HomeMy WebLinkAboutCorona del Mar BID Agenda Packet 06/22/2017CITY OF NEWPORT BEACH
CORONA DEL MAR BUSINESS IMPROVEMENT
DISTRICT BOARD AGENDA
100 Civic Center Drive, Bay 1E, Newport Beach
Thursday, June 22, 2017 - 7:30 AM
Corona del Mar Business Improvement District Board Members:
Bernie Svalstad, Chair
Scott Laidlaw, Vice Chair
Keith Dawson, Treasurer
Edward Hanley, Director
Hamid Kianipur, Director
Scott LaFleur, Director
Shawn Lim, Director
Jim Walker, Director
Vacant, Director
Staff Members:
Mary Locey, Management Analyst
The Corona del Mar Business Improvement District meeting is subject to the Ralph M. Brown Act. Among other things, the Brown
Act requires that the Corona del Mar Business Improvement District agenda be posted at least seventy-two (72) hours in advance
of each regular meeting and that the public be allowed to comment on agenda items before the Business Improvement District
and items not on the agenda but are within the subject matter jurisdiction of the Corona del Mar Business Improvement District.
The Chair may limit public comments to a reasonable amount of time, generally three (3) minutes per person.
The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a
participant at this meeting, you will need special assistance beyond what is normally provided, we will attempt to accommodate
you in every reasonable manner. Please contact Mary Locey, Management Analyst, at least forty-eight (48) hours prior to the
meeting to inform us of your particular needs and to determine if accommodation is feasible at (949) 644-3031 or
mlocey@newportbeachca.gov.
NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT
Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the City Manager’s Office 24
hours prior to the scheduled meeting.
I.CALL MEETING TO ORDER
II.ROLL CALL
III.PUBLIC COMMENTS ON AGENDA AND NON-AGENDA ITEMS
Public comments are invited on agenda and non-agenda items generally considered to be
within the subject matter jurisdiction of the Corona del Mar Business Improvement District
(CdM BID). Speakers must limit comments to three (3) minutes. Before speaking, we invite,
but do not require, you to state your name for the record. The CdM BID has the discretion to
extend or shorten the speakers’ time limit on agenda or non-agenda items, provided the time
limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or
set them in the silent mode.
IV.CURRENT BUSINESS
A.Approval of Minutes
Summary: Board to review the draft meeting minutes from previous meeting(s).
Recommended Action: Board to approve the draft meeting minutes.
Draft Meeting Minutes
B.City Council Report
June 22, 2017
Page 2
Corona del Mar Business Improvement District Board Meeting
Summary: Oral reports from present City Council members.
Recommended Action: None
C.Board of Directors Nominations for FY 2017-2018
Summary: Board to review applications received to serve on the BID Board for FY
2017-2018 and recommend up to two applicants for City Council appointment.
Recommended Action: Board to nominate up to two applicants and recommend
the City Council appoint the nominees to serve on the FY 2017-20018 CdM BID
Advisory Board of Directors.
Board Application
D.Financial Reports
Summary: Board to review the current BID financial reports.
Recommended Action: Accept and file.
CdM BID Financial Reports Ending May 2017
E.South Entry
Summary: Board to review the sub-committee recommended concepts for
improvements to the south entry.
Recommended Action: None
F.Flower Street Sign Project
Summary: Board to review and approve the updated project sign design and
costs.
Recommended Action: Board to approve revised sign design and updated project
cost proposals.
G.Parking
Summary: Parking sub-committee to provide an update on parking initiative for
board approval and make recommendation to submit to the City Council for
approval and request for a study session.
Recommended Action: Board to accept parking initiative and recommend
submittal to the City Council with a request to be added to an upcoming Study
Session Agenda.
H.Landscaping
Summary: Sub-committee report and recommendation to the Board for a
landscaping vendor.
Recommended Action: Board to accept the sub-committee's recommendation
and recommend the City contract for the services.
June 22, 2017
Page 3
Corona del Mar Business Improvement District Board Meeting
I.Median Electrical
Summary: Board to review and approve costs for electrical lines and outlets to be
installed at the north entry median.
Recommended Action: Board to recommend the City contract for electrical
services.
J.Marketing and Administration Report
Summary:
1) Board to receive and review a status report on the Explore CdM Campaign and
approve the campaign's advertising components for the next phase.
2) Board to review the BID's tri-fold brochures for recommendations prior to
printing for the upcoming fiscal year.
Recommended Action:
1) Board to approve the Explore CdM Campaign's next phase advertising
component.
2) Board to approve recommended changes to the BID's tri-fold brochure.
K.Corona del Mar Chamber of Commerce Report
Summary: Chamber and community updates.
Recommended Action: None
V.BOARD/COMMITTEE/COMMISSION ANNOUNCEMENTS OR MATTERS WHICH
MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION,
ACTION OR REPORT (NON-DISCUSSION ITEM)
VI.ADJOURNMENT
Next meeting July 27, 2017
1
Corona del Mar Business Improvement District
Board Meeting Minutes – May 25, 2017
City of Newport Beach Civic Center
Corona del Mar Conference Room, 1st Floor, Bay E, 100 Civic Center Drive, Newport Beach, CA
I. Call to Order
Chairman Svalstad called the meeting to order at 7:35 a.m.
II. Roll Call
Chairman Svalstad called the roll, and everyone in the room introduced themselves.
Board Members Present: Chairman Svalstad, Director Dawson, Director Hanley, Director
Laidlaw, Director La Fleur, Director Lim
Board Members Absent: Director Walker
BID Consultants: Linda Leonhard, BID Marketing and Administrative Services Consultant
(Corona del Mar Chamber of Commerce)
Guests: Scott Peotter, Newport Beach Councilmember; Michele Peschel and Jim Moser
III. Public Comments on Agenda Items – Chairman Svalstad and Linda Leonhard reported that
the LA Times and a few other news racks have been updated or are in the process of being
updated.
IV. CURRENT BUSINESS
A. Approval of Minutes
MOTION: Director Dawson made a motion to approve the April 23, 2017 minutes.
Director Lim seconded the motion and the motion carried by the roll call vote.
B. City Council Report(s)
Councilman Scott Peotter discussed the following topics:
(1) Bayside Drive lane and bike changes
(2) City Budget
(3) Ocean front walk & pedestrian regulations
(4) Skate board and bike traffic
(5) Council approved an intention for BID’s renewal.
Chairman Svalstad made the motion to address agenda item G before C. Director
Dawson seconded the motion.
MOTION: The motion carried by the roll call vote.
C. Parking subcommittee meeting update
Director Laidlaw presented a draft letter regarding CdM Village Parking initiatives and
the request for allocation of staff time to be presented to City Council for consideration
in upcoming FY projects.
2
The BID Advisory Board agreed to have Chairman Svalstad submit the Letter to City
Council with revisions discussed. A straw vote was entertained and passed with no
objections.
D. Board of Directors Nominations for Fiscal Year FY 2017-18
Two open seats are available. Ms. Leonhard notified the Board that Ernie Capanera with
Harcourt Realty is interested.
E. Financial Reports
Chairman Svalstad made a motion to receive and file the financial reports, Director
Hanley so moved the motion and it was seconded by Director Dawson.
MOTION: The motion carried by the roll call vote
F. BID Renewal Process for FY 2017-2018
Board reviewed and discussed the timeline and process for renewal for FY 2017-2018.
G. Flower Street Sign Project
The Board discussed the sample sign and modifications were noted and will be relayed
to City staff. The item to be continued at the June Board Meeting to review another
sample along with final pricing.
H. Landscaping
Pinnacle landscape contract will be expiring at the end of June and the City currently has
an RFP out. The Board formed a subcommittee to review the vendors submitted and
make suggestions to the full board at the June 22 Board Meeting.
Director Laidlaw made a motion that the Board approve a landscaping subcommittee
consisting of Directors La Fluer, Dawson and Laidlaw to review proposals and make a
recommendation to the board on June 22.
MOTION: The motion carried by the roll call vote.
I. Median Electrical
Linda Leonhard will get the price to run electricity to southern median for next meeting.
Director Hanley and LaFluer volunteered to be on the subcommittee to investigate what
improvements are needed at the south end.
J. Marketing and Administration Report
1) Chairman Svalstad recused himself and Director Laidlaw took over the meeting for
the discussion of the renewal of the marketing agreement between the CdM Chamber
and the BID.
Director Dawson made a motion to approve the marketing administrative contract for
2017-2018, Director Hanley seconded the motion.
MOTION: The motion passed by the roll call vote.
2) Beautification awards were discussed and the Board decided to skip the award for
this month.
3
3) Explore CdM Campaign updates where discussed. Lite pole banners will be going back
up after the Scenic 5k and then direct mail pieces will follow.
4) The BID’s staffing and exhibit space was discussed at the Scenic 5K. The Board
agreed to feature the Flower Street Program.
5) The BID’s informational brochure will be put onto the next agenda for edits and
inventory.
K. Corona del Mar Chamber of Commerce Report -
Ms. Leonhard discussed current Chamber programs and projects.
V. BOARD/COMMITTEE/COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS
WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT
(NON-DISCUSSION ITEM)
VI. ADJOURNMENT
Meeting Adjourned: 9 a.m. Motion to adjourn was made by Director Dawson
and seconded by Director Hanley.
Next meeting scheduled for June 22, 2017
May 31, 17
ASSETS
Current Assets
Checking/Savings
Bill.com Money Out Clearing 30.00
Bank Balance 118,883.10
Total Checking/Savings 118,913.10
Accounts Receivable
1200 · Accounts Receivable -681.99
Total Accounts Receivable -681.99
Total Current Assets 118,231.11
TOTAL ASSETS 118,231.11
LIABILITIES & EQUITY
Equity
3900 · Retained Earnings 85,599.56
Net Income 32,631.55
Total Equity 118,231.11
TOTAL LIABILITIES & EQUITY 118,231.11
12:04 PM Corona del Mar Business Improvement District
06/12/17 Balance Sheet
Cash Basis As of May 31, 2017
Page 1
11:57 AM
06/12/17
Cash Basis
Corona del Mar Business Improvement District
Profit & Loss Budget vs. Actual
July 2016 through June 2017
Jul '16 - Jun 17 Budget $ Over Budget
Ordinary Income/Expense
Income
City Matching Funds 40,000.00 40,000.00 0.00
Late Fees 3,584.76 0.00 3,584.76
Member Assessment 94,103.25 107,000.00 -12,896.75
Reimbursed Expenses 75.00 0.00 75.00
Total Income 137,763.01 147,000.00 -9,236.99
Expense
Highway Decor - Dekralite
Contigency 0.00 3,000.00 -3,000.00
Holiday Decor (Contract)23,721.70 21,000.00 2,721.70
Banner Program (Lite Pole)2,588.35 5,178.00 -2,589.65
Total Highway Decor - Dekralite 26,310.05 29,178.00 -2,867.95
Website - Development
Contingency 0.00 1,000.00 -1,000.00
Website - Dev. & Project Mgmt.5,000.00 9,100.00 -4,100.00
Website - Developer 5,000.00 0.00 5,000.00
Total Website - Development 10,000.00 10,100.00 -100.00
Marketing & Administration
Website - Maintenance 1,250.00 7,200.00 -5,950.00
Contingency 0.00 5,000.00 -5,000.00
Consulting (Reporting)11,722.19 23,000.00 -11,277.81
Website - Hosting/Tech Support 1,500.00 1,500.00 0.00
Membership decals 724.56 1,200.00 -475.44
Annual Meeting 1,104.21 1,000.00 104.21
Social Media/Communications 582.50 1,200.00 -617.50
Office Facilities/Storage/Phone 3,600.00 3,500.00 100.00
Beautification Award Program 367.50 1,000.00 -632.50
Dolphins 233.75 1,000.00 -766.25
Christmas Walk 4,000.00 4,000.00 0.00
Directory 7,500.00 7,500.00 0.00
Collateral/Brochures 1,131.60 1,600.00 -468.40
Marketing Campaigns & Programs 8,882.33 15,000.00 -6,117.67
Total Marketing & Administration 42,598.64 73,700.00 -31,101.36
Streetscape
Street Furniture (Benches)0.00 5,000.00 -5,000.00
Street Furniture (Maintenance)0.00 1,000.00 -1,000.00
Total Streetscape 0.00 6,000.00 -6,000.00
Landscaping
Landscaping Contingency 1,372.31 6,000.00 -4,627.69
Landscaping/Tree Wells - Pinn.12,184.00 12,480.00 -296.00
Backflow Valve 0.00 2,000.00 -2,000.00
Total Landscaping 13,556.31 20,480.00 -6,923.69
6100 · Administration
Acctng service fee (bill.com)914.74 0.00 914.74
Page 1 of 2 Management use only. Not prepared according to GAAP.
11:57 AM
06/12/17
Cash Basis
Corona del Mar Business Improvement District
Profit & Loss Budget vs. Actual
July 2016 through June 2017
Jul '16 - Jun 17 Budget $ Over Budget
Admin Bank Service Charge 80.79 0.00 80.79
Account. & Fin. Reporting Svcs.10,400.00 15,600.00 -5,200.00
Mailings 496.54 1,400.00 -903.46
Total 6100 · Administration 11,892.07 17,000.00 -5,107.93
Improvements
News Racks 0.00 20,000.00 -20,000.00
Gateway Electrical Maintenance 0.00 1,000.00 -1,000.00
Consulting / Studies 0.00 2,800.00 -2,800.00
Parking 0.00 3,000.00 -3,000.00
Marguerite Project (Landscape)0.00 22,000.00 -22,000.00
Total Improvements 0.00 48,800.00 -48,800.00
Outreach
Community Workshops 774.39 842.00 -67.61
Contributions (Sherman Gardens)0.00 500.00 -500.00
Total Outreach 774.39 1,342.00 -567.61
Total Expense 105,131.46 206,600.00 -101,468.54
Net Ordinary Income 32,631.55 -59,600.00 92,231.55
Other Sources/Uses
Other Sources
Retained Earnings (Carry over from prior years 85,599.56 64,000.00 21,599.56
Total Other Sources 85,599.56 64,000.00 21,599.56
Net Other Sources 85,599.56 64,000.00 21,599.56
Total Equity 118,231.11 4,400.00 113,831.11
Page 2 of 2 Management use only. Not prepared according to GAAP.
Current 1 - 30 31 - 60 61 - 90 > 90 TOTAL
Community Business Solutions 1,466.43 0.00 0.00 0.00 0.00 1,466.43
Corona Del Mar Chamber 1,516.25 0.00 0.00 0.00 0.00 1,516.25
Pinnacle 1,040.00 0.00 0.00 0.00 0.00 1,040.00
TOTAL 4,022.68 0.00 0.00 0.00 0.00 4,022.68
12:08 PM Corona del Mar Business Improvement District
06/12/17 A/P Aging Summary
All Transactions
Management use only. Not prepared according to GAAP. Page 1
Register: Bank Balance
From 05/01/2017 through 06/12/2017
Sorted by: Date, Type, Number/Ref
Date Number Payee Account Memo Payment C Deposit Balance
05/05/2017 Bill.com Community Business... 2000 · Accounts Payable Inv#32- Bill.co... 163.45 X 123,544.38
05/08/2017 1499 · Undeposited Fu... Deposit X 1,035.00 124,579.38
05/11/2017 Pinnacle 2000 · Accounts Payable Non-Contract 801.07 X 123,778.31
05/26/2017 bill.com Pinnacle 2000 · Accounts Payable Non-contract 173.24 X 123,605.07
05/26/2017 Bill.com Corona Del Mar Cha... 2000 · Accounts Payable Inv#17052 - M... 3,170.56 X 120,434.51
05/26/2017 Bill.com Community Business... 2000 · Accounts Payable Inv#34 - Finan... 1,300.00 X 119,134.51
05/26/2017 Bill.com Pinnacle 2000 · Accounts Payable Contract - April 1,040.00 X 118,094.51
05/31/2017 1499 · Undeposited Fu... Deposit X 732.00 118,826.51
05/31/2017 Reimbursed Expenses Citi Bank Reim... X 75.00 118,901.51
05/31/2017 CitiBank 6100 · Administration:... 13.41 X 118,888.10
05/31/2017 CitiBank 6100 · Administration:... 5.00 X 118,883.10
Corona del Mar Business Improvement District 6/12/2017 12:06 PM
Page 1
Account Summary Account Activity
Date Description CreditsReference
Date Description Credits
Date Description Debits
Date Description Reference Debits
Beginning balance (4/28/2017)
Credits
Total credits
Debits
Total debits
Ending balance (5/31/2017)
Contact us:
Analyzed Business Checking
Account #:
DEPOSITS
ELECTRONIC CREDITS
ELECTRONIC DEBITS
OTHER DEBITS
023 0830N
BILL.COM PAYABLES CCD CORONA DEL MAR MULTIPLE PAYMENTS
BILL.COM PAYABLES 015YQILTFJL8RU4
TSYS/TRANSFIRST DISCOUNT CCD CITY OF NB-CDM
41399800999184 CI TY OF NB-CDMBID DISCOUNT
TSYS/TRANSFIRST BKCD STLMT CCD CITY OF NB-CDM
41399800999184 CI TY OF NB-CDMBID 051117
EASI LINK ACCOUNT SETUP FOR 04/17
TSYS/TRANSFIRST BKCD STLMT CCD CITY OF NB-CDM
41399800999184 CI TY OF NB-CDMBID 051717
BILL.COM PAYABLES CCD CORONA DEL MAR MULTIPLE PAYMENTS
BILL.COM PAYABLES 015CNTHZSGLKNWA
Account number
Minimum balance $118,883.10
Average balance $122,970.53
Avg. collected balance $122,939.00
5-5 Preauthorized Debit
964.52
5-10 Deposit 1,035.00
5-10 Preauthorized Debit
13.41
5-15 Preauthorized Credit
732.00
5-16 Service Charge 5.00
5-19 Preauthorized Credit
75.00
5-26 Preauthorized Debit
5,683.80
$123,707.83
Deposits (1)+ 1,035.00
Electronic cr (2)+ 807.00
Other credits (0)+ 0.00
+$1,842.00
Checks paid (0)- 0.00
Electronic db (3)- 6,661.73
Other debits (1)- 5.00
- $6,666.73
$118,883.10
800 773-7100
Orange CO Airport Office
18111 Von Karman Ave., Ste. 100
Irvine CA 92612
cnb.com
Page 1 (0)
This statement: May 31, 2017
Last statement: April 28, 2017
CITY OF NEWPORT BEACH
(CDM BID)
100 CIVIC CENTER DR
NEWPORT BEACH CA 92660
CITY OF NEWPORT BEACH
Date Amount Date Amount Date Amount Date Amount
Account #:
DAILY BALANCES
4-28 123,707.83
5-5 122,743.31
5-10 123,764.90
5-15 124,496.90
5-16 124,491.90
5-19 124,566.90
5-26 118,883.10
Page 2
May 31, 2017
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