HomeMy WebLinkAbout06 - Slurry Seal Program FY 2016-2017 — NOCP0 m CITY OF
z NEWPORT BEACH
City Council Staff Report
September 12, 2017
Agenda Item No. 6
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Ben Davis, Associate Civil Engineer, bdavis@newportbeachca.gov
PHONE: 949-644-3317
TITLE: Slurry Seal Program FY 2016-2017 — Notice of Completion for
Contract No 8273-1 (Project No. 17R04)
ABSTRACT:
On March 28, 2017, City Council awarded Contract No. 8273-1, for the Slurry Seal
Program, to American Asphalt South, Inc. The work is now complete and staff requests
City Council acceptance and close out of the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion
for the project. On March 28, 2017, the City Council found this project exempt from
the California Environmental Quality Act (CEQA) pursuant to Class 2 Section
15302(c);
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the
Notice of Completion has been recorded in accordance with applicable portions of
Civil Code; and
c) Release Faithful Performance Bond one (1) year after acceptance by the City Council.
FUNDING REQUIREMENTS:
The construction contract was expensed from the following account:
Account Description
General Fund
Account Number
01201927-980000-17 R04
Total:
Amount
$ 596,936.43
$ 596,936.43
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DISCUSSION:
Slurry Seal Program FY 2016-2017 — Notice of Completion for
Contract No 8273-1 (Project No. 17R04)
September 12, 2017
Page 2
Overall Contract Cost/Time Summary
Awarded
Final Cost at
Contingency
Actual
% Due to
% Due to
Contract Amount
Completion
Allowance
Contract
Directed
Unforeseen
Change
Change
Change
$558,494.00
$596,936.43
10% or less
+6.9%
+5.3%
+1.6%
Allowed Contract Time +
80
Actual Time
-15
Approved Extensions (days) =
Under (-) or Over (+)
The contracted work has now been completed to the satisfaction of the Public Works
Department. A summary of the construction cost is as follows:
Original bid amount:
Actual cost of bid items constructed:
Total Change Orders:
Final Contract Cost:
$558,494.00
$567,083.43
$29,853.00
$596,936.43
The actual cost of contract constructed was $38,445 (6.9%) more than the original bid
amount. This cost increase was due primarily to increased slurry seal and seal coat bid
item quantities that were associated with several large cul-de-sacs and parking lot areas
within the contract areas of Mariner's, Dover Shores and Bay Knolls Communities, as well
as approved contract change orders.
This project included one change order for a total amount of $29,853.00, which was
approximately 5.3 percent of the original bid amount. The change order was issued to
include three additional areas that needed to be slurry sealed which were the Castaways
bike trail, Breakers Drive and the Balboa Peninsula Trolley parking lot.
A summary of the project schedule is as follows:
Estimated Completion Date per Annual Baseline Schedule September 18, 2017
Notice to Proceed for Construction May 24, 2017
Actual Substantial Construction Completion Date August 25, 2017
ENVIRONMENTAL REVIEW:
On March 28, 2017, City Council found this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Class 2 Section 15302(c) (reconstruction
of existing facility involving negligible or no expansion of capacity) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential to have a significant effect on the environment.
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Slurry Seal Program FY 2016-2017 — Notice of Completion for
Contract No 8273-1 (Project No. 17R04)
September 12, 2017
Page 3
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
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2016-2017 SLURRY SEAL PROGRAM
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CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
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