The URL can be used to link to this page

Home My WebLink About17 - Improvements and Efficiencies with Records Management - PowerPointCity Clerk's Office Records Management Staffing - Preserving Our Past and Flourishing in the Future - Position Worksheets 4V Retirement Other Position Type of Employee FTE Base Wages NEWPORT Contrib (City) B EACH Total City Clerk Report: DIVISION POSITION WORKSHEET 1.00 $146,750 $960 $4,758 $32,120 $184,588 Year: JUL To JUN 2018 Full-time 1.00 $82,520 $540 $2,680 $28,546 $114,286 Assistant - Dept Division: 01010005 -CITY CLERK 1.00 $66,256 $1,500 $2,166 $28,083 $98,004 Assistant - City Clerk Type of 1.00 $95,555 $960 $2,142 Retirement Other Total Salaries Full-time Position Employee FTE Base Wages Special Pays Contrite (City) Benefits and Benefits $85,535 CITY CLERK Full Time 1.00 0.50 $146,750 $960 $4,758 $32,120 $184,588 Assistant - Dept (Limited Term) ASSISTANT - ADMIN Full Time 1.00 $23,401 $82,520 $540 $2,680 $28,546 $114,286 ASSISTANT - DEPT Full Time 1.00 j $66,256 $1,500 $2,166 $28,083 $98,004 ASSISTANT CITY CLERK Full Time 1.00 $95,555 $960 $2,142 $27,414 $126,071 ASSISTANT - DEPT PT Part Time 1.96 $91,731 $6,000 $681 $1,417 $99,829 RECORDS SPLST PARS Part Time 0.75 $43,725 $324 $634 $44,684 Total 6.71 E $526,537 $9,960 $12,751 $118,214 $667,462 Proposed Division Position Worksheet JUL TO JUN 2018 DIVISION: 01010005- CITY CLERK Retirement Other Position Type of Employee FTE Base Wages Special Pays Contrib (City) Benefits Total City Clerk Full-time 1.00 $146,750 $960 $4,758 $32,120 $184,588 Assistant - Admin Full-time 1.00 $82,520 $540 $2,680 $28,546 $114,286 Assistant - Dept Full-time 1.00 $66,256 $1,500 $2,166 $28,083 $98,004 Assistant - City Clerk Full-time 1.00 $95,555 $960 $2,142 $27,414 $126,071 Records Specialist Full-time 1.00 $59,462 $0 $441 $25,632 $85,535 Assistant - Dept Part-time 0.50 $23,401 $0 $174 $5,864 $29,439 Assistant - Dept (Limited Term) Part-time 0.50 $23,401 $0 $174 $5,864 $29,439 Total 6.00 $497,344 $3,960 $12,535 $153,523 $667,361 Public Records Act Requests 279536 General Records Request - Cassady Davidson 811x2017 Camplul•ed 300 Document or something in writing outlining jLAsdiction+ownership+control over the northbound Number Tive lane on VlacArth u r Blvd.. approximately 350 feet north of SR -1, and also of the right turn lane in the some area, where the lane turns into Coro na Del r41ar Raza, and also -of the north side sidewalk ramp and sidewalk on March 2, 2017 when the 200 asphalt was being repaved. I've already bad Tim Keefer from Public Works confirm that the construction that was tafing Mace on the road was being performed by Pubic Works of City of Newport Beach. Staff hours taken to complete request: 5.7 100 Ft [.71111] .11 700 1000 2014 (estimate) 2015 2016 2017 (projected) Average time to respond to records requests = 3.5 hours ■ PRARs in City Clerk's Office 0 City-wide PRARs (not CCO-related) - estimates 1000 newportbeachca. gov/prar Make a Records Request 900 Browse Current and Past Public Records Requests. 800 2DD043 Fire Rel aced Records Request - Karen Campbell &W2017 Updated I am looking for any records of responses by the fire department to the follow ng address: 20667 Newport Coast a rine Newport Beach, CA 92667 1 do not need medial records, but any records pertaining lo spills, hazardous materials 700 storage, or fires wvould be very helpful. Please lei me know if you need any further infamtiation! Staff hours taken to complete request: 4 600 279745 General Records Request - Maria Gutierrez &7J2017 Completed I world tike to make a public records request for RFP# 15-76 Sidewalk Steam Cleaning Service Please provide the 500 foloWng items: I- Ccpy of current contract 2. Copy of bid submitted by the current contractor 3. Copy of invoices and logs for the past 3 months Staff hours taken to complete request: 2 400 279536 General Records Request - Cassady Davidson 811x2017 Camplul•ed 300 Document or something in writing outlining jLAsdiction+ownership+control over the northbound Number Tive lane on VlacArth u r Blvd.. approximately 350 feet north of SR -1, and also of the right turn lane in the some area, where the lane turns into Coro na Del r41ar Raza, and also -of the north side sidewalk ramp and sidewalk on March 2, 2017 when the 200 asphalt was being repaved. I've already bad Tim Keefer from Public Works confirm that the construction that was tafing Mace on the road was being performed by Pubic Works of City of Newport Beach. Staff hours taken to complete request: 5.7 100 Ft [.71111] .11 700 1000 2014 (estimate) 2015 2016 2017 (projected) Average time to respond to records requests = 3.5 hours ■ PRARs in City Clerk's Office 0 City-wide PRARs (not CCO-related) - estimates 11. Follow-up 10. Closeout 9. Produce Records 8. Generate NoD Letter 7. Redact (if necessary) 1. Request Submitted/ Clarify 2. Entered into Quest 3. Triage to gPM"qDepts.andCC0 Assists with Request • . ' • , "T. 6. Consult with City Attorney's Office _(if necessary)_ 4. Records Search and Compile 5. Review for Responsiveness Paper and Electronic Records Phase 1— Paper Records • Inventoried over 2,800 records V • Destroyed records: 40,000 2,000 Pieces of Paper Phase 2 — Electronic Records • Just one electronic folder contains over 60,000 files totaling 100 GB • Assist departments in creating an electronic filing process • Create naming conventions Phase 3 — Records Maintenance & Future Projects • Continue inventorying and appropriately destroy records • Continue assisting departments with electronic filing • Centralize the PRA request process to the City Clerk's Off ice USER ow ExTRAcrEo H� INDEXING TEXT EXAMPLE CQMPLEII �,.,,rro rp1sIMAGES �� ELECTRON1C-;!EsEA.Rc.HNG.T,,�- .L11pa COLLABORATIONm.ms�0CUMENT.,.T.,,IJ.I.N CAPLE � STORAGE. E COGNIT16MMnxn -_ �STOREIHTEGRATI0 REPOSITORY ONTENT n' _ . STORED '�"N coNTEHrsa�pppp _ SIMPLE Nam Coil USER Questions? IMAGE � SPECIFfg r�vt+a WaRKFIRW r Q= � ionr 90"Wo r116trE: it 4 *Ila siMS SYSTEM So FTwARE a�rEN ALSO TIME "' aLLnwUSEU ommew RETRIEVAL eE'I"I""'SHIRIT110 air =nUSERS FORMAT 11 13PTICA1 MANAGE ig Of all our national assets, Archives are the most precious; they are the gift of one generation to another and the extent of our care of them marks the extent of our civilization. Arthur G. Doughty, Dominion Archivist, 1904-1935 Leilani I. Brown, City Clerk 949-644-3005 1 brown @ newportbeachca.gov