HomeMy WebLinkAbout12 - Bonita Canyon Sports Park Pickleball CourtsApril 25, 2017
Agenda Item No. 12
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Peter Tauscher, Senior Civil Engineer,
ptauscher@newportbeachca.gov
PHONE: 949-644-3316
TITLE: Bonita Canyon Sports Park Pickleball Courts — Award of Contract
No. 8130-2 (17P12)
ABSTRACT:
Staff has received construction bids for the Bonita Canyon Sports Park - Picklebail
Courts project and is requesting City Council approval to award the contract to Green
Giant Landscape, Inc.
RECOMMENDATIONS:
a) Find this project exempt from the California Environmental Quality Act (CEQA)
pursuant to Section 15301 (Existing facilities) based on the fact the project is a minor
alteration of a public facility involving negligible expansion of the CEQA Guidelines,
California Code of Regulations, Title 14, Chapter 3, and has no potential to have a
significant effect on the environment;
b) Approve the project drawings and specifications;
c) Award Contract No. 8130-2 to Green Giant Landscape, Inc. (Green Giant) for the
total bid price of $531,100.00, and authorize the Mayor and City Clerk to execute the
contract;
d) Establish $53,900.00, approximately 10 percent, contingency amount to cover the
cost of unforeseen work not included in the original contract; and
e) Approve Budget Amendment No. 17BA-031 appropriating $303,000.00 from the
Contributions (Park Fees) unappropriated fund balance to Account No. 13501-
980000-17P12.
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Bonita Canyon Sports Park Pickleball Courts -
Award of Contract No. 8130-2 (Project No. 17P12)
April 25, 2017
Page 2
FUNDING REQUIREMENTS:
Upon approval of the budget amendment, there is sufficient funding for this project.
Park fees are collected by the City from persons or entities who subdivide properties for
the purpose of developing or rehabilitating park, open space or recreational facilities as
allowed in Council Policy B-1. The following funds will be expensed:
Account Description
General Fund
Contributions (Park Fees)
Proposed uses are as follows:
\/Pnrinr
Account Number
01201929-980000-17P12
13501-980000-17P12
Green Giant Landscape, Inc.
Green Giant Landscape, Inc.
Various and On -Call Geotechnical
DISCUSSION:
Total:
Purpose
Construction Contract
Construction Contingency
Printing, survey, testing,
inspection
Total:
IIIIIIIIIIII11FATNEW1111M
$ 322,000.00
$ 303,000.00
$ 625,000.00
Amount
$ 531,100.00
$ 53,900.00
$ 40,000.00
$ 625,000.00
In June 2013, an organized demonstration of pickleball was introduced to the City and
interest has grown steadily since that time. Volunteers organized matches, conducted
regular demonstrations, and offered classes for players to improve their skills.
On June 6, 2014, the Park, Beaches, and Recreation (PB&R) Commission approved
the San Joaquin Hills tennis courts for temporary pickleball use. The temporary courts
were satisfactory for establishing pickleball in the city but it has not been without
complications. These include impacted parking for tennis and lawn bowling; the second
set of lines on the tennis courts confuse tennis and pickleball players; and the limited
usage from 8 a.m. to 12 p.m. (noon).
On September 2, 2015, the PB&R Commission approved the conceptual design to
construct four permanent pickleball courts at Bonita Canyon Sports Park. A few
residents at this meeting had concerns over noise from the courts. Following the
meeting staff hired a noise mitigation and management consultant to conduct a sound
study. The Study included 16 players on four courts at the Bonita Canyon Sports Park
near the location of the proposed courts. The Study findings indicate noise from the
proposed pickleball courts are within the City sound limits and largely inaudible to the
nearby houses.
On December 6, 2016, staff presented this project and noise study results to the PB&R
Commission. The PB&R Commission then deliberated the presentation and asked
questions of staff and the consultant. The majority of the public comments were
favorable of the project and are looking forward to the new pickleball courts. Following
the presentation and discussion, the PB&R Commission voted unanimously in support
of the Bonita Canyon Sports Park pickleball court project.
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Bonita Canyon Sports Park Pickleball Courts -
Award of Contract No. 8130-2 (Project No. 17P12)
April 25, 2017
Page 3
At 10 a.m. on April 6, 2017, the City Clerk opened and read the following electronic bids
for this project:
The bidder, Green Giant Landscape, Inc., possesses a California State Contractors
License Classification "A" as required by the project specifications. A check of Green
Giant's references indicates satisfactory completion of capital improvement projects for
the City and other local municipalities. Green Giant's total bid amount is approximately
four percent above the Engineer's Estimate of $510,000.00. The initial project budget
was estimated at $400,000 some time ago. Since then, the project has stopped and
started several times, including changes in size and location. As part of the last year's
CIP process, a budget amendment was planned from the Park Fees account to account
for the final product.
The project will install 4 pickleball courts using post -tensioned concrete slabs, walkways
and site fencing. The work necessary consists of mobilizing; notifying residents;
providing erosion control; verifying utility locations; completing site demolition,
earthwork, and site grading; constructing drainage improvements, post -tensioned
concrete pickleball court, concrete walk, mow curb, seat and retaining walls and court
surfacing; furnishing and installing black vinyl chain link fence and gates, windscreen
fabric, court posts, nets, trash receptacles, benches, landscaping and irrigation
improvements; and all other work described in the contract documents.
Pursuant to the contract specifications, the contractor will have 80 working days to
complete the work and liquidated damages are set at $1,000.00 per calendar day.
Completion is expected in the fall of this year.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15301 (Existing facilities) based
on the project is a minor alteration of a public facility involving negligible expansion of
the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it
has no potential to have a significant effect on the environment.
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BIDDER
TOTAL BID AMOUNT
Low
Green Giant Landscape, Inc.
$531,100.00
2nd
C.S. Legacy Construction, Inc.
$544,723.00
3rd
Roadway Engineering & Contracting Inc.
$571,980.00
4th
PCN3, INC
$578,585.00
5th
Beador Construction Company, Inc.
$614,700.00
6th
Los Angeles Engineering, Inc.
$618,031.00
7th
R.J. Daum Construction Company
$842,315.84
The bidder, Green Giant Landscape, Inc., possesses a California State Contractors
License Classification "A" as required by the project specifications. A check of Green
Giant's references indicates satisfactory completion of capital improvement projects for
the City and other local municipalities. Green Giant's total bid amount is approximately
four percent above the Engineer's Estimate of $510,000.00. The initial project budget
was estimated at $400,000 some time ago. Since then, the project has stopped and
started several times, including changes in size and location. As part of the last year's
CIP process, a budget amendment was planned from the Park Fees account to account
for the final product.
The project will install 4 pickleball courts using post -tensioned concrete slabs, walkways
and site fencing. The work necessary consists of mobilizing; notifying residents;
providing erosion control; verifying utility locations; completing site demolition,
earthwork, and site grading; constructing drainage improvements, post -tensioned
concrete pickleball court, concrete walk, mow curb, seat and retaining walls and court
surfacing; furnishing and installing black vinyl chain link fence and gates, windscreen
fabric, court posts, nets, trash receptacles, benches, landscaping and irrigation
improvements; and all other work described in the contract documents.
Pursuant to the contract specifications, the contractor will have 80 working days to
complete the work and liquidated damages are set at $1,000.00 per calendar day.
Completion is expected in the fall of this year.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15301 (Existing facilities) based
on the project is a minor alteration of a public facility involving negligible expansion of
the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it
has no potential to have a significant effect on the environment.
12-3
Bonita Canyon Sports Park Pickleball Courts -
Award of Contract No. 8130-2 (Project No. 17P12)
April 25, 2017
Page 4
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A — Location Map
Attachment B — Conceptual Aerial Drawing
Attachment C — Budget Amendment
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Q
0
m
BONITA CANYON DRIVE
BONITA CANYON
SPORTS PARK
ATTACHMENT A
Ro D
Q
BONITA CANYON SPORTS PARK
PICKLEBALL COURTS
17P12
LOCATION MAP
CKLEBALL
COURTS
NOT TO SCALE
PROJECT LIMITS
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C-8130-2 1 4125117
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ATTACHMENT B
ATTACHMENT C
City of Newport Beach
BUDGET AMEN'DIVIENT
2016-17
EFFECT ON BUDGETARY FUND BALANCE:
X Increase Revenue Estimates
X Increase Expenditure Appropriations
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
X from unappropriated fund balance/reserves
EXPLANATION:
NO. BA- 17BA-031
AMOUNT: 1 $303,000.00
X
Increase in Budgetary Fund Balance
AND X
Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
ONE -TIME'S
F -K]
Yes
No
This budget amendment is requested to provide for the following:
To increase revenue estimates and expenditure appropriations to transfer funds from the Facilities Financing Plan unappropriated fund
balance (Park Fees in lieu reserve) to the Contributions Fund for the Bonita Canyon Picklebail Courts project.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Obiect Description
REVENUE ESTIMATES
OAr Object Project Description
13503 691513 Contrib NonOp-Transfer In FFP
EXPENDITURE APPROPRIATIONS
Description
Org Number 13501 Contributions CIP
Object Number 980000 C€P Expenditures
Project Number 17P12 Bonita Canyon Pickleball Courts
Project String E-1 7P1 2 -CONSTRUCT -1 35 -UNASSIGNED
Org Number 51303 FFP NonOp
Object Number 991135 Transfer Out Contributions
Signed: PY—/
Signed:
Signed:
--? (_._ - Lt`
Approvak City
City Council Approval: City Clerk
Amount
Debit Credit
$303,000.00
$303,000.00
$303,000.00
Automaflc Syslam Entry.
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Date �
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Date
Date
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