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HomeMy WebLinkAbout2017-08-29 CAC AGENDA PACKET.docCITY OF NEWPORT BEACH CITY ARTS COMMISSION SPECIAL MEETING AGENDA Civic Center Community Room 100 Civic Center Drive, Newport Beach, CA 92660 Tuesday, August 29, 2017 - 4:00 PM City Arts Commission Members: Judy Chang, Chair Arlene Greer, Vice Chair Michelle Bendetti, Secretary Miriam Baker, Commissioner Grace Divine, Commissioner Barbara Glabman, Commissioner Marie Little, Commissioner Staff Members: Tim Hetherton, Library Services Director Francine Jacome, Administrative Support Technician The City Arts Commission special meeting is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that the special meeting City Arts Commission agenda be posted at least twenty-four (24) hours in advance of the meeting and that the public be allowed to comment on agenda items before the Commission and items not on the agenda but are within the subject matter jurisdiction of the City Arts Commission. The Chair may limit public comments to a reasonable amount of time, generally three (3) minutes per person. The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, we will attempt to accommodate you in every reasonable manner. Please contact Tim Hetherton, Library Services Director, to inform us of your particular needs and to determine if accommodation is feasible at (949) 717-3801 or thetherton@newportbeachca.gov. NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Library Services Department 24 hours prior to the scheduled meeting. I.CALL MEETING TO ORDER II.ROLL CALL III.NOTICE TO THE PUBLIC The City provides a yellow sign-in card to assist in the preparation of the minutes. The completion of the card is not required in order to address the City Arts Commission. If the optional sign-in card has been completed, it should be placed in the tray provided at the podium. The City Arts Commission of Newport Beach welcomes and encourages community participation. Public comments are generally limited to three (3) minutes per person to allow everyone to speak. Written comments are encouraged as well. The City Arts Commission has the discretion to extend or shorten the time limit on agenda or non-agenda items. As a courtesy, please turn cell phones off or set them in the silent mode. IV.PUBLIC COMMENTS Public comments are invited on agenda items. Speakers must limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the record. The City Arts Commission has the discretion to extend or shorten the speakers’ time limit on agenda items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode. . August 29, 2017 Page 2 City Arts Commission Meeting V.STUDY SESSION BUSINESS – CITY ARTS COMMISSION 2017 RETREAT Welcome and Introductions1. City Arts Commission Role as Specified in City Charter2. 08-29-2017 - CAC - 01 Annual Retreat 2017.pdf Overview of City Arts Commission Programs3. 2017/18 Budget4. Newport Beach Arts Foundation5. Staff Responsibilities6. Discussion7. VI.PUBLIC COMMENTS ON NON-AGENDA ITEMS Public comments are invited and non-agenda items generally considered to be within the subject matter jurisdiction of the City Arts Commission. Speakers must limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the record. The City Arts Commission has the discretion to extend or shorten the speakers’ time limit on agenda or non-agenda items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode. VII.ADJOURNMENT N N E W P O R T B E A C H C I T Y A R T S C O M M I S S I O N A N N U A L R E T R E A T C i v i c C e n t e r C o m m u n i t y R o o m 1 0 0 C i v i c C e n t e r D r i v e , N e w p o r t B e a c h , C A 9 2 6 6 0 T u e s d a y , A u g u s t 2 9 , 2 0 1 7 – 4 : 0 0 P M W e l c o m e a n d I n t r o d u c t i o n s 1 o f 1 0 T h e R o l e o f t h e C i t y A r t s C o m m i s s i o n • A c t i n a n a d v i s o r y c a p a c i t y t o t h e C i t y C o u n c i l i n a l l m a t t e r s p e r t a i n i n g t o a r t i s t i c , a e s t h e t i c , h i s t o r i c a l a n d c u l t u r a l a s p e c t s o f t h e C i t y . • R e c o m m e n d t o t h e C i t y C o u n c i l t h e a d o p t i o n o f s u c h o r d i n a n c e s , r u l e s a n d r e g u l a t i o n s a s i t m a y d e e m n e c e s s a r y f o r t h e a d m i n i s t r a t i o n a n d p r e s e r v a t i o n o f f i n e a r t s , p e r f o r m i n g a r t s , h i s t o r i c a l , a e s t h e t i c a n d c u l t u r a l a s p e c t s o f t h e c o m m u n i t y . • O n b e h a l f o f t h e C i t y , a c t i v e l y e n c o u r a g e p r o g r a m s f o r t h e c u l t u r a l e n r i c h m e n t o f t h e c o m m u n i t y . • P e r f o r m s u c h o t h e r d u t i e s r e l a t i n g t o t h e A r t s a s t h e C i t y C o u n c i l m a y r e q u i r e . E s t a b l i s h e d b y C h a r t e r o f t h e C i t y o f N e w p o r t B e a c h , A r t i c l e V I I , S e c t i o n 7 1 2 O O v e r v i e w o f C i t y A r t s C o m m i s s i o n P r o g r a m s • A r t i s d i s p l a y e d i n C e n t r a l L i b r a r y l o b b y . • T h e C h a i r a p p o i n t s a n a d h o c s u b c o m m i t t e e t o r e v i e w a p p l i c a t i o n s f o r e x h i b i t i o n i n t h e C e n t r a l L i b r a r y . A p p l i c a t i o n i s a v a i l a b l e o n C u l t u r a l A r t s w e b s i t e . • T h e a d h o c s u b c o m m i t t e e r e v i e w s a p p l i c a t i o n s a n d b r i n g s r e c o m m e n d a t i o n s b a c k t o t h e C i t y A r t s C o m m i s s i o n f o r a p p r o v a l . • S t a f f c o o r d i n a t e s t h e i n s t a l l a t i o n a n d d i s p l a y o f t h e a r t . A R T A T T H E L I B R A R Y 2 o f 1 0 • L i v e m u s i c a l p e r f o r m a n c e s a r e s t a g e d i n t h e C i v i c G r e e n d u r i n g t h e s u m m e r m o n t h s . • T h e C h a i r a p p o i n t s a n a d h o c s u b c o m m i t t e e i n D e c e m b e r t o r e v i e w p e r f o r m e r s ' p r o p o s a l s . • T h e a d h o c s u b c o m m i t t e e r e v i e w s p e r f o r m e r s a n d b r i n g s r e c o m m e n d a t i o n s b a c k t o t h e C i t y A r t s C o m m i s s i o n f o r a p p r o v a l . • S t a f f r e s e r v e s t h e C i v i c G r e e n , c o n t r a c t s t h e p e r f o r m e r s a n d s o u n d e n g i n e e r s , p r o m o t e s t h e e v e n t s , a n d a s s i s t t h e d a y o f t h e c o n c e r t . C O N C E R T S O N T H E G R E E N O O v e r v i e w o f C i t y A r t s C o m m i s s i o n P r o g r a m s • T h e C i t y A r t s C o m m i s s i o n s p r e s e n t s a n a n n u a l j u r i e d a r t s h o w . • T h e C h a i r a p p o i n t s a n a d h o c s u b c o m m i t t e e t o p l a n t h e e v e n t , r e v i e w a r t w o r k f o r i n c l u s i o n , a n d s e l e c t a j u r o r . • S t a f f c o o r d i n a t e s t h e c a l l f o r e n t r y a n d a r t i s t r e g i s t r a t i o n , c o n t r a c t s a n e v e n t c o o r d i n a t o r , p r o m o t e s t h e e v e n t , a n d p r o c e s s e s t h e a w a r d s . • T h e N e w p o r t B e a c h A r t s F o u n d a t i o n a s s i s t s w i t h m a n a g i n g t h e a r t t h e d a y o f t h e e v e n t . N E W P O R T B E A C H A R T E X H I B I T I O N O O v e r v i e w o f C i t y A r t s C o m m i s s i o n P r o g r a m s 3 o f 1 0 • T h e N e w p o r t B e a c h C i t y C o u n c i l a u t h o r i z e d t h e C i t y A r t s C o m m i s s i o n a n d C i t y s t a f f t o i m p l e m e n t a t e m p o r a r y s c u l p t u r e e x h i b i t i n C i v i c C e n t e r P a r k . • V i s i t N e w p o r t B e a c h f u n d s a r e c u r r e n t l y b e i n g u s e d t o p a y f o r t h i s p r o g r a m . • T h e C h a i r a p p o i n t s a n a d h o c s u b c o m m i t t e e t o s e r v e o n a c u r a t o r i a l p a n e l t o s e l e c t a r t . • T h e C i t y c o n t r a c t s A r t s O C t o c o o r d i n a t e t h e c a l l f o r e n t r y , s e l e c t f i n a l i s t s w i t h C i t y A r t s C o m m i s s i o n a n d C i t y C o u n c i l a p p r o v a l , a n d i n s t a l l a n d d e - i n s t a l l t h e p i e c e s . • T h e C i t y A r t s C o m m i s s i o n h o s t s a g r a n d o p e n i n g . S C U L P T U R E I N C I V I C C E N T E R P A R K E X H I B I T I O N O O v e r v i e w o f C i t y A r t s C o m m i s s i o n P r o g r a m s • C o m m i s s i o n e r s c a n b r i n g p r o p o s a l s f o r s p e c i a l e v e n t s t o t h e C i t y A r t s C o m m i s s i o n f o r a p p r o v a l . • E v e n t s h a v e i n c l u d e d R e x B r a n d t C e n t e n n i a l , J o a n I r v i n g B r a n d t C e n t e n n i a l , a n d t h e C o w s 4 C a m p e x h i b i t i o n . S P E C I A L E V E N T S O O v e r v i e w o f C i t y A r t s C o m m i s s i o n P r o g r a m s 4 o f 1 0 C C I T Y A R T S C O M M I S S I O N B U D G E T F O R 2 0 1 7 / 1 8 F I S C A L Y E A R T h i s b u d g e t i s a l l o c a t e d f r o m t h e G e n e r a l F u n d : • P r o g r a m m i n g : $ 3 5 , 0 0 0 • P r o f e s s i o n a l a n d T e c h n i c a l S e r v i c e s : $ 4 0 , 0 0 0 • C u l t u r a l A r t s G r a n t s : $ 4 0 , 0 0 0 • A d m i n i s t r a t i v e : $ 1 2 , 5 0 0 P P R O G R A M M I N G • T h e s e f u n d s a r e u s e d t o p a y f o r t h e C o n c e r t s o n t h e G r e e n , t h e N e w p o r t B e a c h A r t s E x h i b i t i o n , a n d a n y s p e c i a l e v e n t s h e l d d u r i n g t h e f i s c a l y e a r . 5 o f 1 0 P P R O F E S S I O N A L A N D T E C H N I C A L S E R V I C E S T h e s e f u n d s a r e u s e d t o p a y f o r a r t i n s t a l l a t i o n s , e v e n t c o o r d i n a t i o n , s o u n d e n g i n e e r i n g , a n d c o n t r a c t s e r v i c e s . G e n e r a l l y , t h e s e f u n d s p a y f o r s e r v i c e s t h a t C i t y s t a f f c a n n o t p r o v i d e . C C U L T U R A L A R T S G R A N T S T o a p p l y , a r t s o r g a n i z a t i o n s a r e r e q u i r e d t o m e e t t h e f o l l o w i n g c r i t e r i a : • O n l y a r t s o r g a n i z a t i o n s a r e e l i g i b l e ; w e d o n o t a w a r d g r a n t s t o i n d i v i d u a l a r t i s t s . • A r t s o r g a n i z a t i o n s m u s t p r o p o s e p r o j e c t s / p r o g r a m s f o r f u n d i n g t h a t d i r e c t l y b e n e f i t c h i l d r e n a n d a d u l t s l i v i n g i n N e w p o r t B e a c h , a n d s c h o o l s o n l y w i t h i n t h e C i t y ’ s g e o g r a p h i c b o u n d a r i e s . C o l l a b o r a t i v e e v e n t s , s u c h a s p u b l i c p e r f o r m a n c e s o r p r o g r a m s i m p l e m e n t e d i n c o n j u n c t i o n w i t h t h e C i t y o f N e w p o r t B e a c h a r e a l s o e l i g i b l e f o r g r a n t s . • T h e C i t y A r t s C o m m i s s i o n f u n d s o n l y a r t s p r o j e c t s / p r o g r a m s w h i c h w i l l b e p r e s e n t e d b e f o r e S e p t e m b e r 2 8 , 2 0 1 8 , n o t g e n e r a l o p e r a t i n g e x p e n s e s . • A r t s o r g a n i z a t i o n s t h a t r e c e i v e d c u l t u r a l g r a n t s d u r i n g 2 0 1 6 / 2 0 1 7 w i l l n o t b e c o n s i d e r e d u n l e s s t h e y h a v e c o m p l e t e d a n d r e t u r n e d t h e i r C u l t u r a l A r t s G r a n t C o m p l e t i o n R e p o r t , e v e n i f t h e y h a v e n o t c o m p l e t e d s o m e o f t h e c o m p o n e n t s o f t h e p r o j e c t / p r o g r a m b y t h e g r a n t a p p l i c a t i o n d u e d a t e . E a c h y e a r , t h e C i t y o f N e w p o r t B e a c h d i s t r i b u t e s f u n d s t o a r t s o r g a n i z a t i o n s , e n a b l i n g t h e m t o e x p a n d a r t s p r o g r a m s o f f e r e d t o t h e l o c a l c o m m u n i t y . 6 o f 1 0 A A D M I N I S T R A T I V E C O S T S T h e s e f u n d s a r e u s e d f o r i n s u r a n c e , o f f i c e s u p p l i e s , m a r k e t i n g c o s t s , a n d A S C A P a n d B M I d u e s . V i s i t N e w p o r t B e a c h • I n f i s c a l y e a r 2 0 1 7 / 1 8 , C o u n c i l a p p r o v e d t h e u s e o f V i s i t N e w p o r t B e a c h f u n d s f o r t h e S c u l p t u r e E x h i b i t i o n i n C i v i c C e n t e r P a r k ( $ 1 5 5 , 0 0 0 ) a n d t h e P a c i f i c S y m p h o n y c o n c e r t ( $ 6 0 , 0 0 0 ) . T h e s e f u n d s a r e a p o r t i o n o f t h e T r a n s i e n t O c c u p a n c y T a x ( h o t e l t a x ) t h a t a r e r e i m b u r s e d t o t h e C i t y . T h e s e f u n d s c a n b e u s e d f o r c u l t u r a l a c t i v i t i e s , p r o g r a m s , b e a u t i f i c a t i o n p r o j e c t s , e t c . T h e s e a r e n o t s t r i c t l y C i t y A r t s C o m m i s s i o n f u n d s ; f o r e x a m p l e , C o u n c i l r e c e n t l y a l l o c a t e d s o m e o f t h e s e f u n d s f o r t h e B o a t P a r a d e . T o a c c e s s t h e s e f u n d s , C i t y C o u n c i l a p p r o v a l i s r e q u i r e d . 7 o f 1 0 B a l b o a P e r f o r m i n g A r t s T h e a t r e F o u n d a t i o n f u n d s • T h e r e a r e $ 1 7 5 , 0 0 0 i n t h i s f u n d . L i k e t h e V i s i t N e w p o r t B e a c h f u n d s , t h e s e f u n d s c a n o n l y b e a c c e s s e d w i t h C i t y C o u n c i l a p p r o v a l . T h e r e a r e s t r i c t g u i d e l i n e s f o r t h e s e f u n d s ; t h e y c a n o n l y b e u s e d f o r p e r f o r m i n g a r t s p r o g r a m s o n t h e B a l b o a P e n i n s u l a . T h e s e f u n d s c a m e t o t h e C i t y w h e n t h e B a l b o a T h e a t r e F o u n d a t i o n d i s s o l v e d i n 2 0 1 4 . T o a c c e s s t h e s e f u n d s , C i t y C o u n c i l a p p r o v a l i s r e q u i r e d . W i t h t h e a d d i t i o n o f f u n d s t r a n s f e r r e d f r o m V i s i t N e w p o r t B e a c h t o t h e C i t y A r t s C o m m i s s i o n b u d g e t , t h e C i t y A r t s C o m m i s s i o n b u d g e t f o r f i s c a l y e a r 2 0 1 7 / 1 8 i s $ 3 4 2 , 5 0 0 . 8 o f 1 0 N N E W P O R T B E A C H A R T S F O U N D A T I O N T h e N B A F s u p p o r t s , p r o m o t e s , a n d b r o a d e n s c u l t u r a l a c t i v i t i e s w i t h i n t h e l o c a l c o m m u n i t y a s t h e f u n d r a i s i n g o r g a n i z a t i o n f o r t h e N e w p o r t B e a c h C i t y A r t s C o m m i s s i o n . S i n c e i t s i n c e p t i o n i n 1 9 9 0 , t h e N e w p o r t B e a c h A r t s F o u n d a t i o n , a p r i v a t e n o n - p r o f i t 5 0 1 ( c ) ( 3 ) o r g a n i z a t i o n , h a s b e e n d e d i c a t e d t o s u p p o r t i n g c u l t u r a l a r t s a c t i v i t i e s o f t h e N e w p o r t B e a c h C i t y A r t s C o m m i s s i o n i n t h e C i t y o f N e w p o r t B e a c h . S S T A F F R E S P O N S I B I L I T I E S S t a f f s u p p o r t a n d a s s i s t a n c e i s p r o v i d e d , b u t t h e C i t y A r t s C o m m i s s i o n ( C A C ) d o e s n o t h a v e s u p e r v i s o r y a u t h o r i t y o v e r C i t y e m p l o y e e s . W h i l e t h e y m a y w o r k c l o s e l y w i t h t h e C A C , s t a f f m e m b e r s r e m a i n r e s p o n s i b l e t o t h e i r i m m e d i a t e s u p e r v i s o r s a n d u l t i m a t e l y t o t h e C i t y M a n a g e r . T h e C A C m e m b e r s a r e r e s p o n s i b l e f o r t h e f u n c t i o n s o f t h e C A C a n d t h e C h a i r i s r e s p o n s i b l e f o r c o m p l i a n c e w i t h t h e p o l i c i e s o u t l i n e d i n t h e H a n d b o o k f o r C i t y B o a r d s , C o m m i s s i o n s , a n d C o m m i t t e e s . S t a f f s u p p o r t i n c l u d e s p r e p a r a t i o n o f a s u m m a r y a g e n d a s u b j e c t t o a p p r o v a l b y t h e C h a i r , a n d p r e p a r a t i o n o f s t a f f r e p o r t s p r o v i d i n g a b r i e f b a c k g r o u n d o f t h e i s s u e , a l i s t o f a l t e r n a t i v e s , r e c o m m e n d a t i o n s a n d a p p r o p r i a t e b a c k u p m a t e r i a l , a s n e c e s s a r y . S t a f f w i l l a s s i s t t h e C A C i n t h e c o n d u c t o f p u b l i c m e e t i n g s a n d e n s u r e t h a t t h e b u s i n e s s l i s t e d o n t h e a g e n d a i s a d d r e s s e d . C A C m e m b e r s s h o u l d h a v e s u f f i c i e n t i n f o r m a t i o n t o r e a c h d e c i s i o n s b a s e d u p o n a c l e a r e x p l a n a t i o n o f t h e i s s u e s i n v o l v e d . A n a s s i g n e d s t a f f p e r s o n s e r v e s a s s e c r e t a r y , i n s u r i n g t h a t m i n u t e s a r e t a k e n a s n e e d e d . 9 o f 1 0 D I S C U S S I O N C h a l l e n g e s , o p p o r t u n i t i e s , a n d q u e s t i o n s . 1 0 o f 1 0