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HomeMy WebLinkAbout06 - Central Avenue Plaza RevitalizationQ SEW PORT CITY OF �m NEWPORT BEACH c�<,FORN'P City Council Staff Report October 10, 2017 Agenda Item No. 6 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: David A. Webb, Public Works Director - 949-644-3311, dawebb@newportbeachca.gov PREPARED BY: Peter Tauscher, Senior Civil Engineer, ptauscher@newportbeachca.gov PHONE: 949-644-3316 TITLE: Central Avenue Plaza Revitalization — Award of Contract No. 8197- 2 (17H12) ABSTRACT: Staff has now received construction bids for Central Avenue Public Plaza Revitalization Project (adjacent to the new Central Avenue Public Dock) and is requesting City Council approval to award the contract to GMC Engineering, Inc. RECOMMENDATION: a) Find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15302(c) (Replacement or Reconstruction), on the basis that the project consists of the replacement or reconstruction of existing public facilities, involving no expansion of capacity, of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment; b) Approve the project drawings and specifications; c) Award Contract No. 8197-2 to GMC Engineering, Inc. (GMC) for the total bid price of $380,000.00, and authorize the Mayor and City Clerk to execute the contract; and d) Establish $40,000.00, approximately 10 percent, contingency amount to cover the cost of unforeseen work not included in the original contract. FUNDING REQUIREMENTS: The current adopted budget includes sufficient funding for this project. The following funds will be expensed: Account Description Account Number Amount Tidelands Capital 10101-980000-17H12 $ 430,000.00 Total: $ 430,000.00 6-1 Central Avenue Plaza Revitalization — Award of Contract No. 8197-2 (17H12) October 10, 2017 Page 2 Proposed uses are as follows: Vendor GMC Engineering, Inc. GMC Engineering, Inc. Various and On -Call Services Purpose Construction Contract Construction Contingency Printing, survey, testing, inspection Amount $ 380,000.00 $ 40,000.00 $ 10,000.00 Total: $ 430,000.00 On October 26, 2016, the City Council accepted a $350,000.00 donation from Newport Harbor Yacht Club (NHYC) as a mitigation condition of its Coastal Development Permit to provide public access elsewhere in the harbor. This mitigation funding was ear -marked for the construction of the new Central Avenue Public Dock and adjacent landside entry plaza. The Central Avenue dock has just been completed and the remaining funding from the NHYC donation is available to augment the funding needed for this Central Avenue Plaza Revitalization project. DISCUSSION: At the recommendation of both the Harbor Commission and City Council, staff recently completed the installation of the new Central Avenue Public Dock providing a water/land connection to the recently revitalized Lido Marina Village/Lido Hotel area. As a supplemental enhancement to this new public dock, the current approved CIP includes a project to rehabilitate the current Central Avenue Street End and Plaza, connecting the new dock with Lido Village. At 10 a.m. on September 26, 2017, the City Clerk opened and read the following electronic bids for the Central Avenue Plaza Revitalization Project. BIDDER TOTAL BID AMOUNT Low GMC Engineering, Inc. $ 380,000.00 2nd C.S. Legacy Construction, Inc. $ 410,525.00 The City received two bids for this project and the low bid amount is 33 percent above the Engineer's Estimate of $285,000.00. In reviewing the bid results, the higher bid cost appear to be attributed to some of the added enhanced features such as matching the Lido Village streetlights and requiring larger size trees, a higher than expected escalation in material prices, as well as a short construction schedule (to have plaza and dock open prior to this year's Christmas Boat Parade) that were not fully reflected in the Consultants Cost Estimate. The low bidder, GMC, Inc. possesses a California State Contractors License Classification "A" as required by the project specifications. A check of the contractor's references indicates satisfactory completion of similar projects for the City of Newport Beach and other public agencies. In addition, GMC, Inc. has a track record of completing quality projects for the City within a shortened work schedule such as the Eastbluff Drive/Ford Road Bike Lane Improvement Project. 6-2 Central Avenue Plaza Revitalization — Award of Contract No. 8197-2 (17H12) October 10, 2017 Page 3 This proposed project consists of constructing the contract -specified plaza improvements including new concrete, specialty paving, new landscaping, bike rack, benches, trash cans, street trees and street light lighting. Pursuant to the contract documents, the Contractor will have 46 consecutive working days to complete the work. Liquidated damages are set to $1,500.00 per working day in case of tardy completion. ENVIRONMENTAL REVIEW: Staff recommends the City Council find this Project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15302(c) (Replacement of Reconstruction), on the basis that the Project consists of the replacement or reconstruction of existing public facilities, involving no expansion of capacity, of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment. �19111I:NILILes The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENT: Attachment A — Location Map 6-3 D W J 0 m CENTRAL AVENUE PLAZA REVITALIZATION 17H12 LOCATION MAP CENTRALAVENUE PLAZA ATTACHMENT A NEWPORT HARBOR X NOT TO SCALE PROJECT LIMITS CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT C-8197-2 I 10/10/17