HomeMy WebLinkAboutAGENDA PACKETCITY OF NEWPORT BEACH
BOARD OF LIBRARY TRUSTEES AGENDA
Newport Beach Public Library - Central Library
1000 Avocado Avenue, Newport Beach, CA 92660
Monday, May 15, 2017 - 5:00 PM
Board of Library Trustees Members:
Jill Johnson-Tucker, Chair
Janet Ray, Vice Chair
Paul Watkins, Secretary
Jerry King, Board Member
Douglas Coulter, Board Member
Staff Members:
Tim Hetherton, Library Services Director
Elaine McMillion, Administrative Support Specialist
The Board of Library Trustees meeting is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that the
Board of Library Trustees agenda be posted at least seventy-two (72) hours in advance of each regular meeting and that the public
be allowed to comment on agenda items before the Board and items not on the agenda but are within the subject matter
jurisdiction of the Board of Library Trustees. The Chair may limit public comments to a reasonable amount of time, generally three
(3) minutes per person.
The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a
participant at this meeting, you will need special assistance beyond what is normally provided, we will attempt to accommodate
you in every reasonable manner. Please contact Tim Hetherton, Library Services Director, at least forty-eight (48) hours prior to
the meeting to inform us of your particular needs and to determine if accommodation is feasible at (949) 717-3801 or
thetherton@newportbeachca.gov.
NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT
Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Library Services
Department 24 hours prior to the scheduled meeting.
I.CALL MEETING TO ORDER
II.ROLL CALL
III.NOTICE TO THE PUBLIC
The City provides a yellow sign-in card to assist in the preparation of the minutes. The
completion of the card is not required in order to address the Board of Library Trustees. If the
optional sign-in card has been completed, it should be placed in the box provided at the
podium.
The Board of Library Trustees of Newport Beach welcomes and encourages community
participation. Public comments are generally limited to three (3) minutes per person to allow
everyone to speak. Written comments are encouraged as well. The Board of Library Trustees
has the discretion to extend or shorten the time limit on agenda or non-agenda items. As a
courtesy, please turn cell phones off or set them in the silent mode.
IV.BOARD/COMMITTEE/COMMISSION ANNOUNCEMENTS OR MATTERS WHICH
MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION,
ACTION OR REPORT (NON-DISCUSSION ITEM)
V.PUBLIC COMMENTS
Public comments are invited on agenda items. Speakers must limit comments to three (3)
minutes. Before speaking, we invite, but do not require, you to state your name for the record.
The Board of Library Trustees has the discretion to extend or shorten the speakers’ time limit
on agenda items, provided the time limit adjustment is applied equally to all speakers. As a
courtesy, please turn cell phones off or set them in the silent mode.
May 15, 2017
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Board of Library Trustees Meeting
VI.CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and will all be
enacted by one motion in the form listed below. The Board of Library Trustees has received
detailed staff reports on each of the items recommending an action. There will be no separate
discussion of these items prior to the time the Board of Library Trustees votes on the motion
unless members of the Board of Library Trustees request specific items to be discussed and/or
removed from the Consent Calendar for separate action. Members of the public who wish to
discuss a Consent Calendar item should come forward to the lectern upon invitation by the
Chair.
A.Consent Calendar Items
Minutes of the March 20, 2017 Board of Library Trustees Meeting
The April 17, 2017 Board of Library Trustees Meeting Cancelled - lack of
quorum
1.
DRAFT MINUTES
Customer Comments2.
Monthly review of evaluations of library services through suggestions and
requests received from customers.
MARCH CUSTOMER COMMENTS
APRIL CUSTOMER COMMENTS
Library Activities3.
Monthly update of library events, services and statistics.
MARCH ACTIVITIES
APRIL ACTIVITIES
Expenditure Status Report4.
Monthly expenditure status of the library's operating expenses; services, salaries
and benefits by department.
MARCH EXPENDITURES
APRIL EXPENDITURES
Board of Library Trustees Monitoring List5.
List of agenda items and dates for monthly review of projects by the Board of
Library Trustees.
MONITORING LIST
VII.CURRENT BUSINESS
May 15, 2017
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Board of Library Trustees Meeting
A.Items for Review
Marketing Update and Social Networking Update6.
Marketing Specialist Katherine Mielke will provide the annual briefing on Library
marketing and social media activities.
MARKETING REPORT
Media Lab Update7.
Library Services Manager Natalie Basmaciyan will report on Media and Sound
Lab usage, resources, and management.
MEDIA LAB REPORT
Corona del Mar Branch Update8.
Library Services Director Tim Hetherton will update the Board on Corona del Mar
Branch project.
CDM REPORT
Lecture Hall Update9.
Update on the lecture hall by Chair Jill Johnson-Tucker.
Friends of the Library Wish List10.
Staff requests that the Board of Library Trustees review and approve the wish list
which will be presented to the Friends of the Library.
FOL WISH LIST
Library Foundation Wish List11.
Staff requests that the Board of Library Trustees review and approve the wish list
which will be presented to the Library Foundation.
FOUNDATION WISH LIST
Concierge Service and Weekly Story Time at Marina Park12.
Staff requests that the Board of Library Trustees approve a plan to offer a
concierge service and a weekly story time program at the Marina Park facility on
the Balboa pensinsula.
CONCIERGE SERVICE REPORT
May 15, 2017
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Board of Library Trustees Meeting
Library Services13.
Report of Library issues regarding services, customers and staff.
B.Monthly Reports
Friends of the Library Liaison Report14.
Trustee update of the most recently attended Friends of the Library Board
meeting.
Library Foundation Liaison Report15.
Trustee update of the most recently attended Library Foundation Board meeting.
Witte Lectures Committee Liaison Report16.
Trustee update of the most recently attended Witte Lectures Committee's
monthly meeting.
VIII.PUBLIC COMMENTS ON NON-AGENDA ITEMS
Public comments are invited on agenda and non-agenda items generally considered to be
within the subject matter jurisdiction of the Board of Library Trustees. Speakers must limit
comments to three (3) minutes. Before speaking, we invite, but do not require, you to state
your name for the record. The Board of Library Trustees has the discretion to extend or
shorten the speakers’ time limit on agenda or non-agenda items, provided the time limit
adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set
them in the silent mode.
IX.ADJOURNMENT