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CITY OF
s NEWPORT BEACH
C'94IF09 City Council Staff Report
July 25, 2017
Agenda Item No. 9
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: George Murdoch, Municipal Operations Director - 949-644-3011,
gmurdoch@newportbeachca.gov
PREPARED BY: Joshua Rosenbaum, Sr. Management Analyst,
jrosenbaum@newportbeachca.gov
PHONE: 949-644-3057
TITLE: Agreement with ES Engineering Services, LLC for Landfill Gas
Control System Operation and Maintenance Services at Newport
Terrace Landfill
The City conducted a request for proposals to perform operation, maintenance and
monitoring (OM&M) services on the Newport Terrace Landfill Gas Control System
(System). The Municipal Operations Department is requesting City Council approval of a
Professional Services Agreement with ES Engineering Services, LLC (ES) to perform
OM&M services of the Newport Terrace Landfill.
RECOMMENDATION:
a) Determine this action is exempt from the California Environmental Quality Act (CEQA)
pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because
this action will not result in a physical change to the environment, directly or indirectly;
and
b) Authorize and approve the Mayor to execute a professional services agreement with
ES Engineering Services LLC for an amount not to exceed $472,500 over a three-
year contract term.
FUNDING REQUIREMENTS:
The FY2017-18 budget includes sufficient funding for this Agreement. The contract
expenditures will be expensed to the Environment Liability Fund from two accounts -
Contract Services account 16003 - 811008 — and Equipment Maintenance and Repair
account 16003-851010- in the Municipal Operations Department.
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Agreement with ES Engineering Services, LLC for Landfill Gas Control System
Operation and Maintenance Services at Newport Terrace Landfill
July 25, 2017
Page 2
BACKGROUND:
The Newport Terrace residential community is located at the northeasterly corner of 19th
Street and Balboa Boulevard along the westerly boundary of Costa Mesa. The property
was acquired by the City of Newport Beach and used as a solid waste disposal site
(landfill) in the 1950's and early 1960's. The property was sold to a private company in
the early 1970's and developed with residential condominium units along both sides of
the landfill area. A gas collection system was installed as part of the residential project's
construction and the homeowner's community association (Newport Condominium
Association, or NCA) was responsible for the system's operation and maintenance.
In October 2004, responsibility for the system's operation and maintenance evolved into
litigation between the NCA and the City which culminated in a Settlement and License
Agreement in November 2006. The Agreement established that the City was responsible
for: 1) the design and construction of an upgraded system, and 2) the ongoing OM&M of
the system after completion of construction. The Agreement also provided that the
construction costs and OM&M costs are to be shared equally between the City and NCA.
Construction work began in September 2007 and was completed in May 2008, with formal
acceptance by the City Council on May 27, 2008.
On June 9, 2009, Council approved an award of contract to GC Environmental, and again
in January 2012. Since that date, GC Environmental (now ES Engineering) has provided
System OM&M services. Due to the expiration of ES Engineering's contract, the Municipal
Operations Department sent out a request for proposals for this service.
DISCUSSION:
On May 5, 2017, the City published Request for Proposal ("RFP") solicitation No. 17-64,
requesting proposals from bidders interested in providing operation, maintenance and
monitoring services for the Newport Terrace Landfill Gas Control system. Six firms
attended a mandatory on-site pre -proposal meeting on May 9, 2017, and two firms
submitted proposals by the RFP deadline date of May 25, 2017.
The proposals were ranked based on a two-step evaluation process. The first step
involved the review of proposals with scores based on the following: Qualifications and
experience of the Proposer; Proposer's demonstrated understanding of the Landfill Gas
Control System, work plan, and methodology; and Proposer's recent experience in
conducting similar type of scope of services work. The second step of the evaluation
process involved a ratio of costs analysis performed on the two proposals. The evaluation
panel included three management staff of the Municipal Operations Department — Utilities
and Anthony Silva representing Newport Terrace Condominium Association. The results
of the evaluation are as follows -
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Agreement with ES Engineering Services, LLC for Landfill Gas Control System
Operation and Maintenance Services at Newport Terrace Landfill
July 25, 2017
Page 3
NEWPORT TERRACE LANDFILL GAS OSTM
EVALUATION SUMMARY
ES ENGINEERING
SCS FIELD SERVICES
Technical Score (Out of 60)
60.00
53.00
Cost Ratio Score (Out of 40)
37.42
40.00
Aggregate Score (Out of 100)
1 97.42
1 93.00
Overall Rank
1
2
The evaluation panel scored ES Engineering's proposal the highest due to their overall
experience with landfill gas control systems, their recent and long-term experience in
managing the System at Newport Terrace Landfill.
Under the terms of the Settlement and License Agreement, NCA is obligated to reimburse
the City for fifty percent of the actual costs incurred. Reimbursement will be accomplished
by submittal of a City invoice which will continue to be done on a monthly basis.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not
result in a direct or reasonably foreseeable indirect physical change in the environment)
and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential for resulting in physical change to the environment, directly or indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A — Agreement with ES Engineering, Inc., for Newport Terrace Landfill Gas
Control System Operation and Maintenance Services
Attachment B — Site Map
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ATTACHMENT A
PROFESSIONAL SERVICES AGREEMENT
WITH ES ENGINEERING SERVICES, LLC FOR
NEWPORT TERRACE LANDFILL GAS CONTROL SYSTEM OPERATIONS AND
MAINTENANCE SERVICES
THIS PROFESSIONAL SERVICES AGREEMENT ("Agreement") is made and
entered into as of this 25th day of July, 2017 ("Effective Date"), by and between the CITY
OF NEWPORT BEACH, a California municipal corporation and charter city ("City"), and
ES ENGINEERING SERVICES, LLC, a Delaware limited liability company ("Consultant"),
whose address is 1 Park Plaza, Suite 1000, Irvine, California 92614, and is made with
reference to the following:
RECITALS
A. City is a municipal corporation duly organized and validly existing under the laws
of the State of California with the power to carry on its business as it is now being
conducted under the statutes of the State of California and the Charter of City.
B. City desires to engage Consultant to operate and maintain a recently -
reconstructed landfill gas ("LFG") control system at the Newport Terrace
Condominium complex in the City. This work involves environmental monitoring
under the requirements of various regulations, preparing regulatory reports, as well
as maintenance of system equipment as described in more detail in the Scope of
Services attached hereto and incorporated herein as Exhibit "A" ("Project").
C. Consultant possesses the skill, experience, ability, background, certification and
knowledge to provide the professional services described in this Agreement.
D. City has solicited and received a proposal from Consultant, has reviewed the
previous experience and evaluated the expertise of Consultant, and desires to
retain Consultant to render professional services under the terms and conditions
set forth in this Agreement.
NOW, THEREFORE, it is mutually agreed by and between the undersigned parties
as follows:
1. TERM
The term of this Agreement shall commence on the Effective Date, and shall
terminate on July 24, 2020, unless terminated earlier as set forth herein.
2. SERVICES TO BE PERFORMED
Consultant shall diligently perform all the services described in the Scope of
Services attached hereto as Exhibit A and incorporated herein by reference ("Services"
or "Work"). City may elect to delete certain Services within the Scope of Services at its
sole discretion.
3. TIME OF PERFORMANCE
3.1 Time is of the essence in the performance of Services under this Agreement
and Consultant shall perform the Services in accordance with the schedule included in
Exhibit A. In the absence of a specific schedule, the Services shall be performed to
completion in a diligent and timely manner. The failure by Consultant to strictly adhere to
the schedule set forth in Exhibit A, if any, or perform the Services in a diligent and timely
manner may result in termination of this Agreement by City.
3.2 Notwithstanding the foregoing, Consultant shall not be responsible for
delays due to causes beyond Consultant's reasonable control. However, in the case of
any such delay in the Services to be provided for the Project, each party hereby agrees
to provide notice within two (2) calendar days of the occurrence causing the delay to the
other party so that all delays can be addressed.
3.3 Consultant shall submit all requests for extensions of time for performance
in writing to the Project Administrator as defined herein not later than ten (10) calendar
days after the start of the condition that purportedly causes a delay. The Project
Administrator shall review all such requests and may grant reasonable time extensions
for unforeseeable delays that are beyond Consultant's control.
3.4 For all time periods not specifically set forth herein, Consultant shall
respond in the most expedient and appropriate manner under the circumstances, by
hand -delivery or mail.
4. COMPENSATION TO CONSULTANT
4.1 City shall pay Consultant for the Services on a time and expense not -to -
exceed basis in accordance with the provisions of this Section and the Schedule of Billing
Rates attached hereto as Exhibit B and incorporated herein by reference. Consultant's
compensation for all Work performed in accordance with this Agreement, including all
reimbursable items and subconsultant fees, shall not exceed Four Hundred Seventy
Two Thousand Five Hundred Dollars and 00/100 ($472,500.00), without prior written
authorization from City. No billing rate changes shall be made during the term of this
Agreement without the prior written approval of City.
4.2 Consultant shall submit monthly invoices to City describing the Work
performed the preceding month. Consultant's bills shall include the name of the person
who performed the Work, a brief description of the Services performed and/or the specific
task in the Scope of Services to which it relates, the date the Services were performed,
the number of hours spent on all Work billed on an hourly basis, and a description of any
reimbursable expenditures. City shall pay Consultant no later than thirty (30) calendar
days after approval of the monthly invoice by City staff.
4.3 City shall reimburse Consultant only for those costs or expenses specifically
identified in Exhibit B to this Agreement or specifically approved in writing in advance by
City.
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4.4 Consultant shall not receive any compensation for Extra Work performed
without the prior written authorization of City. As used herein, "Extra Work" means any
Work that is determined by City to be necessary for the proper completion of the Project,
but which is not included within the Scope of Services and which the parties did not
reasonably anticipate would be necessary at the execution of this Agreement.
Compensation for any authorized Extra Work shall be paid in accordance with the
Schedule of Billing Rates as set forth in Exhibit B.
5. PROJECT MANAGER
5.1 Consultant shall designate a Project Manager, who shall coordinate all
phases of the Project. This Project Manager shall be available to City at all reasonable
times during the Agreement term. Consultant has designated Farideh Kia to be its Project
Manager. Consultant shall not remove or reassign the Project Manager or any personnel
listed in Exhibit A or assign any new or replacement personnel to the Project without the
prior written consent of City. City's approval shall not be unreasonably withheld with
respect to the removal or assignment of non -key personnel.
5.2 Consultant, at the sole discretion of City, shall remove from the Project any
of its personnel assigned to the performance of Services upon written request of City.
Consultant warrants that it will continuously furnish the necessary personnel to complete
the Project on a timely basis as contemplated by this Agreement.
5.3 If Consultant is performing inspection services for City, the Project Manager
and any other assigned staff shall be equipped with a cellular phone to communicate with
City staff. The Project Manager's cellular phone number shall be provided to City.
6. ADMINISTRATION
This Agreement will be administered by the Municipal Operations Department -
Utilities. City's Utilities Director or designee shall be the Project Administrator and shall
have the authority to act for City under this Agreement. The Project Administrator shall
represent City in all matters pertaining to the Services to be rendered pursuant to this
Agreement.
7. CITY'S RESPONSIBILITIES
To assist Consultant in the execution of its responsibilities under this Agreement,
City agrees to provide access to and upon request of Consultant, one copy of all existing
relevant information on file at City. City will provide all such materials in a timely manner
so as not to cause delays in Consultant's Work schedule.
8. STANDARD OF CARE
8.1 All of the Services shall be performed by Consultant or under Consultant's
supervision. Consultant represents that it possesses the professional and technical
personnel required to perform the Services required by this Agreement, and that it will
perform all Services in a manner commensurate with community professional standards
ES Engineering Services, LLC Page 3
W.
and with the ordinary degree of skill and care that would be used by other reasonably
competent practitioners of the same discipline under similar circumstances. All Services
shall be performed by qualified and experienced personnel who are not employed by City.
By delivery of completed Work, Consultant certifies that the Work conforms to the
requirements of this Agreement, all applicable federal, state and local laws, and legally
recognized professional standards.
8.2 Consultant represents and warrants to City that it has, shall obtain, and shall
keep in full force and effect during the term hereof, at its sole cost and expense, all
licenses, permits, qualifications, insurance and approvals of whatsoever nature that is
legally required of Consultant to practice its profession. Consultant shall maintain a City
of Newport Beach business license during the term of this Agreement.
8.3 Consultant shall not be responsible for delay, nor shall Consultant be
responsible for damages or be in default or deemed to be in default by reason of strikes,
lockouts, accidents, acts of God, or the failure of City to furnish timely information or to
approve or disapprove Consultant's Work promptly, or delay or faulty performance by
City, contractors, or governmental agencies.
9. HOLD HARMLESS
9.1 To the fullest extent permitted by law, Consultant shall indemnify, defend
and hold harmless City, its City Council, boards and commissions, officers, agents,
volunteers, employees and any person or entity owning or otherwise in legal control of
the property upon which Consultant performs the Project and/or Services contemplated
by this (collectively, the "Indemnified Parties), from and against any and all claims
(including, without limitation, claims for bodily injury, death or damage to property),
demands, obligations, damages, actions, causes of action, suits, losses, judgments,
fines, penalties, liabilities, costs and expenses (including, without limitation, attorneys'
fees, disbursements and court costs) of every kind and nature whatsoever (individually,
a Claim; collectively, "Claims"), and which relate (directly or indirectly) to the negligence,
recklessness, or willful misconduct of the Consultant or its principals, officers, agents,
employees, vendors, suppliers, subconsultants, subcontractors, anyone employed
directly or indirectly by any of them or for whose acts they may be liable, or any or all of
them.
9.2 Notwithstanding the foregoing, nothing herein shall be construed to require
Consultant to indemnify the Indemnified Parties from any Claim arising from the sole
negligence, active negligence or willful misconduct of the Indemnified Parties. Nothing in
this indemnity shall be construed as authorizing any award of attorneys' fees in any action
on or to enforce the terms of this Agreement. This indemnity shall apply to all claims and
liability regardless of whether any insurance policies are applicable. The policy limits do
not act as a limitation upon the amount of indemnification to be provided by the
Consultant.
ES Engineering Services, LLC Page 4
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10. INDEPENDENT CONTRACTOR
It is understood that City retains Consultant on an independent contractor basis
and Consultant is not an agent or employee of City. The manner and means of
conducting the Work are under the control of Consultant, except to the extent they are
limited by statute, rule or regulation and the expressed terms of this Agreement. No civil
service status or other right of employment shall accrue to Consultant or its employees.
Nothing in this Agreement shall be deemed to constitute approval for Consultant or any
of Consultant's employees or agents, to be the agents or employees of City. Consultant
shall have the responsibility for and control over the means of performing the Work,
provided that Consultant is in compliance with the terms of this Agreement. Anything in
this Agreement that may appear to give City the right to direct Consultant as to the details
of the performance of the Work or to exercise a measure of control over Consultant shall
mean only that Consultant shall follow the desires of City with respect to the results of the
Services.
11. COOPERATION
Consultant agrees to work closely and cooperate fully with City's designated
Project Administrator and any other agencies that may have jurisdiction or interest in the
Work to be performed. City agrees to cooperate with the Consultant on the Project.
12. CITY POLICY
Consultant shall discuss and review all matters relating to policy and Project
direction with City's Project Administrator in advance of all critical decision points in order
to ensure the Project proceeds in a manner consistent with City goals and policies.
13. PROGRESS
Consultant is responsible for keeping the Project Administrator informed on a
regular basis regarding the status and progress of the Project, activities performed and
planned, and any meetings that have been scheduled or are desired.
14. INSURANCE
Without limiting Consultant's indemnification of City, and prior to commencement
of Work, Consultant shall obtain, provide and maintain at its own expense during the term
of this Agreement or for other periods as specified in this Agreement, policies of insurance
of the type, amounts, terms and conditions described in the Insurance Requirements
attached hereto as Exhibit C, and incorporated herein by reference.
15. PREVAILING WAGES
Pursuant to the applicable provisions of the Labor Code of the State of California,
not less than the general prevailing rate of per diem wages including legal holidays and
overtime Work for each craft or type of workman needed to execute the Work
contemplated under the Agreement shall be paid to all workmen employed on the Work
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to be done according to the Agreement by the Contractor and any subcontractor. In
accordance with the California Labor Code (Sections 1770 et seq.), the Director of
Industrial Relations has ascertained the general prevailing rate of per diem wages in the
locality in which the Work is to be performed for each craft, classification, or type of
workman or mechanic needed to execute the Agreement. A copy of said determination
is available by calling the prevailing wage hotline number (415) 703-4774, and requesting
one from the Department of Industrial Relations. The Contractor is required to obtain the
wage determinations from the Department of Industrial Relations and post at the job site
the prevailing rate or per diem wages. It shall be the obligation of the Contractor or any
subcontractor under him/her to comply with all State of California labor laws, rules and
regulations and the parties agree that the City shall not be liable for any violation thereof.
16. PROHIBITION AGAINST ASSIGNMENTS AND TRANSFERS
Except as specifically authorized under this Agreement, the Services to be
provided under this Agreement shall not be assigned, transferred contracted or
subcontracted out without the prior written approval of City. Any of the following shall be
construed as an assignment: The sale, assignment, transfer or other disposition of any
of the issued and outstanding capital stock of Consultant, or of the interest of any general
partner or joint venturer or syndicate member or cotenant if Consultant is a partnership or
joint -venture or syndicate or co -tenancy, which shall result in changing the control of
Consultant. Control means fifty percent (50%) or more of the voting power or twenty-five
percent (25%) or more of the assets of the corporation, partnership or joint -venture.
17. SUBCONTRACTING
The subcontractors authorized by City, if any, to perform Work on this Project are
identified in Exhibit A. Consultant shall be fully responsible to City for all acts and
omissions of any subcontractor. Nothing in this Agreement shall create any contractual
relationship between City and any subcontractor nor shall it create any obligation on the
part of City to pay or to see to the payment of any monies due to any such subcontractor
other than as otherwise required by law. City is an intended beneficiary of any Work
performed by the subcontractor for purposes of establishing a duty of care between the
subcontractor and City. Except as specifically authorized herein, the Services to be
provided under this Agreement shall not be otherwise assigned, transferred, contracted
or subcontracted out without the prior written approval of City.
18. OWNERSHIP OF DOCUMENTS
18.1 Each and every report, draft, map, record, plan, document and other writing
produced, including but not limited to, websites, blogs, social media accounts and
applications (hereinafter "Documents"), prepared or caused to be prepared by Consultant,
its officers, employees, agents and subcontractors, in the course of implementing this
Agreement, shall become the exclusive property of City, and City shall have the sole right
to use such materials in its discretion without further compensation to Consultant or any
other party. Additionally, all material posted in cyberspace by Consultant, its officers,
employees, agents and subcontractors, in the course of implementing this Agreement,
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shall become the exclusive property of City, and City shall have the sole right to use such
materials in its discretion without further compensation to Consultant or any other party.
Consultant shall, at Consultant's expense, provide such Documents, including all logins
and password information to City upon prior written request.
18.2 Documents, including drawings and specifications, prepared by Consultant
pursuant to this Agreement are not intended or represented to be suitable for reuse by
City or others on any other project. Any use of completed Documents for other projects
and any use of incomplete Documents without specific written authorization from
Consultant will be at City's sole risk and without liability to Consultant. Further, any and
all liability arising out of changes made to Consultant's deliverables under this Agreement
by City or persons other than Consultant is waived against Consultant, and City assumes
full responsibility for such changes unless City has given Consultant prior notice and has
received from Consultant written consent for such changes.
18.3 All written documents shall be transmitted to City in formats compatible with
Microsoft Office and/or viewable with Adobe Acrobat.
19. CONFIDENTIALITY
All Documents, including drafts, preliminary drawings or plans, notes and
communications that result from the Services in this Agreement, shall be kept confidential
unless City expressly authorizes in writing the release of information.
20. INTELLECTUAL PROPERTY INDEMNITY
Consultant shall defend and indemnify City, its agents, officers, representatives
and employees against any and all liability, including costs, for infringement or alleged
infringement of any United States' letters patent, trademark, or copyright, including costs,
contained in Consultant's Documents provided under this Agreement.
21. RECORDS
Consultant shall keep records and invoices in connection with the Services to be
performed under this Agreement. Consultant shall maintain complete and accurate
records with respect to the costs incurred under this Agreement and any Services,
expenditures and disbursements charged to City, for a minimum period of three (3) years,
or for any longer period required by law, from the date of final payment to Consultant
under this Agreement. All such records and invoices shall be clearly identifiable.
Consultant shall allow a representative of City to examine, audit and make transcripts or
copies of such records and invoices during regular business hours. Consultant shall allow
inspection of all Work, data, Documents, proceedings and activities related to the
Agreement for a period of three (3) years from the date of final payment to Consultant
under this Agreement.
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22. WITHHOLDINGS
City may withhold payment to Consultant of any disputed sums until satisfaction of
the dispute with respect to such payment. Such withholding shall not be deemed to
constitute a failure to pay according to the terms of this Agreement. Consultant shall not
discontinue Work as a result of such withholding. Consultant shall have an immediate
right to appeal to the City Manager or designee with respect to such disputed sums.
Consultant shall be entitled to receive interest on any withheld sums at the rate of return
that City earned on its investments during the time period, from the date of withholding of
any amounts found to have been improperly withheld.
23. ERRORS AND OMISSIONS
In the event of errors or omissions that are due to the negligence or professional
inexperience of Consultant which result in expense to City greater than what would have
resulted if there were not errors or omissions in the Work accomplished by Consultant,
the additional design, construction and/or restoration expense shall be borne by
Consultant. Nothing in this Section is intended to limit City's rights under the law or any
other sections of this Agreement.
24. CITY'S RIGHT TO EMPLOY OTHER CONSULTANTS
City reserves the right to employ other Consultants in connection with the Project.
25. CONFLICTS OF INTEREST
25.1 Consultant or its employees may be subject to the provisions of the
California Political Reform Act of 1974 (the "Act"), which (1) requires such persons to
disclose any financial interest that may foreseeably be materially affected by the Work
performed under this Agreement, and (2) prohibits such persons from making, or
participating in making, decisions that will foreseeably financially affect such interest.
25.2 If subject to the Act, Consultant shall conform to all requirements of the Act.
Failure to do so constitutes a material breach and is grounds for immediate termination
of this Agreement by City. Consultant shall indemnify and hold harmless City for any and
all claims for damages resulting from Consultant's violation of this Section.
26. NOTICES
26.1 All notices, demands, requests or approvals, including any change in
mailing address, to be given under the terms of this Agreement shall be given in writing,
and conclusively shall be deemed served when delivered personally, or on the third
business day after the deposit thereof in the United States mail, postage prepaid, first-
class mail, addressed as hereinafter provided.
26.2 All notices, demands, requests or approvals from Consultant to City shall
be addressed to City at:
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Attn: Director of Municipal Operations - Utilities
Municipal Operations Department - Utilities
City of Newport Beach
100 Civic Center Drive
PO Box 1768
Newport Beach, CA 92658
26.3 All notices, demands, requests or approvals from City to Consultant shall
be addressed to Consultant at:
Attn: Farideh Kia
ES Engineering Services, LLC
1 Park Plaza, Suite 1000
Irvine, CA 92614
27. CLAIMS
Unless a shorter time is specified elsewhere in this Agreement, before making its
final request for payment under this Agreement, Consultant shall submit to City, in writing,
all claims for compensation under or arising out of this Agreement. Consultant's
acceptance of the final payment shall constitute a waiver of all claims for compensation
under or arising out of this Agreement except those previously made in writing and
identified by Consultant in writing as unsettled at the time of its final request for payment.
Consultant and City expressly agree that in addition to any claims filing requirements set
forth in the Agreement, Consultant shall be required to file any claim Consultant may have
against City in strict conformance with the Government Claims Act (Government Code
sections 900 et seq.).
28. TERMINATION
28.1 In the event that either party fails or refuses to perform any of the provisions
of this Agreement at the time and in the manner required, that party shall be deemed in
default in the performance of this Agreement. If such default is not cured within a period
of two (2) calendar days, or if more than two (2) calendar days are reasonably required
to cure the default and the defaulting party fails to give adequate assurance of due
performance within two (2) calendar days after receipt of written notice of default,
specifying the nature of such default and the steps necessary to cure such default, and
thereafter diligently take steps to cure the default, the non -defaulting party may terminate
the Agreement forthwith by giving to the defaulting party written notice thereof.
28.2 Notwithstanding the above provisions, City shall have the right, at its sole
and absolute discretion and without cause, of terminating this Agreement at any time by
giving no less than seven (7) calendar days' prior written notice to Consultant. In the
event of termination under this Section, City shall pay Consultant for Services
satisfactorily performed and costs incurred up to the effective date of termination for which
Consultant has not been previously paid. On the effective date of termination, Consultant
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shall deliver to City all reports, Documents and other information developed or
accumulated in the performance of this Agreement, whether in draft or final form.
29. LABOR
29.1 Contractor shall conform with all applicable provisions of state and federal
law including, but not limited to, applicable provisions of the federal Fair Labor Standards
Act ("FLSA") (29 USCA § 201, et seq.).
29.2 Contractor shall comply with all applicable provisions of the California Labor
Code, including the Displaced Janitors Opportunity Act (Labor Code §§1060-1065).
29.3 Whenever Contractor has knowledge that any actual or potential labor
dispute is delaying or threatens to delay the timely performance of this Agreement,
Contractor shall immediately give written notice to City, and provide all relevant
information.
29.4 Contractor represents that all persons working under this Agreement are
verified to be U.S. citizens or persons legally authorized to work in the United States.
29.5 To the fullest extent permitted by law, Contractor shall indemnify, defend,
and hold harmless City, its City Council, boards and commissions, officers, agents,
volunteers, employees, and any person or entity owning or otherwise in legal control of
the property upon which Consultant performs the Project and/or Services contemplated
by this (collectively, the "Indemnified Parties") from loss or damage, including but not
limited to attorneys' fees, and other costs of defense by reason of actual or alleged
violations of any applicable federal, state and local labor laws or law, rules, and/or
regulations. This obligation shall survive the expiration and/or termination of the
Agreement. -
30. STANDARD PROVISIONS
30.1 Recitals. City and Consultant acknowledge that the above Recitals are true
and correct and are hereby incorporated by reference into this Agreement.
30.2 Compliance with all Laws. Consultant shall, at its own cost and expense,
comply with all statutes, ordinances, regulations and requirements of all governmental
entities, including federal, state, county or municipal, whether now in force or hereinafter
enacted. In addition, all Work prepared by Consultant shall conform to applicable City,
county, state and federal laws, rules, regulations and permit requirements and be subject
to approval of the Project Administrator and City.
30.3 Waiver. A waiver by either party of any breach, of any term, covenant or
condition contained herein shall not be deemed to be a waiver of any subsequent breach
of the same or any other term, covenant or condition contained herein, whether of the
same or a different character.
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30.4 Integrated Contract. This Agreement represents the full and complete
understanding of every kind or nature whatsoever between the parties hereto, and all
preliminary negotiations and agreements of whatsoever kind or nature are merged herein.
No verbal agreement or implied covenant shall be held to vary the provisions herein.
30.5 Conflicts or Inconsistencies. In the event there are any conflicts or
inconsistencies between this Agreement and the Scope of Services or any other
attachments attached hereto, the terms of this Agreement shall govern.
30.6 Interpretation. The terms of this Agreement shall be construed in
accordance with the meaning of the language used and shall not be construed for or
against either party by reason of the authorship of the Agreement or any other rule of
construction which might otherwise apply.
30.7 Amendments. This Agreement may be modified or amended only by a
written document executed by both Consultant and City and approved as to form by the
City Attorney.
30.8 Severability. If any term or portion of this Agreement is held to be invalid,
illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining
provisions of this Agreement shall continue in full force and effect.
30.9 Controlling Law and Venue. The laws of the State of California shall govern
this Agreement and all matters relating to it and any action brought relating to this
Agreement shall be adjudicated in a court of competent jurisdiction in the County of
Orange, State of California.
30.10 Equal Opportunity Employment. Consultant represents that it is an equal
opportunity employer and it shall not discriminate against any subcontractor, employee
or applicant for employment because race, religious creed, color, national origin,
ancestry, physical handicap, medical condition, marital status, sex, sexual orientation,
age or any other impermissible basis under law.
30.11 No Attorneys' Fees. In the event of any dispute or legal action arising under
this Agreement, the prevailing party shall not be entitled to attorneys' fees.
30.12 Counterparts. This Agreement may be executed in two (2) or more
counterparts, each of which shall be deemed an original and all of which together shall
constitute one (1) and the same instrument.
[SIGNATURES ON NEXT PAGE]
ES Engineering Services, LLC Page 11
9-14
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed
on the dates written below.
APPROVED AS TO FORM:
CITY ATTO NEY'S OFFICE
Date: :7 ZQZJ7
By: -C'
Aaron C. Harp CAM nlrflM
City Attorney
ATTEST:
Date:
in
Leilani I. Brown
City Clerk
CITY OF NEWPORT BEACH,
a California municipal corporation
Date:
By:
Kevin Muldoon
Mayor
CONSULTANT: ES Engineering
Services, LLC, a Delaware limited liability
company
Date:
Bv:
Vijay Manthripragada
Chief Executive Officer
Date:
in
Allan Dicks
Chief Financial Officer
[END OF SIGNATURES]
Attachments: Exhibit A — Scope of Services
Exhibit B — Schedule of Billing Rates
Exhibit C — Insurance Requirements
ES Engineering Services, LLC Page 12
9-15
EXHIBIT
SCOPE OF SERVICES
A. General Nature of the Work:
Consultant shall operate and maintain a recently -reconstructed landfill gas ("LFG")
control system at the Newport Terrace Condominium complex in the City of Newport
Beach. This work involves environmental monitoring under the requirements of various
regulations, preparing regulatory reports, as well as maintenance of system equipment
as described in more detail below and in the Operation and Maintenance Manual attached
to this Exhibit "A."
The primary objective of operation of the Newport Terrace LFG control system is
to maintain methane concentrations of no more than five percent (5%) in soil at the Site's
boundary (as defined below). A secondary objective of the LFG control system is to
reduce emissions of non -methane organic compounds ("NMOC's") of the collected LFG
to less than twenty (20) parts per million by volume (ppmv) (measured as hexane at three
percent (3%) oxygen) or 98% destruction, thereby protecting air quality, pursuant to the
system's Permits to Operate ("Permits") from the South Coast Air Quality Management
District ("SCAQMD"). The LFG control system is to be operated in accordance with all
provisions of the Permits and regulations in Title 27 of the California Code of Regulations,
under the jurisdiction of the Local Enforcement Agency ("LEA"), the Orange County
Environmental Health Division.
In addition, it is the desire of the City and Newport Condominium Association
("NCA") that the system be operated with minimum impact on the residents of the NCA
condominiums, with respect to the potential for odor release or other nuisances, noise
generation, etc.
In accordance with the Site's approved SCAQMD Rule 1150.1 Compliance Plan,
there are no requirements for surface emissions monitoring.
Listed below are work items expected to be necessary on a routine (periodic)
basis. There may be need for additional, non -routine services which may or may not be
assigned to the Consultant.
B. Location of Project Site:
The former landfill (Newport City Dump No. 1) is located at the corner of Balboa
Boulevard and 19th Street in the City of Newport Beach ("Site"). The landfill is located
under what is now the NCA condominium complex.
C. Project Schedule/Time of Performance:
Consultant shall begin operation, monitoring and maintenance within thirty (30)
days of receipt of the "Notice to Proceed" from the City of Newport Beach Municipal
Operations - Utilities Department.
ES Engineering Services, LLC Page A-1
9-96
D. Working Hours:
Normally scheduled work hours will be from 7:00 AM to 5:00 PM Monday through
Friday.
E. Description of Work Items:
The Schedule of Billing Rates attached at Exhibit "B" contains the individual items
required to complete all operation, monitoring and maintenance work in accordance with
the attached Operations and Maintenance (O&M) Manual and further detailed below. The
O&M Manual is attached hereto this Exhibit "A."
Item 1: 1 Routine O&M Services.
Monitoring Pursuant to Regulations and as described in the
O&M Manual (See attached O&M Manual for the LFG System)
Monthly
Monitor 18 extraction wells for:
Methane
Carbon Dioxide
Oxygen
Balance gas
Static pressure
Temperature
System pressure
Monitor 1-12S wells (EW Nos. 12, 13, 13S, 14, 15 and 15S) for:
1-12S, as well as the parameters listed above for all wells
Monitor 81 monitoring probes in 40 monitoring wells for:
Static pressure
Methane
Carbon Dioxide
ES Engineering Services, LLC Page A-2
9-17
Oxygen
Balance gas
Monitor landfill gas treatment system inlet and exhaust for:
Methane
Carbon Dioxide
Oxygen
Balance gas
Static pressure
Temperature
Monitor Sulfatreat System exhaust for:
Sulfur compounds as H2S
Sample and analyze carbon adsorber inlet and outlet:
Sample using a method conforming to CARB Method 422 or equivalent
Analyze using EPA Method T014 or other SCAQMD approved method for:
Volatile Organic Compounds (Total Gaseous Non -Methane Organics)
Speciate for Rule 1150.1 toxic air contaminants
(Note: Costs for laboratory analyses are to be listed separately in the
Proposal Quotation Form):
Monitor carbon adsorber outlet for:
Total non -methane hydrocarbons using an organic vapor analyzer equipped
with a photo ionization detector or other approved method
Chloroform
Vinyl Chloride
Hydrogen Sulfide
Total Non -Methane Organic Compounds
Quarterly
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9-18
Obtain laboratory analyses of a gas sample from a monitoring probe
Toxic Air Contaminants (TAC) from the probe with the highest concentration
during any one of the monthly monitoring events during the quarter.
Total Organic Compounds (TOCs) -- if during any monthly monitoring event
the TOC concentration measured with a Flame Ionization Device or
approved alternative instrument exceeds 5% by volume in any of the probes,
a single sample from the probe with the highest concentration.
Maintenance Parameters
Monthly
Monitor 4 condensate sumps
Check counters at each location to ensure pumps are operating properly
Inspect condition
Treatment system —
Check air compressor to ensure it is working properly
Check oil and blow -down valve to ensure they are working properly
Switch blowers — alternate operation to extend life
Download flow meter (Yokogawa) data
A more complete description of maintenance activities is presented
in Section 6 of the O&M Manual and summarized in Tables 6a and 6b of
that document. The equipment which will require periodic inspection and
maintenance include, but is not limited to, the air compressor (for the
pneumatic condensate system); blowers; flame arrestor; moisture
separator; electrical controls; gauges and sampling ports; piping, valves and
fittings (extraction wells, monitoring wells/probes); the carbon adsorption
and sulfa -treat units; the automated flow meter; and the automated sumps.
The operator is responsible for the equipment being in working order
and for the general condition of the physical facilities of the system.
Quarterly
Calibrate methane and H2S sensors (general monitors) in blower station
Reporting
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ES Engineering Services, LLC Page A-5
Monthly
Prepare a report of all monitoring activities and submit it to the City, NCA,
and the Orange County Health Care Agency (the LEA)
Quarterly
Prepare the Rule 1150.1 monitoring report and submit it to the SCAQMD
within 45 days of the end of the quarter.
The contractor will be expected to make appropriate adjustments to
the applied vacuum on the wellfield and at individual wells to accomplish the
operating objectives and optimize the life of equipment.
The contractor will be required to prepare a Health and Safety Plan
(HASP) to cover all work performed under this contract. All work is to be
performed in a manner which conforms to appropriate industry standards for
quality control. Monitoring and laboratory work shall be performed pursuant
to procedures and documentation of quality control as may be required by
the relevant regulatory agencies (e.g., SCAQMD, CIWMB).
Note: the cost for routine services described above, including
quarterly services and reporting, are to be included in the annual lump sum
cost for this item.
Item 2:
Laboratory Analyses
Costs for laboratory analyses (e.g. Rule 1150.1 TACs) are listed
separately in the Schedule of Billing Rates. It is expected that the number
and frequency of laboratory analyses will change during the time period of
this Agreement.
Item 3:
Landfill Gas Source Test
Under the terms of the SCAQMD Permit to Operate, the Consultant
shall perform (or subcontract for) the annual source test. This requires
testing inlet and outlet gas for: methane, TGNMOs, Rule 1150.1 TACs, total
sulfur, moisture content, temperature, flow rate, and oxygen.
Items
Carbon and Sulfa -Treat Change -out
4 & 5:
The activated carbon treatment and Sulfa -Treat media will need to be
replaced from time to time pursuant to requirements of the SCAQMD
Permits. The Schedule of Billing Rates contains a unit cost for each of these
events.
ES Engineering Services, LLC Page A-5
Item 6:
Non -Routine and Sudden Repairs
Consultant shall perform repairs and modifications to the system as
may become required for sound system operation. Such work will be
compensated on a time -and -materials (T&M) basis in accordance with
Consultant's rate schedule attached at Exhibit "B." Consultant's rate
schedule includes employee and equipment hourly rate for normal and off
hours. (Note that City policy does not reimburse contractor mileage.)
Where possible, Consultant will be asked to submit a description of
non -routine work and an estimate of its cost to the City, as far in advance as
practical, and obtain the City's written approval prior to proceeding with the
Work. The City may, at its discretion, but in consultation with Consultant,
elect to perform some work with its own staff.
Sudden repairs — from time to time it will be necessary for the
Consultant to respond to problems at the Site without advance city approval
("call -outs") when repairs are needed based on sudden changes. These
activities will also be compensated on a T&M basis. The Consultant shall
notify the city as soon as practical in case of such an event.
Item 7:
Engineering Services
Consultant shall provide professional services for design and
construction of system repair projects, assistance with regulatory reporting
and permitting, capital improvement planning and other services as required
to maintain the system.
Such Work will be compensated on a time -and -materials (T&M) basis
in accordance with Consultant's rate schedule attached at Exhibit "B."
Consultant's rate schedule includes employee and equipment hourly rate for
normal and off hours. (Note that City policy does not reimburse contractor
mileage.)
F. Safety Requirements:
Consultant shall be solely and completely responsible for conditions of the job -site,
including safety of all persons (including Consultant's employees and sub -contractors)
and property during performance of the Work. Consultant shall fully comply with all State,
Federal and other laws, rules, regulations, and orders relating to the safety of the public
and workers.
The principal components of LFG are methane and carbon dioxide; other gases
which may be found in lesser amounts are hydrogen sulfide, organic acids and gases,
and nitrogen. Hydrogen sulfide is HIGHLY TOXIC; the other acidic gases and organic
vapors should also be treated as toxic and hazardous. In concentrations of five to fifteen
percent (5-15%) by volume in air, methane may explode when ignited by a spark or other
ES Engineering Services, LLC Page A-6 9.21
ignition source. In addition, LFG can displace oxygen in confined spaces. Confined
spaces within which oxygen levels are below nineteen percent (19%) by volume should
not be entered.
The attached OM&M manual does not contain a Health and Safety Plan (HASP),
nor does it contain lock -out, tag -out procedures. The LFG system operator needs to
develop a site-specific HASP (including lock -out, tag -out procedures) based on analysis
of the existing Site conditions.
G. Inspection and Approval:
All work and materials required shall be subject to the inspection and approval of
the City representative.
ES Engineering Services, LLC
Page A-7
9-22
INFERS
Newport Terrace Landfill
Operation and Maintenance Manual
Landfill Gas Control System
Prepared for:
City of Newport Beach
Utilities Department
3300 Newport Boulevard
P.O. Box 1768
Newport Beach, CA 92658-8915
and
Newport Condominium Association
Action Community Management
29B Technology Drive, Suite 100
Irvine, CA 92618
Prepared by:
SCS ENGINEERS
3900 Kilroy Airport Way
Suite 100
Long Beach, CA 90806-6816
(562) 426-9544
File No. 01201221.08
March 13, 2009
Revised by:
City of Newport Beach
May 25, 2010
Offices Nationwide
www.scsengineers.com
9-23
Newport Terrace Landfill — O&M Manual
Newport Terrace Landfill
Operation and Maintenance Manual
Landfill Gas Control System
Prepared for:
City of Newport Beach
Utilities Department
3300 Newport Boulevard
P.O. Box 1768
Newport Beach, CA 92658-8915
and
Newport Condominium Association
Action Community Management
29B Technology Drive, Suite 100
Irvine, CA 92618
Prepared by:
SCS ENGINEERS
3900 Kilroy Airport Way
Suite 100
Long Beach, CA 90806-6816
(562) 426-9544
File No. 01201221.08
March 13, 2009
Revised by:
City of Newport Beach
May 25, 2010
9-24
Newport Terrace Landfill — O&M Manual
Table of Contents
Section Page
1 Introduction.............................................................................................................................................. 1
1.1 Operation and Maintenance Manual Objectives..................................................................1
1.2 Applicable Permits and Regulations........................................................................................1
1.2.1 No. F8501 1, Issued November 6, 2006 (Appendix C) ........................................1
1.2.2 No. F85012, Issued November 2, 2006 (Appendix D) ........................................2
1.2.3 Rule 1150.1 Compliance Plan, Issued December 17, 1999 (Appendix G)......2
1.2.4 California Code of Regulations (CCR), Title 27 .....................................................2
1.3 Site Location and Physical Description.....................................................................................3
1.4 Site Owner/Operator................................................................................................................6
1.5 Landfill Gas Hazards..................................................................................................................6
1.5.1 Landfill Gas Levels at Newport Terrace.................................................................8
2 Description of LFG Control System...................................................................................................10
2.1 System Objectives and General Description.......................................................................10
2.2 Monitoring Probes.....................................................................................................................1 1
2.3 Extraction Wells........................................................................................................................15
2.4 Blower Station...........................................................................................................................16
2.4.1 Moisture Separating Tank....................................................................................... 16
2.4.2 Blowers........................................................................................................................16
2.4.3 Activated Carbon Adsorption Units.......................................................................16
2.4.4 Sulfatreat System......................................................................................................17
2.5 Site Security...............................................................................................................................17
3 LFG Condensate Handling System...................................................................................................18
3.1
LFG Condensate........................................................................................................................18
3.2
Gas Condensate Handling System Description...................................................................18
3.3
Handling LFG Condensate......................................................................................................
18
4 System Operation................................................................................................................................19
4.1
Operational Criteria................................................................................................................19
4.2
System Start-up.........................................................................................................................19
4.3
System Shutdown......................................................................................................................
20
4.4
Operation Schedule.................................................................................................................20
4.5
Remote Monitoring by City.....................................................................................................21
5 System Monitoring...............................................................................................................................22
5.1 Monitoring Criteria................................................................................................................... 22
5.2 Monitoring Equipment..............................................................................................................22
5.2.1 Combustible Gas Monitoring Instrument...............................................................22
5.2.2 Photo Ionization Detector (PID)...............................................................................22
5.2.3 Hydrogen Sulfide Measurement............................................................................ 23
5.2.4 Pressure/Vacuum Gauges.......................................................................................23
5.2.5 Miscellaneous............................................................................................................. 23
5.3 Monitoring Procedures.............................................................................................................23
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Newport Terrace Landfill — O&M Manual
Pi
ri
6
5.3.1
Carbon Adsorption Units (Each)..............................................................................25
5.5 Reporting to Regulatory Agencies.........................................................................................29
5.3.2
Sulfatreat System......................................................................................................25
5.3.3
Extraction Wells (Each)............................................................................................26
6.2 Maintenance Procedures.........................................................................................................32
5.3.3.1 Pressure/Vacuum......................................................................................26
6.2.2 Blowers........................................................................................................................32
5.3.3.2 Gas Composition......................................................................................26
6.2.3 Flame Arrestor...........................................................................................................33
5.3.4
Monitoring Probes (Each).........................................................................................26
6.2.5 Electrical Controls......................................................................................................33
5.3.4.1 Pressure/Vacuum......................................................................................26
6.2.6 Gauges and Sampling Ports...................................................................................33
5.3.4.2 Methane Concentration...........................................................................26
6.2.8 Extraction Wells........................................................................................................
5.3.4.3 Methane Concentration Exceedance....................................................27
6.2.9 Monitoring Probes.....................................................................................................33
5.4 Monitoring Records and Schedule.........................................................................................28
5.5 Reporting to Regulatory Agencies.........................................................................................29
SystemMaintenance...........................................................................................................................32
6.1 Maintenance Criteria...............................................................................................................32
6.2 Maintenance Procedures.........................................................................................................32
6.2.1 Compressor.................................................................................................................32
6.2.2 Blowers........................................................................................................................32
6.2.3 Flame Arrestor...........................................................................................................33
6.2.4 Moisture Separator...................................................................................................33
6.2.5 Electrical Controls......................................................................................................33
6.2.6 Gauges and Sampling Ports...................................................................................33
6.2.7 Piping, Valves, and Fittings.....................................................................................33
6.2.8 Extraction Wells........................................................................................................
33
6.2.9 Monitoring Probes.....................................................................................................33
6.2.10 Carbon Adsorption Units..........................................................................................34
6.2.1 1 Sulfatreat System......................................................................................................34
6.2.12 In -Line Flow Meter.....................................................................................................34
6.2.13 Automated Condensate Sumps...............................................................................34
6.3 Maintenance Records and Schedule.....................................................................................
34
Data Management and Evaluation..................................................................................................36
7.1 The Data — Collection, Assessment, and Management......................................................
36
7.2 Data Collection..........................................................................................................................36
Safety....................................................................................................................................................38
8.1 Contact Information..................................................................................................................38
Listingof Permits..................................................................................................................................39
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Newport Terrace Landfill — O&M Manual
List of Figures
No.
1 Project Site Location............................................................................................................................4
2 Probe Locations and Outline of Fill Areas.......................................................................................5
List of Tables
No.
1 Typical Landfill Gas Components.....................................................................................................7
2 Non -Methane Organic Compounds Detected at Newport Terrace...........................................8
3 Monitoring Probe Data....................................................................................................................1 1
4 Extraction Well Casing Depths.......................................................................................................16
5aMonitoring Schedule.........................................................................................................................27
5b Summary of Regulatory Reporting Requirements.......................................................................29
6aSummary of Routine Maintenance of Equipment.........................................................................34
6b Preventative Maintenance Schedule for GX4.............................................................................34
Appendices
A System Drawings
B Gas Extraction Well Boring Logs
C SCAQMD Permit To Construct/Operate — Collection System
D SCAQMD Permit to Construct/Operate — Treatment System
E Monitoring Forms
F Contact Information
G Rule 1150.1 Compliance Plan
H Instrumentation and Equipment Literature on CD:
DXA120 DAQSTANDARD
DXAdvanced Electronic Manual
Operation Guide
User's Manual
Communication Interface Manual
User's Manual for DAQSTANDARD for DXAdvanced
Series 454FT User's Guide
Flow Units Conversion Table
Quick Start Guide
Series 454FT — Insertion Mass Flow Transmitter User's Guide
State Diagram
9-27
Newport Terrace Landfill — O&M Manual
INTRODUCTION
.1 OPERATION AND MAINTENANCE MANUAL OBJECTIVES
The City of Newport Beach (City) has entered into an agreement with Newport Condominium
Association, Inc. (NCA) to operate and maintain the LFG collection and control system at the
Newport Terrace Landfill.
The purpose of this manual is to familiarize the reader with and to provide step-by-step
instructions for the operation, maintenance, and monitoring of the Landfill Gas (LFG) control
system at the Newport Terrace site.
It is recommended that qualified, experienced professionals operate, maintain, and monitor the
system, especially if LFG is detected at or outside the property boundary or if the system is
modified significantly. It is further recommended that this manual be updated periodically to
reflect the current operating conditions, such as for a change in operation, when extensive
reconstruction or modifications have been made, when maintenance or monitoring events
provide new information, changes in regulations, or other important events occur that may affect
the monitoring regime. At a minimum, the manual should be reviewed annually to determine if
modifications are needed.
1.2 APPLICABLE PERMITS AND REGULATIONS
The LFG system at Newport Terrace operates under the following permits issued by the South
Coast Air Quality Management District (AQMD):
1.2.1 No. F85011, Issued November 6, 2006 (Appendix C)
This "Permit to Construct/Operate" principally addresses the LFG treatment (carbon adsorption
and system, setting requirements for operation, monitoring and reporting). A summary of
requirements follows.
• LFG flow through the treatment system shall not exceed 375 standard cubic feet per
minute (scfm).
• Concentration of total non -methane organic compounds (TNMOC) in inlet gas
(before treatment) shall not exceed 250 parts per million by volume (ppmv) measured
as hexane.
• Concentration of TNMOC after treatment shall not exceed 20 ppmv measured as
hexane at 3 percent oxygen, or shall be reduced by at least 98 percent by weight
(relative to inlet concentration).
• Annual source test required (see Item #10 in Permit, Appendix C).
• Monthly sampling of inlet and treated gas for volatile organic compounds (methane
and TNMOC) and Toxic Air Contaminants (TACs).
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Newport Terrace Landfill — O&M Manual
• Monthly sampling of Sulfa -Treat system exhaust for sulfur compounds (as hydrogen
sulfide).
• Emissions at the treatment exhaust shall not exceed the following concentrations:
- Chloroform
0.10 ppmv
- Vinyl Chloride
0.17 ppmv
- Hydrogen Sulfide
0.1 ppmv
• If TNMOC concentration at the outlet of the primary (lead) adsorber exceeds 20
ppmv, the carbon in the primary adsorber shall be replaced or the vessels rotated (see
Item #16 in Permit).
1.2.2 No. F85012, Issued November 2, 2006 (Appendix D)
This "Permit to Construct/Operate" principally addresses the LFG collection. It sets conditions
for the construction/installation of extraction wells and collection piping, principally to prevent
nuisances and air quality impacts during underground construction (drilling and trenching). The
Permit allows for a control system of up to 75 vertical extraction wells (the newly installed
system has 15). The future construction of additional wells (if needed for additional control
and/or replacement of failed wells) would need to conform to this Permit.
1.2.3 Rule 1150.1 Compliance Plan, Issued December 17, 1999
(Appendix G)
AQMD Rule 1150.1 addresses surface emissions and lateral (subsurface) migration of LFG. All
of the surface emissions monitoring requirements contained in Rule 1150.1 have been waived by
the AQMD for the Newport Terrace site (see Appendix G). Monthly perimeter probe
monitoring is required, which is duplicative of requirements under CCR Title 27 (see next
section).
However, the Rule 1150.1 Plan does add these requirements to the routine probe monitoring:
• Obtain laboratory analyses of a gas sample from a monitoring probe:
- Toxic air contaminants (TAC) from the probe with the highest concentration
during any one of the monthly monitoring events during the quarter.
- Total Organic Compounds (TOCs) — if the TOC concentration measured with a
Flame Ionization Device or approved alternative instrument exceeds 5 percent by
volume in any of the probes, a single sample from the probe with the highest
concentration (from the monthly monitoring events during the quarter).
1.2.4 California Code of Regulations (CCR), Title 27
These regulations govern subsurface lateral gas migration, and are administered by the local
enforcement agency (LEA), in this case the Orange County Environmental Health.
2
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Newport Terrace Landfill — O&M Manual
Conformance requires monthly monitoring and reporting of perimeter gas migration probes.
Methane concentrations in the probes may not exceed 5 percent by volume.
1.3 SITE LOCATION AND PHYSICAL DESCRIPTION
The Newport Terrace Landfill (Newport Terrace) is located at corner of Balboa Boulevard and
19th Street in the City of Newport Beach, CA (see Figure 1). The site contains the Newport
Terrace Condominium complex that consists of 62 residential buildings containing between two
to eight condominium units each, parking garages and ancillary buildings. All units are
residential use and many families live in them. It is assumed that most are owner -occupied;
however, some are rental units. The condominium complex was constructed at the site in 1972;
prior to that, it was vacant land partially used for aggregate mining and land -filling (until 1967).
A portion of the condominium complex overlies an inactive municipal solid waste (MSW)
landfill, operated in the 1960's and 1970's. The landfill actually has two distinct areas: (1) the
main landfill, and (2) the "rubble fill," which received principally inert waste. The areas are
delineated on Figure 2. An LFG system was installed in landfill areas in the early 1980's to
protect the surrounding residential improvements.
A substantial reconstruction/replacement of the LFG system was initiated in September 2007 and
completed in May 2008. The new system consists of 15 gas extraction wells, associated
underground collection piping, four pneumatic condensate traps, and an indoor treatment facility
consisting of blowers, hydrogen sulfide removal and carbon adsorption equipment. The system
also contains cross -connections to allow extraction from portions of the previously existing gas
control system. In addition, about 40 gas migration monitoring wells (including about 80
probes) exist at the site. A complete set of as -built drawings of the reconstructed LFG system is
contained in Appendix A.
The new system was constructed pursuant to corrective action ordered by the Orange County
Local Enforcement Agency (LEA), the California Integrated Waste Management Board
(CIWMB), and permits from the South Coast Air Quality Management District (SCAQMD)
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Newport Terrace Landfill — O&M Manual
Figure 1. Project bite Location.
4
9-31
Newport Terrace Landfill — O&M Manual
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Figure 2. Probe Locations and Outline of Fill Areas.
5
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Newport Terrace Landfill — O&M Manual
1.4 SITE OWNER/OPERATOR
The City of Newport Beach both owns and operates the LFG control system, although the NCA
owns the property. The contact person for the City is:
George Murdoch
City of Newport Beach Utilities
Department
P.O. Box 1768
Newport Beach, CA 92658-8915
(949) 644-3011
1.5 LANDFILL GAS HAZARDS
LFG is produced as part of the decomposition processes that occur following the burial of
organic refuse materials. LFG contains methane which is a flammable gas — if exposed to an
ignition source, methane is explosive at concentrations between 5 and 15 percent v/v, the so-
called lower and upper explosive limits (LEL and UEL). An LFG mixture is flammable at
higher methane concentrations.
Production of LFG can create pressure within the landfill which acts as a driving force, pushing
LFG into surrounding soils, which can result in off-site subsurface movement (migration). The
placement of cover soil or other means of capping (i.e., pavement or landscaping) over the
landfill site or adjacent areas reduces free venting of LFG to the atmosphere and promotes lateral
LFG migration toward off-site locations.
Methane migrating through soils from landfill sites may pose a safety threat if it is allowed to
infiltrate into an enclosed space, and is ignited by a spark or other ignition source. Methane can
accumulate in buildings above the ground surface, particularly in wall spaces.
The distance and speed of LFG migration are functions of the rate of gas generation,
characteristics of the landfill cover (which regulates internal pressure buildup), the elevation of
groundwater, and the permeability of adjacent soils. The composition of the waste and the
availability of moisture are the principle factors determining the amount of LFG generated.
Construction debris with low organic content produces a small volume of gas, whereas municipal
wastes with a high organic content can produce substantial volumes of LFG. The age of the
landfill also affects the rate of gas generation. Decomposition of refuse, and the resulting gas
generation, will slow over time as the organic fraction of the waste is consumed. It has been
observed that significant gas production and the potential for a migration problem may proceed
for 20 to 50 years after the placement of refuse in the landfill site.
The LFG system at Newport Terrace was installed to control potential off-site subsurface
migration.
As generated, LFG is primarily composed of 45 to 60 percent methane and 40 to 55 percent
carbon dioxide. In older landfills, such as Newport Terrace, the LFG is often naturally diluted
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with nitrogen and oxygen due to air intrusion into the waste mass. LFG also includes small
amounts of ammonia, sulfides, hydrogen, carbon monoxide, and non -methane organic
compounds (NMOCs) such as trichloroethylene, benzene, and vinyl chloride. Table 1 lists
typical landfill gases, their percent by volume, and their characteristics.
NMOCs consist of hazardous air pollutants (HAPS) and volatile organic compounds (VOCs),
which can react with sunlight to form ground -level ozone (smog) if uncontrolled. Some of the
NMOCs also are odorous. Rule 1150.1 identifies a list of specific Toxic Air Contaminants
(TACs) which must be sampled for within collected and treated gas, as well as at probes (see
Section 1.2.1 and 1.2.3).
Table 1. Typical Landfill Gas Components
Component
Percent by
Characteristics
Volume
Methane
45-60
Methane is a naturally occurring gas. It is colorless
odorless, and can be explosive. Landfills are the
single largest source of U.S. man-made methane
emissions.
Carbon Dioxide
40-55
Carbon dioxide is naturally found at small
concentrations in the atmosphere (0.03%). It is
colorless, odorless, and slightly acidic.
Nitrogen
2-5
Nitrogen comprises approximately 79% of the
atmosphere. It is odorless, tasteless, and colorless.
Oxygen
0.1-1
Oxygen comprises approximately 21% of the
atmosphere. It is odorless, tasteless, and colorless.
Ammonia
0.1-1
Ammonia is a colorless gas with a pungent odor.
Non -Methane Organic
0.01-0.6
NMOCs are organic compounds (i.e., compounds
Compounds (NMOCs)
that contain carbon). (Methane is an organic
compound but is not considered an NMOC.)
NMOCs may occur naturally or be formed by
synthetic chemical processes. NMOCs most
commonly found in landfills include acrylonitrile,
benzene, 1,1-dichloroethane, 1,2 -cis
dichloroethylene, dichloromethane, carbonyl
sulfide, ethyl -benzene, hexane, methyl ethyl
ketone, tetrachloroethylene, toluene,
trichloroethylene, vinyl chloride, and xylenes.
Hydrogen Sulfide
0-1
Hydrogen sulfide and other sulfur compounds (e.g.,
dimethyl sulfide, mercaptans) are commonly found
in landfills that give the landfill gas mixture its
rotten -egg smell. Sulfides can cause unpleasant
odors even at very low concentrations.
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Table 1. Typical Landfill Gas Components
Component
Percent by
Characteristics
10.0
Volume
2.0
Hydrogen
0-0.2
Hydrogen is an odorless, colorless gas.
Carbon Monoxide
0-0.2
Carbon monoxide is an odorless, colorless gas.
Source: Tchobangolous, Theisen, and Vigil 1993; EPA 1995.
1.5.1 Landfill Gas Levels at Newport Terrace
At Newport Terrace, with the installation of the new vertical wells and collection piping, the
concentration of methane in the collected gas is averaging about 4 to 5 percent. (Before the
2007-08 modification of the system, the gas collected usually contained methane concentrations
under 1.0 percent by volume, because (a) the collection piping had deteriorated over the years,
allowing air intrusion; and (b) the original trench collectors were very shallow, and the system
was located at the margins of refuse burial, possibly in native soil.)
At Newport Terrace, based on monitoring performed since start-up of the new system, total
NMOCs have been detected in the area of 40 ppmv (after carbon adsorption the concentrations
have been reduced to under 10 ppmv). TACs in the collected gas have been consistently been
detected at the levels (parts per billion, ppbv) shown in Table 2.
Table 2. Non -Methane Organic Compounds
Detected at Newport Terrace
Compound
Average Level
Detected (ppbv)
Benzene
10.0
Chlorobenzene
2.0
Dichlorobenzenes
15.0
Dichloromethane
1.5
Perchloroethylene
3.0
Toluene
50.0
Tricholorothene
3.0
Chloroform
10.0
Vinyl Chloride
5.0
m+p xylenes
90.0
o -xylene
30.0
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After treatment, all levels decline to single -digit ppbv or non-detectable, with the exception of
Vinyl Chloride, which remains at the 5.0 ppbv level, but well below the AQMD permit standard
of 170 ppbv (0.17 ppmv). Hydrogen sulfide has not been detected in significant amounts.
Title 27 of the California Code of Regulations (27 CCR), Section 20917, requires all municipal
solid waste landfill operators to ensure that the concentration of methane gas generated from
their landfill does not exceed 1.25 percent (by volume in air) in all on-site enclosed structures,
excluding LFG control structures, nor 5 percent (by volume in air) in soils at the property
boundary.
Further, air quality regulations have been adopted which limit the amount of LFG that can be
released into the atmosphere. SCAQMD Rule 1150.1 supports Title 27 by requiring subsurface
monitoring, but also addresses surface emissions monitoring (although Newport Terrace is
largely exempt due to its age.)
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2 DESCRIPTION OF LFG CONTROL SYSTEM
2.1 SYSTEM OBJECTIVES AND GENERAL DESCRIPTION
The primary objective of the Newport Terrace LFG system is to maintain methane
concentrations of no more than 5 percent at the property boundary. The secondary objective of
the system is to reduce emissions of non -methane organic compounds (NMOCs) of the collected
LFG to less than 20 parts per million by volume (ppmv) (measured as hexane at 3 percent
oxygen) or 98 percent destruction, thereby protecting air quality. The reduction of NMOC
emissions is accomplished via the newly installed carbon adsorption units.
These objectives meet the goals of regulations which govern the site, primarily those
summarized below:
California Code of Regulations (CCR) Title 27, Section 20917 et seq. This code
requires the site owner to monitor for the presence or movement of subsurface LFG
toward off-site locations. The monitoring is typically accomplished through
installation of probes at the property boundary. This code also requires the owner to
maintain a methane concentration of 5 percent or less at the property boundary and a
methane concentration of 25 percent or less within on-site structures.
The Local Enforcement Agency (LEA) administers the above regulation for the state.
The LEA for the Newport Terrace site is the:
Orange County Health Care Agency
Environmental Health Division
1241 East Dyer Road, Suite 120
Santa Ana, CA 92705
(714) 433-6000
• South Coast Air Quality Management District (AQMD) Rule 1150.1 Compliance
Plan. The Newport Terrace site applied for a Rule 1150.1 Compliance Plan
(Application #355993) which was approved on December 17, 1999. This plan
describes compliance procedures for control of gaseous emissions from municipal
solid waste landfills. The plan may be referenced in Appendix G.
South Coast Air Quality Management District
21865 Copley Drive
Diamond Bar, CA 91765
(909) 396-2000
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The Newport Terrace LFG Control System consists of three major components:
• Monitoring Probes. Thirty-nine multi -depth monitoring wells, three containing three
nested probes and the rest containing two probes, have been installed around the site
boundary. (Note: These probes were all in place prior to the 2007-08 system
upgrade.)
• Extraction Wells. Fifteen vertical extraction wells have been installed at the landfill.
These extraction wells were constructed in 2008. The previously installed horizontal
collectors are connected to the new system, and can be utilized in conjunction with
the new wells, although their condition is not known.
• Blower Station. A blower station is located in the Northwest corner and contains
blower equipment, activated carbon adsorption units, a Sulfatreat system, and
condensate separation equipment, all installed as part of the 2007-08 construction.
Record drawings for the system installed in 2008 are attached in Appendix A.
2.2 MONITORING PROBES
Monitoring probes are located outside of refuse around the site perimeter. (These probes were
part of the original LFG system and pre -date the 2008 construction). All the probes are multi -
depth and contain casings which are capable of providing readings for different subsurface
zones. Five of the probes contain three casings. The data that is known about the probes,
including depth where available, is listed in Table 3. Probe locations are shown on Figure 2.
Table 3. Monitoring Probe Data
Probe
Material
Depth (ft)
Notes
CP -01A
1 /2 PVC
8.51
CP -01 B
1 /2 PVC
25.3
CP -01C
40.23
PVC
CP -02A
Tubing
CP -02B
Tubing
CP -03A
Tubing
CP -03B
Tubing
CP -04A
Tubing
CP -05A
Tubing
CP -05B
Tubing
CP -06A
Tubing
Vault cover broken, not marked
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Table 3. Monitoring Probe Data
Probe
Material
Depth (ft)
Notes
CP -06B
Tubing
Vault cover broken, not marked
CP -07A
3/4 PVC
9.31
CP -07B
3/4 PVC
25.25
CP -07C
3/4 PVC
40.26
CP -08A
3/4 PVC
10.23
CP -08B
3/4 PVC
25.26
CP -08C
3/4 PVC
39.92
CP -09A
3/4 PVC
CP -09B
3/4 PVC
21.2
CP -09C
3/4 PVC
38.95
CP -1 OA
Tubing
CP -1 OB
Tubing
CP -11A
Tubing
CP -1 1 B
Tubing
CP -12A
-
CP -12B
-
CP -13A
Tubing
CP -13B
Tubing
CP -14A
Tubing
CP -14B
Tubing
CP -15A
Tubing
No Valves
CP -16A
Tubing
CP -16B
Tubing
CP -17A
Tubing
CP -17B
Tubing
CP -18A
1/2 PVC
15
CP -18B
1/2 PVC
23
CP -19A
Tubing
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Table 3. Monitoring Probe Data
Probe
Material
Depth (ft)
Notes
CP -19B
Tubing
CP -20A
Tubing
CP -20B
Tubing
CP -21 A
3/4 PVC
CP -21 B
3/4 PVC
CP -22A
-
CP -22B
-
CP -23A
1/2 PVC
CP -23B
1/2 PVC
CP -23C
1/2 PVC
CP -IC
Tubing
CP -4B
Tubing
CP -7C
3/4 PVC
CP -8C
3/4 PVC
CP -9C
3/4 PVC
P -IA
Tubing
P-1 B
Tubing
P -7A
Tubing
P -7B
Tubing
P -8A
Tubing
P -8B
Tubing
P -9A
Tubing
P -9B
Tubing
P -14A
Tubing
P -14B
Tubing
P -15A
Tubing
P -15B
Tubing
P -16A
Tubing
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Table 3. Monitoring Probe Data
Probe
Material
Depth (ft)
Notes
P -16B
Tubing
P-21 A
Tubing
P-21 B
Tubing
P -25A
Tubing
P -25B
Tubing
P -27A
Tubing
Plugged
P -26A
Tubing
P -26B
Tubing
P -27B
Tubing
P -28A
Tubing
P -28B
Tubing
Water Blocked
P -30A
5
P -30B
15
P-31 A
3/4 PVC
5
P-31 B
3/4 PVC
15
P -32A
3/4 PVC
5
P -32B
3/4 PVC
15
P -33A
1/2 PVC
5
P -33B
1/2 PVC
15
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2.3 EXTRACTION WELLS
The vertical extraction wells (EW) numbers 1, 2, 3, 4, and 5 are located within the refuse
footprint (boring logs confirm intercepting refuse). EW 6 through 11 are in soils outside the
perimeter of refuse placement. EW 12, 13, 14 and 15 were completed in the rubble fill area.
The wells depths are shown in Table 4, and each contains a casing perforated in the lower 1/3
zone, approximately (see boring logs, Appendix B).
Table 4. Extraction Well
Casing Depths
Well No.
Depth (ft)
EW -1
30
EW -2
30
EW -3
20
EW -4
29
EW -5
29
EW -6
29
EW -7
29
EW -8
29
EW -9
29
EW -10
29
EW -1 1
29
EW -12
29
EW -13
20
EW -14
23
EW -15
20
The extraction well casing is made of 3 -inch -diameter solid Schedule 80 PVC pipe, with the
bottom third made of 3 -inch -diameter slotted Schedule 80 PVC pipe (a detail is shown in the
system drawings, Appendix A). The well casing is installed straight and plumb in the center of
the 18 -inch diameter borehole (except wells EW -12 through EW -15, which have 12 -inch
boreholes). The annular space surrounding the slotted well casing is filled with specified filter
pack consisting of clean gravel backfill 1 foot above the top of the slotted casing. The gravel
backfill is then covered with a 1 -foot layer of clean soil, followed by a 3 -foot bentonite plug.
The casing is backfilled with soil up to 4 feet 6 inches below ground surface, and an additional 2 -
foot bentonite plug is then placed. The well is completed by installing a valve box with concrete
surround and a gravel base. A control valve and monitoring tubing with labcock valves are also
installed with a valve box.
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2.4 BLOWER STATION
The blower station is located within a building with locking doors. Four blowers, a moisture
separating tank, two activated carbon adsorber units, a sulfatreat system, and electrical controls
are located within the blower station. Highlights of the major blower station components are
given below.
2.4.1 Moisture Separating Tank
The first equipment LFG reaches in the station is the moisture separator (knockout) vessel. The
LFG is introduced into the knockout near the midpoint and exhausted at the top. While rising
through the tank, condensate and particulates are removed from the gas stream through a filter
(demister). This condensate drains from the knockout bottom to a pipe and flows by gravity to
the condensate sump (CS -1).
2.4.2 Blowers
Four blowers are installed in the station. There are two CP404M H2S blowers and two CP808
LFG blowers. Information on the blowers is provided below.
Manufacturer: Rotron; Saugerties, NY 12477
Motor Model Numbers: H2S blowers:
CP-404FQ58MLR - 1.0 hp
115/230 V, 60 Hz, 1 Phase
107 cfm capacity each
LFG Blowers:
CP-808FX5MWLR - 5.5 hp
230 V, 60 Hz, 1 Phase
300 cfm capacity each
Type: Sealed Regenerative w/Explosion-Proof Motor
2.4.3 Activated Carbon Adsorption Units
Two skid mounted activated carbon adsorption units (vessels), installed in series, are located
within the blower station, each containing 2,000 lbs of material. The carbon is R 4X8 series
granular activated carbon (GAC) from Baker Filtration. The purpose of the activated carbon is
to remove the non -methane organic compounds (NMOCs) of the LFG by adsorption. A
sampling port is provided at the exhaust side of each unit to monitor the carbon performance.
Upon detection of unacceptable levels of NMOCs at the first vessel exhaust which is specified in
the AQMD permit as 20 ppm as hexane (see Appendix D), the material is considered exhausted
and the unit contents must be removed and reloaded with fresh (regenerated) GAC.
The LFG passes through each adsorption unit in series, and the units are intended to operate as a
primary unit and secondary unit. When carbon in the primary becomes "saturated," i.e., can no
longer adsorb NMOCs, "breakthrough" will be detected and the secondary unit becomes the
principal adsorber.
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At that point, fresh carbon should be ordered for the primary unit; and after it has been replaced,
the flow should be reversed (using the available valves), so that the secondary unit becomes the
primary. (For example, if the system is running with gas flowing from Vessel A to Vessel B,
when the gas exiting Vessel A exceeds 20 ppm NMOCs, replacement carbon should be ordered
and put into Vessel A, then the system should be reversed such that the gas flows from Vessel B
to Vessel A.) The LFG control system must be shut down during unloading and reloading of
carbon.
2.4.4 Sulfatreat System
One skid mounted sulfur absorber is located within the blower station, containing 2,000 lbs of
material ("Sulfatreat"). The purpose of the Sulfatreat system is to remove the sulfur compounds
of the LFG collected in header line `B". A sampling port is provided at the exhaust and intake
sides to monitor the Sulfatreat performance. The discharge of the Sulfatreat system is into the
carbon adsorption units. Upon detection of unacceptable levels of sulfur measured as H2S at the
Sulfatreat exhaust ("breakthrough") which is specified in the AQMD permit — a maximum of 0.1
ppmv sulfur at the exhaust of the carbon system (see Appendix D) — the material is considered
exhausted and the unit contents must be removed and reloaded with fresh Sulfatreat material.
The LFG control system serving Line B is shut down during unloading and reloading of
Sulfatreat material in the unit.
2.5 SITE SECURITY
The blower facility is contained within a lockable building — keys are maintained by the city staff
and its contractors. The building doors are connected to an alarm system — entry sends a signal
to the city Utilities Department. Authorized personnel are issued two keys — one to enter the
building and a second to suppress the alarm.
The operations contractor is be responsible for ensuring appropriate signage is placed on the
exterior of the blower facility (e.g. "Keep Out").
Well control valves, monitoring probes, condensate sumps are contained in valve/utility boxes as
illustrated on the as-builts (see Appendix A), and require a lifting tool and wrench to access.
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3 LFG CONDENSATE HANDLING SYSTEM
3.1 LFG CONDENSATE
LFG condensate is a liquid which develops as LFG cools while flowing in the collection system.
It is mostly water but contains some dissolved organics and often is acidic (due to carbon dioxide
in the LFG). LFG condensate must be removed from the collection piping system or it could
collect in low points and cause gas flow blockage. Condensate shall be disposed of as hazardous
waste unless otherwise determined by laboratory tests.
3.2 GAS CONDENSATE HANDLING SYSTEM DESCRIPTION
Condensate collection facilities are shown on Sheets 3 (location) and 5 (details) of the system
drawings (Appendix A). To collect and remove LFG condensate, four sumps (CS -1 through -4)
are incorporated into the collection header (Line A), and a moisture knockout is located in the
blower station. The sumps are pneumatic in operation — air is supplied from a compressor in the
blower station and via HDPE pipes in the collection header trenches. When the liquid level in
the sump reaches a certain point, a float -control valve activates the air supply to the pneumatic
pump, and liquid is pumped back into the header to continue flowing downhill to the next
sump/low point, where the process is repeated.
At the downhill end of the header system (past EW 11), the liquid is pumped out of the last trap
to a discharge line which runs north into an existing city sewer manhole in the condominium
development in Seabird Court.
For Line B, condensate is allowed to drain back into EW 14.
In the blower station, all gas travels through the condensate knockouts (one each for Line A and
B). The condensate flows by gravity to CS -1 where it is pumped into the header to ultimately
flow to the city sewer.
3.3 HANDLING LFG CONDENSATE
LFG condensate may contain many trace chemicals and be highly biologically active.
Appropriate protective gloves and splash protection equipment should always be employed when
working with LFG condensate. Operating personnel should always avoid direct skin contact.
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21
SYSTEM OPERATION
4.1 OPERATIONAL CRITERIA
The Newport Terrace LFG Control System operational criteria are based on the system design,
regulatory requirements, and past experience with other LFG extraction systems. The criteria
summarized below follow the AQMD Permit to Construct/Operate (PTO) (see Appendices C
and D):
• Methane concentration shall be maintained at less than 5 percent by volume at all
perimeter probes.
• The concentration of total NMOCs at the final outlet of the carbon adsorption units
shall not exceed 20 ppmv or achieve 98 percent destruction removal efficiency.
• The sulfur concentration, measured as H2S at the final outlet of the carbon adsorption
unit shall be below 0.1 ppmv.
A more extensive discussion of permitting requirements is presented in Section 1.2.
4.2 SYSTEM START-UP
The system requires start up upon power shutdown, carbon adsorption unit replacement, blower
maintenance, or other operation interruption.
Only qualified, experienced staff is recommended as operators to start the system using the
following guidelines:
Check for alarms before entering blower house.
2. Check the system instrumentation for malfunctions (Yokogawa recorder, Kurz flowmeter,
Raco autodialer, General Monitors gas detectors), which are indicated by trouble -lights on
the control panel.
Check air compressor pressure (normal operating pressure is 100 psig).
4. Confirm main gas inlet valve HV -1 is open.
Confirm inlet and outlet valves (HV -2 and 3 or HV -4 and 5) are open for the selected
blower.
6. Confirm valves for the Carbon vessels are set correctly (for V-1 primary and V-2
secondary, valve position is as follows: HV -6, 9, 10, and 13 open; valves HV -7, 8, 11, and
12 closed).
7. Confirm hydrogen sulfide gas inlet valve HV -14 is open.
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Newport Terrace Landfill — O&M Manual
8. Confirm inlet and outlet valves (HV -15 and 16 or HV -17 and 18) are open for the selected
Sulfatreat blower.
9. Confirm Sulfatreat outlet valve HV -19 is open.
10. Select Blower No. 1 or Blower No. 2 for the methane system and select Blower No. 3 or
Blower No. 4 for the hydrogen sulfide system. (Note: Use hours meters on blowers to
balance long-term usage.)
11. Turn the blower control selector switches to "AUTO."
12. Confirm that selected blowers are operating.
13. Confirm that operating parameters are within acceptable limits. For the initially installed
equipment, the following should apply:
- Main system —vacuum maximum 60 inches; flow between 200 scfm and 300 scfm
(maximum under SCAQMD Permit).
- H2S system — vacuum maximum 45 inches; flow between 40 to 80 scfm.
- Inlet gas temperature maximum below 140°F.
Use the following procedure to shutdown the treatment system:
14. Turn blowers I through 4 to the "OFF" position.
15. Close inlet valves HV -1 and HV -14.
4.3 SYSTEM SHUTDOWN
It will be necessary to periodically shut the system down for repair or service. Use the following
procedure to shutdown the treatment system:
1. Turn blowers 1 through 4 to the "OFF" position (on control panels).
2. Close inlet valves HV -1 and HV -14.
3. Additional steps may be required for extensive maintenance or repair activities.
4.4 OPERATION SCHEDULE
The blower station is equipped with a timer for an automatic start up and shutdown to allow the
system to operate a minimal amount of hours while still preventing methane concentrations
above 5 percent at the perimeter.
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Newport Terrace Landfill — O&M Manual
The operating schedule (as of October 2008) is 10 hours per day, 7 days per week. It may be
possible over time to reduce these hours to minimize operating costs and system wear, while
meeting regulatory performance goals. Iteratively, the system flow should be reduced while
watching probe methane concentrations — until monitoring data suggest that further reductions in
operating times could result in methane exceeding the 5 percent limit.
Changes to the operating schedule should be discussed with and approved by city staff.
4.5 REMOTE MONITORING BY CITY
Remote monitoring of the on-site alarm systems within the equipment building will be handled
by the Utilities Department. Such monitoring will be accomplished by wireless means with a
telephone land -line connection as backup. Information relative to power outage, blower failure,
gas detection, and unauthorized building entry is transmitted to the city's SCADA system on a
real-time basis which is continuously monitored.
Operation and maintenance of remote monitoring equipment are the responsibility of the Utilities
Department. Operation and maintenance of the on-site alarm system within the equipment
building are the responsibility of the O&M contractor.
The O&M contractor shall provide contact information to the Utilities Department so that alarms
detected by the remote monitoring can be relayed to the O&M contractor for response on a
"24/7" basis. The contact information must be kept current during the O&M contract term.
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SYSTEM MONITORING
5.1 MONITORING CRITERIA
Routine monitoring is scheduled at the Newport Terrace LFG Control System to check its
conformance with the regulatory criteria and permits described in Section 3 of this report, as
follows:
• Methane concentration shall be maintained at less than 5 percent by volume at all
perimeter probes.
• The concentration of total NMOCs at the final outlet of the carbon units shall not
exceed 20 ppmv or achieve 98 percent destruction removal efficiency.
• Sulfur concentration measured as H2S at the final outlet of the carbon adsorption
system shall not exceed 0.1 ppm.
In addition, monitoring is performed to keep the system running at its optimum efficiency.
Experienced, qualified LFG technical staff is recommended to perform the monitoring tasks.
5.2 MONITORING EQUIPMENT
Monitoring techniques described in this manual involve commonly used battery-operated
instruments which have proven to be easy to use and provide reliable results. The following
monitoring equipment is needed to perform recommended monitoring. Alternative equipment
may be utilized if it can provide suitable, dependable data.
5.2.1 Combustible Gas Monitoring Instrument
For monitoring methane at the extraction wells, monitoring probes, and the blower station, a
portable combustible gas analyzer is necessary. At a minimum, the gas analyzer must be capable
of measuring methane in percent by volume and percent LEL. Instruments are available which
measure methane as well as oxygen, carbon dioxide, pressure, vacuum, and temperature, but
these are more expensive. Measurement of carbon monoxide and temperature may be
considered optional and warranted under special conditions, such as suspicion of subsurface
combustion. Gas instruments are to be calibrated in accordance with the manufacturer's
procedures and schedules.
There are numerous portable gas instruments available. However, the preferred instrument is the
Landtec GEM -2000. This instrument is recommended and detects methane, oxygen, carbon
dioxide, and nitrogen, as well as static pressure and flow rate.
5.2.2 Photo Ionization Detector (PID)
A PID is recommended (referred to as an organic vapor analyzer in the SCAQMD Permit to
Operate) to measure the emission at the carbon adsorption unit exhaust. A PID measures all
organic components in the gas stream, except methane.
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Newport Terrace Landfill — O&M Manual
Either of the following instruments may be considered appropriate for this site:
Thermo Electron TVA 1000B Vapor Analyzer
www.thermo.com
MiniRAE 2000
RAESales@raesystems.com
5.2.3 Hydrogen Sulfide Measurement
Drager tubes or H2S detectors are used to measure the sulfur emissions as 112S. A bag sample
needs to be taken from the outlet of the Sulfatreat system for testing for H2S. A Drager tube or
other instrument is used to determine if the sulfur emissions are above 0.2 ppmv. A bag sample
can be taken using a sampling box. SCS recommends taking bag samples to measure the sulfur
emissions at the rubble fill wells (EW -12, EW -13, EW -14, and EW -15).
5.2.4 Pressure/Vacuum Gauges
Portable pressure/vacuum gauges are required for field measurements at the extraction wells and
monitoring probes. Appropriate, permanent gauges are installed on-line at the blower station
piping. (Note: The GEM 2000 allows direct reading of static and differential pressures and so
can service this purpose.) The ranges of pressure/vacuum typically encountered at sites such as
Newport Terrace would be from 0 to 30 inches -water column. Magnehelics or a digital
manometer may also be used for pressure measurements.
5.2.5 Miscellaneous
Tedlar bags will be required for LFG samples taken at the carbon adsorption unit inlets and
emission sample at the outlet of the final carbon adsorption unit. Tedlar bag and Drager Tube
that can measure down to 0.2 ppmv H2S or equivalent equipment is necessary to measure the
inlet and exhaust of the Sulfatreat system. Gas samples from the inlet are analyzed for VOCs
and speciated for Toxic Air Contaminants (TACs, as defined in SCAQMD Rule 1150.1) and the
gas samples from the exhaust of the carbon system are analyzed for chloroform, vinyl chloride,
and hydrogen sulfide in the laboratory in accordance with the AQMD permit.
5.3 MONITORING PROCEDURES
Monitoring procedures include visual inspection, meter reading, and testing with field
instruments. Monitoring results should be recorded directly into the instrument (if capable) or
onto an inspection form (Appendix E).
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The system is monitored for the following items:
24
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Subject
Method
Methane Inlet System
Inlet separator
Differential pressure, in H2O
Gauge reading
Inlet gas temperature
Temperature, °F
Gauge reading
Inlet gas pressure
Pressure, in H2O
Gauge reading
discharge temperature
Temperature, °F
-[Blower
Gauge reading
H2S Inlet System
Inlet Separator
Differential pressure, in H2O
Gauge reading
Sulfatreat discharge temperature
Temperature, °F
Gauge reading
Sulfatreat discharge pressure
Pressure, in H2O
Gauge reading
Blower discharge pressure
Pressure, in H2O
Gauge reading
Instrumentation - Operating System
Gas flowrate
Flowrate, SUM
Kurz meter
Total gas flow
Volume, SCF
Kurz meter
Major gases (CH4, CO2, N2, 02)
Percent by volume
GEM 2000 (inst. test)
1-12S concentration
ppm
Drager Tube (inst. test)
Air compressor pressure
Pressure, psi
Gauge reading
Air compressor hours
Elapsed time, hr
Gauge reading
Blowers (H -O -A)
Lead blowers
Note switch position
Blower hours (each)
Elapsed time, hr
Gauge reading
Blower Station Automated Safety Monitoring
Percent combustibles - percent LEL - General Monitors Sensor/Alarm
H2S concentration- ppm H2S - General Monitors Sensor/Alarm
Carbon Adsorbers
Vessel No. 1 inlet
NMOC Concentration
PID Instrument test
Vessel No. 1 outlet
NMOC Concentration
PID Instrument test
Vessel No. 2 outlet
NMOC Concentration
PID Instrument test
Sulfatreat System outlet
Sulfur Concentration (as 1-12S)
Drager Tube or other inst.
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Extraction Wells (each)
Pressure/Vacuum
Instrument test
Temperature
Instrument test
Methane
Instrument test
Oxygen
Instrument test
Carbon Dioxide
Instrument test
Monitoring Probes (each)
Pressure/Vacuum
Instrument test
Methane
Instrument test
Oxygen
Instrument test
Carbon Dioxide
Instrument test
All instrument readings are taken at cock valve hose fittings under the procedures noted below.
5.3.1 Carbon Adsorption Units (Each)
1. Connect Tedlar bag to V-1 inlet (SP -3) and fill bag.
2. Connect PID to Tedlar bag.
3. Open sample valve and record instrument reading upon stabilization (i.e., when gauge
reading holds steady for several seconds).
4. Repeat for V-1 outlet (SP -8) and V-2 outlet (SP -9).
5.3.2 Sulfatreat System
1. Connect sample box with Tedlar bag inside to Sulfatreat vessel outlet (SP -6).
2. Start sample pump and fill Tedlar bag.
3. Connect Tedlar bag to HZS monitoring instrument to Drager tube.
4. For instrument: open sample valve and record instrument reading upon stabilization (i.e.,
when gauge reading holds steady for several seconds).
5. For Drager tube: break off the tip of Drager tube using the Drager tool.
6. Insert the Drager tube into the Drager pump.
7. Attach the Drager pump to the Tedlar bag.
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8. Open the Tedlar bag and slowly pump the gas out of the Tedlar bag using the Drager tube,
making sure the pump counter clicks over.
9. Record the number of pumps.
10. Record the reading on the Drager tube and calculate the H2S concentration.
5.3.3 Extraction Wells (Each)
It is important to take vacuum/pressure readings before methane or other gas chemistry readings.
5.3.3.1 Pressure/Vacuum
11. Connect pressure gauge hose to the sampling port fittings on the well side of flow control
valve.
12. Record instrument reading upon stabilization (i.e., when gauge reading holds steady for
several seconds).
13. Repeat pressure/vacuum reading Steps 1 and 2 for sampling port on header side of gate
valve.
5.3.3.2 Gas Composition
14. Follow instrument manufacturer's procedure for startup and calibration of combustible gas
monitoring equipment.
15. Record instrument reading for methane, carbon dioxide, oxygen and balance gas, if
included, upon stabilization (i.e., when gauge reading holds steady for several seconds).
5.3.4 Monitoring Probes (Each)
It is important to take vacuum/pressure readings before methane or other gas chemistry readings.
5.3.4.1 Pressure/Vacuum
1. Connect pressure gauge hose to shallowest cock valve hose fitting.
2. Open cock valve and record instrument reading upon stabilization (i.e., when gauge
reading holds steady for several seconds). Close cock valve.
3. Repeat pressure/vacuum reading Steps 1 and 2 for all subsurface zone cock valves.
5.3.4.2 Methane Concentration
4. Follow instrument manufacturer's procedure for startup and calibration of combustible gas
monitoring equipment.
5. Record instrument reading for methane, carbon dioxide, oxygen and balance gas, if
included, upon stabilization.
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6. Close cock valve.
7. Remove hose and instrument.
8. Repeat Steps 4 through 8 for all subsurface zone cock valves.
5.3.4.3 Methane Concentration Exceedance
When gas monitoring indicate concentrations of methane in excess of the compliance level, do
some combination of the following to bring the probe back into compliance with the
requirements of CCR Title 27:
1. If a probe has more than 5% methane, notify the Landfill owner and LEA within 1 business
day of the monitoring event.
2. Within 7 days of the detection of exceedance verify the result by performing the following:
• Monitor probe weekly.
• Verify that the blower is running properly and that there are no water restrictions or
air leaks in the pipe.
• Increase and optimize landfill gas collection using the existing gas collection wells.
This may require increasing the blower speed using the variable frequency drive.
• Improve gas collection by improving Landfill surface cover to decrease air
infiltration.
• Evaluate the effects of barometric pressure.
• Verify the probe(s) measurements.
• Inform LEA of actions taken to control LFG by e-mail or letter.
3. If the initial verification indicates exceedance, continue monitoring on a weekly to allow
the methane concentration drop to below 5% in response to the system adjustments/
optimization.
4. Within 21 days of first methane exceedance, submit to the LEA a letter workplan which
describes the nature and extent of the problem, all operational actions taken, and
recommended corrective actions needed to protect public health and safety and the
environment. The letter should:
• Evaluate the problem.
• State actions taken to date.
• Evaluate appropriate alternatives. Alternatives may include some combination of the
following:
— Install additional interior landfill gas extraction well(s)
— Replace the blower with a larger unit.
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— Other control alternatives - the purpose of this category is to acknowledge that
new technologies are continually being developed and that a new technology
may be the preferred approach.
• Bar hole punch (3 foot depth) and monitor by all homes within 25 feet of probe
weekly.
• An implementation schedule of the selected alternative and anticipated schedule to
bring the probe into compliance.
5. After probe readings decrease to below compliance levels, continue weekly monitoring
for four (4) consecutive weeks. After four (4) consecutive weeks of readings below
compliance levels, the monitoring frequency may revert to monthly or as otherwise
approved by the LEA.
6. If exceedances return, increase monitoring frequency to weekly and reinitiate evaluation,
and implementation of control measures.
5.4 MONITORING RECORDS AND SCHEDULE
The probes are monitored monthly for TOCs (reported as methane) and lab analyzed quarterly
for TACs. A Tedlar bag sample needs to be lab analyzed for TOCs quarterly. All other
monitoring events happen monthly except the source test which is performed annually (see
Table 5b).
Table 5a. Monitoring Schedule
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Monthly
Quarterly
Annually
Collect and lab analyze sample
from inlet and outlet of carbon
x
system for VOCs and TACs
Monitor Sulfatreat exhaust for
1-12S with Drager Tubes
x
Monitor TNMOC concentration
at each carbon adsorber outlet
x
with PID
Monitor boundary probes for
TOCs (as methane) using
x
portable instrument
Collect sample(s) from
boundary probe(s) for lab
x
analysis of TACs and TOC
Source Test
x
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Field measurements should be recorded directly either directly into monitoring instruments that
have data logging capability (e.g., GEM), or onto paper monitoring forms (see example forms,
Appendix E). If monitoring data is recorded on the instrument, that data should be uploaded to a
data management system which can be queried for trends and reporting. Original records shall
be saved for a minimum of 2 years in accordance with the SCAQMD Permits and 3 years per
LEA requirements. In practice however, all data should be securely stored electronically for
future use, which may be assumed to be for 20 years or more.
In addition to the reporting required by regulatory agencies (LEA and SCAQMD), monitoring
and maintenance data should always be sent to the City of Newport Beach and the Newport
Condominium Association.
5.5 REPORTING TO REGULATORY AGENCIES
Monitoring results are required to be reported to two regulatory agencies, the solid waste local
enforcement agency (LEA) within five days of monitoring event, and the South Coast Air
Quality Management District.
The following table summarizes reporting requirements to the SCAQMD and LEA:
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TART F e:h Sl IMMARY rfF REC3ll1. AT[7RY REPCIRTING REQUIREMENT_
Required Test
30
Test
Regulatory
Regulatory Agency
Regulatory
Monitoring Event
Procedure
Frequency
Agency
Notification
Report
Agency Permit
No_ and Date
Source Test
Test Inlet gas (before
Annual
South Coast
1) Written Notice — 10
Duo 30 days after testing to
No. F85011
Carbon Adsorbers) and
AQMD
days prior to test.
AQMD
11/2/2006
Final Outlet Gas for
2) Agency Approval —
foliowing compounds:
Prior approval to tasting
Report the following:
A- Methane
and analysis methods 30
1) Oporational hours of
B. TNMOCs
days prior to tasting.
carbon
G. TACs (Rule 1150.1)
2) Final outlet gas cont.
P. "Total Sulfur (Hydrogen
3) Calculations to
Sulfide)
demonstrate that outlet gas
E. Moisture Content
did not exceed 20 pp— as
F. Temperature
measured as hexane at 3'la
G. Flow Rate
oxygen or reduced by 9831
H. Oxygen
by weight.
�.
Volatile Organic
Test Inlet and Outlet of
Monthly
South Coast
Report the Rule 11 50.1
No. F85011
Compounds and
Carbon Adsorbers.
AQMD
speciatad TACs
11/2/2006
Speciated Toxic
Conform with CARR Method
Air Contaminants
422 or equivalent. Utilize
(TAC)
EPA Method TO 14 or other
method approved by South
Coast AQMD.
Total Non-
Outlet of Carbon Adsorbers
Monthly
South Coast
No, F85011
Methane Organic
(2).
AQMD
11/2/2006
Compounds
Use OVA or other approved
(TNMOC)
instrument.
Emissions at outlet shall not
exceed the following:
1) Chloroform 0.10 ppmv
2) Vinyl Chloride 0.17 ppmv
3) Hydrogen Sulfide 0.1
ppmv
T
Sulfatreat System
Sulfur Compunds
Monthly
South Coast
No. F85011
Fxhaust
(Hydrogen Sulfide
AQMD
11/2/2006
Gas Collection
As Needed
South Coast
One week in advance for
Written with entire gas
No. F85012
Wells 8,
AQMD
additional wells and
collection system drawings.
11/2/2006
Associated Piping
associated piping.
Proposed —oil depths, pipe
lengths, diameter, layouts
prior to notification.
Subsurface Refuse
Utilize FID - If FID readings
Monthly
South Coast
Send data to LEA monthly.
Rule 1150.1
Boundary Probes
are below 5% volume, then
AQMD »nd
Data to be included in
Compliance Plan
TOC
no Tedlar bag sample is
LEA
quarterly 1150.1 reports to
12/17/1999
collected.
S CAQ M D.
Subsurface Refuse
Collect Tedlar bag sample
Ouarterly
South Coast
Analyze and report the
Rule 1150.1
Boundary Probes
at probe with highest TOC
AQMD
TACs (Core Croup)
Compliance Plan
TAC
measured concentration
provided in Table 1 of
1211711999
during the previous 3
Attachment A.
months.
Use TO -14 Analysis
Method.
_
Records Retention
Monthly
South Coast
Maintained at Action
Rule 1150.1
AQMD
Property Management
Compliance Pian
1) Most recent year:
12/17/1999
available within 4 hours of
request.
2) 2 to 5 years old:
available within 48 hours
of request -
e uest_
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The operator (contractor) should copy the LEA on all reports sent to the SCAQMD.
In the event that any test result indicates that the regulatory agency would be agreeable to
reducing the frequency of that test, the operator (contractor), with the approval of the city and the
NCA, will assist the city to petition the agency for an appropriate reduction. If the reduction is
granted, this manual will be immediately updated to reflect the reduction.
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b SYSTEM MAINTENANCE
6.1 MAINTENANCE CRITERIA
The purpose of a scheduled maintenance program is to provide safe and efficient operation of the
system and to prevent equipment breakdowns (unscheduled maintenance). The maintenance
program consists of the observation and servicing of mechanical equipment and other
components.
Most of the equipment at the blower station is to be maintained according to manufacturer's
criteria. This equipment includes the blowers, electrical controls, activated carbon canisters,
Sulfatreat system, and moisture separating tank.
The remainder of the system components is to be maintained by field staff. These components
include the header/lateral/blower station piping, cock valves, check valves, in-line meters, and
valve boxes.
The safety and orderliness of the blower building, as well as the accessible wellfield facilities
(well and probe vaults) are the responsibility of the system operator. This includes preventing
and repairing damage from vermin.
6.2 MAINTENANCE PROCEDURES
Visual inspection is the typical maintenance procedure, as described below, to be performed
outside of the manufacturer's requirements. In general, the operator should do a visual
inspection each time they enter the blower building and/or open well -field or probe vaults. Signs
of unusual deterioration, damage (including from animals) shall be noted on a monthly log,
included in Appendix E, and addressed as necessary. Equipment literature, including
maintenance details, are included in Appendix H.
6.2.1 Compressor
An Atlas Copco GX-4 air compressor provides pressurized air for the pneumatic pumps in the
condensate sumps. Maintenance principally involves checking and maintaining the oil level, and
cleaning air and oil filters.
However, it is important that the operator respond to signs of incipient failure (unusual wear, or
sounds or smells) in order to anticipate or react quickly to equipment failure, to allow planning
for equipment replacement and minimize system downtime.
6.2.2 Blowers
The manufacturer requires periodic inspection and service typically based on hours of service as
measured by the elapsed time meter.
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6.2.3 Flame Arrestor
The flame arrestor will require disassembly and cleaning if the differential pressure exceeds two
inches water -column.
6.2.4 Moisture Separator
The moisture separator should be visually inspected for corrosion, weathering, leaks, seals, and
pressure drop. An increase in pressure drop, measured at the sampling ports, one on each of the
tank inlet and outlet pipes, indicates the unit is clogged and should be cleaned.
Accumulated moisture in the separator, indicated also by an increase in pressure drop across the
unit, should be drained by opening the drainage valve at the base of the unit.
6.2.5 Electrical Controls
The system should be start-up tested monthly. The electrical controls should be visually
inspected monthly or more frequently.
6.2.6 Gauges and Sampling Ports
Permanent station gauges and sampling ports should be visually inspected for damage, proper
seating and fit, and accuracy. Gauges need to be zeroed prior to recording readings.
6.2.7 Piping, Valves, and Fittings
Piping, valves, and fittings within the station should be visually inspected for damage, corrosion,
weathering, seal, and leaks.
6.2.8 Extraction Wells
Visually inspect the wells at least once a month as follows:
1. Check inside the vaults and look for damage and proper operation of the well head, later tie
in (flex hose) and condensate drain.
2. Check the sampling ports and gate valve for damage, leaks, workability, and seating.
3. Check the lateral piping for damage and leaks.
4. Check the modified condensate drains for damage or leaks.
6.2.9 Monitoring Probes
Visually inspect the probes as follows:
1. Check the valve box, valve box cover, and identification tags for damage.
2. Check the cock valves for damage, leaks, workability, and seating.
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Newport Terrace Landfill — O&M Manual
6.2.10 Carbon Adsorption Units
Upon detection of "breakthrough" (exceedance of NMOCs at the carbon units' final exhaust, as
measured by PID), the carbon shall be replaced and/or reactivated by an approved carbon
provider as necessary. The sequence of carbon change -out is discussed in Section 2.4.3.
6.2.11 Sulfatreat System
When breakthrough of H2S is detected (Drager Tube reading of 0.1 ppmv), the Sulfatreat media
needs to be replaced, by contacting the Sulfa -treat vendor.
6.2.12 In -Line Flow Meter
The Kurz flow transmitter uses thermal conductivity to measure the rate of flow of gas passing
through the pipe. The heated sensor should be removed and cleaned annually.
6.2.13 Automated Condensate Sumps
The four automated sumps should be visually inspected during routine monthly monitoring.
6.3 MAINTENANCE RECORDS AND SCHEDULE
Routine maintenance activities at the blower station should be performed weekly, monthly,
quarterly or annually, as described above and summarized in Table 6al.
Monitoring forms for these maintenance activities are included in Appendix E.
All maintenance work should be promptly and neatly recorded and retained as a permanent
record to track long-term changes or trends in the equipment performance. This record is used
for planning future preventive maintenance or in diagnosing equipment breakdowns. Section 7
discusses data management.
An annual maintenance and monitoring report shall be submitted by the owner to the solid waste
local enforcement agency (LEA) by March 1St of every year. Report shall include all
maintenance performed on the system.
1 Monitoring Forms are included in Appendix E.
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TABLE 6a. SUMMARY OF ROUTINE MAINTENANCE OF EQUIPMENT
TABLE 6b. PREVENTATIVE MAINTENANCE SCHEDULE FOR GX4 COMPRESSOR
Maintenance
Frequency - Running
Hours
Operation
50
Drain the condensate from the receiver.
Scheduled
Check the oil level.
Equipment
Model
Appendix
Warranty
For Full -Feature versions: check that condensate from the dryer is drained automatically.
Frequency
Thresholds
Check the belt tension.
For compressors with PDX filter: check the service indicator, replace the filter if necessary.
Maintenance Activity
Replace the air filter.
LFG system
Ametek (Rotron)
App H -
One year
Visual Observation
Monthly
Clean the finned surface of the oil cooler.
blowers
CP808M
Section 2
Have the safety valve tested.
V
H2S system
Ametek (Rotron)
App H -
One year
Visual Observation
Monthly
blowers
CP404M
Section 2
X h !T:.
C '1. •.} tF
i5..4.f-.
2,(Ii.i1-.
'1.'%'•Y3<'. "�
Rotary Screw
Atlas Capco GX-4
App H -
One year
See Table 6b below.
See Table 6b below.
Compressor
Section 2
,ls`P. X:`P;a.,
'E�:'ir+a a. Fr:'.a �; ,.;-rJ;�.r�•yt'i4
nt� , ,
�I z ��{E
a
f;�d T;,`si '71'.peir ti..l ..,,
t
Carbon
Baker Corp. Kleen
App H -
One year
None. Replace Carbon
As needed
Carbon
Vessels
Air 2000 S
Section 3
in sequence as
replaced when
described in Section
exhaust
2.4.3 of O&M Manual
NMOCs exceed
20 ppm
Flame
Groth Corp. No.
App. H Section
One year
Remove and inspect
Annually or when
2 inches water
Arrestor
7628-04-11-F00
6
elements
pressure drop
column
exceeds thresshold
In-line flow
Kurz 454 FT
App, H Section
One year
Remove sensor and
Annually
meter
7
clean
y6
Methane
General Monitors
App. H Section
One year
Calibrate with certified
Quarterly
sensor and
480A controller;
10
gas
controls
10001-1 Sensor
421i{ vq TIT
Hydrogen
General Monitors
App. H Section
One year
Calibrate with certified
Quarterly
Sulfide sensor
2180A conroiler,
8
gas
and controls
50445-1
tsensor
Condensate
Real Environmental
App; H Section
Five year
Visual Observation
Monthly
sumps
Products, AutoSump
09
7000; Auto Pump
A4
TABLE 6b. PREVENTATIVE MAINTENANCE SCHEDULE FOR GX4 COMPRESSOR
Maintenance
Frequency - Running
Hours
Operation
50
Drain the condensate from the receiver.
Check the oil level.
For Floor -mounted versions: clean the prefilter on the rear side of the compressor.
500
Clean the air filter.
For Full -Feature versions: check that condensate from the dryer is drained automatically.
For Full -Feature versions: clean the condensor of the dryer.
Check the belt tension.
For compressors with PDX filter: check the service indicator, replace the filter if necessary.
2000
Replace the air filter.
If Atlas Copco Roto -Inject Fluid is used, change the oil.
Replace the oil filter.
For compressors with PDX filter: replace the filter.
4000
Clean the finned surface of the oil cooler.
Replace the oil separator.
Have the safety valve tested.
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f DATA MANAGEMENT AND EVALUATION
7.1 THE DATA — COLLECTION, ASSESSMENT, AND
MANAGEMENT
Much of the work of collecting and controlling LFG involves the collection, evaluation, and
management of LFG data.
This process of collecting, evaluating, and managing data may be relatively simple or very
complex. The level of complexity depends on the problems that a site presents, the evaluation or
control objectives, resources available, and budget constraints. The process may be as simple as
measuring and recording several key parameters on a reading sheet and making immediate on the
spot adjustments in the field, or as detailed as performing systematic analysis using sophisticated
software employing graphing or plotting data in multiple dimensions.
7.2 DATA COLLECTION
The data required by the SCAQMD Permits to Operate are as follows:
• The quantity of LFG in standard cubic feet per minute being treated by the carbon
adsorbers.
• The concentration of TNMOCs at the combined inlet to the carbon adsorption system.
• The concentration of TNMOCs at the final outlet of the carbon adsorber.
• Annual source tests of the carbon adsorber system inlet and final outlet.
• VOC and TAC samples collected from the inlet and outlet of the carbon adsorbers.
• Sulfur compounds (measured as H2S) concentration at the exhaust of the Sulfatreat
system.
• Emissions at the exhaust of the carbon adsorbers sent to a lab to determine
concentration of chloroform, vinyl chloride, and hydrogen sulfide.
• Test results.
• Monitoring data.
• Dates of carbon replacement.
Data is collected routinely using monitoring forms (either manual or electronic) for the blower
facility, the wellfield, migration monitoring probes, onsite structures, etc. These data readings
become a part of the facility operating record. A retention period of at least three years is
required by the solid waste local enforcement agency (LEA).
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The system operator (contractor) will retain all monitoring and maintenance records, as well as
providing digital copies to the City of Newport Beach and the NCA. Contact information for the
city and NCA are listed in Appendix F.
The city and NCA will each be responsible for archiving monitoring and maintenance records.
A contractor working for the city or NCA should retain data for 10 years. The city and NCA
should retain data for at least as long as the landfill and LFG system are subject to regulatory
oversight (i.e., indefinitely).
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Newport Terrace Landfill — O&M Manual
8 SAFETY
The principle components of LFG are methane and carbon dioxide; other gases which may be
found in lesser amounts are hydrogen sulfide, organic acids and gases, and nitrogen. Hydrogen
sulfide is HIGHLY TOXIC; the other acidic gases and organic vapors should also be treated as
toxic and hazardous.
In concentrations of 5 to 15 percent by volume in air, methane may explode when ignited by a
spark or other ignition source.
In addition, LFG can displace oxygen in confined spaces. Confined spaces within which oxygen
levels are below 19 percent by volume should not be entered.
This manual does not contain a Health and Safety Plan (HASP), nor does it contain lock -out, tag -
out procedures. The LFG system operator needs to develop a site-specific HASP (including
lock -out, tag -out procedures) based on analysis of the existing site conditions.
8.1 CONTACT INFORMATION
Appendix F lists major stakeholder and regulatory parties contact information.
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9 LISTING OF PERMITS
South Coast Air Quality Management District, Permit to Construct/Operate, No. F85011, issued
November 6, 2006 (Appendix C) — no specific expiration date.
South Coast Air Quality Management District, Permit to Construct/Operate, No. F85012, issued
November 6, 2006 (Appendix D) — no specific expiration date.
Rule 1150.1 Compliance Plan, issued December 17, 1999 (Appendix G) — no specific expiration
date. As of February 2009, an application has been submitted to the AQMD to modify the
Compliance Plan to indicate the change in ownership of the site and the LFG system.
California Code of Regulations (CCR), Title 27 — this is not a specific permit, but rather the
owner/operator is required to perform monthly monitoring and submit quarterly reports to the
LEA.
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Newport Terrace Landfill — O&M Manual
Appendix A
System Drawings
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Appendix B
Gas Extraction Well Boring Logs
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Newport Terrace Landfill — O&M Manual
Appendix C
SCAQMD Permit to Construct/Operate — Collection System
MIN
Newport Terrace Landfill — O&M Manual
Appendix D
SCAQMD Permit to Construct/Operate — Treatment System
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Appendix E
Well Field Monitoring Form
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Appendix F
Contact Information
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Appendix G
Rule 1150.1 Compliance Plan
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Appendix H
Instrumentation and Equipment Literature (on CD)
9-74
EXHIBIT B
SCHEDULE OF BILLING RATES
ES Engineering Services, LLC Page B-1
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COST FILE
The Cost File contains the individual bid items required to complete all operation, monitoring and maintenance
work in accordance with the Operations and Maintenance (O&M) Manual attached to Exhibit "A"
and further detailed below. The lump sum ("LS") prices provided in the Cost
File shall include full compensation for furnishing the labor materials, tools, and equipment to complete all the
work. "T &M" refers to Time and Materials.
Bid Item
Total Price
Quantities
No.
Item Description
(SJ
Routine O&M Services
Monitoring Pursuant to Regulations and as described in the
LS
48,945
1'
OM&M Plan, Other Monitoring and Maintenance Parameters,
(Annual)
and Reporting (as specified in RFP Section 1-F and attached O&M
Manual), exclusive of laboratory analyses.
Laboratory Analyses
a) 138
Unit cost for laboratory analyses of air/gas samples,
including :
Unit price
2
a) Total Gaseous Non -Methane Organics (TGNMOs) (12/yr)
b) 317
b) Rule 1150.1 Toxic Air Contaminants (TACs) (28/yr)
6,835
3.
Landfill Gas Source Test
Unit Price
Carbon Change -Out
5,303
a
Lump sum costs for replacement of carbon adsorption media:
4.
LS
a) for a single vessel
b) 6,845
b) for two vessels simultaneously
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COST FILE
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Sulfa -Treat Chance -Out
'Unit cost for replacement of Sulfa -Treat media.
Unit Price
5, 786
'Non -Routine Services and Sudden Repairs
Attached Rate
6.
Use attached rate schedule for T&M work, which
T&M
Schedule
includes labor and equipment rates.
Encineerinc Services
Attached Rate
7"
IUse attached rate schedule for T&M work, which
T&M
Schedule
includes labor and equipment rates.
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rZr ES ENGINEERING
S E RV I C E S
SCHEDULE OF RATES
ES Engineering Services, LLC
Personnel('
Unit
Rate
Senior Officer
Per Hour
$ 212
Specialized Technical Staff
Per Hour
$ 187
Principal
Per Hour
$ 160
Senior Licensed Professional
Per Hour
$ 150
Project Professional
Per Hour
$ 135
Construction Manager
Per Hour
$ 135
Staff Professional
Per Hour
$ 110
Assistant Professional
Per Hour
$ 90
Senior Technician
Per Hour
$ 90
Technician
Per Hour
$ 80
Project Coordinator
Per Hour
$ 75
Draftsperson
Per Hour
$ 75
Clerical
Per Hour
$ 60
Other
Unit
Rate
Traveling Vehicle Costs
Per Mile
$ 0.75
Truck Use
Per Day
$ 75
Subcontractor Markup
%
15
Equipment(')
Unit
Rate
Field Instrumentation (PID or
equivalent)
Per Day
$ 110
LEL Meter
Per Day
$ 55
GEM 5000
Per Day
$ 150
Flow Meter
Per Day
$ 22
Multiparameter Water Quality Meter
Per Day
$ 121
Dissolved Oxygen Meter
Per Day
$ 39
ORP Meter
Per Day
$ 33
pH/Conductivity Meter
Per Day
$ 28
Turbidity Meter
Per Day
$ 22
Oil/Water Interface Probe
Per Day
$ 55
Water Level Indicator
Per Day
$ 28
Blower or Vacuum Unit
Per Day
$ 110
Powered Liquid Pump
Per Day
$ 83
Power Generator
Per Day
$ 61
Tedlar Bags
Each
$ 11
Notes:
(1) Personnel rates subject to a 150% markup for litigation support and 200% for court
appearances as agreed by City in writing prior to incurring any cost for same.
(2) Rates for other equipment not noted herein will be provided upon request prior to
9-78
EXHIBIT C
INSURANCE REQUIREMENTS — PROFESSIONAL SERVICES
1. Provision of Insurance. Without limiting Consultant's indemnification of City, and
prior to commencement of Work, Consultant shall obtain, provide and maintain at
its own expense during the term of this Agreement, policies of insurance of the
type and amounts described below and in a form satisfactory to City. Consultant
agrees to provide insurance in accordance with requirements set forth here. If
Consultant uses existing coverage to comply and that coverage does not meet
these requirements, Consultant agrees to amend, supplement or endorse the
existing coverage.
2. Acceptable Insurers. All insurance policies shall be issued by an insurance
company currently authorized by the Insurance Commissioner to transact
business of insurance in the State of California, with an assigned policyholders'
Rating of A- (or higher) and Financial Size Category Class VII (or larger) in
accordance with the latest edition of Best's Key Rating Guide, unless otherwise
approved by the City's Risk Manager.
3. Coverage Requirements.
A. Workers' Compensation Insurance. Consultant shall maintain Workers'
Compensation Insurance, statutory limits, and Employer's Liability
Insurance with limits of at least one million dollars ($1,000,000) each
accident for bodily injury by accident and each employee for bodily injury by
disease in accordance with the laws of the State of California, Section 3700
of the Labor Code.
Consultant shall submit to City, along with the certificate of insurance, a
Waiver of Subrogation endorsement in favor of City, its City Council, boards
and commissions, officers, agents, volunteers, employees and any person
or entity owning or otherwise in legal control of the property upon which
Consultant performs the Project and/or Services contemplated by this
Agreement.
B. General Liability Insurance. Consultant shall maintain commercial general
liability insurance, and if necessary umbrella liability insurance, with
coverage at least as broad as provided by Insurance Services Office form
CG 00 01, in an amount not less than one million dollars ($1,000,000) per
occurrence, two million dollars ($2,000,000) general aggregate. The policy
shall cover liability arising from premises, operations, personal and
advertising injury, and liability assumed under an insured contract (including
the tort liability of another assumed in a business contract).
C. Automobile Liability Insurance. Consultant shall maintain automobile
insurance at least as broad as Insurance Services Office form CA 00 01
covering bodily injury and property damage for all activities of Consultant
arising out of or in connection with Work to be performed under this
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Agreement, including coverage for any owned, hired, non -owned or rented
vehicles, in an amount not less than one million dollars ($1,000,000)
combined single limit each accident.
D. Professional Liability (Errors & Omissions) Insurance. Consultant shall
maintain professional liability insurance that covers the Services to be
performed in connection with this Agreement, in the minimum amount of
one million dollars ($1,000,000) per claim and two million dollars
($2,000,000) in the aggregate. Any policy inception date, continuity date,
or retroactive date must be before the Effective Date of this Agreement and
Consultant agrees to maintain continuous coverage through a period no
less than three years after completion of the Services required by this
Agreement.
E. Builder's Risk Insurance. For Contracts with property exposures during
construction, Contractor shall maintain Builders Risk insurance or an
installation floater as directed by City, covering damages to the Work for "all
risk" or special causes of loss form with limits equal to 100% of the
completed value of contract, with coverage to continue until final
acceptance of the Work by City. At the discretion of City, the requirement
for such coverage may include additional protection for Earthquake and/or
Flood. City shall be included as an insured on such policy, and Contractor
shall provide City with a copy of the policy.
F. Pollution Liability Insurance. If required, Contractor shall maintain a policy
providing contractor's pollution liability ("CPL") coverage with a total limit of
liability of no less than one million dollars ($1,000,000) per loss and two
million dollars ($2,000,000) in the aggregate per policy period. Claims -
made policies require a 5 -year extended reporting period. The CPL policy
shall include coverage for cleanup costs, third -party bodily injury and
property damage, including loss of use of damaged property or of property
that has not been physically injured or destroyed, resulting from pollution
conditions caused by contracting operations. Coverage as required in this
paragraph shall apply to sudden and non -sudden pollution conditions
resulting from the escape or release of smoke, vapors, fumes, acids, alkalis,
toxic chemicals, liquids, or gases, waste materials, or other irritants,
contaminants, or pollutants. The CPL shall also provide coverage for
transportation and off -Site disposal of materials. The policy shall not
contain any provision or exclusion (including any so-called "insured versus
insured" exclusion or "cross -liability" exclusion) the effect of which would be
to prevent, bar, or otherwise preclude any insured or additional insured
under the policy from making a claim which would otherwise be covered by
such policy on the grounds that the claim is brought by an insured or
additional insured against an insured or additional insured under the policy.
4. Other Insurance Requirements. The policies are to contain, or be endorsed to
contain, the following provisions:
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A. Waiver of Subrogation. All insurance coverage maintained or procured
pursuant to this Agreement shall be endorsed to waive subrogation against
City, its City Council, boards and commissions, officers, agents, volunteers,
employees and any person or entity owning or otherwise in legal control of
the property upon which Consultant performs the Project and/or Services
contemplated by this Agreement or shall specifically allow Consultant or
others providing insurance evidence in compliance with these requirements
to waive their right of recovery prior to a loss. Consultant hereby waives its
own right of recovery against City, and shall require similar written express
waivers from each of its subconsultants.
B. Additional Insured Status. All liability policies including general liability,
excess liability, pollution liability, and automobile liability, if required, but not
including professional liability, shall provide or be endorsed to provide that
City, its City Council, boards and commissions, officers, agents, volunteers,
employees and any person or entity owning or otherwise in legal control of
the property upon which Consultant performs the Project and/or Services
contemplated by this Agreement shall be included as insureds under such
policies.
C. Primary and Non Contributory. All liability coverage shall apply on a primary
basis and shall not require contribution from any insurance or self-insurance
maintained by City.
D. Notice of Cancellation. All policies shall provide City with thirty (30)
calendar days' notice of cancellation (except for nonpayment for which ten
(10) calendar days' notice is required) or nonrenewal of coverage for each
required coverage.
5. Additional Agreements Between the Parties. The parties hereby agree to the
following:
A. Evidence of Insurance. Consultant shall provide certificates of insurance to
City as evidence of the insurance coverage required herein, along with a
waiver of subrogation endorsement for workers' compensation and other
endorsements as specified herein for each coverage. Insurance certificates
and endorsement must be approved by City's Risk Manager prior to
commencement of performance. Current certification of insurance shall be
kept on file with City at all times during the term of this Agreement. City
reserves the right to require complete, certified copies of all required
insurance policies, at any time.
B. City's Right to Revise Requirements. City reserves the right at any time
during the term of the Agreement to change the amounts and types of
insurance required by giving Consultant sixty (60) calendar days' advance
written notice of such change. If such change results in substantial
additional cost to Consultant, City and Consultant may renegotiate
Consultant's compensation.
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C. Enforcement of Agreement Provisions. Consultant acknowledges and
agrees that any actual or alleged failure on the part of City to inform
Consultant of non-compliance with any requirement imposes no additional
obligations on City nor does it waive any rights hereunder.
D. Requirements not Limiting. Requirements of specific coverage features or
limits contained in this Section are not intended as a limitation on coverage,
limits or other requirements, or a waiver of any coverage normally provided
by any insurance. Specific reference to a given coverage feature is for
purposes of clarification only as it pertains to a given issue and is not
intended by any party or insured to be all inclusive, or to the exclusion of
other coverage, or a waiver of any type. If the Consultant maintains higher
limits than the minimums shown above, the City requires and shall be
entitled to coverage for higher limits maintained by the Consultant. Any
available insurance proceeds in excess of the specified minimum limits of
insurance and coverage shall be available to the City.
E. Self-insured Retentions. Any self-insured retentions must be declared to
and approved by City. City reserves the right to require that self-insured
retentions be eliminated, lowered, or replaced by a deductible. Self-
insurance will not be considered to comply with these requirements unless
approved by City.
F. City Remedies for Non -Compliance. If Consultant or any subconsultant fails
to provide and maintain insurance as required herein, then City shall have
the right but not the obligation, to purchase such insurance, to terminate this
Agreement, or to suspend Consultant's right to proceed until proper
evidence of insurance is provided. Any amounts paid by City shall, at City's
sole option, be deducted from amounts payable to Consultant or reimbursed
by Consultant upon demand.
G. Timely Notice of Claims. Contractor shall give City prompt and timely notice
of claims made or suits instituted that arise out of or result from Contractor's
performance under this Contract, and that involve or may involve coverage
under any of the required liability policies. City assumes no obligation or
liability by such notice, but has the right (but not the duty) to monitor the
handling of any such claim or claims if they are likely to involve City.
H. Consultant's Insurance. Consultant shall also procure and maintain, at its
own cost and expense, any additional kinds of insurance, which in its own
judgment may be necessary for its proper protection and prosecution of the
Work.
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ATTACHMENT B