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HomeMy WebLinkAboutCorona del Mar BID Agenda Packet 04/27/2017CITY OF NEWPORT BEACH CORONA DEL MAR BUSINESS IMPROVEMENT DISTRICT BOARD AGENDA 100 Civic Center Drive, Bay 1E-Corona del Mar Conference Room Thursday, April 27, 2017 - 7:30 AM Corona del Mar Business Improvement District Board Members: Bernie Svalstad, Chair Scott Laidlaw, Vice Chair Keith Dawson, Treasurer Edward Hanley, Director Hamid Kianipur, Director Scott LaFleur, Director Shawn Lim, Director Jim Walker, Director Vacant, Director Staff Members: Mary Locey, Management Analyst The Corona del Mar Business Improvement District meeting is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that the Corona del Mar Business Improvement District agenda be posted at least seventy-two (72) hours in advance of each regular meeting and that the public be allowed to comment on agenda items before the Business Improvement District and items not on the agenda but are within the subject matter jurisdiction of the Corona del Mar Business Improvement District. The Chair may limit public comments to a reasonable amount of time, generally three (3) minutes per person. The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, we will attempt to accommodate you in every reasonable manner. Please contact Mary Locey, Management Analyst, at least forty-eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible at (949) 644-3031 or mlocey@newportbeachca.gov. NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the City Manager’s Office 24 hours prior to the scheduled meeting. I.CALL MEETING TO ORDER II.ROLL CALL III.PUBLIC COMMENTS ON AGENDA AND NON-AGENDA ITEMS Public comments are invited on agenda and non-agenda items generally considered to be within the subject matter jurisdiction of the Corona del Mar Business Improvement District (CdM BID). Speakers must limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the record. The CdM BID has the discretion to extend or shorten the speakers’ time limit on agenda or non-agenda items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode. IV.CURRENT BUSINESS 1.Approval of Minutes Summary: Board to review the draft meeting minutes from previous meeting(s). Recommended Action: Board to approve the draft meeting minutes. Attachment-Draft CdM BID March 23 Meeting Minutes 2.City Council Report(s) April 27, 2017 Page 2 Corona del Mar Business Improvement District Board Meeting Summary: Oral reports from present City Council members Recommended Action: None 3.Annual Meeting Recap (Laidlaw/Svalstad) Summary: Board to discuss the post event details of the Annual Town Hall Meeting. Recommended Action: None 4.Board of Directors Nominations for Fiscal Year (FY) 2017-18 Summary: Board to review the applications received for serving on the CdM BID Board of Directors for FY 2017-18 and recommend up to nine applicants for City Council appointment. Recommended Action: Board to nominate up to nine applicants for City Council appointment to serve on the CdM BID Board of Directors for FY 2017-18. 5.Financial Reports Summary: Board to review the current CdM BID financial reports. Recommended Action: Review and file. Attachment-March 2017 Financial Reports 6.BID Renewal, Annual Report and Proposed Budget for Fiscal Year (FY) 2017-18 Summary: 1) Board to discuss a recommendation for City Council's approval to renew the CdM BID for FY 2017-18. 2) Board to discuss and review the draft CdM BID Annual Report for FY 2016-17 and the proposed CdM BID budget for FY 2017-18 for City Council for approval. Recommended Action: 1) Board to recommend the renewal of the CdM BID for FY 2017-18 be considered for approval by the City Council. 2) Board to recommend the CdM BID Annual Report for FY 2016-17 and the CdM BID budget for FY 2017-18 be considered for approval by the City Council. 7.Newspaper Rack Project Summary: Update on project status. Recommended Action: None 8.Flower Street Sign Project Summary: Update on project status. Recommended Action: None April 27, 2017 Page 3 Corona del Mar Business Improvement District Board Meeting 9.Marketing and Administration Report Summary: 1) Marketing projects update 2) 2017 CdM business directory 3) Explore CdM direct mail and artwork 4) Website update Recommended Action: None 10.Corona del Mar Chamber of Commerce Report Summary: Chamber and community updates Recommended Action: None V.BOARD/COMMITTEE/COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) VI.ADJOURNMENT 1 Corona del Mar Business Improvement District Board Meeting Minutes – March 23, 2017 City of Newport Beach Civic Center Corona del Mar Conference Room, Bay 1E, 100 Civic Center Drive, Newport Beach I. Call to Order Chairman Svalstad called the meeting to order at 7:35 a.m. II. Roll Call Chairman Svalstad invited attendees to introduce themselves. Board Members Present: Chairman Svalstad, Director Dawson, Director Kianapur, Director Hanley, Director Laidlaw, Director La Fleur, Director Walker, Director Lim BID Consultants: Linda Leonhard, BID Marketing and Administrative Services Consultant (Corona del Mar Chamber of Commerce). Guests: Councilmember Scott Peotter; Laura Curran, CdMRA; Sam Knapp, Downtowner; Sara Hall, Newport Beach Indy; and Kathy Leek and Jim Mosher. III. Public Comments on Agenda Items Kathy Leek presented her services and its cost. IV. CURRENT BUSINESS A. Approval of Minutes MOTION: Director Dawson made a motion to approve the February 23, 2017 minutes. Director Lim seconded the motion and the motion carried by the roll call vote. B. City Council Report(s) Councilmember Scott Peotter discussed the following topics: 1) Harbor water quality control update; 2) commercial marina rates lowered; 3) City Finance Committee update; 4) Museum House update; 5) election reform committee formed; 6) Council returned the news rack project to staff for further review. C. Downtowner Presentation Director Hanley introduced Sam Knapp from the Downtowner, which is a transportation company currently operating on the Balboa Peninsula. The transportation service is an idea to move people around in CdM. Knapp will have a sample shuttle at the April 18 Town Hall Meeting. D. Proposed Revisions to the Parking Requirements in the CdM Business District Director Laidlaw provided an update on his discussions with Councilmember Peotter and the CdMRA. There is conceptual support so far from the groups to address the parking requirements. The next step will be to add the walking 2 component to the research. Councilman Peotter mentioned on the General Plan update and timing. E. Annual Town Hall Meeting Details and agenda of the event were discussed and coordinated with Laura Curran from the CdMRA. F. CIP Recommendation for Fiscal Year 2017-18 The board discussed various projects to submit to City Council for consideration and will place on the next Board agenda. G. Financial Reports and Budget Review Director Laidlaw made the motion to receive and file the February 2017 financial reports. Director Kianipur seconded the motion. MOTION: The motion carried by the roll call vote. H. Marketing and Administration Report 1) The CdM Business Directory will be ready for distribution at the annual meeting and will be direct mailed prior to the Explore CdM marketing piece. 2) Explore CdM Saturday sidewalk sales are on hold pending approval of an agreement with the City. 3) The proposal for website maintenance and support for the upcoming fiscal year was presented for approval. MOTION: Director Lim made a motion to approve the website maintenance and support proposal and recommend the City enter into an agreement for services. Director Kianapur seconded the motion. Motion: The motion carried by the roll call vote with Chairman Svalstad abstaining. I. Corona del Mar Chamber of Commerce Report Chamber programs and events were discussed. V. BOARD/COMMITTEE/COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) VI. ADJOURNMENT Director Hanley made a motion to adjourn the meeting and the motion was seconded by Director Laidlaw. Meeting Adjourned: 9:30 a.m. Next meeting scheduled for April 27, 2017 Mar 31, 17 ASSETS Current Assets Checking/Savings Bill.com Money Out Clearing 30.00 Bank Balance 135,449.91 Total Checking/Savings 135,479.91 Accounts Receivable 1200 · Accounts Receivable -681.99 Total Accounts Receivable -681.99 Total Current Assets 134,797.92 TOTAL ASSETS 134,797.92 LIABILITIES & EQUITY Equity 3900 · Retained Earnings 85,599.56 Net Income 49,198.36 Total Equity 134,797.92 TOTAL LIABILITIES & EQUITY 134,797.92 12:22 PM Corona del Mar Business Improvement District 04/11/17 Balance Sheet Cash Basis As of March 31, 2017 Page 1 5:58 PM 04/10/17 Cash Basis Corona del Mar Business Improvement District Profit & Loss Budget vs. Actual July 2016 through June 2017 Jul '16 - Jun 17 Budget $ Over Budget Ordinary Income/Expense Income City Matching Funds 40,000.00 40,000.00 0.00 Late Fees 2,272.25 0.00 2,272.25 Member Assessment 90,929.50 107,000.00 -16,070.50 Total Income 133,201.75 147,000.00 -13,798.25 Expense Highway Decor - Dekralite Contigency 0.00 3,000.00 -3,000.00 Holiday Decor (Contract)23,721.70 21,000.00 2,721.70 Banner Program (Lite Pole)2,588.35 5,178.00 -2,589.65 Total Highway Decor - Dekralite 26,310.05 29,178.00 -2,867.95 Website - Development Contingency 0.00 1,000.00 -1,000.00 Website - Dev. & Project Mgmt.5,000.00 9,100.00 -4,100.00 Website - Developer 5,000.00 0.00 5,000.00 Total Website - Development 10,000.00 10,100.00 -100.00 Marketing & Administration Website - Maintenance 0.00 7,200.00 -7,200.00 Contingency 0.00 5,000.00 -5,000.00 Consulting (Reporting)9,852.19 23,000.00 -13,147.81 Website - Hosting/Tech Support 1,500.00 1,500.00 0.00 Membership decals 724.56 1,200.00 -475.44 Annual Meeting 0.00 1,000.00 -1,000.00 Social Media/Communications 518.75 1,200.00 -681.25 Office Facilities/Storage/Phone 3,000.00 3,500.00 -500.00 Beautification Award Program 367.50 1,000.00 -632.50 Dolphins 233.75 1,000.00 -766.25 Christmas Walk 4,000.00 4,000.00 0.00 Directory 0.00 7,500.00 -7,500.00 Collateral/Brochures 1,131.60 1,600.00 -468.40 Marketing Campaigns & Programs 8,559.08 15,000.00 -6,440.92 Total Marketing & Administration 29,887.43 73,700.00 -43,812.57 Streetscape Street Furniture (Benches)0.00 5,000.00 -5,000.00 Street Furniture (Maintenance)0.00 1,000.00 -1,000.00 Total Streetscape 0.00 6,000.00 -6,000.00 Landscaping Landscaping Contingency 398.00 6,000.00 -5,602.00 Landscaping/Tree Wells - Pinn.10,104.00 12,480.00 -2,376.00 Backflow Valve 0.00 2,000.00 -2,000.00 Total Landscaping 10,502.00 20,480.00 -9,978.00 6100 · Administration Page 1 of 2 Management use only. Not prepared according to GAAP. 5:58 PM 04/10/17 Cash Basis Corona del Mar Business Improvement District Profit & Loss Budget vs. Actual July 2016 through June 2017 Jul '16 - Jun 17 Budget $ Over Budget Acctng service fee (bill.com)751.29 Admin Bank Service Charge 44.75 Account. & Fin. Reporting Svcs.7,800.00 15,600.00 -7,800.00 Mailings 422.80 1,400.00 -977.20 Total 6100 · Administration 9,018.84 17,000.00 -7,981.16 Improvements News Racks 0.00 20,000.00 -20,000.00 Gateway Electrical Maintenance 0.00 1,000.00 -1,000.00 Consulting / Studies 0.00 2,800.00 -2,800.00 Parking 0.00 3,000.00 -3,000.00 Marguerite Project (Landscape)0.00 22,000.00 -22,000.00 Total Improvements 0.00 48,800.00 -48,800.00 Outreach Community Workshops 774.39 842.00 -67.61 Contributions (Sherman Gardens)0.00 500.00 -500.00 Total Outreach 774.39 1,342.00 -567.61 Total Expense 86,492.71 206,600.00 -120,107.29 Net Ordinary Income 46,709.04 -59,600.00 106,309.04 Other Sources/Uses Other Sources Retained Earnings (Carry over from prior years)85,599.56 64,000.00 21,599.56 Total Other Sources 85,599.56 64,000.00 21,599.56 Net Other Income 85,599.56 64,000.00 21,599.56 Net Income 132,308.60 4,400.00 127,908.60 Page 2 of 2 Management use only. Not prepared according to GAAP. Register: Bank Balance From 03/01/2017 through 03/31/2017 Sorted by: Date, Type, Number/Ref Date Number Payee Account Memo Payment C Deposit Balance 03/01/2017 -split- Deposit X 1,534.50 139,819.23 03/03/2017 CitiBank 6100 · Administration:... 10.68 X 139,808.55 03/05/2017 1499 · Undeposited Fu... Deposit X 631.00 140,439.55 03/27/2017 Bill.com Community Business... 2000 · Accounts Payable Inv#22 Bill.co... 161.96 X 140,277.59 03/27/2017 Bill.com Community Business... 2000 · Accounts Payable Inv#25 - Finan... 1,300.00 X 138,977.59 03/27/2017 Bill.com Corona Del Mar Cha... 2000 · Accounts Payable Inv#17019 - BI... 1,321.25 X 137,656.34 03/27/2017 Bill.com Community Business... 2000 · Accounts Payable Inv#26 - Bill.c... 166.43 X 137,489.91 03/27/2017 Bill.com Corona Del Mar Cha... 2000 · Accounts Payable Inv#17036 - BI... 1,000.00 X 136,489.91 03/27/2017 Bill.com Pinnacle 2000 · Accounts Payable NEW9265 1,040.00 X 135,449.91 Corona del Mar Business Improvement District 4/10/2017 6:30 PM Page 1 Account Summary Account Activity Date Description CreditsReference Date Description Debits Date Amount Date Amount Date Amount Date Amount Beginning balance (2/28/2017) Credits Total credits Debits Total debits Ending balance (3/31/2017) Contact us: Analyzed Business Checking Account #: DEPOSITS ELECTRONIC DEBITS DAILY BALANCES 023 0830N BILL.COM PAYABLES 015QBSJYKSK9WDK CORONA DEL MAR BID CCD TSYS/TRANSFIRST DISCOUNT CCD CITY OF NB-CDM 41399800999184 CI TY OF NB-CDMBID DISCOUNT BILL.COM PAYABLES 015DRCDHWXKKIJ4 CORONA DEL MAR BID CCD Account number Minimum balance $135,449.91 Average balance $138,540.28 Avg. collected balance $138,459.00 2-28 138,284.73 3-3 138,122.77 3-3 Preauthorized Debit 161.96 3-6 140,288.27 3-6 Deposit 631.00 3-6 Deposit 1,534.50 3-10 140,277.59 3-10 Preauthorized Debit 10.68 3-23 135,449.91 3-23 Preauthorized Debit 4,827.68 $138,284.73 Deposits (2)+ 2,165.50 Electronic cr (0)+ 0.00 Other credits (0)+ 0.00 +$2,165.50 Checks paid (0)- 0.00 Electronic db (3)- 5,000.32 Other debits (0)- 0.00 - $5,000.32 $135,449.91 800 773-7100 Orange CO Airport Office 18111 Von Karman Ave., Ste. 100 Irvine CA 92612 cnb.com Page 1 (0) This statement: March 31, 2017 Last statement: February 28, 2017 CITY OF NEWPORT BEACH (CDM BID) 100 CIVIC CENTER DR NEWPORT BEACH CA 92660 Thank you for banking with Orange CO Airport Office City National Bank, Member FDIC Equal Housing Lender ID 23001E (Rev 06/2014) IMPORTANT NOTICE Please examine your statement at once. You are in the best position to find errors or unauthorized transactions and you must tell us at once. If nothing is reported to us promptly this statement will be considered correct and any liability we may have to you may be limited. In case of errors or questions about your electronic funds transfers: Call or write us at the telephone number or address shown on the front of this statement if you think your statement or receipt is wrong or you need more information about a transfer listed on the statement or receipt. For Consumer accounts: We must hear from you no later than 60 days after we sent you the FIRST statement on which the problem or error appeared. (1) Tell us your name and account number. (2) Tell us the dollar amount of the suspected error. (3) Describe the error or the transfer you are unsure about, and explain as clearly as you can why you believe it is an error or why you need more information. We will investigate your complaint and will correct any error promptly. 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You may obtain a form to help you balance your account at www.cnb.com/reconcile or call us at the telephone number shown on the front of this statement to have a form mailed to you. All items credited are subject to final payment. See your Account Agreement and Disclosures or Treasury Management Disclosure and Agreement and Fee Schedules for other terms and conditions applicable to your account.