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HomeMy WebLinkAbout13 - Purchase Agreement for CNG -Powered Sewer Cleaner TruckTO: FROM: CITY OF NEWPORT BEACH City Council Staff Report March 28, 2017 Agenda Item No. 13 HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL Mike Pisani, Municipal Operations Director - 949-644-3055, mpisani@newportbeachca.gov PREPARED BY: Joshua Rosenbaum, Senior Management Analyst, jrosenbaum@newportbeachca.gov PHONE: 949-644-3057 TITLE: Approval of Purchase Agreement with Haaker Equipment Company for One CNG -Powered Sewer Cleaner Truck ABSTRACT: Specialized vehicles are critical for operation of the Municipal Operations Department to deliver certain, vital services to the community. A sewer cleaner truck is used by the Wastewater Division for cleaning, vacuuming, and removing debris from sewer lines. Proposals for this CNG -powered sewer cleaner truck were secured based on a National Joint Powers Alliance (NJPA) Cooperative Purchasing Agreement. This purchase will replace a 2003 Peterbilt 320 Vactor unit that has exceeded its normal service life (ten years) and requires a significant maintenance and repair. RECOMMENDATION: a) Determine that the action is exempt from the California Environmental Quality Act (CEQ) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because it will not result in a physical change to the environment, directly or indirectly; and b) Approve an agreement for the purchase of one CNG -powered Sewer Cleaner Truck from Haaker Equipment Company for a total cost of $522,735.63, and authorize the Mayor or City Clerk to execute the agreement. FUNDING REQUIREMENTS: Of the purchase price, $447,735.63 will be expensed from the Equipment Replacement Fund in the Municipal Operations Department, 7529032-911016, and the remaining $75,000 will be expensed to the AQMD Fund, 14210102-911016. 13-1 Approval of Purchase Agreement with Haaker Equipment Company for One CNG -Powered Sewer Cleaner Truck March 28, 2017 Page 2 The Municipal Operations Department operates a fleet of specialized vehicles. Among those vehicles is a sewer cleaner operated by the Wastewater Division to clean and vacuum debris from sewer lines. With many narrow alleyways and sharp turns in areas such as Balboa Island and the Peninsula, having a smaller sized sewer cleaner is essential to reach and service all areas of the City where size and weight can limit access for some of the Department's large specialized vehicles. Additionally, this truck is utilized for the maintenance of sewer pump station wet wells to keep them operating efficiently. The Fiscal Year 2016-17 Adopted Budget includes funding to replace unit 5002, a 2003 Pete rbilt/Vactor sewer truck that has exceeded its expected service life, no longer performs up to standards and has required extensive maintenance and repairs, including expensive major hydraulic and transmission repairs over the past two years. The City/Vehicle Equipment Guidelines (City Council Policy F-9) states that Vactors and Sewer Rodders should normally be replaced after 10 years of service. This unit was placed into service March of 2003. As required by AQMD Rule 1193, the new truck will be powered by compressed natural gas (CNG). As a member of NJPA, the City is able to leverage national contracts for products, equipment, and service. The NJPA is a public agency that serves as a cooperative for over 50,000 member agencies nationwide. Utilizing NJPA membership resources, the City found an active RFP conducted by NJPA for several types of specialized vehicles, including excavating trucks. The RFP resulted in Vactor brand sewer cleaner equipment being selected, and the proposal by Vactor's local distributor, Haaker Equipment, meets the specifications of the City. As a member of NJPA, the City is able to take advantage of a 3% discount on the $498,984 cost of the equipment, before taxes. Consequently, staff is seeking approval of an agreement (Attachment A) to purchase one CNG - powered sewer cleaner truck at a total cost of $522,735.63, including tax. ENVIRONMENTAL REVIEW: Staff recommends the City Council find this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENT: Attachment A — Purchase Agreement 13-2 ATTACHMENT A PURCHASE AGREEMENT FOR ONE (1) VACTOR COMPRESSED NATURAL GAS ("CNG") SEWER CLEANER FROM HAAKER EQUIPMENT COMPANY This Purchase Agreement ("Agreement") is entered into as of this 28th day of March, 2017 ("Effective Date"), by and between the CITY OF NEWPORT BEACH, a California municipal corporation and charter city ("City"), and HAAKER EQUIPMENT COMPANY, a California corporation ("Vendor"), whose principal place of business is 2070 North White Avenue, La Verne, California 91750. RECITALS A. City is a municipal corporation duly organized and validly existing under the laws of the State of California with the power to carry on its business as it is now being conducted under the statutes of the State of California and the Charter of City. B. City requires One (1) Vactor 2112 compressed natural gas ("CNG") sewer cleaner — 12 cubic yard capacity ("Equipment") which is being procured pursuant to the City's membership in the National Joint Powers Alliance ("NJPA") Cooperative Purchasing Agreement, through Contract #022014 -FSC, as set forth in Exhibit A, which is attached hereto and incorporated herein by this reference. C. Vendor has carefully reviewed and evaluated the specifications set forth by the City for the Equipment and has committed to deliver the Equipment required for the price specified in this Agreement within three hundred thirty (330) calendar days commencing the Effective Date of this Agreement. D. City has solicited and received a proposal from Vendor's agent, has evaluated the expertise of Vendor, and desires to submit an order for the Equipment under the terms and conditions set forth in this Agreement. NOW, THEREFORE, in consideration of the mutual representations, warranties and covenants, and other terms and conditions as set forth herein, Vendor and City (each a "Partv" and together the "Parties") agree as follows: 1. TERM The Term of this Agreement shall commence on the Effective Date and shall terminate on March 27, 2018 unless terminated earlier as set forth herein. 2. COMPENSATION City shall pay the purchase price as more fully described in the Specifications and Pricing Proposal attached hereto as Exhibit B and incorporated herein by reference. The purchase price for Equipment, including all sales taxes, shall not exceed FIVE HUNDRED TWENTY TWO THOUSAND SEVEN HUNDRED THIRTY FIVE DOLLARS and 631100 ($522,735.63) ("Purchase Price"). 13-3 3. ADMINISTRATION This Agreement will be administered by the City's Municipal Operations Department. The Deputy Municipal Operations Director, or designee, shall be the Purchase Administrator and shall have the authority to act for City under this Agreement. The Purchase Administrator or designee shall represent City in all matters pertaining to the services to be rendered pursuant to this Agreement. 4. DELIVERY 4.1 Delivery to City of the Equipment shall be made within three hundred thirty (330) calendar days from the Effective Date of the Agreement. 4.2 Delivery shall be made to the City's Yard at 592 Superior Avenue, Newport Beach, CA 92663, or such other location as may be designated by City in writing. Time of delivery is of the essence in this Agreement. City reserves the right to refuse the Equipment, or part thereof, and to cancel all or any part of the Equipment not conforming to applicable specifications, samples or descriptions. City shall receive a pro -rata refund for the Equipment, or part thereof, cancelled under this Agreement, within thirty (30) calendar days of City's cancellation. Acceptance of any part of the order for Equipment shall not bind City to accept future shipments nor deprive City of the right to return Equipment already accepted at Vendor's expense. Over shipments and under shipments of Equipment shall be only as agreed to in writing by City. Delivery shall not be deemed to be complete until all Equipment have actually been received and accepted in writing by the City. 4.3 Vendor shall submit all requests for extensions of time for delivery in writing to the City Purchase Administrator not later than ten (10) calendar days after the start of the condition that purportedly causes a delay. The Purchase Administrator shall review all such requests and may, at his/her sole discretion, grant reasonable time extensions for unforeseeable delays that are beyond Vendor's control. 5. ACCEPTANCE/ PAYMENT Unless otherwise agreed to in writing by City, acceptance of the Equipment shall not be deemed complete unless in writing and until all the Equipment, including each part thereof, has actually been received, inspected and tested to the satisfaction of City. Once acceptance of the Equipment is complete, City shall pay Vendor within thirty (30) calendar days thereafter. 6. NOTICES 6.1 All notices, demands, requests or approvals to be given under the terms of this Agreement shall be given in writing, and conclusively shall be deemed served when delivered personally, or on the third business day after the deposit thereof in the United States mail, postage prepaid, first-class mail, addressed as hereinafter provided. Haaker Equipment Company Page 2 13-4 6.2 All notices, demands, requests or approvals from Vendor to City shall be addressed to City at: Attn: Municipal Operations Director Municipal Operations Department City of Newport Beach 100 Civic Center Drive PO Box 1768 Newport Beach, CA 92658 Phone: 949-644-3059 Fax: 949-650-0747 Email: mpisaniCcD-newportbeachca.gov 6.3 All notices, demands, requests or approvals from City to Vendor shall be addressed to Vendor at: Attention: Matt Muinch Haaker Equipment Company 2070 North White Avenue La Verne, California 91750 7. ENTIRE AGREEMENT This Agreement contains the entire Agreement between the Parties with respect to all matters herein, and there are no restrictions, promises, warranties, or undertakings other than those set forth herein or referred to herein. No exceptions, alternatives, substitutes or revisions are valid or binding on City unless authorized by City in writing. Electronic acceptance of any additional terms, conditions or supplemental agreements by any City employee or agent, shall not be valid or binding on City unless accepted in writing by the City. The terms of this Agreement shall supersede any inconsistencies between this Agreement and the Exhibits hereto. 8. WARRANTY 8.1 Notwithstanding any other provision of this Agreement, Vendor expressly warrants that the Equipment covered by this Agreement is: 1) free of liens or encumbrances; 2) of merchantable quality and good for the ordinary purposes for which it is used; and 3) fit for the particular purpose for which it is intended. Acceptance of this Agreement shall constitute an agreement upon Vendor's part to indemnify, defend and hold City and its indemnities as identified in Section 13 below, and as more fully described in Section 13, harmless from liability, loss, damage and expense, including reasonable counsel fees, incurred or sustained by City by reason of the failure of the Equipment to conform to such warranties, faulty work performance, negligent or unlawful acts, and non- compliance with any applicable state or federal codes, ordinances, orders, or statutes, including the Occupational Safety and Health Act (OSHA) and the California Industrial Safety Act. Such remedies shall be in addition to any other remedies provided by law. Haaker Equipment Company Page 3 93-5 8.2 Vendor and manufacturer's warranties and certifications are attached hereto as Exhibit C, and incorporated in full by this reference. The warranty period shall commence on the date the Equipment is accepted by the City. All warranty repair work shall be conducted by a Vendor -certified dealer/agent in the Southern California region. 8.3 As of the Effective Date of this Agreement the Vendor -certified dealer/ agent for purposes of all repairs and warranty work is: Haaker Equipment Company, 2070 North White Avenue, La Verne, CA 91750. 8.4 In the event that Vendor designates a different certified dealer/agent for the Southern California region, Vendor shall provide City with written notice of such change within ten (10) days of the change. 9. ASSIGNMENT OR SUBCONTRACTING The terms, covenants, and conditions contained herein shall apply to and bind the heirs, successors, executors, administrators and assigns of the Parties. Furthermore, neither the performance of this Agreement nor any portion thereof may be assigned or subcontracted by Vendor without the express written consent of City. Any attempt by Vendor to assign or subcontract the performance or any portion thereof of this Agreement without the express written consent of City shall be invalid and shall constitute a breach of this Agreement. 10. TERMINATION 10.1 In the event that either Party fails or refuses to perform any of the provisions of this Agreement at the time and in the manner required, that Party shall be deemed in default in the performance of this Agreement. If such default is not cured within a period of two (2) calendar days after receipt of written notice of default specifying the nature of such default and the steps necessary to cure such default, or if more than two (2) calendar days are reasonably required to cure the default and the defaulting Party fails to give adequate assurance of due performance within two (2) calendar days after receipt of written notice of default, or thereafter fails to diligently take steps to cure the default, the non -defaulting Party may terminate the Agreement forthwith by giving to the defaulting Party written notice thereof. City shall be refunded all money for Equipment not delivered and accepted by City at time of termination within thirty (30) calendar days. Cause for default shall further be defined as any breach of this Agreement, any misrepresentation or fraud on the part of the Vendor and/or filing of any petition in U.S. Bankruptcy Court or entering of Bankruptcy by Vendor. 10.2 Notwithstanding the above provisions, City shall have the right, at its sole discretion without cause, of terminating this Agreement at any time by giving seven (7) calendar days prior written notice to Vendor. In the event of termination under this Section, City shall pay Vendor for services satisfactorily performed and costs incurred up to the effective date of termination for which Vendor has not been previously paid. City shall be refunded all money for Equipment not delivered and accepted by City at time of termination within thirty (30) calendar days. On the effective date of termination, Vendor Haaker Equipment Company Page 4 93-6 shall deliver to City all equipment, reports, documents and other information developed or accumulated in the performance of this Agreement, whether in draft or final form. 11. CONSENT TO BREACH NOT WAIVER No term or provision of this Agreement shall be deemed waived and no breach excused, unless such waiver or consent shall be in writing and signed by the Party claimed to have waived or consented to such breach. Any consent by any Party to, or waiver of, a breach by the other, whether express or implied, shall not constitute consent to, waiver of, or excuse for any other different or subsequent breach. 12. REMEDIES NOT EXCLUSIVE The remedies for breach set forth in this Agreement are cumulative as to one (1) another and as to any other provided by law, rather than exclusive; and the expression of certain remedies in this Agreement does not preclude resort by either Party to any other remedies provided by law. 13. INDEMNIFICATION 13.1 To the fullest extent permitted by law, Vendor shall indemnify, defend and hold harmless City, its City Council, boards and commissions, officers, agents, volunteers, and employees (collectively, the "Indemnified Parties") from and against any and all claims (including, without limitation, claims for bodily injury, death or damage to property), demands, obligations, damages, actions, causes of action, suits, losses, judgments, fines, penalties, liabilities, costs and expenses (including, without limitation, attorney's fees, disbursements and court costs) of every kind and nature whatsoever (individually, a Claim; collectively, "Claims"), which may arise from or in any manner relate (directly or indirectly) to any breach of the terms and conditions of this Agreement, any work performed or services provided under this Agreement including, without limitation, defects in workmanship or materials (including the negligent and/or willful acts, errors and/or omissions of Vendor, its principals, officers, agents, employees, suppliers, consultants, subcontractors, anyone employed directly or indirectly by any of them or for whose acts they may be liable or any or all of them). 13.2 Notwithstanding the foregoing, nothing herein shall be construed to require Vendor to indemnify the Indemnified Parties from any Claim arising from the sole negligence or willful misconduct of the Indemnified Parties. Nothing in this indemnity shall be construed as authorizing any award of attorneys' fees in any action on or to enforce the terms of this Agreement. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by the Vendor. 14. CHARGES AND LIENS Vendor shall pay promptly all indebtedness for labor, materials and equipment used in performance of the work. Vendor shall not permit any lien or charge to attach to the Equipment, but if any does so attach, Vendor shall promptly procure its release and, in accordance with the requirements of Section 15 above, indemnify, defend, and hold Haaker Equipment Company Page 5 13-7 City harmless and be responsible for payment of all costs, damages, penalties and expenses related to or arising from or related thereto. 15. INSURANCE Without limiting Vendor's indemnification of City, and prior to commencement of work, Vendor shall obtain, provide and maintain at its own expense during the term of this Agreement or for other periods as specified in this Agreement, policies of insurance of the type, amounts, terms and conditions described in the Insurance Requirements attached hereto as Exhibit D, and incorporated herein by reference. 16. CHANGE OF OWNERSHIP Vendor agrees that if there is a change or transfer in ownership of Vendor's business prior to completion of this Agreement, the new owners shall be required under terms of sale or other transfer to assume Vendor's duties and obligations contained in this Agreement and complete them to the satisfaction of City. 17. FORCE MAJEURE Vendor shall not be assessed with liquidated damages or unsatisfactory performance penalties during any delay beyond the time named for the performance of this Agreement caused by any act of God, war, civil disorder, employment strike or other cause beyond its reasonable control, provided that Vendor gives written notice of the cause of the delay to City within forty-eight (48) hours of the start of the delay and Vendor avails itself of any available remedies. 18. CONFIDENTIALITY Vendor agrees to maintain the confidentiality of all City and City -related records and information pursuant to all statutory laws relating to privacy and confidentiality that currently exist or exist at any time during the term of this Agreement. All such records and information shall be considered confidential and kept confidential by Vendor and Vendor's staff, agents, employees and subcontractors. 19. FREIGHT (F.O.B. DESTINATION) The Total Compensation includes shipment and delivery of Equipment to designated City location. Vendor assumes full responsibility for all transportation, transportation scheduling, packing, handling, insurance, and other services associated with delivery of all products deemed necessary under this Agreement. 20. TERMS AND CONDITIONS Vendor acknowledges that it has read and agrees to all terms and conditions included in this Agreement. Haaker Equipment Company Page 6 13-8 21. SIGNATORIES AUTHORITY Each person executing this Agreement expressly warrants that he or she is authorized to do so on behalf of the entity for which he or she is executing this Agreement. The City and Vendor represent and warrant that this Agreement is executed voluntarily, with full knowledge of its significance. 22. STANDARD PROVISIONS 22.1 Recitals. City and Vendor acknowledge that the above Recitals are true and correct and are hereby incorporated by reference. 22.2 Compliance with all Laws. Vendor shall at its own cost and expense comply with all statutes, ordinances, regulations and requirements of all governmental entities, including federal, state, county or municipal, whether now in force or hereinafter enacted. 22.3 Integrated Contract. This Agreement represents the full and complete understanding of every kind or nature whatsoever between the Parties hereto, and all preliminary negotiations and Agreements of whatsoever kind or nature are merged herein. No verbal contract or implied covenant shall be held to vary the provisions herein. 22.4 Conflicts or Inconsistencies. In the event there are any conflicts or inconsistencies between this Agreement and the Exhibits attached hereto, the terms of this Agreement shall govern. 22.5 Amendments. This Agreement may be modified or amended only by a written document executed by both Vendor and City and approved as to form by the City Attorney. 22.6 Controlling Law and Venue. The laws of the State of California shall govern this Agreement and all matters relating to it and any action brought relating to this Agreement shall be adjudicated in a court of competent jurisdiction in the County of Orange, State of California. The California Commercial Code shall be the controlling law for the terms of this Agreement. 22.7 Equal Opportunity Employment. Vendor represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex, age or any other impermissible basis under law. 22.8 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either Party by reason of the authorship of the Agreement or any other rule of construction which might otherwise apply. 22.9 Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect. Haaker Equipment Company Page 7 13-9 22.10 No Attorneys' Fees. In the event of any dispute or legal action arising under this Agreement, the prevailing Party shall not be entitled to attorneys' fees. 22.11 Counterparts. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original and all of which together shall constitute one and the same instrument. [SIGNATURES ON NEXT PAGE] Haaker Equipment Company Page 8 13-10 IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed on the dates written below. APPROVED AS TO FORM: CITY ATTORNEY'S OFFICE Date: ccO By: _ Aaron C. Harp City Attorney ATTEST: Date: Leilani I. Brown City Clerk Attachments: CITY OF NEWPORT BEACH, a California municipal corporation and charter city Date: By: Kevin Muldoon Mayor CONTRACTOR: Haaker Equipment Company, a California corporation Date: By: Randy E. Blackman President Date: Robin Haaker Secretary [END OF SIGNATURES] Exhibit A: NJPA Cooperative Purchasing Agreement, Contract #022+914 -FSC Exhibit B: Specifications and Pricing Proposal for one (1) Vactor 2112 CNG Sewer Cleaner Exhibit C: Warranties Exhibit D: Insurance Requirements Haaker Equipment Company Page 9 13-11 EXHIBIT A NJPA COOPERATIVE PURCHASING AGREEMENT CONTRACT #022014 -FSC Haaker Equipment Company Page A-1 ?3-92 'h NJPA VENDOR CONTRACT SUADIARY—FEDERAL SIGNAL DATE RFP # May 27, 2014 022014 AWARDED CONTRACT NUMBER NJPA RFP TITLE & CATEGORY 022014 -FSC SEWER. VACUUM, HYDRO -EXCAVATION; Contract covers both Elgin Sweepers & Vactor Mfg. AND/OR STINT SWEEPER EQUIPIv1ENT WITH parsuant to this RFP. RELATED ACCESSORIES AND SUPPLIES CONTRACT PERIOD PRICING MODEL May 27, 2014 through March 18, 2018 Discount from MSRP (List) DESCRIPTION Street Sweepers & Sewer Vac Trucks/Catch Basin Cleaners VENDOR NAME AND ADDRESS VENDOR CONTACT Federal Signal ESG David Panizzi, Business Development Manager 1415 West 22"d Street, Suite 1100 Office: (847)622-7153 Oak Brook, IL 60523 Cell:(630) 240-2385 DPanizzi@elginsweeper.com www.vactor.com www.elginsweeiier.com NJPA CONTRACTS CONSIST OF THE FOLLOWING RELATED CONTRACT DOCUMENTATION DOCUMENTS Bid Evaluation "Contract" as used hem -in shall mean cumulative Bid Comment & Review documentation consisting of this RFP, an entire Proposers Bid Opening Witness Page response, and a fully executed "Acceptance and Award" Affidavit of Advertisement parsuant to this RFP. Board Minutes • Reguest for Proposal (RFP • Bid Acceptance & Award • Bidder's Response and Pricing - Available upon request fioin'the N3I'A Contract Manager DOCUMENTATION OF CONTRACT MAINTENANCE ADDITIONAL INFORMATION: NJPA INFORMATION NJPA CONTACT Tony Glenz TITLE Contract Manager PHONE EMAIL 218-894-5491 tony.glenaQ)nipacoop.ora, ADDRESS WEBSPFE 202 12th Street NE, P.O. Box 219, Staples, NIN www.njpacoomorn 56479 National Joint Powers Alliance' Contract Purchasing Department 13-13 FQrtrr A tQ *t E t,IUE "t3 1T .A.IRE, Genernj Buslaes.�.itt%rmati4ri �1'roducfs; �z�'trg; 'ecrar SPeci c, &)-vices, 7'eY» and: i urxariiY are addressed rail b,irrb EMF Proposer. -N4nie. , Federal Signal Carp,. ixg.M� Ik V0qt)L uestiortnake complgad by;': .. bsvid PtRizzi 'Please identify the person NIPA should ovespond with from now through the Award pxocesst Name:._ David Panizzi,- ..;,_;,��,;; E -Mail address: _�dpst3iazi@federatsig1W.coM Pleate provide: an ai nswer.IQ all questions; below and address all .requests 'madiW in ,6is.RVP. 1}1e88e Ilse .the Mkmsoti Wardt£xca1 dgezruent version of this quostionnalre to re spvnd to the,qu>estiorrs coiztai�ned. herein. Jiease provhie your answer toeach cluestrnrs indented i,cl9w the question: Please supply any applicable sugporfirr, infituatiotr, arid. docunii station you feel appropriate in addition.to answers entered to the Woixi docutnent.:Ali inforM9.19p must be typed, organized, and easily tuideiatood by evainators. Comm Tnfr owin 1) Why dial you =a�mid to. "this. RFP We.ivoiildlifce-to cttintirrtie the e�celtsnt relationship that weicave cstahlished wifh 3+lTlxA anti their Mernlzersizip. 2) What ure your cermpany's �xboations in. the event of an a.ward? We would expect continued Cooperation with increased sates to the ever gmw.i'ng NJPA membership. 3) Provide the fall legal name, address, tax identifications number, aad.telephoiw rtumber,for your business. TAX' int Number 352351784 Vederal Signal Corporation 141 5V. 220' Street Shite l lot#. _ bait Brook, IL 60523. 63o -954-'26Q4 4) l monstrafe your Zru feral strength itnd stab ity The 1'uzk'sh6wn here will provide the latdit quarterly and annuai:reports. These -reports will dearly show Federal Ssgnal's :lln£tnstial .strangrh"aiid stal}ility._ fide " x rs r� a dgwl .-5977. 7 5) Arp you now, or Have you ever been the sutjoct of a bankruptcy action? Please explain: federal Signal Corpordffin has never been the'subject bf a bankrupt actio.. f) Provide a brief history of your company that includes your corttpany's core values and business philosophy, Federal Signal Corporation SSE-. FSS) enhanees the safely, security and well being of communities and wnzttplaces arowlgsi the world, FoiMded in 1901,.Fedcral Signal,ts.a Leading global designer anti rriatwutactwuer of products alid total solutions tW serve municipal, governmental, indastrial and institutional customers, As we eznbai`k.9n th0 I , century, ire Are.f=d with many new opportmities and challenges providing the necessary 41t: ng and maintenance services to our attics; airports aid . industries in. at envirotimpntally fllendly manner'. With cleaA'air and glean, water at.tho forefront of to concerns - now is the time to dunk about how the environmental risks will affect communities, business and goveutment worldwide, To meet..$ese. challenges, Federal Signal Corp8radon has created the . ti +it nsiactntaT S#ila inns Grouxs,. This .group inc ludw industry leading solutions t'rou l�t�irt Svc e>? �tiat #sift+ gntl Y�ctar. lsnttfac urin csaoh with a large; innovative and produobve line bf environmental g ,products. Our mission is to enhance. -the safety,.sm' U ity and reit-being of commurAdes and workplaces around the world: 13-14 7) H'ow Iqug. has your. company beett.inthr "9PVVFR.'UACtIt:i!'v3E, AY DRiI-EXCAVXT.iiiNs AWllFQt STUM. 8WP,P,rE EQU.IIiI IE:NT WITH REiGA' TD ACCESlSORMS AN b 9UPI'l. "". induiiry2, Ef i Sivee Cam an ltas. bei cl'~anisig road%vayasince 1c3j 4 - piolsitig tip *4 disposing of jbaMfui debris Wore it contzirainates surface runoff' acid acctuibulates into roadside polluticrt. Today Elgin is the teadfng-inanufacturer cif sweepers for rdriizwipal, contraai mrpait •and fi4itTrial: sweepixsg steeds.., Vlg€n Swealser pfrers the worlds broadest seiecdoi dfstreets veePers aizd indludps all vitda;ticins of today's sweepingtoblznolt gy- naeOianit;at, vaatzu N regentwative Or, arid now:w4t6rless dust control, f'M.It}-oGn€nplfavct , quid of tr t�rtativel} .. fueled sweepers. tgiri 5v�eeper is .leading the ivay fcir testing: sweeper eifrc ti;vctiess an . or` 13MP gualifxcation. F± oin general Weet;ttiaintenhnce:to sped zi industrial Od aklpoit applicatr,ttns; } 10n puts its:cxtstotiiers ilitie sweeper that best iizeets tjtezr,riteds. . Yactise t4iariufncturinn. located in Streator. tl, is a. wiirld l€ader in high quality 'se ver.cleaping and Iqy(lrG cXGavatien soluttot}s For 50 years- Vactor has been advancing their expertise iii Airab" amid High pressuie water: Starting with agricultural: Cptiveyar prerduefs that Teci't� eisgizieering nnd.snanufecturiixgusity prtaciucis foz sewer Cleaning, line jetting, vacuum excavating and bytlro excuuating. Vactor_*Pm aot, fCaturo a umq t design acid Vactwr 6slusive. Jet Rodder Water.pnzzip, desigried for the mast el`ficient use sof *At&r: Vadttsr iVlanufactzirigg js; IS09tl01 ISO I4 nod ISO c fled and' takes Pride its enhancing the %yell being of workplaces and, cuminumties arisutsd the.world. S) :Is your organizatiotx.bes€ deseribed its a naanafacturer or a dis€zibutarldWerlm-saber for a. manufacturer, of the produetstequipmW and:related services t., i g proposed? Mgin Sweeper and tractor. Manufacturiag are. beat described as manisfacttiseis. a) if the Proposer is best described as a re6sellcr,. manufat;tureraggregatcy or distributor, please provide e+ridence of your authorization as a dealerhe-sellerlj�lanufaeturer agmate for the Man,facturer of the productslequipmertt and relatod services you rise proposing.. - b) . If the Proposer is best descrlbed as a manufacturer, please:clescribe yotar;elationshlp with, your saleslseMce force and/or Dealer Network in delivering the productslequipmerit. and related services proposed. �.,...:. �a......_+.....w..v..�..ati.....,..... _.... �.....r. ....^>...4�.«.....T. �...._ «».....»p....«._......�. r_-... ««:....«..w.:.. n..w..+...u.. s v.u::.w+w«w:3--_..:.,::.:... _ _-+—.-. . Trained dealer IooAtions wokIdwide.. Are these:.individuals:.your employees, or the eistployccso l' a third -party -7 The healer netu+ork is a third, party slid iWr cinployees are of.a. third party. f. c) Iapplicable, is the Deafer Xetvrozk ;independent or company owned? The Dealer l dW' ork is intleti�d lently awvnW. - 9) Please provide your bgnd rating, and/or a creditreferenee frost%your bank. Welts Fargo Hank, N.A. MA—C D1109-019 1525 t7 .T iHams.Slvd. I hl ' Charlotte, NC 29262 Latoola Attidsah,. Dealer. Mministrator, %cssla aiiscl isf % ct� lsfiM,ea ,:704-594-2155 C`hans i Hynes, Dealer , dinirtistrator; channe' hyno ellsfargo coma, 704-59Q 2.735 Group niailbcsx pg„eacysct&es.teatic1sis .tre 3f�r g osarii 10) ftovide a detailed explanation dutliniiig the licenses and certifications that are bcith required to lie held, and actually hold by ycsur organizatlan in pursuit of the commerce and businei ss eonteniplatedbythis PXP. While n6t requirezf bath IS& and Vactor Pad iiti' are: ISO 9 til certified,'. `ibis Inerts that wa adhere to appropriate iliatitifaaturing emd quality processes. and procedures. 11) Provide a detailed explatatioa.. outlining licenses and cdr#caiions both required to be hold and actually held by.third partied mid stkb-contractors to your Organization in pursuit of flie commerce contemplated by this ,RFP, if not applicable, please respond with" Not Applicable." Marty States require salierslserviccs of. our products to maintain. State or .local :level. bui:irtes;s licenses. Wjtare required our third party dealers hold ap.0ioable business licenses. 13-15 1 j Provido.alt "Suspenaio r ar Disl�arrnent" infanritatinz� as defined an required, ltereM 13) in additic 'to'the $1.5 millIon it General Liability md/oi in cordmotion with,umbrella inwnnce covcmgc, what Ievel of autchiabile and workers cmpensidlDn nsurencc tioes your arganizatiap burteWy have2- It noq%:-Please eaapla#n, please 8ft attaebed cwtificate .of liability usu#nce `describ_iqg azar'autombile 14bility . "and workrttn's compensation, i4) Within. the RPP cetegory there is potential to ba neral dsffurent. aub-cate tri es of solutions; What agh gatagoryr titlds would best dweribe. you; pmdit %. sorvicca and sapptv:s? . . The': only !ub Category that mould apply would be High Preastird Sewor Cl6anor, 1ndttstrw-its Agketulace Sao 15) List aitd.doc=cnt_i =nt industry awards,.and i�cosnitica. 'Not appl itiatble:: 16) Supply thm referencesltestlmcnials 416m custotners Of like status. to 10PA'Members to include Govern me& and 1 elucatiari agencies. Please include the customer's eaune, c6tac4 and phone numbdr; Brigham Yining University. goott Sherwood 8111-422-5412 Midvale City, Utah Ken, Vanoe ..801-256-2575 Lehi City, Utah `�ereniy Estes 8011 341-91 98 17) Provide minor and addresses of die to five (5) government or education agency customers to include the scope of rol c-xtsacb. n,:.axtsi..Bolior.,v9lpznes . xom_(l e.p sf.thtee(3)1.stral.xcnrs...: cons tial. . IS) WhAt percentages dyour eurrgnt (within the past three (3) fiscal ycers) national sales are to the goverazii nt and education nerd ais? Indicate governnieut and education verticals individually: ConfldenEial Prnnoser's abMiv to geil and s ' e EtigLvdde 19} Please dcscriUe your cortipariy soles force in terms of numbers, geographic dispersion, and the proportion of their attention focused on aIle sole and services of the equipmenttpmduofs contempiatcd in this RFP?. Einvir m6ntal So1at16n6:Qroup (ESG) North American Sales c K4r ion consists of a Director of Sales witb._ezght Regional Sales Managers (RSM.} reporting to Fm..1 Oil %cif their time id dedicated to the sales and dealer support of Elim and. Vactor equlp3hent. 2D) Please describe your dedicated::dealer -network and number of individual sales fbr" within your.dealer-network 1t terms of numbers, hers, geographic dispersion,. and the proportion of their attention focused an the sales distribution and. delivery of your equipment/products and related services, contemplated in this RF ? Each R.3M has a .Dealer riOvork wi#hin their respective territory that is managed by the .1tSK As previously stated, the Dealer network is a third party with approxirnntely 50 dealer Igeatidhs and welt liver 200 Jealer salesperstrrinel covering all, of North America. 13-16 21.) Please .describe ymlf dedicated czciznpazty sot .ice furca or dedicated :network in terms of. mim4we , ,goo rvphla dzapersion; olid the pzoportit n of their ziit tion .focukd on the sale of the t quipci wlproduct. s aizd related atmices cozrt�oxplated in this kFP? . E8 _Seiviee division eonaists: til a �F.of.Pads and Servicewith 5 AegiQual Operations and Service. Managers. �Rt 351ui) reporting tizxaaglz a field parts and samA� mattagcr,: i`l�is acivers all .oi North America itnd many;couzitries throughout the developed world.; ,.. 22) Plus iiesczibe your dedinsted der}lcr st:zviGe &roe ar:network in twmi of numbers .gea phis litspersiozz, atzd 1Sic proportion iifttzeir attetltixux fodused o% i the sale.of the egaipmentfprpducf and.rewd.sttv1M;Cdnte' mplat d iii -this RFP? _Additionally, 0.1cas�e.descnI56 any.applicable road�servfm' and do thcy:otfer the r#kiility.to service astamcrs at the Customer's loditiori? sa dealers hfcve laCtGry trained service teClixtimans tally traziied to "serneC EIgzn anil Vac or products 2t�tl:"�'a_vf i*lor(fx:Auterii:= .�50 'dealers have:. the :'abUity to provide some level :trf read se�raice for ES(a, i8c,4rrtent. l39G dealers attention to Elgia:wdd Vactor products will vary fYom 50 10. °r depending -an dealership. 23) Docriba is detail your catomer service progmra regardiq. piwess and procedure. Piease' include; wh6re . appropriate, response t€rae capabilities and corumib. nenfs as a part of fins RPP response and awarded odutraat, . Any, Sale of servichzg of. eciuipment to the NfPA.. member will be condu6ted througb our :dealer network. All paperv�icrxk.(i,e; I'ttretzasC Larders, Warranty Claims,.e1c) will he.submitted by the ,NJPA member to the 1xSC Deafer: The 3?84 I?ealer network is a well established group of first class organisations. having a vast array of knowledge and eeperiencie.hi the municipal equipment market. Elgin and Vactor Service Department maintain a 24 hour a day service support lisle as an additionslresource for i1Wer or custczzner issues.: 24) Identify any gao0-aphi0'areas orWPA market seements of the United States you will NOT be fully serving through the proposed contract. A J US Market segments will be %Ily served. 225) Identify any ofNJPA. Member segments or defztted 147PA verticals you will NOT be offering and promoting an avtarded coiztract to7' (Government, �`clucatioxz;.Natrproizt) Igizs And Vactor products will be:rnade available to all IIP " member segments.. Promotion to nen-profit' vrgasuzationsis!limited w this market segment typically does not have a need for Elgin or Vactor Products. , 26) Defteanyspeciflurequirenients or restrictions as it applies o our members located off shares such as Hawaii and Al, asks and the US Islands.. Address your off shore shipping program on the Pricing form P of this document. No Restrictions 27) 'I3escnbeyour contract sales traihing program to your sales znanagetrtent, dealer rietwork and/or direct sales tear's rebating to a �iJPA awarded, eGrrtrttct; ; -ESWS four year raablvnship with NJP.A has.prpAded `a solid base cif knowledge from both si les rizanxgeinent .and dWer r-wtwoi k witty regard to W' ofths contrast far ongoiiyg sales. NJPA contraot .tra Wng at both stational id locad sales tr eetings is pngcrint,.fpgfarined sS Yegiriietl by our RSMs). 4ls bas alm beeafacilittated by presentations franiour l SPA con€i,6ct rdanager and managers from within the coni parry.. 28) Describe how you would.market/promote,an % JPA Contract aatioual to ensure suc ens, . FSG has annual Sales Meetings for bur dealer network, As in the,pnst, we would welcome atz ;NJPA zepMentativa . to ztttend and present at our srinual. dealer salmi meetings {Tony is already scheduled for our annual sheeting this year in :lune) , our dealers and regidnal :sings managers :attend. loeg NJPA, GTKU eve-vints. In addition, have a section for the.rRA progratn on. both dcalor and public websites. We also advertise oizr N.JPIA contract at national (anti. local) trade shows. 20) Deseribe your marrlieting:materiali and overall .marketing ability; relating to promoting this typeofpartnership and. contract opportunity. Please sand a few representative samples of you' r rnarkpting materials in elcxtronic format. EEO marketing literature is currently available on the dealer .and public w6sites fm MPA members to download electronic copies. We also participate 3zi andwill. continue to participafe in, a vezyactive PR`program, do direct mailings, attend tradeshows, write and publish application stories - all of the traditional Marketutg Commuaication tactics ilial are being applied to prorr►otzng this program will ccmtinue. This is facilitated through our full service Marketing Cornmuidcations gepartm6nt. 13-17 30 Desoribe your ise of'teehnoiav antl the iittCittet:ttz liriivide tnsrketingzact tiWctreness; Zwlgiri SwO er Csinpany and 'Vactor .Mamdffa ' ti g halve 0jpbri ccci ttte ase cif technology €ir favt; primary waygtha.t would rnipact mai Cefing and produci:a arcntrss . ... t'ub is Vlelisate5 -= we emplay a webrnast& and stat #Ii2t nukes updxting 4hd iMpiovi.ng tie public 4ttebsltes a ribrit o1iC:Cdiireri 14t relatitirashtp is rellecEed on these `webs%#e . aNe hav$ a seeuiddealer �v site flzat ig canstantty itpdatcd.with new prograrn promotional and . ixivdtict Wr Ormnhti.oa that is Mavarit.-ail "0grariisr iaicEtadiug nur cure st iJla�l puzchnsttdg cbiftract isiistad oiz that website oani ilete with apgropxw.6 lux., 3. _Sju t.- have ott on-line "Oriiversity�`' #r wing otirrkvltvs slid_ ysfeiu :tb�s# alloii+ tis to jarativae art-Rsia classes surd leaizting iazt3dtiles, Bold. rrcfiittgs, and catlabvitate. 3tese iraittiaag glasses cats be accessed at a users liieation :aitd.providc rest-titr►c, easLittlal iraiirirag aril 2rff'arruaiiort: , 4 T�% i+sf tter_— bias a n�ortthly uewsletier that`upttates dur dealers with hear information they should he awe ofi; ncliirlrfag niarlteting n iidatcg, trainizzg irt%rmaiian, astd,any othor pertment sales orscrvi60 iixJ`o6Aa ion. S. Prad�ret Sales Configdaratot'�-l�iitli i?igiri aiad Vactor.will:I�Ve art ati-tine configurattsr:nvailiibiei�� the deat�rs ts� productfon plan SGiild_custorracr prt di sts. far presentat cid rind prce iptisals as wsl{ iaa oveiltual brder ntra y nd ri ri� Ability % pravicic NJPA proposals f n our equipmedl is will. be availalale. 3l) Desrrsba your percepdaf of N:IPAI& role :in marketing the contract and your ociitraotad productsfe quiptnent and related services. We tiirctuld ezpeek MPA to support the 1✓lgzia and Ysctor product iiue anrl.supply -as uritlt itaFriiYnst- on and iiiaterials trialling it the.m6it idvahtageous cOopeikive purohasing program,in the country, 32) I escrll}d ficial} any unigrie marketing fiechnlgises arkd methods as. tt .part i (your -proposal that would separate you f'rams.athercatrtpatiies, 3n.your. industry. Both Eight and Vaciar;ire the I. m6nufacturer in their respective ix_i6stry tsabed cru. overall sales, {)ur distributoi network'axpers�c& and: breadth. of salts: aiad service eover�ge enables. Agin and Vactrir to wain.kaiu their market leaderslii . sitiisssa. , 33) Describe :your -company's Senior Management ,level commihnent with .rogards to embmcetrieiat, promoting, zuppoitng And matisgitig a resuItantNJF.A awarded contract :aetuirr metiagstuent kiss fully embraced our current NJP1t► contract arid: is: wanting to continve tfiisx laflopsliip going forwardi Administi•ati vo effort for our.cuffa tt c6iitraot anti psssible..future contract is fiddly supported. 34) Do you view your pri ductslcqu4micitt applicable tb ail L-proMN eat for deimng process? Yes/ No.. No noat-theuscrlrnetttbet Level. out scope ca£pptidr and sp.O%Ictdntent'i� tuc.�inat.. . a.). "if yes, 4pscribe examples of B-ptocurement systeni/s . or. clectrotuc =kelpiaca :solutions that your produols/rquWaimt, was available through, Mcmonsfrate the success of government and. educaticros auatomets- to . Ordering thmu& E-procurempiA. . 33) Please describe how you aril] co imunicato your NRA pricing mid pricing strategy toy= sales farce nationally?.:. EI& acid Vactar .comniwaicate our WJIPA pricing through price shee4l, The price.sh;eeta are availoblo to ptir beater Network through ii secure. Dbaler website. Also,. ASMs are aware of all potential. NJPAsaid and ensud a prising accuracy and provide dealar trainutg and saapport if required. t7ther Cao erative Pro nement Q=ds field 36}.Identity all.coefierative oontracts hosted by any grbverumosn or t;durafian �gooy. or grtvernmont or education dooperafive or by a third party Iarketing company, which are marketed in more than one state, held orutilized by the Proposer. Visile not, held.byour 06inpaizy, several of our third party dealera. iia hold sats and, tocol purchasing cotitracts. Voile utilized by our local dealers thiso purchaa4 contraots do not neoessitate specific pricing diswunm 37) What is the annual dollar sales volurner generated through each of the coirtract(s) identified. in :your answer to the previous question Unknown 38) fderctify awaTded WSCA or specific state procurement contracts held or utidiied by the Proposer wlth any State of the United States, As noted. in questirin .34, several.: of our dealers hold specific ' state or. DOT puxshasing contracts. 1Vliile: these contractsare utilized specific factory discount are min rel if any. 39) What is -the ui rmuat combined dollar sales volume for each of those -contracts? Uiikatodvri 93-98 �1(l� Idr�t#�'y atm GSA !Gcxnt�ac#s:hcld: nruiili�etl by the I'`xpp�ser: Ws da no#liofd:a.GSA.:contract, hoiue er,:we do utilize a CSA contract -help". by one ofour.deaiors:. GS., 3qT-1 O 124 41 ifyctt are awarded the IJPA:aon#cact, craw'them .any market segnaenq tit` vett;calse,g ; _higher ethtcatitsi,.-12 4ocal govertisiieslkS; :nan pro£ is etc.j ' or gograpli#cal marketa Wrhere the Nil'A contract will 20: M. Units Re cisculaie water ont..asseuibly line *ater testing IL 7ristafc flttishlcW toilets and faucets. 2Z Participata in;CamEd CiMallruerit program (not all companies cari or doj Va.: I- While Office Paper 2, . CoWed Paper 3. Computer Paper 4. gave apes And Stink: Mall .Wi0 The -Plastic 1Vrap S, Newsprint' 6,, Moss ft, Catalogs Aad:P-hc)ae Books 7: Wire .9':' .All Grades Of Strap Meet incl. Carbon Steel, Stainless Steel, Altirainum, & SnsvingFroMaciji Vorl 10. Solvent Frog: P9hi, ig.0perailons 11. Recycle wood, pallets. IL Recycle cardboard 48) Describe any Women pr Minarity Business: Entity (1VMl3E) orSmall .131Wness Entity(SBB) accroditations and t'he general minority arxd small bust=s prograzn of your. organization as it relates to a Coutsactresult ng from this 1 ?„ N6t:.Arpplicable:.. 49) ldent Fy_any dtlter unique or ciistai» value added attributes of yot r`comparty or your prpducts/equip>hem or related aerutcest . Both �Rlg%n anti Vactor are AmcsicanMade prodicts. . 50) MO. . than wbat you,have already, demonstrated or detanbed, what -separates; your. company; ...your productecquipment and rlated services from your competition? What maker, your proposed solutions unique tri your indust, y as it applies _to NR tnernbersv rugin offers a ftal range of mecha4lcal, a'CuMttf and regenerative, air sweeper products in various sizes, sold .and serviced through the largest .dealer zietwork in Noith America. Vactor offers a'MI range of truck mountxd°sewar thio cleaning equipment with various debris body, siiass ncluding thealility to customize with ':=,specific features:. Also;. Vactor offers,. several sizes of truck-inounteci 1�ydrd-exeaveti6fi -products designed tet suit specific need and eppliaations. 51} lde€ttify kind describe ally service cont�ract..opd6ns included in the proposal, or offered as a proposed siphon; for the prodtictsfeq►upmont being offered. Service contrrtCts; are not offered at the manufacture level, most t SG dealerships do offer service cociirnet options. 52) identify your ability and willitt&ss 'to. offer an. awarded contract to gpalifyingmember agenoies in. Catuida . spceihcally and internatiatrally in general. Both .Blgin ai nd Vac©x productsare sold and serviced through 4 notwo& of'tnMian 100 factory traiized dealer locatitsrrs world de We haue tburough dealer.sales gli and service: support throuaut Cando. l gin, and vector are willing to explore interhationsi contract sales opporWijides assttmirig currency fluctuarisks. ks. cated n. be i itiga. 53) Describe any uniqug distribution and/or delivery methods or options offered in your proposal. Not Applicable (Products, Prising, Sector S*cllki Services, Terins.urtd Warranty arse addressed on -Fier P . Siguature;.'a� Date; 13-20 PROPOSER. miFaRMATION Compauy Name: . , 1. r Piioil6:.:J Toll Prue Number: - {-~ I✓=malt: � .4 _ = � . �� .. Web t<r� Voids sometimes exist b ettiveen tmngemt nt. (those who respond .tri F?s) and sales staff (th6se who. bontact NIDA Members) that it -stilt in corriutunicativn,proWems. Due to this fact, provide the names ofydw key sales peaple;.phone numbers, and geographic 'territories for which they are responsible Ctjli PANYE.,' ONNEL CONTACTS A#itirdi lz i" Egon #or Fritts trr Lii afiarit Name: } ,� i Cti 1i'27rE Email', d IvaASIA.t. :d.o Phone: * B}+ executing Foun F, the "Proposer's Assurance of Campliaue%" you are certifying this person identificd hereus their authorization to sign on behsft of yrnu organization: Author of j(gir p oR sal resnonsc Name: tiC cw'+ %'z Email:..... clvocle,41t i -tom Itaire . - 'tam r 3 Your Priruar Contact nersoa reg,#_rding nur PropiLgal:.. V-4 Ea4L t Name Title: mailr. Pltane: OtherIitatxortaitt coftct infoM flan: Name. Entail: NaIIm: Tifie: Email; . Phow. _.. 13-21 Eg T S' ' "TXR M 9 PdT T fJ dS Company Name; 31 "�- ^ . - , . V t; . r Note: OrAgh al must b6 dgpe i and i4sw,,dd z`n the ikti ide franc cover.pouoh.. Any. exceptions to the Tanns,.Conditions, Specifications, or'Propwal Tarin contained herein shall he noted in.writin " and included with the proposal sulxnittal: proposer ad o*lgdges ii at the exceptions listed may of may not be accepted by NJPAand may or-My-not be included lit theAug cOrftact' NJ?A.may clarify exceptions listed here and document the results of those.diarificafions in the appropriate section below. 13-22 �' o!lia� t�f!`ering a[)t'ropoaA� f� .:(To be connp16tod 041y�y ,Propasex) SE'%%R A .)q R[3-F.XCAYA (1N /OR S ;SER E tJ� �N '1�'%_` LA'TFU . In ciin2pliarico Witl� .the I clue t frrr pi'apbsal, ,(RFP) : f'at r.s.B R. VAC1r UMC .HYDRO -EXCAVATION* A.NDJdR SmkT 9.WEEPER.EQUfPMENT VIT14 itF„ ATED..kCCESSDRIES ANIi SUPPLIP,$" . the undersigned warms thAt llwe. itawe examined thi& .RFB incl; Being lthar wtih :atl pf llxe insfrtmd6ng, tertita as - ccrttditiops, .get rai speciffcatio* . . _. e pect tions, tecFt>jieal apecifieatica�.s, s rvico;expectaticxus and any special terns, da heieby. propos4; fuFly camnx�t and. a to fitnish the defxixedquigineiatlprcciucts and rela�etf services itt ittll.cozuplianc with. all tams, `cowiit'taris of zitis _ P.T�1', aa�y.applI ble.:a►nc tdrnezttS 4f Shis RFP, and all-Proposer'a Respos a di Cumentatibm Prapo'ser further Understands. try a ep# illi tiilf, r*g3o sihility a§ tlse sole sbu a of 1,081 pnsibilit of the praposerl resganse herein and that. the pera-mance of aity sub-contractars empleped by the -�rp.{ os.er in fizliilitrtent of this proposed is 'lht site reaponsibility of the l'raposer. omppfty hiarite; 2 t .Date: LA company Address; City:State: dip:" ContacE.Femon 6 t 'Title: `. . Auth.prizaa. Sigmiuro Cmk only).. (NMtie printed oz typed).. 43 13-23 Contract Aceeptanee and Award tTo be comp' l od anly 6y N,il'A) SW Praposrnss falAlecl �name Yotir.praposaUs horeby oxopted and awarded. Aa as awarded Proposer., you -ire noiv bound to provide the defirad produce'equipment and sctWces contai idd in your.pr%msai 6ffcring according to all terns, vonditiotia, and prieing act iarth in this l rT, tiny aincridtnettts to this i3FP, yaur Rcspna$e, and itayexception$ ddcepted;or gt:cted'by KIPA ori Form C The effective start darts of the Coystratit will be Aki� � �`� , 20 and cominue rDr four Years Dom tht; board award date. This contract has the cpitstder; ion of a fe#th car renewal option at the di3vrbdon O..rNJVA,: Nutiontti Jo.fat P•awen Mkt}tette0. NJPA. Authorized aignattire;` A �_ I l�l'A ateatutivc Lsirecttsr (Name printed or: typal) . . AIvsrdcdthis day of ,d! 2f} NdFA Contract Number ..:1} Dtd-FSE: ---....� NIPA.Authorizedsignattire, MFA`Band Member (Name printed or ►Yped% Executed this { y er - 20T.,:_t s ..... NJVA Contract Number #-U-200 Pr 0, hereby necepts contract award including all accepteit exceptions tutdNJPA lariiscations idt n#ifed on i CY?ilki C. Vcador Autl orizcd signature, (Name panted or tygatl $xecytetj this day of t L 20 -' LIRA Csrttrpzt,iYutni►er fl2�ti t • - 4.4 93-24 i'R�kosn Aha. f eic p is j . j7 is s:. PiroposI °Ft33aVlt Sliitftiire page, The iindem-ghed rapr'gscrtling the POKOns,: flmc and: ecrpotptf6rts : j -ining in The sulttrfissintr ,rs� the toregoittg: prcilios€tl [such P. Schs., s d corp roti€ tis hetelnaNr betug reief ted tugs the "ptupuset"�, bd tt &Y sWnrn trn liiglh r t tip, st tEis t the acsE' off'"1ris1'ker 6eiief'tiin ktib�w�t doe; !4 ...'rite tsndersigued cr rtiftt s tha proposer is suhanhtldi their prapossra' uiiritsr_thch truc :and cnrreci mini-, the l'ickperscr It s etc.proper3y,ora$frtatecl anc€ legally exzsts :in.gorsA standing {11 ifs state taf icsitle�nce,.thttt ilte Pixiposei pt�saeescs ttr ixrill pas¢ ss iii�ur cix the riclivery of arty-: pt*i&vt1equ4itfeM acid rehired scrvic.M ail trpgtic?ihie licariscs nec ,A:ry..fnr 66h daltycry. tii. NJPA tnerrihtrs itg,�tt,les nodonalty; and flim tfiey'ate fmtho&ed to act on beliall di, and eiicttmlier tlie" l'eapia ax"iii t3its dnti act, all ,. Tothe best. atf my "al" tledg� r o pr oposer dc:P`otnitbt Proposer; not. tiny persug dsiy rc prescc�ting t h� aaine� fias. directly tsr igtiirtwy entdred infu arty agrcen oni tfr aira,Yg ntertt Witii any.oth& :Vroposers;. i?ute�7ixai Proposers, aria: of lciaf ter enititol+ee of the..T+T7FA, cir. iiy person; iitrt ps 'corporatiari. under conteact wits: fiha NIPA in o rMA . to irdlu &,t either thn: df`tessng Or uoau offering cifcertaitb pi7ee ;teat ;and cpndiiirins rz l stilt to This :RFk_ whicb raids to,.or does, lessrz Or. destr©y free co1*rq)ctitionriti ihc! Letting aEthe ceintract.sait�fii frit by fitiis 12PP; 3. I lis Proposer_ or stay persci t on bislher btbak bas fat asreedr cnnW'ved or c€tlinded td,prodtt a dceegtiyo sbow ok nQirigetition ip the mal n4 r 6fthe proposal ar awmM of th6refere eed e'onitact, d k_ Neither .I; the Prbp6sgr, nor} ttity tifi%cec, dkectdr, partner, mcmbcr:dr associate of die Fropaser, nor any of its emplayecs di r tiy':if Mved in. tsbtd nrn t oiftrFsats with the 'NVA lir any subdivision of tete N]PAI; hcs hveri c€rriviatua of false .pretenses, -attevmptcd fsTsa pretenses or ,ionsoim4 to commit False pretenses; biicry, attempted bribery or cccjnapiracy to Wbe.uiider Lha laves of any state Ori federal govcmnitiritfar:x�ts ar itiiissior s oficr JRhuaty I -19ES, and The Proliosar has a 6mincd and undcmtands:thc terms; cdtnditions, scope, Oiittaot, :uppnitimity-,. pec'rliwio s request and othet•_doo ii:ients of Phis solicittiW4 add that any otic ' all•exceptions haves beet( ri6te4 in writing and have bees tt-inj:luded vitii tkc _lir otaostr l;submitta}, d . G. .rf awarded a i cvtrt<dt,. the Rmposor will pro -ode: Ae. egWpiiontlproducis :and services atridlis� .services to qualifying trrciuhc tom: of the NIPA NIP.iu ttcctirdaa.ith fhe tertts;,con ditiatts, sve of tffis Rei?, t'cspasr ofFt3red. pgcifi :aCszstts eitd outer dociimezils o7fthis Sultcltatioti,nei: 7. The umdomigned, beip) familiat with and undcfstand'flia oxpeetations requested stili outlined in ilfis PV under coiisidvraitsrt,.bei'ekiy;propmes to �Eeliver through yttlzd reggmts,-Futchase {]r'dets Or othe oc.ceptabio fginis ordering and raocurcmeni by N3PA `lvlernber% Udlem otherMse littiicatta, m4itested..godd to -off. gucchasa.order ger this i7?, only new, tatused. od.tirst qualityequipmebt/products and relafe services _are to ne liansacted vrith XJPA Mee diem relating to Citi afttded cotitiact, and g .The Proposer has cateful.ly cliceked the accuracy of>a4 proposed products/egid*ent itnd celatei# servides a' .d listed total priceper iinit of purchase in this propossl to.lnciudc shipping anis .delivery, coiiSidergtions, :its addidan, .tha-Noposer accept_c -all general tMin's and conditions of tbls RFP,. .including :all resporisibititim or so 4rhitnievi as outluted and proposed,* alld. 9, to subrmtting tlfis-priiposai.,.:it is uadetstuodibut the right is reserved by the NJPA torejcci.any cir all.proposafs 45 93-25 and it isagrned:Ety_Il aarties itfiis'prcipc saltriaystat be rki.the date _. i►ro(�asals wvt:re op�ae� re��trd�.tg flits: t�T�1�,.ttti�i. - 1 t3 TIte.Propascr d&,6 Ss that .ira.p lrrm:in this Contract the} will comply with all at -,is ions 001 fcdeial, s#ctttr unil icnl tuwx, re dia##.ns�a;..rui s; ant 11, The #napes undorstantis th4 s&r fitM proposals which tete hit i•ked "cahUertttal" In their:gittitety, or those in: unEgttnahubtiet#itpe pstxptasa! is matt ci ".tioltitt6iiu' vriti no# tse ncaeja#t ci by7*ITpti.. Pur'suant, #6iVloctae'part4ttfilia voposuitastyb6 tabeiac3 a "EracCcr secret';: All pr6posats are: uortpublic tttxtil the t autraet is aswaritedi tieh tirnt , I:7QCi1 suetessfitl and .unsut:eessiui vcndb ' :prap�sz xla be om public infom.atioti . I.; The trgf scr imdmt.antls iiha agreefi thatt4Mkwill nut-be i'pspi5xtsibla foi• any iuforr tadmni 66maiined wMiip tho proposal: Sbaitld Vendors not. comply with:the labeling and pa�kivg retlurrc.mimis, proposals wi fll ba reteaxed as subtnitEtd: f 3. By sfhmutg beiov ;tate PraDaser tii*rstands it ts.liis ur her xespomNiily its ffm Vpdor to satin prutcaooA of labeled-hiforma[ipn. and agice to dacnO rand lndlemrdi3 NIPA far, honoring such destggakirnt. Proposer rlety r<aiizes-fa'rtuie � sa aot w4il couatlt�te a cora�tlete �aiv�• and aFl sui�n1iiCed. izi.�'artxt�tiat; iu€li btcouao pu�rlic inforruatitth', edciitinnaliy failure to'tabei any iAfon a ion tliat:is released by NIP'A shad constituta:l eotniiletc. watver'b.F;wpsiy� iuttd sIG aSairiss far daorages i atYsed by the. release Dr lte inforft ion. (Tho rest of this page has been left intentiannliy Malik. aignntnre Mage bolowl 46 13-26 y signitag 6eiaiv,.Proposeris aclrnawtedg rsg that he nor s.ho has. read, undzrstunds and agrees to corOplytvitii thF-*ms . and condom tOldi'ied B* bb . Contact Person for Qu+estioris: �t#inTwia rasponsz . at i zng out" [bus ascrs i�{espoase arm CityftatciiP= i olep6one Nutnher:• = �,�. Fax Number:. Email Author Authorized l�Fame (typed).. } t t Talc: R mar Dat .+ Notarized Subscribed and swum to before me this . �. _ day of Notary PubtiG in aitd for tike County of„-- State_ of My pomuzi"Wh expires; Signature.. 47 93-27 Ea1r a Fiiyy �. yP� ��,cc t2�p.R. TTTIs$TONNtYyyyy }}pp Products/Equipiment:, Pricing, Sector pecif3ci Services, .Terins atitMarrauty 1'ro�ra.�er.ilatne: ^Irede�tl Sinal Corp.,,;�,.(Eigiii acid Vadtor) Quesdo- nnaire completed hy::.. ... David Pentam ... w. I) Identify your paymcnttermi s Wapplicable. (Not 30, ete.) Payment Ti2mis are determined. bet'wC= the ESG Dealer and the NRA;neniber, General terms.between dealer and nSCx. arc let 3t1. 2) ldentify ariy applicable leasing or other finaa.cittg options as defined herein. :,kvailable leo-Aig.progratns are determiped. between.the ESG Dealer and l4ttI &irienibec,. 'We day. sponsor third party .felt s=vice lease Petit tv=kcy maintownce pxograta fa� our deale}g.. 3) Briefly describe yourpx iposed order process for. this proposal and cantr�t "ard. (Note. order process inay lye modified orrcl nett duringan I+iJ1'A inembe?s-fand.. Contraci phase process), a{ pleases ` i s£ 1 u will be =Iudin Yo.: g your dealer xretwork ip this prQliosai. If sn, please. apecziy laow irwolved they will be. (For example, will he Dealer aocept,the P:C�:�}, aztd how are we to verify the _specific dealer is part of your network? NRA mer fiber submits A Putchase €Order to the ESG.Dealer with payment made by the I UPA member .to th$ ESG Dealer. BSO dealer.veil faoilitale all product ordits ) bin and Vact6i aquipmezit is okciusively provided by contracted deaters. If requ#s a datailed listing of dzalers can be provided. 4) Do you accept`the P -card prow cement. mid payment process? . Not Applicable: S) DasCrIbe, is detail, yotis Manufacture Warranty Program including: conditions and reguiremants to qualify, lAims pcocedum, and overall structure. Standard Warranty is for 1'2 months, on the complete unit, .but cetiain compunanta have lodger standard wwranties:These are identified in ourr Standard tin -died �'lrtitragty Statement: T.lnt< Ststemepr'also defrnes start date, ALVlica6on, etc.: Units. are fegisterad for i- rrapty in, btLr oo-linp warrmity system. Claims ere filed by the. ESO Service proVidec wltitlrt this system, as well. Additionally, tha. ESG. Service Parts rind W arranty rpide Is published ori the ESO D61er w.ebsite,'Zad contains blaim submissioxi standard.g and gaidr.Unes for oonductinj warranty repssirs. 6) Do allwj rmnties couerall products1equipmegtparts end labor? AD Stwidlard Warranties include thaterial and labor to either repair or replace, at our option. "7) Do Warranties imposc.vsage limit restrictions? . Standard Limited Warmth is based an days in seruice only. There is no rests ctimon'operating .hours.. 8) ,Do warrinti6s cover the ezperise of technicians travel time steel wileuge to perf bnn warrmnty repairs? Esc dealers are.couipftsated for travel tithe up to 3 hours round trip,.* reasonably regtnred trip. 9) Please list any otherlim tat.jons or circumstitnces that would not be:eovered t�ndo.r y=.svarrattty. Such conditions are defined the Standard Limited. Warranty Statement, such as customer abuse,, misuse, or lAek.isti proper' maiantenanc6, eta..: 10) Please'list any geographic regions of the United States for which. you cannot provide a certified technician to perform lvaxmty repairs. Plow will NJPA Members in these regions be provided service for warranty. repair? ESO neater network covers the entire U.S. NJPA member can arrange with ESG dealer in their respective area to receive Warranty 'l prk. 13-28 &Mb)tncrigEro fttc j Atter 66 14 @ierv3ees 6)d Prig -Ing i I) Prov*d a general narratisre description of the equipment/ptoduets grid related services you lire offering in your proposal. . Elgin'Stiect Sweeptwra and Vactor Combination Sewer Cleaners and Hydro txcQvation Machines, . _ . ... :I2) Frovide�a,general narrative *sslriptigtt of ycani pricing txiodel.iciczad#'ying how the m6del works (,title itom aodlor published catalog percentage discount)..:: Excel Sptbad *ets for both Elgin Street Sweepers and Vactor Cordburation Sewer Maness ate. listed in separate folders on the electronic (CO) version of this submittal. Each model has u base.unit price with options listed as litre. ....items..._ - 13) Please quantify the discouni range presented in this response pricing. a$ a percentage :discount front MM/published' list. -NJPA. members enjoy .a 1% minimum discount from fist price. The puce sheets provided wll i sliow,line item prieiiig and calculate and apply the 3%.NJPA discount, . 14) Provide ' ail. overall proposed statement :of .method of pricing . for individual line items, percentage discount off published product/equlpmejU catalogs and/or, category pricing percentage, discount with regard to. all equipment/products and related .services and being proposed.. Provide a SKU number for each Bern being, sed. The end user is able to.cm&gure rt machine to meet their neods:iising thO ]3xdel Spm.pdshcet. Each raiodel and all .options have a. part number and all rathufacturo supplied options receive a 3% discount: (niin$muni), 15) Propose a, strategy,. process, Arid specific method of facil%tatittg "Sourced Product/Equipment a�zd Related .Services" 06", .4c0pen "Market':' itetris or `Nola-Stwidard Options")— Elgin Elgin and 'Vaotor offer "spacial" option capability which allows engineering to, research :and desigta unique product features. These "Speciale' -will be piiced itsiiia _-. our specials prates and, disctaritited at Che 3l0 level (niinimurit), The o* exception, being our' "sourced produce" chassis, or special chassis optipm; to which thc. 33% would not apply, Chassis area pass thr6a 1. cost:itebl. 16) T'rovldeyour NJPA customer volume rebate programs, as applicable. Reviewed on an individual basis. 17) identify any Total Cost of Acquisition. (as defined herein) cost(a) which is NOT included 'Trioine' s6initted with your proposal response. Identify to whom these charges are payable to and their relationship to.Propoaer. Anydealer costs for dealer installed items including local freight and PDI are.not hoiuded in our priding siabitiittal. Any costs associated with the deliver of a pieco cif oquipment to iin NJPA nembor AFTER it b .beet delivered to . the respcettYe.ESO le ler is negotiated.between.the ESG Dealer and the NI NA member. Such costs could be delivory . &am the 'W Dealer'ta the.NTPA, member, putting the unit into service, special training, xcconimended spare parts list, etc.. 18) ldieiglit, delivery or shipping is an additional cost to the NJPA member, describe in detail the complete dripping and delsyeryprogram. A>ty casts associated .ivith _the delivery u6 apiece of equipment to an NJPA member -h.FfER it has leen delivered .to the respective ESG.dealee -is negotiated betwemi the ESO Dealer and the NJPA: member. Such costs could be delivery from the E80 Dealer to the NJ.PA, member, putting the unit into. servu:e, training, z=oiu (mended spare parts list, etc. 19) As ata important part of the evaluation of .your oft you must indicate the level of pricing you ark tittering. Prices offered in this proposal are (Your proposal will be deemed "Mort -Responsive" if ibis quesdou is not: tett&i�et'ed)i a. Pricing is the same as typically offered to an individual municipality, Nigher ed or scbool district. b, Pricing is the same las typically offered to GPOs, cooperative procurement organizations or state purchasing departments. c; Better than -typically offered to GPOs, cooperative piacuremeat organizations or state purehasmg departments. 20) .Do you offer quantity or volume discounts? 3C _ - YES NO Outline p deftw and program,. �iplureza discounts a� evaluated on seise-by-casebasis. 21) Descn-be in detail your proposed exchange And return program (s) and policy(s). Products exhanges and returns are extremely rare. Should an exclaango or return be warranted because of product failure appropriate acconimbdations would be Handled on a case-hy-case basis. 13-29 22} $Pocffically icfcntitjr 01046 slti}sl�ing and dcilvcty and exchongA orid tuhim proora-' � tis thq ttlsid to AlztAa rind I.Iftwall and any rolated.txlislioru ddlivty a(" contracted lirriditctsl eq diet mit raid i&ted-t rricts Pmdlu*v =how Sho.q1dE an.axt bmige or. um tip: wanated Wa'auso. o.Fprvduct %ilutrt iaiecrrrrtrttt�ti11trltt he. tiac�let nr; ca; fid► ts;�tsr�. InclrttCr: sftlping nlrtargq 2 'i'l:wt►s dcsctll tfity self:`= t►ciit prtxct .atprt gg kiir .you inlay to cbip11 iir to ��rr�r i'Stin.�itarider with jrtxtir'tii ilci}itii�i c�utr��t with �Jl�� :l�li�ae�e as �pcdi�c as possilzl�. 13 t l .ate r juik d tra ms { at .tart ' ►lar bus :oXt lttc�lt tr c city€ 1 stul ks axc resfrr:re�f< to.t. Po t custoinq lrxfa iiiatHoti ii dfudiq'NMXmt C6ntm6t iDfortaDAIol, N.iworof$Akairadks nod tpnrtsbtt. adINIVA r~ardi '"b' arr;ta'.gtitiitkcrl basin irttiuctYY ars ��ctt}t• �u�cic Uuesttnt�s 24) X 13-30 i i ADDENDUM DN1(1)' To that certain WPA 0P.4022014 Issuad bY.:... . Natianatlairit Powers Alliance ,.For the procurettent of SEWER vAcl%UM, HYDRO -E AVATION, AND/OR STi�T.SI NJEEPEit Ql?l3 Ml"I+li !#tIYFF! fllsUtiT At~�WOMES AiND SUPPLIEr Cult I"r the fbitowting to be pari of.the above titled OP.- 1) FP:1j {luextions submits by. potential: Responders at the Pre.Proposoi Conference on.February 6, 101are listed in black font anal NJPA Answers are listed In blue: Ct whatpercentage of your client base are pubilc works departmints versos schooi'systerns, A; Approximately 30% of NJRXs membership is ire Government and about 4058 of.Mer60rship k in Educatlbn. i, Haw many contracts do you expect, to award in this category? A: Per sectiori 1.1:3 of the RFP; NJPYs Intent is to award, a. contract to..a sin $ie exgiusive vdnriar but reserves the ria lit to award to, multiple Prcipoaers where' the result of tlhe responding Proposers JustifSes a multiple award and multiple cantracts:are tteem.ed.te be In the.hest interests of. the fR3FA member agencles, Q; clarify the normal.Ourch.ase order a.nd payrnent flow fora maNfactuTer that utilizes distributors. tr nufacturer accepts order:frorn distrlbutur, and rnanufacturer.pays admin fee to NJPA . quarterly? A: When vendor ls•awarded ar) WJPA contract a!l authorlxed distributors/dealers are able to sell through the contract. -The 150 would be accepted at the dlstriautor. /dealer. level and the administrator/manufacturer would be' Yespernsible to submit a cumulative sales report ta'N1PA on a quasrterly basis w(th admin fee payment. Q. How.and where In ynur:point scale wilt you recognl.tea successful. previous NIPA awarded venclar? A:: Fo'rm A questions address this and could be re€ledtW in a numb& & cul€€event crlterla lntiuding but not -limited to: Industry & Marketplace Success and Ability to Sell and Service Nationwide. ACKNOWLEDGMENT OF ADDENDUM ONE (1) TO RFP DISTRIBUTED VIA EMAIL ON FEBRUARY 6, 2014. COMPANY NAME: 13-31 QM9-2*10 AWRD CORPORAITM Alf.Agbts reserved. The ACOAD name imd logo gritaghimd mm of ADM 13-32 &.Ct i€iFl A? iS.ifiSFJ$IC A$'A h1R� . OP,fftF(lii¢ YtrIN:t7€itYi4NDf t3NF NQ. F (3H7$ t1PpN 6l CgiiitFiCAT>n:H+?Ln . THIS GlxRiiFiGAfE fXiES'id(YS AF WWA'ffVfLY Olt MH'€Mi 5t xum'.rrlpip ass Ai rim ` HE COVMU69 AFMADW t31` TM 06LI tED MLOW. OM tWXt'IFlOA" OFINSWRAhOW DOER !yt(YT`Gt;fNBr WIS A AIPt'ROAM RE%'tEii�iT'ATiVE tlR P#iC1t�tlCt�, �tWti TFi� C'kititt�l�,A`fiE �i:Gs@C .. .. _ : If_E_€fee,..:tests. ,af'','M g esil4lusf eo orae ..€ LIUA lWtJ3tRfPcl ,s a iu . lhft 1 ¢tir(tf toaditivtte at'iliplr ls'Qifdy,. �arimi'ri pulEotas ►t�treqult�a'ats 8�xtaraeinav�l.'A'afatartfenl cri ihig car3t#EbAta itoee not �oi►Uett3�ttf�lis the d�tllScafa hotdertti flat cF iauch.�ndatgumant a .. . Ps+anacsn Ann tifak.'Servftas mTrAli sntt.. Z Ea#t Ragqdo Ghsa9a SL GR66t7St' .. . . .. ;'� IN81tRER;SYApE1tR4Ui{I,GE -itJt#C�, WWROD �edarel 's9 n7 torperatiorc. i divi foes and idbifdUmu 5 test 22nd stroat s� u =0 oak, araok.it 60523-99S itsaattmEati stisa�i k t+ational ;ttpiotr rs'xns C6 Ci Ft Ctstnir ' 39x45 _ eieucieRs . Nezt ftafifgshirA 3rIFA tib $4L As a a tn3urahza_ o o. t .state pA . 1 9 AsuT 7Catlici4.tY tomPaCiY " .._. ,.'. : 22 4, ei9W�q E: sarkliryNa#.iMal 21nsa!`Atistl _COlap�ttly . 3i�SS eeuaRaq R� M9894010AGORO, CORAORA71014. All right* reserved. ACfJttl7i 2$ (bttiQi03} The ACORD I3 me and logo pre registered marks of ACOPO 13-33 AGEhiCYGU&lY3Pd�Rltk '20zz4zfi4 ADDi o -NAL kt A KS SCH'ED4. r Daae _ of �aa}t .i�isic �erviees c�rEral.F II'fC., xederai Si�n;'I Corporat7an nvu�r hwntaea . 5 �.+cirti fl 9 NumFtQr : 57170S2YS9613 . Sge certificwteN>imher;'.570052159815 t Eerira'Ye' _ iiilS"1Al}RTi70NAL t IEAaARFiu Ft1R6d it3 Ai SCNDU1 Ft711CaF10"t"tyRA4, FORM Nu.mSER:. AC�f�ii 25 : FORM Trmg-. Cellflaete dfu bi jnjs rerlce ihlS[Ilt81t . ri[ltiMONAL POU .CIES 1£n policy bdoVdaea pat includt Utah infamiatia}I, refar !b thecaReaPoociiag pafity an ihe'ACQJtD cat•l(fi terumfarpuiieylimits. :. ... .. ftb48 i:CR - i1'e�' at'1NSWG4`IICS - �iD$7. !fit{ .. f1Jd1{ Nvdu .. POUGVSU1iRF1t POLICY ' ukt'!IVE DATE. . iantmwfvr4l FOL b LlMATTO}f PKM �.�iM1tmnmYt+y Liht77'S . ; 8' NtR 902602047P FL 11/01/7+ 19 3ij01m14 W026026272 MA,No, 9t:4, wY 11/01 /2013 11/0V914- l/Okf2014MA, s N/.a wc0265204A IL, ItS': K. ` PF 11/01./20;3 x.1.!.01/2034 B Ft/A W1:02642Q467 W, PA.' L1.j41. 20Z� SI/fl1j201A 0 , N/A 14:026020468 Az, GA, "#,1 - U/01/2013 11/01/2014 . . ACaw lei izi;rm)" 0200 ACM Gt WOPAMON, An eighto-amemett rnagwKcrnemaannlo8narnrogromreamarxsarasxirt[} - 13-34 WWAPOCOOMOr "JP A' National Jol'tt Powers AUI=ce sic. MW 5,5417N Pricing, financials and marketing materl,8l wdre submitted with the response and is available upon request. Due to the cliff lculty In ema;ling such a lame file they dere not included. As a public agency, NJPA proposals, respgnses and awarded contracts are a matter of public record, except- for that data included in the proposals, responses Ond.awarded contiacts that is classified as nonpublic; thus, pursuant to NIPA policies and RFP teres and condltlons, all docurnentatiorr, axcept for data which is nonpublic, - is available for review through a" formal 4-e quest process including a written+ request. 13-35 EXHIBIT B SPECIFICATIONS AND PRICING PROPOSAL FOR ONE (1) VACTOR 2112 CNG SEWER CLEANER Haaker Equipment Company Page B-1 13-36 2070 North White Avenue, La Verne, California 91750 (909) 598-2706 — FAX (909) 598-1427 -- haaker. March 81h 2017 TO. CITY OF NEWPORT BEACH ATTN: Mr. Kyle Brodowski 949 W. 1St St. 949-;644-3063 Newport Beach, CA kbrodowski@newportbeachca.gov In accordance with your request, we are pleased to submit the following proposal for your consideration and approval based on the INN tn.: apperative Purchasing < rreerr ent -- Contract #0220.14-F, C. ONE (1) VACTOR 2112 CNG SEWER CLEANER 12 Cubic Yard Capacity Catch Basin Cleaner and Sewer Cleaner Mounted on new 2017 Peterbilt 520 CNG Chassis with ISL -G Engine and Automatic Transmission. Complete with All Standard Equipment and the Following Equipment: STANDARD FEATURES INCLUDED 48" x 22" x 24" Curb Side Aluminum Toolbox Aluminum Fenders Mud Flaps Electric/Hydraulic Four Way Boom Color Coded Sealed Electrical System Remote Pendant Control w/35' Cord Vansco-Electronic Package Double Acting Dump Hoist Cylinder Handgun Assy. w/l/2" x 35' Hose w/Quick Disconnects 3" Y -Strainer at Water Pump Inlet Ex -Ten. Steel Cylindrical Debris Tank Flexible Hose Guide 30 Deg. Sand Nozzle w/Carbide Inserts 30 Deg. Sanitary Nozzle w/Carbide Inserts 15 Deg. Penetrator Nozzle w/Carbide Inserts Nozzle Storage Rack Vacuum Tube Storage: Curbside (2) Pipe, Rear Door (2) Pipe 1" Nozzle 1" X 10' Leader Hose Flat Rear Door w/Hydraulic Locks and Door Power-up/Down, Open/Close Feature • Dual 10" Stainless Steel Float Shut Off System/Rear Mounted Debris Body Vacuum Relief System Debris Deflector Plate 60" Dump Height Water Sight Gauge DS/PS Liquid Float Level Indicator Roots 821-15" Hg. Blower Boom Transport Post Storage 3" Y -Strainer @ Water Plump w/3" Drain Valve Performance Package: (Hyd Variable Flow, Dual PTO's. Dual Hyd. Pumps) 1" Water Relief Valve for Vactor Water Pump Stainless Steel Microstrainer Blower Air Shift Controls Hydraulic Cooling Package Midship Handgun Coupling Side Mounted Water Pump Hose Wind Guide (Dual Roller) Hose Footage Counter - Mechanical Hose Reel Manual Hyd. Extend/Retract Hose Reel Chain Cover (Full) Tachometer/Chassis Engine W/Hourmeter Circuit Breakers LED Lights, Clearance, Back -Up, Stop, Tail & Tum Tow Hooks, Front and Rear Electronic Back -Up Alarm Hydraulic Tank Shutoff Valves 8" Vacuum Pipe Package Emergency Flare Kit Fire Extinguisher 5 Lbs. Water Pump Hour Meter PTO Hour Meter Vactor 2100 Plus Body Decal - Multi -Colored Vactor Manual, Partial Manual and USB Version ADDITIONAL FEATURES INCLUDED 13-37 3" Y -Strainer w/25' Fill Hose 180 Degree Rotation, 10 Ft. Hydraulic Telescoping Boom, Front Loading 8" Suction Hose Telescopic Boom Elbow, Hard Hat Style 80 GPM Variable Flow Water System 2500 PSI Water Pressure V x 800' Piranha Sewer Hose, 2500 PSI Hydraulic Extend/Rotating 15" Hose Reel (1" x 800) Capacity Module Paint, Dupont Imron Elite - Sanded Primer Base Debris Body Flush Out System Debris Body Load Limit Alarm functionally tied to Vac Relief 6" Butterfly Valve, Rear Door, 3:00 Position 6" Knife Valve w/Cam-Loc, Rear Door, 6:00 Position Additional Water, Water and Debris Tanks Joined Centrifugal Separators Folding Pipe Rack, Curbside Folding Pipe Rack, Streetside Rear Door Splash Shield Lube Manifold Plastic Lube Chart Low Water Light w/Alarm and Water Pump Flow Indicator Front Joystick Boom Control Wireless Controls, including hose reel controls Rodder System Accumulator- Jack Hammer on/off control w/ manual valve Handgun Couplers, Front and Rear Hydro Excavation Kit/Retract Reel w/1/2" X 50' Hose and Nozzle Automatic Hose Level Wind Guide, Indexing Digital Hose Footage Counter Hose Reel Manual Rewind Handgun Hose Reel w/Spring Retract Rodder Pump Drain Valves Hand Light w/Bumper Plug Waterproof, Rechargeable, Wireless, Handheld, LED Spot Light w/I2V Charger and Plug LED Mid -Ship Turn Signals Worklights (2), LED, Telescoping Boom Worklights (2), LED, Rear Door Worklight, LED, Operators Station Worklight, LED, Hose Reel Manhole Worklight, LED, Curb Side Worklight, LED, Street Side Toolbox, Driver Side Chassis Frame, 60w x 24h x 24d Toolbox, Driver Side Subframe, 18w x 24h x 24d (4) Long Handle Tool Storage Locations Behind Cab Camera System, Front, Rear and Both Sides Safety Cone Storage Rack - Post Style Additional Safety Cone Storage Rack - Post Style Digital Water Pressure Gauge Door Stripe Material, Reflective Tape (2) 8" x 7-6" Aluminum Vacuum Tube (2) 8" x 6-6" Aluminum Catch Basin Nozzle Assembly Whelen LED Light Package Polybrid Tank Coating NJPA Unit Price................................................................... $ 498,984.00 3% NJPA Discount: ........................................................................ ($ 14,969.52) Subtotal: ........................................................................................... $ 484,014.48 Sales Tax (8.0%)..................................................................... $ 38,721.15 TOTAL PRICE F.O.B. NEWPORT BEACH, CA ......................: $ 522,735.63 13-38 EXHIBIT C WARRANTIES Haaker Equipment Company Page C-1 13-39 ► LIMITED WARRANTY Limited Warranty. Each machine manufactured by VACTORfGUZZLER MANUFACTURING (or, "the Company) is ` warranted against defects in material and workmanship for a period of 12 months, provided the machine is used in w ` a normal and reasonable manner and in accordance with all operating instructions. In addition, certain machines and components of certain machines have extended warranties as set forth below. It sold to an end user, the '- applicable warranty period commences from the date of delivery, to the end user If used for rental purposes, the C; , - r applicable warranty period commences from the date the machine is first made available for rental by the Company y: . or its representative. This limited warranty may be enforced by any subsequent transferee during the warranty ti period. This limited warranty is the sole and exclusive warranty given by the Company. ' "R STANDARD EXTENDED WARRANTIES (Total Warranty Duration)' 2100 Series, HXX. Series and Jetters '10 years against metal water tank leakage due to corrosion. Nonmetallic _*F. water tanks are covered for 5 years against any factory defect in material or workmanship. 2100 Series and HXX only 5 years against leakage of debris tank, centrifugal compressor orlift t housing due to rust -through. All t+ 2100 Series and Jetters 2 years - Vactor Rodder Pump on all unit serial numbers starting with -� Exclusive Remedy. Should any warranted product fail during the warranty period, the Company will cause to re. be repaired or replaced, as the Company may elect, any part or parts of such machine that the Company's examination discloses to be defective in material or factory workmanship. Repairs or replacements are to be made at the selling VactorlGuzzler distributor's location or at other locations approved by the Company. In lieu of repair or replacement, the Company may elect, at its sole discretion, to refund the purchase price of any product deemed ' ` defective. The foregoing remedies shall be the sole and exclusive remedies of an - g g y party making a valid warranty claim. } This Limited Warranty shall not apply to (and the Company shall not be respons ble for), 1. Major components or trade accessories that have a separate warranty from their original manufacturer, such as, but not limited to, trucks, engines, hydraulic pumps and motors, tires and batteries. 2. Normal adjustments and maintenance services. 1 3. Normal wear parts such as, but not limited to, oils, fluids, vacuum hose, light bulbs, fuses and gaskets, t- 4. Failures resulting from the machine being operated in a manner or for a purpose not recommended by the Company. 5. Repairs, modifications or alterations without the express written consent of the Company, which in the Company's sole judgment, have adversely affected the machine's stability, operation or reliability as originally designed and manufactured. 6. Items subject to misuse, negligence, accident or improper maintenance. 'NOTE' The use in the product of any part other than parts approved by the Company may invalidate this warranty. The Company reserves the right to determine, in its sole discretion, if the use of non -approved parts operates to invalidate the warranty Nothing contained in this warranty shall make the Company liable for loss, injury, or damage of any kind to any person or entity resulting from any defect or failure in the machine. THIS WARRANTY SHALL BE IN LIEU OF ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, ALL OF WHICH ARE DISCLAIMED This warranty is in lieu of all other obligations or liabilities, contractual and otherwise, on the part of the Company. For the avoidance of doubt, the Company shall not be liable for any indirect, special, incidental or consequential damages, including, but not limited to, loss of use or lost profits. The Company makes no representation that the machine has the capacity to perform any functions other than as contained in the Company's written literature, catalogs or specifications accompanying delivery of the machine. No person or affiliated company representative is authorized to alter the terms of this warranty, to give any other warranties or to assume any other liability on behalf of the Company in connection with the sale, servicing or repair of any machine manufactured by the Company. Any legal action based hereon must be commenced within eighteen (18) months of the event or facts giving rise to such action. The Company reserves the right to make design changes or improvements in its products without imposing any obligation upon itself to change or improve previously manufactured products. _ _ I VACTORIGUZZLER MANUFACTURING r f. 1621 S. Illinois Street TACTOR Streator, IL 61364 12-13-2012 13-40 EXHIBIT D 1. INSURANCE REQUIREMENTS —VENDORS 1.1 Provision of Insurance. Without limiting Vendor's indemnification of City, and prior to commencement of work, Vendor shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to City. Contractor agrees to provide insurance in accordance with requirements set forth here. If Contractor uses existing coverage to comply and that coverage does not meet these requirements, Contractor agrees to amend, supplement or endorse the existing coverage. 1.2 Acceptable Insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance in the State of California, with an assigned policyholders' Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best's Key Rating Guide, unless otherwise approved by the City's Risk Manager. 1.3 Coverage Requirements. 1.3.1 Workers' Compensation Insurance. Vendor shall maintain Workers' Compensation Insurance, statutory limits, and Employer's Liability Insurance with limits of at least one million dollars ($1,000,000) each accident for bodily injury by accident and each employee for bodily injury by disease in accordance with the laws of the State of California, Section 3700 of the Labor Code. 1.3.1.1 Vendor shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its officers, agents, employees and volunteers. 1.3.2 General Liability Insurance. Vendor shall maintain commercial general liability insurance, and if necessary umbrella liability insurance, with coverage at least as broad as provided by Insurance Services Office form CG 00 01, in an amount not less than one million dollars ($1,000,000) per occurrence, two million dollars ($2,000,000) general aggregate. The policy shall cover liability arising from premises, operations, products -completed operations, personal and advertising injury, and liability assumed under an insured contract (including the tort liability of another assumed in a business contract) with no endorsement or modification limiting the scope of coverage for liability assumed under a contract. 1.3.3 Automobile Liability Insurance. Vendor shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Vendor arising out of or in connection with Work to be performed under this Agreement, including Haaker Equipment Company Page D-1 43-4? coverage for any owned, hired, non -owned or rented vehicles, in an amount not less than one million dollars ($1,000,000) combined single limit each accident. 1.4 Other Insurance Requirements. The policies are to contain, or be endorsed to contain, the following provisions: 1.4.1 Waiver of Subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Vendor or others providing insurance evidence in compliance with these requirements to waive their right of recovery prior to a loss. Vendor hereby waives its own right of recovery against City, and shall require similar written express waivers from each of its subcontractors. 1.4.2 Additional Insured Status. All liability policies including general liability, excess liability, pollution liability, and automobile liability, but not including professional liability, shall provide or be endorsed to provide that City and its officers, officials, employees, and agents shall be included as insureds under such policies. 1.4.3 Primary and Non Contributory. All liability coverage shall apply on a primary basis and shall not require contribution from any insurance or self-insurance maintained by City. 1.4.4 Notice of Cancellation. All policies shall provide City with thirty (30) days' notice of cancellation (except for nonpayment for which ten (10) days' notice is required) or nonrenewal of coverage for each required coverage. 1.5 Additional Agreements Between the Parties. The Parties hereby agree to the following: 1.5.1 Evidence of Insurance. Vendor shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers' compensation and other endorsements as specified herein for each coverage. Insurance certificates and endorsement must be approved by City's Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with City at all times during the term of this contract. City reserves the right to require complete, certified copies of all required insurance policies, at any time. 1.5.2 City's Right to Revise Requirements. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Vendor sixty (60) days advance written notice of such change. If such change results in substantial additional cost to the Vendor, the City and Vendor may renegotiate Contractor's compensation. 1.5.3 Enforcement of Contract Provisions. Vendor acknowledges and agrees that any actual or alleged failure on the part of the City to inform Vendor of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder. Haaker Equipment Company Page D-2 13-42 1.5.4 Requirements not Limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any Party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. 1.5.5 Self-insured Retentions. Any self-insured retentions must be declared to and approved by City. City reserves the right to require that self- insured retentions be eliminated, lowered, or replaced by a deductible. Self- insurance will not be considered to comply with these requirements unless approved by City. 1.5.6 City Remedies for Non Compliance If Vendor or any subVendor fails to provide and maintain insurance as required herein, then City shall have the right but not the obligation, to purchase such insurance, to terminate this agreement, or to suspend Vendor's right to proceed until proper evidence of insurance is provided. Any amounts paid by City shall, at City's sole option, be deducted from amounts payable to Vendor or reimbursed by Vendor upon demand. 1.5.7 Timely Notice of Claims. Vendor shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Vendor's performance under this Agreement, and that involve or may involve coverage under any of the required liability policies. 1.5.8 Vendor's Insurance. Vendor shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the Work. Haaker Equipment Company Page D-3 93-43