HomeMy WebLinkAboutCorona del Mar BID Agenda Packet 08/24/2017CITY OF NEWPORT BEACH
CORONA DEL MAR BUSINESS IMPROVEMENT
DISTRICT BOARD AGENDA
100 Civic Center Drive, Corona del Mar Conference Room, Bay 1E
Thursday, August 24, 2017 - 7:30 AM
Corona del Mar Business Improvement District Board Members:
Bernie Svalstad, Chair
Scott Laidlaw, Vice Chair
Keith Dawson, Treasurer
Edward Hanley, Director
Hamid Kianipur, Director
Scott LaFleur, Director
Shawn Lim, Director
Ernie Caponera, Director
Vacant, Director
Staff Members:
Mary Locey, Management Analyst
The Corona del Mar Business Improvement District meeting is subject to the Ralph M. Brown Act. Among other things, the Brown
Act requires that the Corona del Mar Business Improvement District agenda be posted at least seventy-two (72) hours in advance
of each regular meeting and that the public be allowed to comment on agenda items before the Business Improvement District
and items not on the agenda but are within the subject matter jurisdiction of the Corona del Mar Business Improvement District.
The Chair may limit public comments to a reasonable amount of time, generally three (3) minutes per person.
The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a
participant at this meeting, you will need special assistance beyond what is normally provided, we will attempt to accommodate
you in every reasonable manner. Please contact Mary Locey, Management Analyst, at least forty-eight (48) hours prior to the
meeting to inform us of your particular needs and to determine if accommodation is feasible at (949) 644-3031 or
mlocey@newportbeachca.gov.
NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT
Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the City Manager’s Office 24
hours prior to the scheduled meeting.
I.CALL MEETING TO ORDER
II.ROLL CALL
III.PUBLIC COMMENTS ON AGENDA AND NON-AGENDA ITEMS
Public comments are invited on agenda and non-agenda items generally considered to be
within the subject matter jurisdiction of the Corona del Mar Business Improvement District
(CdM BID). Speakers must limit comments to three minutes. Before speaking, we invite, but do
not require, you to state your name for the record. The CdM BID has the discretion to extend
or shorten the speakers’ time limit on agenda or non-agenda items, provided the time limit
adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set
them in the silent mode.
IV.CURRENT BUSINESS
A.Approval of Minutes
Summary: Review the draft meeting minutes from previous meeting(s)
Recommended Action: Board to approve the draft meeting minutes
Attachment - Draft Meeting Minutes
August 24, 2017
Page 2
Corona del Mar Business Improvement District Board Meeting
B.City Council Report(s)
Summary: Oral reports from present City Council members.
Recommended Action: None
C.Parking Subcommittee Report
Summary: Status report from the Parking Subcommittee members.
Recommended Action: None
Attachment - Parking Study Timeline
D.Flower Street Sign Project
Summary:
1) Project status report
2) Old flower street signs
Recommended Action: None
Attachment - Flower Street Signs
E.Marguerite and PCH Landscape Improvements
Summary: Discussion of landscape improvements to Marguerite and PCH
Recommended Action: None
F.Landscaping Agreement Status
Summary: Status of the landscaping agreement
Recommended Action: None
G.Gateway Median Electrical
Summary: Review costs for electrical installation in the median at MacArthur and
PCH
Recommended Action: Board to approved costs for the electrical installation in
the MacArthur and PCH median
H.Financial Reports
Summary: Review the current BID financial reports
Recommended Action: Receive and file
Attachment - July 2017 Financial Reports
I.Marketing and Administration Report
Summary:
1) Explore CdM - Shop Local Campaign
a) Newspaper ad campaign
b) Sidewalk sales
2) Member static window decals
August 24, 2017
Page 3
Corona del Mar Business Improvement District Board Meeting
Recommended Action: None
J.Corona del Mar Chamber of Commerce Report
Summary: Chamber and community updates
Recommended Action: None
V.BOARD/COMMITTEE/COMMISSION ANNOUNCEMENTS OR MATTERS WHICH
MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION,
ACTION OR REPORT (NON-DISCUSSION ITEM)
VI.ADJOURNMENT
Next meeting September 28, 2017
CdM BID Meeting Minutes | Page 1
Corona del Mar Business Improvement District
Board Meeting Minutes – July 27, 2017
City of Newport Beach Civic Center
Corona del Mar Conference Room, 1st Floor, Bay E, 100 Civic Center Drive, Newport Beach, CA
I.Call to Order
Chairman Svalstad called the meeting to order at 7:35 a.m.
II.Roll Call
Chairman Svalstad called the roll, and everyone in the room introduced themselves.
Board Members Present: Chairman Svalstad, Director Dawson, Director Laidlaw,
Director Kianipur, Director Caponera.
BID Consultant: Linda Leonhard, BID Marketing and Administrative Services
Consultant (Corona del Mar Chamber of Commerce).
Guests: Jasmine Mortazavi, Resident.
III.Public Comments on Agenda Items - None
IV.Current Business
A.Approval of Minutes
Director Dawson commented that the minutes needed to reflect that Director
Lim was present at the June 22 meeting.
MOTION: Director Kianipur made a motion to approve the minutes as revised
and the motion was seconded by Director Dawson. The motion carried by the
following roll call vote: Svalstad, Laidlaw, Dawson, Kianipur, Caponera.
B.Election of Officers
MOTION: Director Dawson made a motion to reinstate the Officers from last FY
to serve in the same capacity for FY 2017-18. The motion was seconded by
Director Kianipur and the motion carried by the following roll call vote:
Svalstad, Laidlaw, Dawson, Kianipur, Caponera
C.City Council Report(s) – No Report
D.Parking Subcommittee Report
Director Laidlaw discussed results of the Parking Subcommittee meeting and will
be working with City staff on the scope of work to include in the RFP for a Parking
Study. The goal is to have the study complete by the end of the calendar year. The
CdM BID Meeting Minutes | Page 2
next Parking Subcommittee meeting will take place on August 8, 2017. Ms.
Leonhard will look into establishing Google results for public parking areas in the
district.
MOTION: None.
E. South Entry Improvements
Director Svalstad reported that the South Entry Subcommittee met to review
options for improvements to the area, but determined that the median was too
small for a monument installation. The subcommittee will be looking at other
options such as larger streetlight banners to welcome visitors into the village.
MOTION: None.
F. Flower Street Sign Project
Board discussed the installation schedule and reviewed artwork.
MOTION: None
G. Landscaping
Board reviewed the proposed quote for irrigation repairs to the tree wells from
Mariposa.
MOTION: Director Kianipur made a motion to approved the Mariposa invoice for
irrigation repairs with the BID and City to split to payment and the BID not to
exceed $7,000 for repairs.
H. Gateway Median Electrical
The Board discussed the Gateway electrical and are awaiting costs from the City
for electrical in this area for up-lighting the monument sign and the holiday
garland. It was also acknowledged that the up-lighting at the marguerite medians
are not being maintained and asked the City for checking the bulbs and getting
those lights functioning.
MOTION: None
I. Bench Removal
The Board reviewed the request by Recycled Rags to remove the bench in front
of its business and relocate. Director Laidlaw mentioned that he knew of a
business that would like the bench. Director Caponera commented that the
CdM BID Meeting Minutes | Page 3
bench might be a bus stop and confirmed that the bench paid for by the BID
stays in the district.
MOTION: Director Kianipur made a motion that the BID approve the removal of
the bench at Recycled Rags, if it is not a bus stop and relocate to a new location to
be determined. The motion was seconded by Director Dawson. The motion carried
by the following roll call vote: Svalstad, Laidlaw, Dawson, Kianipur, Caponera.
J. Financial Reports
The Board reviewed the current financial reports. Ms. Leonhard commented that
the BID assessment billing for FY 2017-2018 are complete with a few exceptions
that are requiring research.
MOTION: Director Dawson made a motion to review and file the current BID
financial reports and Director Laidlaw seconded the motion. The motion carried
by the following roll call vote: Svalstad, Laidlaw, Dawson, Kianipur, Caponera.
K. Marketing and Administration Report
Ms. Leonhard reported on the following topics:
1. Explore CdM Shop Local Campaign - The postcards have been mailed and
the newspaper ads will begin running next week.
2. BID tri-fold brochure - The new BID brochures were distributed to the Board
and are included in the BID assessment invoice billing.
3. Member window decals - The BID window decals are being redesigned and
will be finished soon.
4. Website updated - The website database will be updated with the latest
billing.
5. Dolphin decor program - The Dolphin décor program is currently being
revamped with new décor and an established scheduled.
6. District Street Signs - Options for selling the old street signs were discussed
and will be put on the next agenda.
L. Corona del Mar Chamber of Commerce Report
Ms. Leonhard discussed Chamber programs and calendar of events
Upcoming Chamber Mixers
August 29 at El Cholo
September 26 at Pelican Hill
V. ADJOURNMENT
CdM BID Meeting Minutes | Page 4
MOTION: Director Kianipur made a motion to adjourn the meeting and the motion was
seconded by Director Dawson. The motion carried by the following roll call vote:
Svalstad, Laidlaw, Dawson, Kianipur, Caponera.
Meeting adjourned 9:15 a.m.
CdM BID Parking Subcommittee
Parking Study Timeline
DATE*ACTION ITEM
7/11/2017 Designation of Scott Laidlaw to work with staff to develop scope
8/8/2017 Review and approval of scope for RFQ
8/11/2017 RFQ let by City
8/25/2017 RFQ submittal deadline
TBD Laidlaw to review submittals with staff and recommend 1-3 for interview
9/6/2017 Special Subcommittee Meeting
Interview candidates and select most qualified to perform parking study
9/19/2017 Special Subcommittee Meeting
Meet with selected proposer to refine scope of services for parking study
10/2/2017 Proposer to submit scope and fees for services
10/10/2017 Subcommittee Meeting
Recommend that the scope of services and fees for the parking study are submitted to the
CdM BID for review to contract for services
10/26/2017 CdM BID Meeting
Review scope of services and fees for parking study and recommend that the City contract
for services. BID Board to allocate funding for the services
10/27/2017 Staff prepares an agreement with proposer (allow 3-4 weeks)
TBD Study begins
TBD Study ends
TBD Subcommittee Meeting
Presentations and review of draft analysis and recommendations
TBD Subcommittee Meeting
Recommend draft parking study be submitted to CdM BID for review
TBD CdM BID Meeting
Review and recommend that the parking study recommendations are submitted to the City
Council for consideration of implementing the recommendations and/or starting the
process to amend the parking use ordinance
*Dates are tentative and subject to change.
Jul 31, 17
ASSETS
Current Assets
Checking/Savings
Bill.com Money Out Clearing 30.00
Bank Balance 100,244.83
Total Checking/Savings 100,274.83
Accounts Receivable
1200 · Accounts Receivable -556.48
Total Accounts Receivable -556.48
Other Current Assets
1499 · Undeposited Funds -249.00
Total Other Current Assets -249.00
Total Current Assets 99,469.35
TOTAL ASSETS 99,469.35
LIABILITIES & EQUITY
Equity
3900 · Retained Earnings 115,229.13
Net Income -15,759.78
Total Equity 99,469.35
TOTAL LIABILITIES & EQUITY 99,469.35
5:52 PM CITY OF NEWPORT BEACH / CDM BID
08/14/17 Balance Sheet
Cash Basis As of July 31, 2017
Page 1
10:31 AM
08/15/17
Cash Basis
CITY OF NEWPORT BEACH / CDM BID
Profit & Loss Budget vs. Actual
July 2017
Jul 17 Budget $ Over Budget
Ordinary Income/Expense
Income
City Matching Funds 0.00 3,333.34 -3,333.34
Late Fees 0.00 166.66 -166.66
Member Assessment 0.00 8,333.34 -8,333.34
Total Income 0.00 11,833.34 -11,833.34
Expense
Highway Decor - Dekralite
Contigency 0.00 250.00 -250.00
Holiday Decor (Contract)10,444.01 2,000.00 8,444.01
Banner Program (Lite Pole)1,316.32 583.34 732.98
Total Highway Decor - Dekralite 11,760.33 2,833.34 8,926.99
Website Maint & Support Service
Website Maintenance & Mgmt 600.00 600.00 0.00
Website Hosting 0.00 20.00 -20.00
Website Contingency 0.00 83.37 -83.37
Total Website Maint & Support Service 600.00 703.37 -103.37
Marketing & Administration
Contingency 0.00 416.63 -416.63
Consulting (Reporting)680.00 1,916.63 -1,236.63
Membership decals 0.00 100.00 -100.00
Annual Meeting 0.00 83.37 -83.37
Social Media/Communications 42.50 83.37 -40.87
Office Facilities/Storage/Phone 300.00 333.37 -33.37
Beautification Award Program 0.00 83.37 -83.37
Dolphins 0.00 83.37 -83.37
Christmas Walk 0.00 333.37 -333.37
Directory 0.00 625.00 -625.00
Collateral/Brochures 0.00 133.37 -133.37
Marketing Campaigns & Programs 0.00 2,083.37 -2,083.37
Total Marketing & Administration 1,022.50 6,275.22 -5,252.72
Streetscape
Street Furniture (Benches)0.00 416.63 -416.63
Street Furniture (Maintenance)0.00 83.37 -83.37
Total Streetscape 0.00 500.00 -500.00
Landscaping
Landscaping Contingency 0.00 500.00 -500.00
Landscaping/Tree Wells - Pinn.1,040.00 1,300.00 -260.00
Total Landscaping 1,040.00 1,800.00 -760.00
6100 · Administration
Acctng service fee (bill.com)0.00 200.00 -200.00
Admin Bank Service Charge 36.95 10.00 26.95
Account. & Fin. Reporting Svcs.1,300.00 1,300.00 0.00
Mailings 0.00 83.37 -83.37
Page 1 of 2 Management use only. Not prepared according to GAAP.
10:31 AM
08/15/17
Cash Basis
CITY OF NEWPORT BEACH / CDM BID
Profit & Loss Budget vs. Actual
July 2017
Jul 17 Budget $ Over Budget
Total 6100 · Administration 1,336.95 1,593.37 -256.42
Improvements
Flower Street Signs 0.00 833.37 -833.37
News Racks 0.00 83.37 -83.37
Gateway Electrical Improvements 0.00 416.63 -416.63
Gateway Electrical Maintenance 0.00 83.37 -83.37
South Entry Improvements 0.00 416.74 -416.74
Consulting / Studies 0.00 416.63 -416.63
Parking 0.00 3,790.00 -3,790.00
Total Improvements 0.00 6,040.11 -6,040.11
Outreach
Community Workshops 0.00 83.37 -83.37
Total Outreach 0.00 83.37 -83.37
Total Expense 15,759.78 19,828.78 -4,069.00
Net Ordinary Income -15,759.78 -7,995.44 -7,764.34
Other Income/Expense
Other Income
Other Sources/Uses
Retained Earnings (Carry Over)115,229.13 95,929.00 19,300.13
Total Other Sources/Uses 115,229.13 95,929.00 19,300.13
Total Other Income 115,229.13 95,929.00 19,300.13
Net Other Income 115,229.13 95,929.00 19,300.13
Net Income 99,469.35 87,933.56 11,535.79
Page 2 of 2 Management use only. Not prepared according to GAAP.
Register: Bank Balance
From 07/01/2017 through 07/31/2017
Sorted by: Date, Type, Number/Ref
Date Number Payee Account Memo Payment C Deposit Balance
07/10/2017 CitiBank 6100 · Administration:... 18.95 X 115,736.66
07/10/2017 CitiBank 6100 · Administration:... 9.00 X 115,727.66
07/13/2017 CitiBank 6100 · Administration:... 9.00 X 115,718.66
07/28/2017 1499 · Undeposited Fu... Deposit X 249.00 115,967.66
07/28/2017 bill.com Community Business... 2000 · Accounts Payable Inv# - June 201... 1,300.00 X 114,667.66
07/28/2017 bill.com Corona Del Mar Cha... 2000 · Accounts Payable Inv#17079- Ma... 1,622.50 X 113,045.16
07/28/2017 bill.com Dekra - Lite 2000 · Accounts Payable #SO050217 - ... 10,444.01 X 102,601.15
07/28/2017 bill.com Pinnacle 2000 · Accounts Payable NEW9265 1,040.00 X 101,561.15
07/28/2017 bill.com Dekra - Lite 2000 · Accounts Payable #SO050390 Lit... 1,316.32 X 100,244.83
CITY OF NEWPORT BEACH / CDM BID 8/14/2017 5:48 PM
Page 1
Account Summary Account Activity
Date Description Credits
Date Description Debits
Date Amount Date Amount Date Amount Date Amount
Beginning balance (6/30/2017)
Credits
Total credits
Debits
Total debits
Ending balance (7/31/2017)
Contact us:
Analyzed Business Checking
Account #:
ELECTRONIC CREDITS
ELECTRONIC DEBITS
DAILY BALANCES
023 0830N
TSYS/TRANSFIRST DISCOUNT CCD CITY OF NB-CDM
41399800999184 CI TY OF NB-CDMBID DISCOUNT
TSYS/TRANSFIRST CHARGEBACK CCD CITY OF NB-CDM CASE:
201718800810 7 MID: 4139980099 9184 CITY OF NB-CD
TSYS/TRANSFIRST CHARGEBACK CCD CITY OF NB-CDM CASE:
201718800810 8 MID: 4139980099 9184 CITY OF NB-CD
BILL.COM PAYABLES CCD CORONA DEL MAR DEKRA - LITE B ILL.COM
015QBCOBPY MDR5C INV #ORD0454
BILL.COM PAYABLES CCD CORONA DEL MAR DEKRA - LITE B ILL.COM
015ZRLJTIY MGB26 INV #SO05039
BILL.COM PAYABLES CCD CORONA DEL MAR MULTIPLE PAYMENTS
BILL.COM PAYABLES 015BVRWOEWMH1U5
TSYS/TRANSFIRST BKCD STLMT CCD CITY OF NB-CDM
41399800999184 CI TY OF NB-CDMBID 072717
Account number
Minimum balance $99,995.83
Average balance $108,770.02
Avg. collected balance $108,770.00
6-30 115,755.61
7-10 115,736.66
7-10 Preauthorized Debit
18.95
7-13 115,718.66
7-13 Preauthorized Debit
9.00
7-13 Preauthorized Debit
9.00
7-17 105,274.65
7-17 Preauthorized Debit
10,444.01
7-20 103,958.33
7-20 Preauthorized Debit
1,316.32
7-21 99,995.83
7-21 Preauthorized Debit
3,962.50
7-31 100,244.83
7-31 Preauthorized Credit
249.00
$115,755.61
Deposits (0)+ 0.00
Electronic cr (1)+ 249.00
Other credits (0)+ 0.00
+$249.00
Checks paid (0)- 0.00
Electronic db (6)- 15,759.78
Other debits (0)- 0.00
- $15,759.78
$100,244.83
800 773-7100
Orange CO Airport Office
18111 Von Karman Ave., Ste. 100
Irvine CA 92612
cnb.com
Page 1 (0)
This statement: July 31, 2017
Last statement: June 30, 2017
CITY OF NEWPORT BEACH
(CDM BID)
100 CIVIC CENTER DR
NEWPORT BEACH CA 92660
Thank you for banking with Orange CO Airport Office
City National Bank, Member FDIC Equal Housing Lender
ID 23001E (Rev 06/2014)
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