HomeMy WebLinkAbout12 - Irvine Terrace Landscape ImprovementsCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 12
November 24, 2009
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Fong Tse, Principal Civil Engineer
949 - 644 -3321 or ftse @city.newport- beach.ca.us
SUBJECT: IRVINE TERRACE LANDSCAPE IMPROVEMENTS — COMPLETION
AND ACCEPTANCE OF CONTRACT NO. 3865
Recommendations:
1. Accept the completed work and authorize the City Clerk to file a Notice of
Completion.
2. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
3. Release the Faithful Performance Bond one year after Council acceptance.
Construction Contract Summary:
Construction Contract
Final Cost at
Benchmark
Actual
Contract
Time (days)
Under
Award Amount
Completion
Target
Time (days)
Over +
$88,982.00
$119,232.20
Contract
Contract
1
45
+24
+10%
+36%
Discussion:
On April 14, 2009, City Council authorized the award of the Irvine Terrace Landscape
Improvements Project to Tal Cal Engineering, Inc. The contract provided for the
removal of select portions of the existing asphalt concrete pedestrian /bicycle path along
southerly East Coast Highway between Jamboree Road and Avocado Avenue to
provide a more uniform travel path width and replace existing and install additional new
parkway landscaping and irrigation. _
The project encountered three unforeseen delays during the work. The first delay was
caused by the discovery and necessary removal of an extensive amount of old roadway
pavement buried 12 plus inches below the surface that was not identified during project
Irvine Terrace Landscape Improvements - Completion and Acceptance of Contract No. 3665
November 24, 2009
Page 2
design. The second delay was caused by a necessary redesign of portions of irrigation
plans prepared by the landscape consultant. The third delay was caused by the lack of
available groundcover materials during the summer months. Tal Cal was granted
thirteen additional work days for the unforeseen roadway removals.
The contract has now been completed to the satisfaction of the Public Works
Department. A summary of the contract cost is as follows:
Original bid amount:
$88,982.00
Actual cost of bid items constructed:
$86,982.00
Total change orders:
$32,251.20
Final contract cost:
$119,232.20
The final overall construction cost, including two change orders was approximately 36%
percent above the original bid amount. The two change orders consisted of four cost
items as listed below:
Item No,
Description
Amount
1
Asphalt concrete pavement removal between Jamboree
Road and Irvine Terrace .
$13,281.61
2
Asphalt concrete pavement removal between Irvine
Terrace and Avocado Avenue.
$ 3,059.19
3
Additional work due to revised irrigation plans,
$16,800.40
4
Credit for twenty-one quick couplers.
$ 890.00
Total Project Change Orders
$32,251.20
A summary of the project schedule is as follows:
Estimated Completion Date per June 2008 Schedule: January 9, 2009
Project Award for Construction: April 12, 2009
Date of Notice To Proceed (NTP): May 14, 2009
Contract Completion Date per NTP & Approved Extensions: July 29, 2009
Actual Construction Completion Date: *September 2, 2009
The extent of work completion delay could have been minimal if an additional time
extension was granted for the unavailability of plant materials.
Environmental Review:
This project is exempt from the California Environmental Quality Act (CEQA) pursuant to
Section 15301 Class 1 (c), of the CEQA Implementing Guidelines. This exemption covers
the maintenance and alteration of existing public facilities with negligible expansion of the
facilities in areas that are not environmentally sensitive.
Irvine Terrace Landscape Improvements- Completion and Acceptance of Contract No. 3865
November 24, 2009
Page 3
Public Notice:
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications.
Prior to starting work, two City - prepared construction informational notices were
distributed by the Contractor to Irvine Terrace Association residents and the businesses
within the work vicinity. The first notice was distributed ten days prior to the scheduled
work. The second notice was distributed 48 hours before the work commenced.
Funding Availabilitv:
In addition to the original construction contract, this project involved other project
expenses, as summarized below:
Construction
Project Management
Landscape Consultant
Construction Inspection
Incidentals
Total Project Cost
$119,232.20
11,936.18
27,000.00
1,330.00
538.54
$160,036.92
Funds for the construction project were expended from the following account:
Account Description
General Fund
Contributions
Prepared by:
Account Number
7013- C3170904
7251- C3170904
Total:
Submitted by:
Amount
$ 99.232.00
20.000.00
$119,232.00
`teph�fi G. Badum
Civil Engineer < Pub' Works Director