HomeMy WebLinkAbout01 - Minutes - Amended PageCity of Newport Beach
Study Session and Regular Meeting
July 11, 2017
July 25, 2017
Agenda Item No. 1
5); and d) authorize staff to enter into a new grant agreement with the Newport Beach Chamber
of Commerce for the Christmas Boat Parade event (C-8082-6) for an initial three-year term
commencing August 1, 2017 with dispersal of Grant Funds in equal installments of $50,000 on the
following dates: 1) July 1, 2018, 2) July 1, 2019, and 3) July 1, 2020. If the City does not terminate
the agreement prior to the expiration of the initial three-year term, then the agreement will
automatically renew for an additional one year with dispersal of additional Grant Funds in one
installment of $50,000 on July 1, 2021. The agreement would provide grant funding for a total of
$150,000 for the initial term, plus an additional $50,000 (for a total of $200,000) if the agreement
automatically renews for a fourth year.
Council Member O'Neill expressed concern that special event funds are paid by the General Fund.
He discussed the Visit Newport Beach (VNB) restricted fund and its use, suggested using some of
that money to assist the Boat Parade, and offered a friendly amendment to the motion, as such.
He clarified, however, if the VNB restricted fund no longer existed, the money would come from
the General Fund.
Amended motion by Mayor Muldoon, seconded by Council Member Dixon, to a) determine
that the action is exempt from the California Environmental Quality Act (CEQA) pursuant to
Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because it will not result in a physical
change to the environment, directly or indirectly; b) approve the amended Special Event Support
recommendations for Fiscal Year 2017-2018, including the waiver of permit fees of up to $15,000
for the Toshiba Classic Tournament for next year's tournament and increasing the grant amount
from $1,000 to $2,700 for the Field of Honor Event; c) authorize staff to execute one-year grant
agreements with event organizers for the Komen Orange County Race for the Cure (C -8082-2A),
Newport Beach Restaurant Week (C -8082-3A) and the Newport to Ensenada Yacht Race (C-8082-
5); and d) authorize staff to enter into a new grant agreement with the Newport Beach Chamber
of Commerce for the Christmas Boat Parade event (C-8082-6), using funds from the VNB restricted
fund, for an initial three-year term commencing August 1, 2017 with dispersal of Grant Funds in
equal installments of $50,000 on the following dates: 1) July 1, 2018, 2) July 1, 2019, and
3) July 1, 2020. If the City does not terminate the agreement prior to the expiration of the initial
three-year term, then the agreement will automatically renew for an additional one year with
dispersal of additional Grant Funds in one installment of $50,000 on July 1, 2021. The agreement
would provide grant funding for a total of $150,000 for the initial term, plus an additional $50,000
(for a total of $200,000) if the agreement automatically renews for a fourth year.
City Manager Kiff noted that a budget amendment will be generated to reflect the change in
funding source, but it does not need to come back to Council.
Council Member Peotter suggested using the VNB restricted fund for all the special event funding
requests. Council Member O'Neill noted that the meney is supposed to be used by the City Arts
CA -m--- ;ss;,,in for- the se 1ptaFe g ra r approximately two thirds of the $150,000 restricted fund had
been designated in the coming year for the Civic Center rotating sculpture garden and his proposal
would not deplete the funds, especially since the Boat Parade generates Transient Occupancy Tax
(TOT) money.
Council Member Avery believed there should be more discussion about assisting Hoag Hospital
and other community partners.
Referencing the agreement with the Chamber, Council Member Peotter expressed concern with
locking future Councils to a long-term contract and suggested making the one year extension
optional, instead of automatic.
Mr. Rosansky discussed why a four-year contract was important for the security of the Boat
Parade, pointed out that the agreement included an option to opt -out of the agreement, and
indicated he would just request a longer contract when the one-year option is brought before the
Council at that time.
Volume 63 - Page 322