements. The first draft of the study is near completion and will be presented to City Council in the near future. 15-3 Annual Traffic Signal Rehabilitation Project, Removal of a Crosswalk and Installation of Rectangular Rapid Flashing Beacons Award of Contract No. 8337-1 (17T01) March 28, 2017 Page 4 ENVIRONMENTAL REVIEW: Staff recommends the City Council find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 (for repair, maintenance and minor alteration of existing public facilities with negligible expansion) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENTS: Attachment A — Location Map Attachment B — Budget Amendment 15-4 15-5 o pRr ONOT TO SCALE AVE JF� Kle� o C 60� ' BALg0A gLV c y�C F 000�� R pAC/F/C� O a� cF,gN �� °�m� Qo°��mmmmmm j ��mmmmm0 aQ A RECTANGULAR RAPID FLASHING BEACON AT CROSSWALK c • TRAFFIC SIGNAL REHABILITATION TRAFFIC SIGNAL REHABILITATION PROGRAM CITY OF NEWPORT BEACH FY 2016-17 PUBLIC WORKS DEPARTMENT LOCATION MAP C-8337-1 03/28/2017 15-5 ATTACHMENT B City of Newport Beach BUDGET AMENDMENT 2016-17 EFFECT ON BUDGETARY FUND BALANCE: Description Increase Revenue Estimates 01201927 Increase Expenditure Appropriations AND X Transfer Budget Appropriations SOURCE: Project Number X from existing budget appropriations Project String from additional estimated revenues E -1 7T02 -CONSTRUCT -012 -UNASSIGNED from unappropriated fund balance EXPLANATION: NO. BA- 17BA-028 AMOUNT:J $162,000.007 Increase in Budgetary Fund Balance Decrease in Budgetary Fund Balance X No effect on Budgetary Fund Balance This budget amendment is requested to provide for the following: To increase expenditure appropriations for the FYI Annual Traffic Signal Rehabilitation Project by transferrina aDDrooriations from the FYI Annual Traffic Manaaement/Modernization Project. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Amount Fund Account Description Debit Credit EXPENDITURE APPROPRIATIONS (3603) Signed:��.r---� � (ILL\/ � 3j 1:4 Adminis ive Approval: City Manag Date Signed: City Council Approval: City Clerk Date 95-6 Description Org Number 01201927 General Fund CIP Account Number 980000 CIP Expenditures for GL Project Number 17T02 FY17 Annual Traffic Mgmnt/Modernization $162,000.00 Project String E -1 7T02 -CONSTRUCT -012 -UNASSIGNED Org Number 01201927 General Fund CIP Account Number 980000 CIP Expenditures for GL Project Number 17T01 FYI Annual Traffic Signal Rehabilitation $162,000.00 Project String E -17T01 -CONSTRUCT -0I2 -UNASSIGNED Signed:��.r---� � (ILL\/ � 3j 1:4 Adminis ive Approval: City Manag Date Signed: City Council Approval: City Clerk Date 95-6