HomeMy WebLinkAbout15 - Awareness and Traffic Safety Programs Grant PT18102P0 m CITY OF
z NEWPORT BEACH
cA'" City Council Staff Report
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September 12, 2017
Agenda Item No. 15
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Jon Lewis, Chief of Police - 949-644-3701, jlewis@nbpd.org
PREPARED BY: Michael Schiavi, Sergeant, mschiavi@nbpd.org
PHONE: 949-644-3743
TITLE: Acceptance of 2017/2018 State of California, Office of Traffic Safety
DUI Enforcement, Awareness and Traffic Safety Programs Grant
PT18102
ABSTRACT:
The Police Department seeks acceptance of a grant totaling $300,000 from the State of
California, Office of Traffic Safety ("OTS") to fund a Driving Under the Influence ("DUI")
Enforcement and Awareness Program, Traffic Safety Enforcement and DUI Sobriety
Checkpoints.
RECOMMENDATION:
a) Determine that the action is exempt from the California Environmental Quality Act
(CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines
because it will not result in a physical change to the environment, directly or
indirectly;
b) Authorize the City Council to accept a $300,000 Selective Traffic Enforcement
Program ("STEP") award granted to the Newport Beach Police Department by the
OTS per Council Policies F-3 and F-25. To comply with Council Policy F-3, City
Council must formally accept the award of $300,000 and create a new appropriation
to expend the money; and
c) Approve Budget Amendment No. 18BA-004 increasing Police revenue estimates
and expenditure appropriations by $300,000.
FUNDING REQUIREMENTS:
The Budget Amendment records and appropriates $300,000 in additional revenue from
the OTS STEP Grant and $300,000 in increased expenditure appropriations.
The revenue will be posted to the OTS STEP FY 18 Account No. 11035-431360-G1801
and the expenditure appropriations will be posted to the various expenditure accounts
within the OTS Fund, according to the following breakdown:
15-1
Acceptance of 2017/2018 State of California, Office of Traffic Safety DUI Enforcement,
Awareness and Traffic Safety Programs Grant PT18102
September 12, 2017
Page 2
Account
Category
Amount
11035-713002-G1801
Overtime, Safety
$292,060
11035-727016-G1801
Medicare Fringes
$4,234
11035-861001-G1801
Travel & Meetings
$2,365
11035-841015-G1801
Supplies
$1,341
Total FY18 STEP Grant
8 12
$300,000
DISCUSSION:
The City of Newport Beach is a unique and dynamic community of approximately
49 square miles, including areas of water. Newport Beach consists of rugged coastline,
inland waterways, and has a diverse mix of commerce, tourism and distinct residential
communities.
Newport Beach routinely competes with other cities for the most Department of
Alcoholic Beverage Control licensed establishments in the State of California
(per capita). The population of Newport Beach is approximately 87,000 residents;
however, during the summer months the City experiences an increase in daily visitors
that routinely exceeds 100,000 visitors each day. While this tourist population generates
positive tax revenue for the City, it also stresses infrastructure and departments,
including the Police Department.
In 2007, our first grant was requested and awarded through OTS. Since then, the
department has been dedicated to the reduction of DUI related collisions, community
education and enforcement. The City and Police Department continue to recognize the
need for ongoing DUI enforcement and education.
The most recent data (2014) supplied from the California Office of Traffic Safety (OTS)
revealed the City of Newport Beach was in the top 14 percent of similar -sized California
cities in several collision -related categories, including Nighttime Injury Collisions,
Alcohol -Involved Collisions and Bicycle -Involved collisions. Newport Beach was also in
the top 13 percent in motorcycle collision injuries per capita.
Traffic Data Summarv: (local data)
Collision Type
2013
2014
2015
Collisions Victims
Collisions
Victims
Collisions
Victims
Fatal
8 12
4
4
8
8
Injury
460 644
464
639
454
637
Fatal Injury Killed Injured
Fatal
Injury
Killed Injured
Fatal
Injury
Killed
Injured
Alcohol - Involved
0 63 0 85
1
58
1 78
2
63
2
88
Hit & Run
0 17 0 21
1
32
1 37
1
24
1
28
Nighttime
(2100-0259 hours)
2 55 2 82
1
60
1 80
2
53
2
75
Top 3 Primary Collision Factors
Fatal
Injury
Killed
Injured
#1 -
Unsafe Speed
1
139
1
197
#2 -
Improper Turning
1
50
1
61
#3 -
DUI
0
68
0
95
15-2
Acceptance of 2017/2018 State of California, Office of Traffic Safety DUI Enforcement,
Awareness and Traffic Safety Programs Grant PT18102
September 12, 2017
Page 3
The Newport Beach Police Department applied for and has been awarded a grant from
the State of California Office of Traffic Safety to increase DUI enforcement and
awareness and to fund additional traffic safety enforcement in the City of Newport
Beach. Grant number PT18102 will become effective October 1, 2017 and will expire
September 30, 2018.
The grant funds will pay for overtime costs for officers specifically assigned to DUI
enforcement and awareness programs, including two DUI checkpoint operations, traffic
enforcement operations related to distracted driving, motorcycle safety and bicycle/
pedestrian enforcement operations. In-state travel and training expenses are also
included in the grant for officers attending the DUI Checkpoint Management Seminar,
Standardized Field Sobriety and Advanced Roadside Impaired Driving training courses.
The "Know Your Limits" program is a part of the grant again this year. In its third year,
the "Know Your Limits" program is a collaborative effort between the Police Department
and ABC -licensed establishments to educate patrons about the dangers of drinking and
driving. It is designed to have the Police Department provide patrons with breath tests in
order to learn their blood alcohol concentration, allowing them to "Know Your Limit"
before they consider driving after consuming alcohol.
Almost all DUI efforts involve overtime, as they are unique and short-term assignments
that do not involve the personnel normally scheduled during DUI enforcement shifts.
In other words, we retain the same number of officers on patrol even as we have other
officers work a DUI enforcement activity.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not
result in a direct or reasonably foreseeable indirect physical change in the environment)
and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential for resulting in physical change to the environment, directly or indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A — Grant Agreement
Attachment B — Budget Amendment
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ATTACHMENT A
State of California — Office of Traffic Safety
GRANT AGREEMENT
GRANT NUMBER
PT18102
1. GRANT TITLE
Selective Traffic Enforcement Program (STEP)
2. NAME OF AGENCY
3. Grant Period
Newport Beach
From: 10/01/2017
4. AGENCY UNIT TO ADMINISTER GRANT
Newport Beach Police Department
To: 09/30/2018
5. GRANT DESCRIPTION
Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes involving
alcohol and other primary collision factors. The funded strategies may include impaired driving enforcement,
enforcement operations focusing on primary collision factors, distracted driving, night-time seat belt enforcement,
special enforcement operations encouraging motorcycle safety, enforcement and public awareness in areas with a high
number of bicycle and pedestrian collisions, and educational programs. These strategies are designed to earn media
attention thus enhancing the overall deterrent effect.
6. Federal Funds Allocated Under This Agreement Shall Not Exceed: $300,000.00
7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this
reference made a part of the Agreement:
• Schedule A— Problem Statement, Goals and Objectives and Method of Procedure
• Schedule B — Detailed Budget Estimate and Sub -Budget Estimate (if applicable)
• Schedule B-1 — Budget Narrative and Sub -Budget Narrative (if applicable)
• Exhibit A — Certifications and Assurances
• Exhibit B* — OTS Grant Program Manual
*Items shown with an asterisk (*), are hereby incorporated by reference and made a part of this agreement as if attached
hereto.
These documents can be viewed at the OTS home web page under Grants: www.ots.ca.gov.
We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are duly
authorized to legally bind the Grant recipient to the above described Grant terms and conditions.
IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.
8. Approval Signatures
A. AUTHORIZING OFFICIAL OF DEPARTMENT B. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY
NAME: Jon T. Lewis PHONE: 949-644-3701 NAME: Rhonda L. Craft PHONE: (916) 509-3030
TITLE: Chief of Police FAx: 949-644-3700 TITLE: Director FAx: (916) 509-3055
ADDRESS: 870 Santa Barbara Drive ADDRESS: 2208 Kausen Drive, Suite 300
Newport Beach, CA 92660 Elk Grove, CA 95758
EMAIL: jlewis@nbpd.org EMAIL: rhonda.craft@ots.ca.gov
(Signature) (Date) (Signature) (Date)
C. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY
9. DUNS NUMBER
NAME: Carolyn Vu
DUNS #: 060752482
ADDRESS: 2208 Kausen Drive, Suite 300
REGISTERED ADDRESS: 100 Civic Center Drive
Elk Grove, CA 95758
CITY: Newport Beach ZIP+4: 92660-3267
APPROVED AS TO FORM:
CITY ATTORNEY'S OFFICE
Date;�/S�
B. -f-y'
Aar ity Attorney
9/5/2017 1:15:15 PM
Page 1 of 14
15-4
10. PROJECTED
EXPENDITURES
FUND
CFDA
ITEM/APPROPRIATION
F.Y.
CHAPTER STATUTE
PROJECTED
EXPENDITURES
402PT-18
20.600
0521-0890-101
2016
2016 23/16
$20,000.00
164 -AL -18
20.608
0521-0890-101
2016
2016 23/16
$40,000.00
402PT-18
20.600
0521-0890-101
2017
2017 14/17
$80,000.00
164 -AL -18
20.608
0521-0890-101
2017
2017 14/17
$160,000.00
AGREEMENT
$300,000.00
TOTAL
AMOUNT ENCUMBERED BY
$300,000.00
THIS DOCUMENT
I CERTIFY upon my own personal knowledge that the budgeted funds for
the current budget year are available for the period and purpose of the
PRIOR AMOUNT ENCUMBERED FOR THIS
expenditure stated above.
AGREEMENT
$ 0.00
ACCOUNTING OFFICER'S SIGNATURE
DATE
TOTAL AMOUNT ENCUMBERED TO DATE
SIGNED
.es
$300,000.00
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Page 2 of 14
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State of California — Office of Traffic Safety GRANT NUMBER
GRANT AGREEMENT PT18102
Schedule A
1. PROBLEM STATEMENT
The city of Newport Beach is a unique and dynamic community that is blessed to be located along the scenic coastline
of Southern California. The city and surrounding area are deeply rooted in history. At approximately 51 square miles,
including areas of water, Newport Beach consists of rugged coastline, inland waterways, and has a diverse mix of
commerce, tourism, and distinct residential communities.
As charming as our town is, it is also a hot spot for Orange County night life. Newport Beach routinely competes with
other cities for the most Department of Alcoholic Beverage Control (ABC) licensed establishments in the State of
California (per capita). In Newport Beach, the ratio of ABC licensed establishments to the population of that area
varies from 1:38 (Reporting District 15) to 1:194 (Newport Beach as a whole). This is in contrast to Orange County,
which enjoys a ratio of 1:505, or statewide (1:381).
The population of Newport Beach is approximately 86,000 residents; however, during the summer months the city
experiences an increase in daily visitors that routinely exceeds 100,000 visitors each day. While this tourist population
generates positive tax revenue for the city, it also stresses city infrastructure and departments, to include the police
department.
Our first grant was requested and awarded through OTS in 2007. Since then, the department has been dedicated to the
reduction of DUI related collisions, community education, and enforcement. The City and Police Department continue
to recognize the need for ongoing Traffic and DUI enforcement and education.
The most recent data (2014) supplied from the California Office of Traffic Safety (OTS) revealed the City of Newport
Beach was in the top 10% of similar -sized California cities in Alcohol and Bicycle Involved collisions. The same data
indicates Newport Beach is in the top 20% in the categories of Motorcycle collisions and Bicycle collisions involving
persons older than 15. Newport Beach also ranks within the top 20% in collisions related to speed.
Newport Beach markets itself, among other things, as a "destination location" and attracts visitors from all over the
region, state, and world. Certainly, the daily increase in population, including people who don't live in Newport
Beach, but come to our city to work, shop, visit, dine, recreate, go to the beach or enjoy other water -related activities,
bicycle through or pass through on their way to another location, and for other reasons, is a component of our current
rankings. To provide ongoing enforcement and education to our residents, businesses, and visitors, and to pursue
increased roadway safety for all users, we will continue to utilize OTS grant funding to combat DUI, DUI/Drugs, and
alcohol -involved driving; distracted driving, primary collision factors, motorcycle -related driving violations, and
bicyclist, motorist, and pedestrian -related violations.
2. PERFORMANCE MEASURES
A. Goals:
1. Reduce the number of persons killed in traffic collisions.
2. Reduce the number of persons injured in traffic collisions.
3. Reduce the number of pedestrians killed in traffic collisions.
4. Reduce the number of pedestrians injured in traffic collisions.
5. Reduce the number of bicyclists killed in traffic collisions.
6. Reduce the number of bicyclists injured in traffic collisions.
7. Reduce the number of persons killed in alcohol -involved collisions.
8. Reduce the number of persons injured in alcohol -involved collisions.
9. Reduce the number of persons killed in drug -involved collisions.
10. Reduce the number of persons injured in drug -involved collisions.
11. Reduce the number of persons killed in alcohol/drug combo -involved collisions.
12. Reduce the number of persons injured in alcohol/drug combo -involved collisions.
13. Reduce the number of motorcyclists killed in traffic collisions.
14. Reduce the number of motorcyclists injured in traffic collisions.
15. Reduce hit & run fatal collisions.
16. Reduce hit & run injury collisions.
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Page 3 of 14
15-6
17. Reduce nighttime (2100 - 0259 hours) fatal collisions.
18. Reduce nighttime (2100 - 0259 hours) injury collisions.
B. Objectives:
Target Number
1. Issue a press release announcing the kick-off of the grant by November 15. The kick-off
1
press releases and media advisories, alerts, and materials must be emailed to the OTS
Public Information Officer at pio@ots.ca.gov, and copied to your OTS Coordinator, for
approval 14 days prior to the issuance date of the release.
2. Participate and report data (as required) in the following campaigns, National Walk to
10
School Day, NHTSA Winter & Summer Mobilization, National Bicycle Safety Month,
National Click it or Ticket Mobilization, National Teen Driver Safety Week, National
Distracted Driving Awareness Month, National Motorcycle Safety Month, National Child
Passenger Safety Week, and California's Pedestrian Safety Month.
3. Develop (by December 31) and/or maintain a " HOT Sheet" program to notify patrol and
12
traffic officers to be on the lookout for identified repeat DUI offenders with a suspended or
revoked license as a result of DUI convictions. Updated HOT sheets should be distributed
to patrol and traffic officers monthly.
4. Send law enforcement personnel to the NHTSA Standardized Field Sobriety Testing
5
(SFST) (minimum 16 hours) POST -certified training.
5. Send law enforcement personnel to the NHTSA Advanced Roadside Impaired Driving
2
Enforcement (ARIDE) 16 hour POST -certified training.
6. Send law enforcement personnel to the Drug Recognition Expert (DRE) training.
I
7. Send law enforcement personnel to the DRE Recertification training.
I
8. Send law enforcement personnel to SFST Instructor training.
1
9. Conduct DUI/DL Checkpoints. A minimum of 1 checkpoint should be conducted during
2
the NHTSA Winter Mobilization and 1 during the Summer Mobilization. To enhance the
overall deterrent effect and promote high visibility, it is recommended the grantee issue an
advance press release and conduct social media activity for each checkpoint. For
combination DUI/DL checkpoints, departments should issue press releases that mention
DL's will be checked at the DUI/DL checkpoint. Signs for DUI/DL checkpoints should
read "DUI/Driver's License Checkpoint Ahead." OTS does not fund or support
independent DL checkpoints. Only on an exception basis and with OTS pre -approval will
OTS fund checkpoints that begin prior to 1800 hours. When possible, DUI/DL Checkpoint
screeners should be DRE- or ARIDE-trained.
10. Conduct DUI Saturation Patrol operation(s).
114
11. Conduct Warrant Service operation(s) targeting multiple DUI offenders who fail to appear
1
in court.
12. Conduct Traffic Enforcement operation(s), including but not limited to, primary collision
32
factor violations.
13. Conduct highly publicized Distracted Driving enforcement operation(s) targeting drivers
8
using hand held cell phones and textin .
14. Conduct highly publicized Motorcycle Safety enforcement operation(s) in areas or during
4
events with a high number of motorcycle incidents or collisions resulting from unsafe
speed, DUI, following too closely, unsafe lane changes, improper turning, and other
primary collision factor violations by motorcyclists and other drivers.
15. Conduct highly publicized pedestrian and/or bicycle enforcement operation(s) in areas or
10
during events with a high number of pedestrian and/or bicycle collisions resulting from
violations made by pedestrians, bicyclists, and drivers.
16. Conduct Traffic Safety educational presentations with an effort to reach community
2
members. Note: Presentations may include topics such as distracted driving, DUI, speed,
bicycle and pedestrian safety, seat belts and child passenger safety.
17. Conduct Know Your Limit campaigns with an effort to reach members of the community.
10
3. METHOD OF PROCEDURE
A. Phase 1— Program Preparation (V Quarter of Grant Year)
• The police department will develop operational plans to implement the "best practice" strategies outlined
in the objectives section.
• All training needed to implement the program should be conducted this quarter.
• All grant related purchases needed to implement the program should be made this quarter.
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Page 4 of 14
15-7
• In order to develop/maintain the "Hot Sheets," research will be conducted to identify the "worst of the
worst" repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. The Hot
Sheets may include the driver's name, last known address, DOB, description, current license status, and the
number of times suspended or revoked for DUI. Hot Sheets should be updated and distributed to traffic and
patrol officers at least monthly.
• Implementation of the STEP grant activities will be accomplished by deploying personnel at high collision
locations.
• Media Requirements
• Issue a press release announcing the kick-off of the grant by November 15. The kick-off press releases and
media advisories, alerts, and materials must be emailed to the OTS Public Information Officer at
pio@ots.ca.gov, and copied to your OTS Coordinator, for approval 14 days prior to the issuance date of the
release.
B. Phase 2 — Program Operations (Throughout Grant Year)
• The police department will work to create media opportunities throughout the grant period to call attention
to the innovative program strategies and outcomes.
• Media Requirements
• Send all grant -related activity press releases, media advisories, alerts and general public materials to the
OTS Public Information Officer (PIO) at pio@ots.ca.gov, with a copy to your OTS Coordinator.
• If an OTS template -based press release is used, the OTS PIO and Coordinator should be copied
when the release is distributed to the press. If an OTS template is not used, or is substantially
changed, a draft press release shall be sent to the OTS PIO for approval. Optimum lead time would
be 10-20 days prior to the release date to ensure adequate turn -around time.
• Press releases reporting the results of grant activities such as enforcement operations are exempt
from the recommended advance approval process, but still should be copied to the OTS PIO and
Coordinator when the release is distributed to the press.
• Activities such as warrant or probation sweeps and court stings that could be compromised by
advanced publicity are exempt from pre -publicity, but are encouraged to offer embargoed media
coverage and to report the results.
• Use the following standard language in all press, media, and printed materials: Funding for this program
was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic
Safety Administration.
• Email the OTS PIO at pio@ots.ca.gov and copy your OTS Coordinator at least 30 days in advance, a short
description of any significant grant -related traffic safety event or program so OTS has sufficient notice to
arrange for attendance and/or participation in the event.
• Submit a draft or rough -cut of all printed or recorded material (brochures, posters, scripts, artwork, trailer
graphics, etc.) to the OTS PIO at pio@ots.ca.gov and copy your OTS Coordinator for approval 14 days
prior to the production or duplication.
• Include the OTS logo, space permitting, on grant -funded print materials; consult your OTS Coordinator for
C. Phase 3 — Data Collection & Reporting (Throughout Grant Year)
• Invoice Claims (due January 30, April 30, July 30, and October 30)
• Quarterly Performance Reports (due January 30, April 30, July 30, and October 30)
• Collect and report quarterly, appropriate data that supports the progress of goals and objectives.
• Provide a brief list of activity conducted, procurement of grant -funded items, and significant media
activities. Include status of grant -funded personnel, status of contracts, challenges, or special
accomplishments.
• Provide a brief summary of quarterly accomplishments and explanations for objectives not
completed or plans for upcoming activities.
• Collect. analvze and report statistical data relating to the Brant coals and obiectives.
4. METHOD OF EVALUATION
Using the data compiled during the grant, the Grant Director will complete the "Final Evaluation" section in the
fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant's
accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives
were met, exceeded, or an explanation of why objectives were not completed.
5. ADMINISTRATIVE SUPPORT
This program has full administrative support, and every effort will be made to continue the grant activities after grant
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Page 5 of 14
15-8
conclusion.
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Page 6 of 14
15-9
State of California — Office of Traffic Safety
GRANT AGREEMENT
Schedule B
GRANT NUMBER
PT18102
FUND NUMBER
CATALOG NUMBER
(CFDA)
FUND DESCRIPTION
TOTAL AMOUNT
402PT
20.600
State and Community Highway
$100,000.00
20.608
$25,000.00
Safety
20.608
164AL
20.608
Minimum Penalties for Repeat
$200,000.00
Know Your Limit
20.608
Offenders for Driving While
Benefits @ 1.45%
20.608
$2,839.00
Intoxicated
20.600
COST CATEGORY
CFDA
TOTAL COST
TO GRANT
A. PERSONNEL COSTS
Positions and Salaries
Full -Time
$0.00
Overtime
DUI/DL Checkpoints
20.608
$25,000.00
DUI Saturation Patrols
20.608
$151,620.00
Warrant Service Operations
20.608
$3,200.00
Know Your Limit
20.608
$16,000.00
Benefits @ 1.45%
20.608
$2,839.00
Traffic Enforcement
20.600
$60,800.00
Distracted Driving
20.600
$12,160.00
Motorcycle Safety
20.600
$6,080.00
Pedestrian and Bicycle Enforcement
20.600
$15,200.00
Traffic Safety Education
20.600
$2,000.00
Benefits @ 1.45%
20.600
$1,395.00
Part -Time
$0.00
Category Sub -Total
$296,294.00
B. TRAVEL EXPENSES
In State Travel
20.600
$2,365.00
$0.00
Category Sub -Total
$2,365.00
C. CONTRACTUAL SERVICES
$0.00
Category Sub -Total
$0.00
D. EQUIPMENT
$0.00
Category Sub -Total
$0.00
E. OTHER DIRECT COSTS
DUI Checkpoint Supplies
20.608
$1,341.00
Category Sub -Total
$1,341.00
F. INDIRECT COSTS
$0.00
Category Sub -Total
$0.00
GRANT TOTAL $300,000.00
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15-10
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15-11
State of California — Office of Traffic Safety
GRANT AGREEMENT
Schedule B -I
GRANT NUMBER
PT18102
BUDGET NARRATIVE
PERSONNEL COSTS
QUANTITY
DUUDL Checkpoints - Overtime for grant funded law enforcement operations conducted by
2
appropriate department personnel.
DUI Saturation Patrols - Overtime for grant funded law enforcement operations conducted by
114
appropriate department personnel.
Warrant Service Operations - Overtime for grant funded law enforcement operations conducted by
1
appropriate department personnel.
Know Your Limit - Overtime for grant funded traffic safety presentations or campaigns conducted by
10
appropriate department personnel.
Benefits @ 1.45% - Overtime Benefits
1
Medicare 1.45%
Traffic Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate
32
department personnel.
Distracted Driving - Overtime for grant funded law enforcement operations conducted by appropriate
8
department personnel.
Motorcycle Safety - Overtime for grant funded law enforcement operations conducted by appropriate
4
department personnel.
Pedestrian and Bicycle Enforcement - Overtime for grant funded law enforcement operations
10
conducted by appropriate department personnel.
Traffic Safety Education - Overtime for grant funded traffic safety presentations or campaigns
2
conducted by appropriate department personnel.
Benefits @ 1.45% - Overtime Benefits
1
Medicare 1.45%
TRAVEL EXPENSES
In State Travel - Costs are included for appropriate staff to attend conferences and training events
1
supporting the grant goals and objectives and/or traffic safety. Local mileage for grant activities and
meetings is included. All conferences, seminars or training not specifically identified in the Schedule
B-1 (Budget Narrative) must be approved by OTS. All travel claimed must be at the agency approved
rate. Per Diem may not be claimed for meals provided at conferences when registration fees are paid
with OTS grant funds.
CONTRACTUAL SERVICES
EQUIPMENT
OTHER DIRECT COSTS
DUI Checkpoint Supplies - On -scene supplies needed to conduct sobriety checkpoints. Costs may
1
include 28" traffic cones, MUTCD compliant traffic signs, MUTCD compliant high visibility vests
(maximum of 10), traffic counters (maximum of 2), generator, gas for generators, lighting, reflective
banners, electronic flares, PAS device supplies, heater, propane for heaters, fan, anti -fatigue mats, and
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canopies. Additional items may be purchased if approved by OTS. The cost of food and beverages
will not be reimbursed.
INDIRECT COSTS
STATEMENTS/DISCLAIMERS
There will be no program income generated from this grant.
Nothing in this 'agreement' shall be interpreted as a requirement, formal or informal, that a particular law enforcement
officer issue a specified or predetermined number of citations in pursuance of the goals and objectives.
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State of California — Office of Traffic Safety GRANT NUMBER
GRANT AGREEMENT PT18102
Exhibit A
CERTIFICATIONS AND ASSURANCES
Failure to comply with applicable Federal statutes, regulations, and directives may subject Grantee Agency officials to
civil or criminal penalties and/or place the State in a high risk grantee status in accordance with 49
CFR §18.12.
The officials named on the grant agreement, certify by way of signature on the grant agreement signature page, that the
Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State rules, guidelines,
policies and laws in effect with respect to the periods for which it receives grant funding. Applicable provisions include,
but are not limited to, the following:
• 23 U.S.C. Chapter 4—Highway Safety Act of 1966, as amended
• 49 CFR Part 18—Uniform Administrative Requirements for Grants and Cooperative Agreements to
State and Local Governments
• 23 CFR Part 1200—Uniform Procedures for State Highway Safety Grant Programs
NONDISCRIMINATION
The Grantee Agency will comply with all Federal statutes and implementing regulations relating to nondiscrimination.
These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (Pub. L. 88- 352), which prohibits
discrimination on the basis of race, color or national origin (and 49 CFR Part 21); (b) Title IX of the Education
Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686), which prohibits discrimination on the basis of
sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794), and the Americans with Disabilities
Act of 1990 (Pub. L. 101-336), as amended (42 U.S.C. 12101, et seq.), which prohibits discrimination on the basis of
disabilities (and 49 CFR Part 27); (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. 6101-6107), which
prohibits discrimination on the basis of age; (e) the Civil Rights Restoration Act of 1987 (Pub. L. 100-259), which
requires Federal -aid recipients and all sub -recipients to prevent discrimination and ensure nondiscrimination in all of their
programs and activities; (f) the Drug Abuse Office and Treatment Act of 1972 (Pub. L. 92-255), as amended, relating to
nondiscrimination on the basis of drug abuse; (g) the comprehensive Alcohol Abuse and Alcoholism Prevention,
Treatment and Rehabilitation Act of 1970 (Pub. L. 91-616), as amended, relating to nondiscrimination on the basis of
alcohol abuse or alcoholism; (h) Sections 523 and 527 of the Public Health Service Act of 1912, as amended (42 U.S.C.
290dd-3 and 290ee-3), relating to confidentiality of alcohol and drug abuse patient records; (i) Title VIII of the Civil
Rights Act of 1968, as amended (42 U.S.C. 3601, et seq.), relating to nondiscrimination in the sale, rental or financing of
housing; 0) any other nondiscrimination provisions in the specific statute(s) under which application for Federal
assistance is being made; and (k) the requirements of any other nondiscrimination statute(s) which may apply to the
application.
BUY AMERICA ACT
The Grantee Agency will comply with the provisions of the Buy America Act (49 U.S.C. 53230)), which contains the
following requirements:
Only steel, iron and manufactured products produced in the United States may be purchased with Federal funds unless the
Secretary of Transportation determines that such domestic purchases would be inconsistent with the public interest, that
such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will
increase the cost of the overall project contract by more than 25 percent. Clear justification for the purchase of non-
domestic items must be in the form of a waiver request submitted to and approved by the Secretary of Transportation.
POLITICAL ACTIVITY (HATCHACT)
The Grantee Agency will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508) which limits the political
activities of employees whose principal employment activities are funded in whole or in part with Federal funds.
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Page 11 of 14
15-14
CERTIFICATION REGARDING FEDERAL LOBBYING
Certification for Contracts, Grants, Loans, and Cooperative Agreements
The undersigned certifies, to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal
contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan,
or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or
attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or
cooperative agreement, the undersigned shall complete and submit Standard Form- LLL, "Disclosure Form to Report
Lobbying," in accordance with its instructions.
3. The undersigned shall require that the language of this certification be included in the award documents for all sub -
award at all tiers (including subcontracts, sub -grants, and contracts under grant, loans, and cooperative agreements)
and that all sub -recipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or
entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by
section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty
of not less than $10,000 and not more than $100,000 for each such failure.
RESTRICTION ON STATE LOBBYING
None of the funds under this program will be used for any activity specifically designed to urge or influence a State or
local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local
legislative body. Such activities include both direct and indirect (e.g., "grassroots") lobbying activities, with one
exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct
communications with State or local legislative officials, in accordance with customary State practice, even if such
communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal.
CERTIFICATION REGARDINGDEBARMENT AND SUSPENSION
Instructions for Primary Certification
1. By signing and submitting this grant agreement, the Grantee Agency Official is providing the certification set out
below.
2. The inability of a person to provide the certification required below will not necessarily result in denial of
participation in this covered transaction. The prospective participant shall submit an explanation of why it cannot
provide the certification set out below. The certification or explanation will be considered in connection with the
department or agency's determination whether to enter into this transaction. However, failure of the Grantee
Agency Official to furnish a certification or an explanation shall disqualify such person from participation in this
transaction.
3. The certification in this clause is a material representation of fact upon which reliance was placed when the
department or agency determined to enter into this transaction. If it is later determined that the Grantee Agency
Official knowingly rendered an erroneous certification, in addition to other remedies available to the Federal
Government, the department or agency may terminate this transaction for cause or default.
4. The Grant Agency Official shall provide immediate written notice to the department or agency to which this grant
agreement is submitted if at any time the Grantee Agency Official learns its certification was erroneous when
submitted or has become erroneous by reason of changed circumstances.
5. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant,
person, primary covered transaction, principal, grant agreement, and voluntarily excluded, as used in this clause,
have the meaning set out in the Definitions and coverage sections of 49 CFR Part 29. You may contact the
department or agency to which this grant agreement is being submitted for assistance in obtaining a copy of those
regulations.
6. The Grantee Agency Official agrees by submitting this grant agreement that, should the proposed covered
transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who
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15-15
is proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended, declared ineligible, or
voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency
entering into this transaction.
7. The Grantee Agency Official further agrees by submitting this grant agreement that it will include the clause titled
"Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -Lower Tier Covered
Transaction," provided by the department or agency entering into this covered transaction, without modification,
in all lower tier covered transactions and in all solicitations for lower tier covered transactions.
8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier
covered transaction that it is not proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended,
ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous.
A participant may decide the method and frequency by which it determines the eligibility of its principals. Each
participant may, but is not required to, check the list of Parties Excluded from Federal Procurement and Non -
procurement Programs.
9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to
render in good faith the certification required by this clause. The knowledge and information of a participant is
not required to exceed that which is normally possessed by a prudent person in the ordinary course of business
dealings.
10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction
knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48
CFR Part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this
transaction, in addition to other remedies available to the Federal Government, the department or agency may
terminate this transaction for cause or default.
Certification Regarding Debarment, Suspension, and Other Responsibility Matters -Primary Covered Transactions
1. The Grantee Agency Official certifies to the best of its knowledge and belief, that its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded
by any Federal department or agency;
b. Have not within a three-year period preceding this grant agreement been convicted of or had a civil judgment
rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting
to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction;
violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery,
falsification or destruction of record, making false statements, or receiving stolen property;
c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal,
State or Local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification;
and
d. Have not within a three-year period preceding this application/grant agreement had one or more public
transactions (Federal, State, or local) terminated for cause or default.
2. Where the Grantee Agency Official is unable to certify to any of the Statements in this certification, such
prospective participant shall attach an explanation to this grant agreement.
Instructions for Lower Tier Certification
1. By signing and submitting this grant agreement, the prospective lower tier participant is providing the
certification set out below.
2. The certification in this clause is a inaterial representation of fact upon which reliance was placed when this
transaction was entered into. If it is later determined that the prospective lower tier participant knowingly
rendered an erroneous certification, in addition to other remedies available to the Federal government, the
department or agency with which this transaction originated may pursue available remedies, including suspension
and/or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which this grant
agreement is submitted if at any time the prospective lower tier participant learns that its certification was
erroneous when submitted or has become erroneous by reason of changed circumstances.
4. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant,
person, primary covered transaction, principal, grant agreement, and voluntarily excluded, as used in this clause,
have the meanings set out in the Definition and Coverage sections of 49 CFR Part 29. You may contact the person
to whom this grant agreement is submitted for assistance in obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this grant agreement that, should the proposed covered
transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who
is proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended, declared ineligible, or
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15-16
voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency
with which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this grant agreement that it will include the
clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion— Lower
Tier Covered Transaction," without modification, in all lower tier covered transactions and in all solicitations for
lower tier covered transactions. (See below)
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier
covered transaction that it is not proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended,
ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous.
A participant may decide the method and frequency by which it determines the eligibility of its principals. Each
participant may, but is not required to, check the List of Parties Excluded from Federal Procurement and Non -
procurement Programs.
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to
render in good faith the certification required by this clause. The knowledge and information of a participant is
not required to exceed that which is normally possessed by a prudent person in the ordinary course of business
dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction
knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48
CFR Part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this
transaction, in addition to other remedies available to the Federal government, the department or agency with
which this transaction originated may pursue available remedies, including suspension and/or debarment.
Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier
Covered Transactions:
1. The prospective lower tier participant certifies, by submission of this grant agreement, that neither it nor its
principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded
from participation in this transaction by any Federal department or agency.
2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such
prospective participant shall attach an explanation to this grant agreement.
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Page 14 of 14
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City of Newport Beach
BUDGET AMENDMENT
2017-18
EFFECT ON BUDGETARY FUND BALANCE:
Number
11035 OTS Police Dept
Increase Revenue Estimates
X
713002 Overtime, Safety & 1/2 Time
Increase Expenditure Appropriations AND
Number
G1801 2018 OTS Selective Traffic Enfr Prg Grant PT18102
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
X
from additional estimated revenues
E - G1801-WarSrvOp-CFDA20608 -Overtime
from unappropriated fund balance
IW /»1./T. 111rel nk
NO. BA- 18BA-004 AMENDMENT B
AMOUNT:J $300,000.00
Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
fJ No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To increase revenue estimates and expenditure appropriations to accept the 2018 State of California, Office of Traffic Safety
(OTS) Selective Traffic Enforcement Program (STEP) Grant (#PT18102) for increasing DUI Enforcement and Awareness and
funding additional traffic safety enforcement as well as DUI Sobriety Checkpoints. Funds will be used to pay for overtime costs
specifically used for this program and related travel, training, and supplies costs.
BUDGETARY FUND BALANCE
Fund Oro/Object Description
REVENUE ESTIMATES
Description
Amount
Debit Credit
Org Number 11035 OTS Police Dept
Object Number 431360 OTS Revenue
Project Number G1801 2018 OTS Selective Traffic Enfr Prg Grant PT18102
Project String F - G1801 -STATE -110 -GRANT $300,000.00
EXPENDITURE APPROPRIATIONS
Org
Number
11035 OTS Police Dept
Object
Number
713002 Overtime, Safety & 1/2 Time
Project
Number
G1801 2018 OTS Selective Traffic Enfr Prg Grant PT18102
Project Strings
E - G1801-DUIDLCkP-CFDA20608 -Overtime
E - G1801-DUISatPat-CFDA20608 -Overtime
E - G1801-WarSrvOp-CFDA20608 -Overtime
E - G1801-KnowLimit-CFDA20608 -Overtime
E - G1801-TrafEnfrc-CFDA20600 -Overtime
E - G1801-DisDrvOps-CFDA20600 -Overtime
E - G1801-MtrSftOps-CFDA20600 -Overtime
E - G1801-BikePedSf-CFDA20600 -Overtime
E - G1801-TrfSftEdPr-CFDA20600 -Overtime
Org
Number
11035 OTS Police Dept
Object
Number
727016 Medicare Fringes
Project
Number
G1801 2018 OTS Selective Traffic Enfr Prg Grant PT18102
Project Strings
E - G1801 -PRSNL BENF-CFDA20608 -Medicare
E - G1801 -PRSNL BENF-CFDA20600 -Medicare
Org
Number
11035 OTS Police Dept
Object
Number
861001 Travel & Meetings NOC
Project
Number
G1801 2018 OTS Selective Traffic Enfr Prg Grant PT18102
Project String
E - G1801-OTSOverall-CFDA20600 -TRAVEL
Org
Number
11035 OTS Police Dept
Object
Number
841015 Special Dept Supplies NOC
Project
Number
G1801 2018 OTS Selective Traffic Enfr Prg Grant PT18102
Project String
E - G1801-OTSOverall-CFDA20608 -SUPPLIES
Signed:
Financial
i
Signed:
Signed:
Director
Administrative Approval: City Manager
City Council Approval: City Clerk
$292,060.00
$25,000.00
$151,620.00
$3,200.00
$16,000.00
$60,800.00
$12,160.00
$6,080.00
$15,200.00
$2,000.00
$4,234.00
$2,839.00
$1,395.00
$2,365.00
$1,341.00
Date
Date
Date
15-18