HomeMy WebLinkAbout2017-64 - Amending the Classifications of Positions and Staffing Structure in the City Clerk’s OfficeRESOLUTION NO. 2017-64
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
NEWPORT BEACH, CALIFORNIA, AMENDING THE
CLASSIFICATIONS OF POSITIONS AND STAFFING
STRUCTURE IN THE CITY CLERK'S OFFICE
WHEREAS, City Charter Section 601 requires the City Council to provide the
number, titles, qualifications, powers, duties and compensation of all officers and
employees;
WHEREAS, Newport Beach Municipal Code Chapter 2.28 allows the City Council
to adopt a resolution amending the classification plan to meet the operational needs of
the City of Newport Beach (City);
WHEREAS, over the past few years, the City of Newport Beach (City) has received
an increasingly high volume of California Public Records Act (PRA) requests;
WHEREAS, under City Council Policy E-1, the City Clerk's Office is tasked with
coordinating and responding to all PRA requests received Citywide;
WHEREAS, the sheer volume of PRA requests is outstripping the available
resources in the City Clerk's Office, which currently relies upon one (1) part-time Records
Specialist to handle records management and PRA requests;
WHEREAS, to ensure the City is able to provide timely responses and meet its
current and future obligations under the PRA, it is necessary to bolster staff resources by
changing the status of the current part-time Records Specialist to full-time and hiring a
permanent part-time Department Assistant; and
WHEREAS, adjusting the City Clerk's Office staffing structure will assist in
maintaining the City's records management program pursuant to the City Council -
approved Records Retention Schedule and increase accessibility of City records to the
public.
NOW, THEREFORE, the City Council of the City of Newport Beach resolves as
follows:
Section 1: The one (1) part-time Records Specialist position assigned to the
City Clerk's Office shall be changed to one (1) full-time Records Specialist position, and
one (1) part-time Department Assistant shall be added to the City Clerk's Office staffing
structure. The City Clerk shall determine the salary levels for the Records Specialist and
Department Assistant within the City Council approved salary ranges.
Section 2: The recitals provided above are true and correct and incorporated
into the operative part of this resolution. Any previously adopted resolution, or portion
thereof, in conflict with the provisions of this resolution is hereby repealed to the extent it
conflicts.
Resolution No. 2017-64
Page 2 of 2
Section 3: The City Council find this action is not subject to the California
Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not
result in a direct or reasonably foreseeable indirect physical change in the environment)
and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential for resulting in physical change to the environment, directly or indirectly.
Section 4: If any section, subsection, sentence, clause or phrase of this
resolution is, for any reason, held to be invalid or unconstitutional, such decision shall not
affect the validity or constitutionality of the remaining portions of this resolution. The City
Council hereby declares that it would have passed this resolution, and each section,
subsection, sentence, clause or phrase hereof, irrespective of the fact that any one or
more sections, subsections, sentences, clauses or phrases be declared invalid or
unconstitutional.
Section 5: This resolution shall take effect immediately upon its adoption by the
City Council, and the City Clerk shall certify the vote adopting the resolution.
ADOPTED this 26th day of Septem
ATTEST:
Leilani I. Brown
City Clerk
APPROVED AS TO FORM:
CITY ATTORNEY'S OFFICE
Aaron C. Harp
City Attorney
STATE OF CALIFORNIA }
COUNTY OF ORANGE } ss.
CITY OF NEWPORT BEACH }
I, Leilani I. Brown, City Clerk of the City of Newport Beach, California, do hereby certify that the
whole number of members of the City Council is seven; the foregoing resolution, being Resolution
No. 2017-64 was duly introduced before and adopted by the City Council of said City at a regular meeting
of said Council held on the 261h day of September, 2017; and the same was so passed and adopted by the
following vote, to wit:
AYES: Council Member Brad Avery, Council Member Diane Dixon, Council Member Scott
Peotter, Council Member Will O'Neill, Mayor Pro Tem Duffy Duffield, Mayor Kevin
Muldoon
NAYS: None
ABSENT: Council Member Jeff Herdman
IN WITNESS WHEREOF, I have hereunto subscribed my name and affixed the official seal of
said City this 271h day of September, 2017.
or 4�_
Leilani I. Brown
City Clerk
Newport Beach, California