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TITLE:
ABSTRACT:
June 27, 2017
Agenda Item No. 5
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
Alfred Castanon, Civil Engineer, acastanon@newportbeachca.gov
949-644-3314
Irvine Avenue Pavement & Median Rehabilitation Project — Notice
of Completion for Contract No. 5869 (15R16)
On June 14, 2016, City Council awarded Contract No. 5869 for construction of the Irvine
Avenue Pavement and Median Rehabilitation Project to All American Asphalt of Corona,
California. The work is now complete and staff requests City Council acceptance and
close out of the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of
Completion for the project. (On June 14, 2016, City Council found this project
exempt from the California Environmental Quality Act (CEQA) pursuant to Section
15301);
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the
Notice of Completion has been recorded in accordance with applicable portions of
the Civil Code; and
c) Release the Faithful Performance Bond one year after the acceptance by the City
Council.
FUNDING REQUIREMENTS:
Funds for the construction contract were expensed from the following accounts:
Account Description
General Fund
Gas Tax
Neighborhood Enhancement
Account Number
01201927-980000-15R16
12101-980000-15R16
53601-980000-15R16
Total:
Amount
$326,185.65
$803,914.54
$500,000.00
$1,630,100.19
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DISCUSSION:
Irvine Avenue Pavement & Median Rehabilitation —
Notice of Completion for Contract C-5869
June 27, 2017
Page 2
Overall Contract Cost/Time Summary
Awarded
Final Cost at
Contingency
Actual
% Due to
% Due to
Contract Amount
Completion
Allowance
Contract
Directed
Unforeseen
Change
Change
Change
$1,662,662.00
$1,630,100.19
10% or less
-2%
-2%
-
Allowed Contract Time +
240
Actual Time
-26
Approved Extensions (days) =
Under (-) or Over (+)
The work necessary to complete this contract consisted of removing existing pavement,
reconstructing sidewalk, curb and gutter, curb access ramps, cross -gutters, landscaping
and irrigation, and a new asphalt concrete overlay for Irvine Avenue between Santiago
Drive and Monte Vista Avenue. Landscape and irrigation work for the existing Irvine
Avenue medians (between Santiago Drive and University Drive) included existing turf
removal, installation of a new high efficiency sprinkler system, with new control boxes,
valves and California friendly drought tolerant plants. The median work also included a
new drainage system that consisted of new drop inlets, which tie into the existing storm
drain on Irvine Avenue. The contracted work has now been completed to the
satisfaction of the Public Works Department. A summary of the construction cost is as
follows:
Original Bid Amount:
Actual Cost of Bid Items Constructed:
Total Change Orders:
$1,662,662.00
$1,485,215.84
$144,884.35
Final Contract Cost: $1,630,100.19
The actual cost of bid items constructed was $177,446.16 less than the original bid
amount due to less deep -lift asphalt street repairs being completed than originally
planned. After grinding operations, it was discovered that the existing underlying street
pavement for areas targeted for deep -lift asphalt repairs was in much better condition
than was estimated based on surface reviews, thus reducing the amount of street
reconstruction payments from those bid items. There were two change orders that
addressed additional work needed for new cross gutters, turf removal, and other work
items related to landscaping and irrigation within the existing medians.
A summary of the project schedule is as follows:
Notice to Proceed for Construction October 31, 2016
Contract Completion Date with Approved Extensions August 23, 2017
Actual Substantial Construction Completion Date April 14, 2017
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Irvine Avenue Pavement & Median Rehabilitation —
Notice of Completion for Contract C-5869
June 27, 2017
Page 3
The project was substantially complete as of April 14, 2017. The 90 -day landscape
maintenance phase, which requires the contractor to maintain the new California
drought tolerant plants, extends the scheduled contract completion date to August 23,
2017.
ENVIRONMENTAL REVIEW:
At the June 14, 2016 City Council meeting, the project was found to be exempt from the
California Environmental Quality Act (CEQA) pursuant to Section 15301 (for repair,
maintenance and minor alteration of existing public facilities with negligible expansion)
of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it
has no potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
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ATTACHMENT A
FSS/Ty
5P ��
IRVINE AVENUE PAVEMENT &
MEDIAN REHABILITATION
LOCATION MAP
UPPER
NEWPORT BAY
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C-5869 I 15R16 1 6/27/17
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