HomeMy WebLinkAbout06 - MacArthur Boulevard Pavement RehabilitationCITY OF
NEWPORT BEACH
City Council Staff Report
TO:
FROM:
PREPARED BY:
PHONE:
June 27, 2017
Agenda Item No. 6
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
Frank Tran, Civil Engineer, ftran@newportbeachca.gov
949-644-3340
TITLE: MacArthur Boulevard Pavement Rehabilitation — Notice of
Completion for Contract No. 5870 (15R27/Federal Project
No. STPL-5151-030)
ABSTRACT:
On September 13, 2016, City Council awarded Contract No. 5870 for the MacArthur
Boulevard Pavement Rehabilitation Project to Hardy & Harper, Inc, California. The work
is now complete and staff requests City Council acceptance and close out of the
contract.
RECOMMENDATIONS:
a) Accept the completed work and authorize the City Clerk to file a Notice of
Completion for the project. On September 13, 2016, the City Council found this
project exempt from the California Environmental Quality Act (CEQA) pursuant to
Section 15302(c);
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the
Notice of Completion has been recorded in accordance with applicable portions of
the Civil Code;
c) Release Faithful Performance Bond one year after acceptance by the City Council;
and
d) Approve Budget Amendment No. 17BA-037 transferring $59,350.00 in project
savings from Account No. 12201-980000-15R15 (Dover Drive Pavement
Rehabilitation) to Account No. 12201-980000-15R27 (MacArthur Boulevard
Pavement Rehabilitation).
6-1
MacArthur Boulevard Pavement Rehabilitation — Notice of Completion for
Contract No. 5870 (15R27/Federal Project No. STPL-5151-030)
June 27, 2017
Page 2
FUNDING REQUIREMENTS:
Upon approval of the Budget Amendment, there are sufficient funds in the following
accounts for this project:
Account Description
Account Number
Contingency
Amount
Measure M Fair Share
12201-980000-15R27
Contract Amount
$
1,116,543.51
Contributions
13501-980000-15R27
Unforeseen
$
1,000,000.00
Water Enterprise
70101-980000-17R09
Change
$
5,250.00
Wastewater Enterprise
71101-980000-17R09
+11.6%
$
20,550.00
DISCUSSION:
Overall Contract Cost/Time Summary
$ 2,142,043.51
Awarded
Final Cost at
Contingency
Actual
% Due to
% Due to
Contract Amount
Completion
Allowance
Contract
Directed
Unforeseen
Change
Change
Change
$1,919,000.00
$2,142,043.51
10% or less
+11.6%
+3.23%
+8.37%
Allowed Contract Time +
91
Actual Time
-11
Approved Extensions (days) =
Under (-) or Over (+)
The contracted work has now been completed to the satisfaction of the Public Works
Department. A summary of the construction cost is as follows:
Original bid amount:
Actual cost of bid items constructed:
Total Change Orders:
Final Contract Cost:
$1,919,000.00
$2,121,653.90
$20,389.61
$2,142,043.51
The final, overall cost of the construction contract was $2,142,043.51 or 11.6% over the
original bid amount. The actual cost of bid items constructed was $202,653.90 more
than the original planned bid amount. The majority of the cost increase was attributed to
the additional asphalt needed to level the uneven existing surface. While performing the
planned 2 -inch pavement grinding operation per design, the prior asphalt overlay from a
previous project was de -laminating and unraveling in many areas, resulting in additional
asphalt removal and unleveled surfaces. In order to construct a smooth and evenly
finished new pavement surface, it was necessary to have the contractor install a thin
asphalt -leveling course, prior to completing the new asphalt surface course. In addition
to the added asphalt material increase, the paving limits at the cross streets were
extended to include the traffic signal detector loops. These changes resulted in an
increase of asphalt payment quantity.
6-2
MacArthur Boulevard Pavement Rehabilitation — Notice of Completion for
Contract No. 5870 (15R27/Federal Project No. STPL-5151-030)
June 27, 2017
Page 3
In addition to the added asphalt material mentioned above, the project also included
three other change orders for a total amount of $20,389.61. These change orders were
primarily for additional street sweepers and City requested revised traffic control
methods to minimize impacts to commuters and residents.
This project involved surface milling and overlaying the existing asphalt street pavement
on MacArthur Boulevard from East Coast Highway to Ford Road/Bonita Canyon Drive,
with a new rubberized asphalt pavement surface. Deteriorated sidewalk, curb and
gutter, and access ramps were also reconstructed as part of the project.
This project is funded in part with federal funds. As part of
Transportation Program, the City qualifies for a maximum
reimbursement monies. Staff has submitted the first invoice
invoice to secure the full reimbursement.
A summary of the project schedule is as follows:
Estimated Completion Date per Baseline Schedule
Notice to Proceed for Construction
Contract Completion Date with Approved Extensions
Actual Substantial Construction Completion Date
ENVIRONMENTAL REVIEW:
the Regional Surface
of $1,000,000.00 in
and will submit a final
February 24, 2017
November 28, 2016
April 20, 2017
April 5, 2017
On September 13, 2016, City Council found this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15302(c) (minor alterations of
existing public facilities involving negligible expansion of capacity) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A — Location Map
Attachment B — Budget Amendment
6-3
ATTACHMENT A
MACARTHUR BLVD PAVEMENT REHABILITATION
LOCATION MAP
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C-5870 I 15R27 106/27/17
City of Newport Beach
BUDGET AMENDMENT
2016-17
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
Increase Expenditure Appropriations _
X Transfer Budget Appropriations
SOURCE:
X from existing budget appropriations
from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
ATTACHMENT B
NO. BA- 17BA-037
AMOUNT:1 $59,350.00
Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
X No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To transfer expenditure appropriations from the Dover/Westcliff Pavement Rehabilitation project to the
MacArthur Boulevard Pavement Rehabilitation Project.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Object
REVENUE ESTIMATES
Orq Object
EXPENDITURE APPROPRIATIONS
Description
Description
Amount
Debit Credit
Description
Org Number 12201 Measure M CIP
Object Number 980000 CIP Exp
Project Number 15R15 Dover/Westcliff Pavement Rehabilitation $59,350.00
Project String E-1 5R1 5 -CONSTRUCT -1 22 -UNASSIGNED
Org Number 12201 Measure M CIP
Object Number 980000 CIP Exp
Project Number 15R27 MacArthur Blvd Pavement Rollup
Project String E-1 5R27 -CONSTRUCT -122 -UNASSIGNED
* Automatic
$59,350.00
Signed: J c�. C) 17
WG
Financial Approva : Finance Directo Date
Signed
Signed:
Administrate Approval: City
City Council Approval: City Clerk
e.1 La
Date
Date 6-5