HomeMy WebLinkAbout14 - 2010 Bowl Championship Series BannersCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 14
December 8, 2009
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
David Keely, Senior Civil Engineer
949 - 644 -3349 or dkeely @newportbeachca.gov
SUBJECT: 2010 BOWL CHAMPIONSHIP SERIES NATIONAL CHAMPIONSHIP
BANNERS — APPROVAL OF ENCROACHMENT PERMIT N2009 -0317
RECOMMENDATION:
Conditionally approve the request of the Pasadena Tournament of Roses Association
for the installation of 178 banners on City streetlight poles, from Monday, December 14,
2009, to Monday, January 11, 2010, for the 2010 Bowl Championship Series (BCS)
National Championship. Installation will be along Jamboree Road from University Drive
to East Coast Highway and MacArthur Boulevard from Campus Drive to Jamboree
Road.
DISCUSSION:
The Pasadena Tournament of Roses Association (PTRA) has selected the City of
Newport Beach as a host City for the 2010 BCS National College Football
Championship. The association will have both teams reside at hotels within Orange
County. The media hotels for the BCS National Championship game will be the
Marriott Newport Beach and the Island Hotel. The Balboa Bay Club will also be utilized
for game related personnel and events.
The PTRA has requested that 178 private banners be installed from Monday,
December 14, 2009 through Monday, January 11, 2010 along the City's major
thoroughfares, for the 2010 Bowl Championship Series (BCS) National Championship.
The banners will be mounted on City streetlight poles in the public right -of -way along
Jamboree Road (130 banners) from University Drive to East Coast Highway and
MacArthur Boulevard (48 banners) from Campus Drive to Jamboree Road. Exhibit A
shows the proposed BCS banner locations.
On Thursday, January 7, 2010, the PTRA will host the 2010 BCS National
Championship game in Pasadena, California. The 2010 National Championship game
is sponsored by Citi, as show in Exhibit B. The additional sponsor logo(s) will be
BCS Banners — Approval of Encroachment Permit N20OM317
December 8, 2009
Page 2
determined by Monday, November 30, 2009 with the final design of the sponsor(s) logo
to follow. The teams selected for the BCS National Championship game will be chosen
once the regular college football season has concluded on Saturday, December 5,
2009. Exhibit B shows the proposed BCS banner layout.
The event is not co- sponsored by the City of Newport Beach and is not free to the
public. Council Policy L -16 prohibits the use of a commercial sponsor's name on
banners. However, the event will be open to the public, and may create additional
revenue to the City through restaurants, businesses, and hotel reservations.
The applicant's request to install 178 private banners will exceed the 100 - banner limit
allowed per City Council Policy L -16. In the past, requests for similar event have been
approved by City Council and there have been no reported public complaints.
Should the City Council elect to approve the installation of 178 private banners in the
City for 29 days, staff recommends the following conditions of approval:
1. No banners shall be installed on traffic signal poles.
2. The applicant must provide on -going maintenance of the banners and brackets
3. The applicant must sign a "Hold Harmless Statement" requiring maintenance of
the banners /brackets and indemnification and hold harmless for any liability
associated with the banners /brackets.
4. The applicant must maintain a minimum of $1,000,000 in liability insurance from
a company with a Best's Key Rating Guide parameter of "A" or better, and a
financial size category of "VIII" or higher.
5. The applicant will obtain an Encroachment Permit (N2009 -0317) by the Public
Works Department.
6. The banners shall conform to City Council Policy L -16 with the exception of the
number of banners, open to the public free of charge, and co- sponsor by the City
requirements.
7. All banners and brackets shall be removed by the end of the approved time
unless otherwise approved by the conditions stated in the Encroachment Permit.
8. All banners and brackets shall comply with the Encroachment Permit conditions.
9. If needed, the City may require removal of some of the banners to allow other
organizations to install banners at the same location and during the same time
period.
BCS Banners — Approval of Encroachment Permit N2009 -0317
December 8, 2009
Page 3
10. The traffic control plans related to lane closures necessary for installation of the
banners shall be prepared in accordance with the Work Area Traffic Control
Handbook (WATCH). The traffic control shall be set up per the approved traffic
control plans and WATCH.
11. A minimum of two 5 -inch wide half - circle wind slits per banner are required to
minimize the wind load.
12. The City Manager shall approve the Team Logos and Sponsor Logo(s), prior to
approval of the Encroachment Permit (N2009- 0317).
13. Team Logos shall not exceed 26 inches wide by 21 inches tall.
14. Sponsor logo(s) shall not exceed 26 inches wide by 6.5 inches tall.
Environmental Review:
Staff determined that the project is exempt from the California Environmental Quality
Act (CEQA) pursuant to Section 15378 of the Guidelines. This action is not considered
to be a project as defined by CEQA. .
Funding Availability:
No City funds will be required. The PTRA will pay all costs associated with the
installation and removal of the banners.
by: Submitted by:
David Keely 'Ste G. Badum
Senior Civil En g in er b c Works Director
Attachment: Exhibit A - Banner Location Map
Exhibit B — Banner Sample
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Map Notes:
1) — Blue highlighted streets are areas
the Pasadena Tournament of Roses would
like to use with 30 "Wide x 84 "Tall BCS
Street Pole Banners.
2) Total number of poles allowed without
special permission in Newport Beach is
qty. 100. However, more can be requested.
3) The Pasadena Tournament of Rases
requests gty.48 poles on MacArthur Blvd.
from the southern corner at Campus Dr.,
south to the northern corner at Jamboree.
4) The Pasadena Tournament of Roses
requests gty.130 poles on Jamboree, from
the southern corner at University, south to
the northern corner at Pacific Coast Hwy.
5) Total request for the City of Newport Beach
= 178 total poles for gty,178 total banners.
1) On MacArthur Blvd., between Jamboree
and Campus Drive.(48 total):
•4445 -4448 •4465 -4472
•4371 -4388 •4487 -4501
•4324 -4325 •4502
2) On Jamboree, between University and
Pacific Coast Hwy (130 total):
•2147 -2150 •7421 -7425 •2565 -2567
•2152 -2161 •7442 •7396.7396
•2230 •2883 -2885 •2570 -2571
•2572 -2574 •2896 -2902 •2584 -2590
•7399 -7400 •2904 -2905 •2621 -2632
•2575 -2583 •2917 •2635
•2370 •2922 -2924 •2871 -2882
•2853 -2856 •2136-2142 •2886 -2895
•7415 -7418 •2516 -2525 •2919 -2921
EXHIBIT A
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Map Notes:
1) — Blue highlighted streets are areas
the Pasadena Tournament of Roses would
like to use with 30 "Wide x 84 "Tall BCS
Street Pole Banners.
2) Total number of poles allowed without
special permission in Newport Beach is
qty. 100. However, more can be requested.
3) The Pasadena Tournament of Rases
requests gty.48 poles on MacArthur Blvd.
from the southern corner at Campus Dr.,
south to the northern corner at Jamboree.
4) The Pasadena Tournament of Roses
requests gty.130 poles on Jamboree, from
the southern corner at University, south to
the northern corner at Pacific Coast Hwy.
5) Total request for the City of Newport Beach
= 178 total poles for gty,178 total banners.
1) On MacArthur Blvd., between Jamboree
and Campus Drive.(48 total):
•4445 -4448 •4465 -4472
•4371 -4388 •4487 -4501
•4324 -4325 •4502
2) On Jamboree, between University and
Pacific Coast Hwy (130 total):
•2147 -2150 •7421 -7425 •2565 -2567
•2152 -2161 •7442 •7396.7396
•2230 •2883 -2885 •2570 -2571
•2572 -2574 •2896 -2902 •2584 -2590
•7399 -7400 •2904 -2905 •2621 -2632
•2575 -2583 •2917 •2635
•2370 •2922 -2924 •2871 -2882
•2853 -2856 •2136-2142 •2886 -2895
•7415 -7418 •2516 -2525 •2919 -2921
EXHIBIT A
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Installation to be completed by Dec.24, 2009
(if deadlines are met).
Proposed quantity =176 banners
on 176 poles in the City of Newport Beach
(gty.44145 of each design shown here).
Please Note: Team logos to be determined by
Dec.7, 2909. Final Designs with Team logos
incommated will be resubmitted after that
Please Note: Sponsor logo to be determined by
Nov.30, 2009. Final Designs with Sponor logo
incorporated will be re- submitted after that.
Double -sided digital output vinyl barrens
wy2" pipe sleeve top & bottom. include grommet
or loop in top left comer just below pipe sleeve.
To be used with street pole banner hardware.
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3366VIALIDO NEWPORTBEACH CALIFORNIA 92883
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same design Front & Back
Sponsor logo not to exceed
26" wide x 6.5" tall.
ponsor logo to be determined
by Nov.30, 2009.
30"
same design Front & Back
Sponsor logo not to exceed
26" wide x 6.5" tall.
Sponsor logo to be determined
by Nov.30, 2009.
same design Front & Back
College Football's SCS Ranked
92 Team logo here.
NOTE: Logo shall not exceed
26" wide x 21" tall.
Team #2 logo to be determined
by Dec. 7, 2009.
Sponsor logo not to exceed
26" wide x 6.5" tan.
Sponsor logo to be determined
by Nov.30, 2009.
30" 30" 30"
Bowl Championship Series (BCS) Teams Al & 82 will be chosen once the regular college football season has been completed on Oec.5, 2909, The BCS ranking system that selects these teams is a computerized formula
with variables determined by team record, strength of schedule, AP and coaches' polls in addition to other more minor variables. Team with lowest total BCS points is the At ranked team and the team with the second
lowest points is the d2 ranked team. By role, these 2 teams will then play one another in the BCS National Championship Game to be held at the Rase Bowl on January 7, 2010 at the Rose Bowl Stadium.
The Pasadena Tournament of Roses Association will have both teams reside at hotels in Orange County and practice at facilities in Orange County. The media hotel for the BGS game will be the Newport Marriott and the
Island Hotel and Balboa Bay Club will also be utilized for game - related pemonmel and events. B is our desire to celebrate all of this Orange County presence with a street pole banner program on poles indicated on the
attached permit and map
EXHIBIT B
CLIENT: Tournament of Roses
Brittany Mohr
1,
APPROVED BY:
EVENT: BCS Championship 2010
Game Operations Mangager
2.
DATE: January 7, 2010
391 S. Orange Grave Blvd.
3.
Pasadena, CA 91184
4.
APPROVAL DATE:
Y
PROJ. MGR: Andy Bergdahl
PH: 626 449 4100
5.
I ll
DESIGNER: Maple lam
FAX: 626 945 3179
S.
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bmohr@memail.org
7.
SCALE: 1/16 " =1"
EXHIBIT B