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Home My WebLink About14 - 2017-2018 Budget Adoption - PowerPointCITY OF NEWPORT BEACH BUDGET PRESENTATION FISCAL YEAR 2017-18 Dave Kiff, City Manager Dan Matusiewicz, Finance Director Tuesday, June 13, 2017 June 13, 2017 Item No. 14 FY 16-17 Council Discretionary Grants FISCAL YEAR 2016-17 COUNCIL DISCRETIONARY GRANT REPORT Recipient Public Benefit District 1 (Dixon) District 2 (Avery) District 3 (Duffield) District 4 District 5 (Muldoon) (Herdman) District 6 (Peotter) District 7 (Curry) Totals Balboa Island Improvement Assn iDonation & Holiday Decorations 3,000 1,500 3,000 Balboa Island Museum & Historical Assn Donation 1,000 2,500 Bayside Village Homeowners Assn Donation 500 500 CyrstaI Cove Alliance Donation 2,500 2,500 Mariner's Elementary School Foundation July 4th Parade 100 100 Newport Beach 1/1 Marines Foundation Donation 150 150 Newport Beach Historical Society Donation 1,000 1,000 Newport Beach Junior Lifeguard Association Donation 1,000 1,000 Newport Beach Women In Government Plaza Community Association Recognition event 750 750 Private patrol services 1,000 1,000 PTA Congress Grad Nightsupport 250 1,500 500 500 2,750 Spyglass Hill Garden Club Women in Newport Networking Event support 1 1 2,000 1 2,000 4,000 Eventsupport 1,465 1,465 TOTALS $ 2,615 $ 3,5007$--- $ 3,600 $ 5,000 $ - $ 6,000 $ 20,715 Balance Remaining @ 6/12/2017................................................................................... $ 3,385 $ 2,500 $ 6,000 $ 2,400 $ 1,000 $ 6,000 $ - $ 21,285 The grants made in each district were by the identified council member. New Harbor Operations Program Budget Changes (via Checklist) Salaries/ Benefits Maintenance / Ops Capital Outlay FY18 As Proposed $ 589,851 $ 178067662 $ 2,500 Revised Harbor Harbor Resources Operations $ 4371431 $ 477,168 $ 170227644 $ 451,770 $ 51000 $ 57000 Total $ 2,399,013 $ 17465,075 $ 933,938 • Reallocates existing proposed budget into 2 programs: ➢ Harbor Resources (Harbor & Ocean Planning, Projects, Permitting, Development) ➢ Harbor Operations (on water operations, moorings, Marina Park, BYB) • No net increase • But we will likely be back in the Fall with adjustments once we have a few months' worth of operations in and done. THE CHECKLIST Budget Checklist = amendments to the Proposed Budget considered prior to adoption Why the long PW checklist this year? We're trying to be more transparent. New finance software fully implemented this year Allows greater specificity and transparency in re - budgets Last year, projects previously appropriated were carried over by wording included in the budget adoption resolution. This year, we can be detailed in carry -forwards. In the listings: Positive numbers = projects not yet completed Negative numbers = spent or encumbered since Proposed CIP FY 17-18 Checklist CHANGES TO THE PROPOSED BUDGET AS PRINTED - PERSONNEL RELATED Budget Department/Account Number/Description Increase (Decrease) Approved City Clerk Increase part-time Records Specialist from 20 hours per week to 30 hours per week through June 30, 2018 $ 14,002 City Manager Full-time IT Analvst position reclassified to Senior ITAnalvst $ 6,000 Library & Cultural Arts Increase salary schedule for Literacy Coordinator position $ 2,147 Municipal Operations Delete a full-time Facilities Maintenance Technician position from the Facilities Maintenance Division $ (93,918) Public Works Add full-time Public Works Inspector II position (reduction posted to professional services budget) $ 106,469 Salaryand benefits for new Harbor Operations program staffing. Funding coming from proposed maintenance and operations for Harbor Resources Division. $ 477,168 Transfer salaryand benefit appropriations from Harbor Resources Division to new Harbor Operations program. $ (152,420) TOTAL CHANGES TO THE PROPOSED OPERATING BUDGET - PERSONNEL RELATED $ 359,448 Italics identify changes/additions from version attached to Budget Adoption staff report. FY 17-18 Checklist (cont.) CHANGES TO THE PROPOSED BUDGET AS PRINTED -MAINTENANCE 8 OPERATIONS Budget Increase (Decrease) Approved City Council Balboa Island Historical Society (District 5) $ 35,000 City Clerk Registrar of Voter Election Fees $ 20,000 Municipal Operations Contract increases related to CPI $ 71,997 Police Fire ring enforcement contract $ 180,000 Public Works Reduce professional services budget to provide full-time Public Works Inspector II position $ (160,909) Orange County Sanitation District contract staff support $ 92,235 New Harbor Operations program - Maintenance & Operations; this is the funding coming from proposed maintenance and operations for Harbor Resources Division. $ (784,018) New Harbor Operations program; funding coming from proposed maintenance and operations for Harbor Resources Division. $ 451,770 New Harbor Operations program - Capital Outlay(furniture/equipment); this is the funding coming from proposed maintenance and operations for Harbor Resources Division. $ 5,000 Increase in Harbor Resources Division furniture/equipment; funding coming from proposed maintenance and operations for Harbor Resources Division. $ 2,500 TOTAL CHANGES TO THE PROPOSED OPERATING BUDGET - M&O $ (86,425) FY 17-18 Checklist (cont.) CHANGES TO THE FISCAL YEAR 2016-17 BUDGET - CIP REBUDGETS Capital Improvement Project 01201926-980000-15D01 STORM DRAIN EVALUATION 01201926-980000-17D11 STORM DRAIN REPAIRS/REHAB 01201926-980000-18D02 STORM DRAIN REPAIRS/REHAB 01201927-980000-15E01 STREETLIGHT REPLACEMENT PROGRAM 01201927-980000-17V02 STREETLIGHT REPLACEMENT PROGRAM 01201927-980000-15R14 CDM CONCRETE PAVEMENT REPLACEMENT 01201927-980000-15R18 NEWPORT HEIGHTS ALLEY RECONSTRUCTION 01201927-980000-15R20 PARK AVE BRIDGE 01201927-980000-15T02 TRAFFIC SIGNAL SYSTEM UPGRADES 01201927-980000-15T08 TRAFFIC SIGNAL SYSTEM UPGRADES Budget Increase (Decrease) Approved $ 111,172 $ (499,958) $ 499,958 $ (410,888) $ 410,888 $ 150,901 $ (2,285,457) $ 81,383 $ 14,037 $ 20,120 01201927-980000-15T09 LOWER SUNSET VIEW PARK CONCEPT/OVERCROSSING $ 6,035 01201927-980000-16R12 BAYSIDE DR MODIFICATION $ (54) 01201927-980000-17R21 IRVINE AVE PAVEMENT REHABILITATION $ 142,069 01201927-980000-18L11 WEST COAST HIGHWAY MEDIAN LANDSCAPING $ (62,724) 01201927-980000-18R04 SLURRY SEAL PROGRAM $ 111,276 01201927-980000-18R06 CONCRETE REPLACEMENT PROGRAM $ (6,652) 01201927-980000-17T01 TRAFFIC SIGNAL REHABILITATION PROGRAM $ 4,702 01201927-980000-17T02 TRAFFIC MANAGEMENT & MODERNIZATION $ 8,653 01201927-980000-15T03 TRAFFIC SIGNAGE, STRIPING, MARKING $ 16,612 01201927-980000-17T03 TRAFFIC SIGNAGE, STRIPING, MARKING $ 43,221 01201927-980000-18T03 TRAFFIC SIGNAGE, STRIPING, MARKING $ (69,738) 01201928-980000-15M12 BALBOA ISLAND ENHANCEMENTS $ 4,654 FY 17-18 Checklist (cont.) CHANGES TO THE FISCAL YEAR 2016-17 BUDGET - CIP REBUDGETS, continued 01201928-980000-15T06 MARINERS MILE HWYCONFIG/LAND USE REVIEW 01201928-980000-15X12 BIG CANYON REHABILITATION PROJECT 01201928-980000-16M15 AFFORDABLE HOUSING 01201928-980000-17H04 BEACH AND BAYSAND MANAGEMENT 01201928-980000-17V02 STREETLIGHT REPLACEMENT PROGRAM 01201928-980000-17X11 BIG CANYON GOLF COURSE POND TREATMENT 01201928-980000-18X02 TMDL COMPLIANCE /WATER QUALITY IMPROVEMENTS 01201929-980000-17P11 BACK BAY VIEW PARK ENHANCEMENTS - FY 2016-17 CIP 10001-980000-15X17 SEMENIUK SLOUGH MAINTENANCE DREDGING $ (30,631) $ (1,395) $ (26,520) $ 33,039 $ 217,531 $ (20,000) $ 20,000 $ (248,379) $ 276,452 10001-980000-17H03 OCEAN PIERS INSPECTION AND MAINTENANCE $ (120,152) 10001-980000-17P15 NEWPORT ELEMENTARY SCHOOL PARK MAINTENANCE $ (1,484) 10101-980000-15H11 BALBOA ISLAND SEAWALL REPLACEMENT- WEST END $ (22,370) 12101-980000-17T12 COAST HIGHWAYTRAFFIC SIGNAL SYNCHRONIZATION $ (97,000) 1230050-980000-15X11 BAYVIEW HEIGHTS DRAINAGE $ (275,000) 1230052-980000-15X11 BAYMEW HEIGHTS DRAINAGE $ 275,000 1230050-980000-15X14 LITTLE CORONA INFILTRATION GALLERY $ (250,000) 1230052-980000-15X14 LITTLE CORONA INFILTRATION GALLERY $ 225,000 13501-980000-17P12 BONITA CANYON SPORTS PARK PICKLEBALL COURTS $ 551,216 14001-980000-15T08 TRAFFIC SIGNAL SYSTEM UPGRADES $ 40,000 53201-980000-15F12 CDM FIRE STATION NO 5/LIBRARY REPLACEMENT $ 397 53201-980000-16F11 MARINERS FIRE STATION NO.6 APPARATUS BAY $ (1,091,179 53501-980000-17T13 BALBOA PENINSULA SHUTTLE/TROLLEY $ (17,264 FY 17-18 Checklist (cont.) CHANGES TO THE FISCAL YEAR 2016-17 BUDGET - CIP REBUDGETS, continued 53601-980000-16L02 MEDIAN LANDSCAPE TURF REPLACEMENT 53601-980000-17A11 57101-980000-17F11 57101-980000-15F02 57101-980000-17F02 Fill to] W1.11I11111 Sit TIVIrA ASSESSMENT DISTRICT PAYMENT FOR CITY PARCELS FIRE STATION REMODELS FACILITIES MAINTENANCE MASTER PLAN PROGRAM FACILITIES MAINTENANCE MASTER PLAN PROGRAM IRRIGATION CONTROLLER REPLACEMENT $ (676,117) $ (371,124) $ 126,864 $ 262,210 $ (28,786) $ 48,933 70101-980000-16W13 BIG CANYON RESERVOIR FLOW METER IN&TREATMENT $ 58 70101-980000-18R09 GRADE ADJUSTMENTS - WATER VALVES $ (41,750) 70201932-980000-16W14 LIDO VILLAGE WATER MAIN REPLACEMENT $ (470,207) 71101-980000-15S03 SEWER MAIN LINING AND REPAIRS $ 231,507 71101-980000-18809 GRADE ADJUSTMENTS - SEWER MANHOLE COVERS $ (46,100) 71201-980000-18S03 SEWER MAIN LINING AND REPAIRS $ (190,712) TOTAL CHANGES TO THE 2016-17 BUDGET - CIP REBUDGETS $ (3,427,753) FY 17-18 Checklist (cont.) CHANGES TO THE PROPOSED BUDGET AS PRINTED - FY 2017-18 CIP APPROPRIATIONS Budget Capital Improvement Project Increase (Decrease) Approved 01201928-980000-18T12 NEWPORT HEIGHTS TRAFFIC STUDY $ 80,000 13501-980000-17P12 BONITACANYON PICKLEBALL COURTS $ 78,000 13801-980000-17X12 NEWPORT BAY WATER WHEEL $ 12,000 53501-980000-17R11 BALBOAVILLAGE STREETSCAPE IMPROVEMENTS $ 265,000 70201931-980000-16W12 BAY/CHANNEL CROSSINGS WATER MAIN REPLACEMENT $ 200,000 TOTAL CHANGES TO THE PROPOSED CIP EXPENDITURE BUDGET $ 635,000 FY 17-18 FT Staffing with Checklist ELI M I NATER FT P05iti on 5 Dept Library Clerk Library Graundsworker RSS Grnundsworker MOD Grnundsl,.?rnrker MOD Dnsitinn TED by 7-31-17 --- Facilities Maint Tech MOD ADDED FT P05iti on s Dept Deputy{ Cita Attorney (early 2017) C40 Budget Analyst Finance Building Inspector CDD Animal Control Officer ISD Public Works Inspec:tar II (7-31-17) FEW Traffic Engineer PW ® Green = checklisted ® Seeking authorization today to add PW Inspector II position but not fill it until Position TBD off the books. ® As a result, no net change in Full Time FTEs Recommended Actions (pt 1 of 2) Conduct a public hearing on the City Manager's Proposed Budget for Fiscal Year 2017-2018. After taking public input, discuss Council member recommendations for additions, deletions, or modifications to proposed budget via the budget checklist; Determine that the action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because it will not result in a physical change to the environment, directly or indirectly; Recommended Actions (pt 2 of 2) Conduct a straw vote on the "checklist" of budget revisions, including those items added, changed or removed during the public hearing. Based on the straw vote, checklist items approved will be included in the City's Fiscal Year 2017-2018 Approved Budget; Consider and, if appropriate, approve the Finance Committee's budget recommendations; and Adopt Resolution 2017- 43 adopting the City Manager's Proposed Fiscal Year 2017-2018 Budget, as amended by Items 1 and 3 above.