HomeMy WebLinkAbout09 - Approval of Purchase of BlueTOAD Bluetooth Traffic Monitoring SystemQ SEW Pp�T
CITY OF
�m
z NEWPORT BEACH
c�<,FORN'P City Council Staff Report
October 24, 2017
Agenda Item No. 9
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Brad Sommers, Principal Civil Engineer,
bsommers@newportbeachca.gov
PHONE: 949-644-3326
TITLE: Approval of Purchase of BlueTOAD Bluetooth Traffic Monitoring
System
ABSTRACT:
Improving the movement of people and goods throughout the City continues to be a
priority for Public Works staff. To help achieve this goal, staff is continually seeking new
technologies to increase the efficiency of the City's traffic signal system. Staff
recommends procurement of a TrafficCast BlueTOAD Bluetooth (BlueTOAD) traffic
monitoring system from Econolite, Inc. of Anaheim, California (Econolite) to further
enhance the City's traffic signal system.
RECOMMENDATION:
a) Determine that the action is exempt from the California Environmental Quality Act
(CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or
reasonably foreseeable indirect physical change in the environment) and 15060(c)(3)
(the activity is not a project as defined in Section 15378) of the CEQA Guidelines
because it will not result in a physical change to the environment, directly or indirectly;
b) Approve Econolite, Inc. of Anaheim, California, via Single Source Selection for
procurement of the BlueTOAD traffic monitoring system and Econolite Centracs
related software module; and
c) Authorize the City Manager to execute a Professional Services Agreement with
Econolite, Inc. of Anaheim, California, for the procurement of the BlueTOAD traffic
monitoring system for a not to exceed fee of $119,151.21.
FUNDING REQUIREMENTS:
The current adopted budget includes sufficient funding for this contract. It will be
expensed to the current Traffic Management and Modernization Capital Improvement
Program, Account No. 01201927-980000-18T02.
9-1
Approval of Purchase of BlueTOAD Bluetooth Traffic Monitoring System
October 24, 2017
Page 2
DISCUSSION:
The Public Works Department has developed a modern traffic signal management
system and operates it with the goal of safe and efficient movement of people and goods.
Working to improve the system, staff is continually seeking new and sustainable
technologies to integrate into the existing system.
Data collection is one of the "building blocks" of traffic signal operation. Traditionally,
vehicle counts, travel times and destination studies cover short time periods, are based
on trends and are staff -intensive. Although these methods provide sufficient data for
traditional traffic signal timing, they limit the ability to introduce emerging and adaptive
timing strategies. As a solution, staff recommends procurement of the BlueTOAD
Bluetooth traffic monitoring system.
Bluetooth readers, such as the proposed BlueTOAD system read anonymous and unique
"signatures" transmitted by Bluetooth enabled devices, such as, mobile phones and
"hands-free" devices found in newer vehicles. When networked and placed at strategic
intersections throughout the City, these readers are able to filter through many Bluetooth
signatures to determine where and when they were detected. This information is then
processed to provide motorist travel times and routing information. The process is
anonymous and does not include personal or private information.
When integrated into an advanced traffic control system, such as the City's current
system, Bluetooth readers are able to provide the following benefits:
• Provide current and historical travel time information, allowing quicker incident
response, development of more efficient traffic signal timing plans, and an
enhanced ability to monitor traffic flow in critical areas;
• Provide path of travel information to better understand which roadways are chosen
by motorists to circulate throughout the City;
• -Provide an additional metric for determining the effectiveness of traffic signal
timing and roadway improvements, such as the MacArthur Boulevard Traffic Signal
Adaptive Timing Demonstration Project; and
• Potential future integration and automation of dynamic motorist information signs
and advanced traffic signal control strategies.
During consideration of this technology, staff reviewed two Bluetooth traffic signal
products that have similar detection capabilities. The BlueTOAD product was chosen
due to its ability to be directly integrated into the City's existing traffic signal management
software. This integration allows for enhanced features and potential for future
connectivity to additional transportation devices.
Additionally, Caltrans has already selected and installed BlueTOAD devices on state -
operated roadways within the city. City selection of this system will allow sharing of
information between the two agencies along critical corridors, such as Coast Highway.
9-2
Approval of Purchase of BlueTOAD Bluetooth Traffic Monitoring System
October 24, 2017
Page 3
The proposed system includes deployment of twelve BlueTOAD detection devices at
strategically placed arterial intersections, as shown on Attachment B. When networked
together, these locations will provide critical traffic data for areas that tend to have higher
levels of congestion due to commuting, regional and/or seasonal traffic. Devices will be
deployed along arterials in the Peninsula and Corona del Mar areas and along the
MacArthur Boulevard, Newport Coast Drive and Coast Highway corridors.
With deployment along these roadways, the Bluetooth Devices will support the following
traffic signal management tasks:
• Congestion management along key arterials in the Peninsula, Corona del Mar, and
Mariners Mile areas;
• Measure the effectiveness of new advanced traffic signal timing strategies
including the recently deployed Newport Boulevard Traffic Signal Responsive and
developing MacArthur Boulevard Traffic Signal Adaptive demonstration projects;
and
• Measure the use of roadways within the Corona del Mar Bypass project area by
determining which route motorists chose.
As a distributor of the BlueTOAD system, Econolite provides pricing that is consistent with
other BlueTOAD distributors. Econolite is the manufacturer of the City's Centracs Traffic
Management System and the only provider of the Centracs BlueTOAD module. This
software module facilitates direct integration of the BlueTOAD system into the current
traffic signal system. Econolite also has an excellent performance history for similar
projects within the City. The cost of the system utilizes standard government pricing and
is reasonable and cost effective. Therefore, staff recommends selection of Econolite via
Single Source Selection for procurement of the BlueTOAD software and devices.
In addition to procurement of the BlueTOAD Bluetooth equipment, the purchase
agreement includes procurement of a software module to integrate the system into the
City's current Centracs Traffic Signal System, software installation support, and a five-
year software maintenance agreement to maintain operation of the system. To facilitate
procurement and installation of the system, staff is requesting authorization for the City
Manager to execute the upcoming agreement on a form approved by the City Attorney.
Due to the technical nature of the installation of the devices at the traffic signals, staff
recommends installation be completed by the City's Traffic Signal Maintenance company,
Siemens, Inc. under the current Traffic Signal Maintenance and Upgrades agreement.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not
result in a direct or reasonably foreseeable indirect physical change in the environment)
and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential for resulting in physical change to the environment, directly or indirectly.
9-3
Approval of Purchase of BlueTOAD Bluetooth
NOTICING:
Traffic Monitoring System
October 24, 2017
Page 4
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A — Scope of Services
Attachment B — Project Location Map
�, ECONOLITE
.� Group, Inc.
ATTACHMENT A
The Solution Team
Quote
Date: Oct 16, 2017
To: Newport Beach, CA; City of Re: Centracs BlueTOAD Module, Hardware
3300 Newport Blvd., P.O. Box 1768 and Service
Newport Beach, CA 92658-8915 Econolite Reference: Q-23250-N1X5
Attn: Brad Sommers
Item # Part #
1 CENT-BLUETOAD
2 Centracs SMA
3 BT -ETH -SPECTRA
4 BlueTOAD- System
Service
5 Labor
Qty
Description
Price per Extended
Centracs BlueTOAD Module / SMA
1
Centracs BlueToad Module includes
$15,000.00 $15,000.00
installation and'h day of Webinar
training
1
5 — year SMA increase per year due to
$12,150.00 $12,150.00
Centracs Blue Toad Module
BlueTOAD Spectra Hardware
12
BlueTOAD Ethernet Based system —
$4,247.00 $50,964.00
includes mounting bracket, and CAT5
Cable, 75'
BIueARGUS Web -Based Software
Option:
12
BIueARGUS Software TrafficCast —
$500.00 $30,000.00
Hosted Solution for 5 years :
BlueTOAD System Services —
BlueARGUS Web -based software—
Annual, per BlueTOAD Unit (Unlimited
users)
• FULL Admin access to
BIueARGUS data reporting
software outside of Centracs
module
• Software enhancements and
upgrades throughout the 5 -
year term
• An unlimited number of Users
can be given access to all
reporting and Speed Map
functionality
• An unlimited number of data
feeds can be sent out to other
websites, message signs or
other traffic management
applications
• Includes pair and route set-up
• Includes '% day of training in
person or via webex
1
Technical support at time of turn -on
$3,600.00 $3,600.00
for all 12 locations
3360 E. La Palma Ave. Anaheim, CA 92806
ECONDLITE gbafetMn aegj$ =us —ECONOLITE
3360 E. La Palma Avenue 0 Anaheim, California 92806 0 Ph: (714) 630-3700 0 Fax: (714) 630-6349
econolitegroup.com 0 feedback. econol iteg roup.com
Page 1 of 1
9-5
�, ECONOLITE
.� Group, Inc.
Quote
The Solution Team
Total to include line items 1-6:
• Centracs BlueTOAD Module
/SMA
• BlueTOAD Spectra
Hardware
• Web Based Software
• Technical support at time of
turn on
• Technical support at time of
turn on
Subtotal
Shipping & Handling"
Estimated Taxes 7.75%**
TOTAL
$111,714.00
included
$7,437.21
$119,151.21
Note: Each product listed in this quotation is available for purchase separately at the itemized price listed.
Unless specifically requested or noted on this quotation, the product(s) quoted herein may or may not
comply with any Buy America requirements.
The information transmitted is intended only for the person or entity to which it is addressed and may
contain confidential and/or legally privileged material. Any review, retransmission, dissemination or
other use of, or taking of any action in reliance upon, this information by persons or entities other
than the intended recipient is prohibited except as required by law.
Quote Valid For: 60 Days
FOB: Econolite Factory
Terms: Net 30 days from date of shipment,
subject to credit approval
*Shipping: Included
**Estimated Taxes at 7.75%: Included
•
Gina Prohaska-Account Manager
Mobile: 714-392-0321
gprohaska@econolite.com
Shipping Date: 8 weeks ARO, approved credit terms and submittal approval when applicable
3360 E. La Palma Ave. Anaheim, CA 92806
ECONDLITE gbafetMn aegjS =us —ECONOLI=-11TE
3360 E. La Palma Avenue 0 Anaheim, California 92806 0 Ph: (714) 630-3700 0 Fax: (714) 630-6349
econolitegroup.com 0 feedback. econol iteg roup.com 9.6
Page 1 of 1
PgC/FiC
LEGEND
0 PROPOSED CITY BLUETOOTH DETECTION LOCATIONS
0 CALTRANS BLUETOOTH DETECTION LOCATIONS
CDM CONGESTION MANAGEMENT AND BYPASS
PROJECT MONITORING (9 LOCATIONS)
MACARTHUR ADAPTIVE *DEMONSTRATION PROJECT
(4 LOCATIONS, SHARED WITH CDM LOCATIONS)
PENINSULA CONGESTION *MANAGEMENT/NEWPORT
----- BOULEVARD RESPONSIVE MONITORING PROJECT
(3 LOCATIONS)
* "RESPONSIVE" AND "ADAPTIVE" TERMS REFER TO ADVANCED
TRAFFIC SIGNAL TIMING STRATEGY DEMONSTRATION PROJECTS
CITY OF NEWPORT BEACH
PROPOSED BLUETOAD BLUETOOTH
DETECTION LOCATIONS
00%
ATTACHMENT B
r
ON DR.
\ 50 P
PART OF CDM
BYPASS ROUTE
t
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
10/24/2017
9-7
ATTACHMENT C
PURCHASE AND INSTALLATION AGREEMENT
WITH ECONOLITE SYSTEMS, INC. FOR
BLUETOAD TRAFFIC MONITORING SYSTEM
THIS PURCHASE AND INSTALLATION AGREEMENT ("Agreement") is made and
entered into as of this 24th day of October 2017, ("Effective Date") by and between the CITY
OF NEWPORT BEACH, a California municipal corporation and charter city ("City"), and
ECONOLITE SYSTEMS, INC., a California corporation ("Contractor"), whose principal place
of business is 1250 North Tustin Avenue, Anaheim, California 92807, and is made with
reference to the following:
:1X6111 r_ %
A. City is a municipal corporation duly organized and validly existing under the laws of
the State of California with the power to carry on its business as it is now being
conducted under the statutes of the State of California and the Charter of City.
B. City desires to engage Contractor to provide the equipment, installation, and service
for the Centracs BlueTOAD traffic monitoring system as detailed in the Scope of
Work and Pricing attached hereto as Exhibit "A" ("Project").
C. Contractor has examined the location of all proposed work, carefully reviewed and
evaluated the specifications set forth by the City for the Project, is familiar with all
conditions relevant to the performance of services and has committed to perform all
work required for the price specified in this Agreement.
D. City has solicited and received a proposal from Consultant, has reviewed the
previous experience and evaluated the expertise of Consultant, and desires to retain
Consultant to render professional services under the terms and conditions set forth
in this Agreement.
NOW, THEREFORE, it is mutually agreed by and between the undersigned parties
as follows:
1. SCOPE OF WORK
1.1 Contractor shall provide all tangible items and perform all the services
described in the Scope of Work attached hereto as Exhibit "A° and incorporated herein by
reference. As a material inducement to the City entering into this Agreement, Contractor
represents and warrants that Contractor is a provider of first class work and services and
Contractor is experienced in performing the work and services contemplated herein and, in
light of such status and experience, Contractor covenants that it will perform all Services in
a manner commensurate with community professional standards and with the ordinary
degree of skill and care that would be used under reasonably competent practitioners of the
same discipline under similar circumstances and that all materials will be of good quality.
ECONOLITE SYSTEMS, INC. Page 1
1.2 Contractor shall perform everything required to be performed, and shall
provide and furnish all the labor, materials, necessary tools, expendable equipment and all
utility and transportation services necessary for the Project.
1.3 In consideration of the payment of the Purchase Price and subject to all the
terms and conditions hereof, Contractor shall provide the equipment and installation of the
Centracs adaptive traffic signal system (hereinafter referred to as "Products"), as listed and
set forth in the Scope of Work attached hereto as Exhibit "A" and incorporated in full by this
reference.
2. TIME OF PERFORMANCE
2.1 Time is of the essence in the performance of services under this Agreement
and Contractor shall complete the Project installation, implementation and acceptance
testing within the time set forth in Exhibit "A". The failure by Contractor to meet this schedule
may result in termination of this Agreement by City as outlined in Section 18 below.
2.2 Force Majeure. The time period(s) specified in Exhibit "A" for performance of
services rendered pursuant to this Agreement shall be extended because of any delays due
to unforeseeable causes beyond the control and without the fault or negligence of
Contractor, including but not restricted to acts of God or of the public enemy, unusually
severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes,
freight embargoes, wars, and/or acts of any governmental agency, including the City, if
Contractor shall within ten (10) days of the commencement of such delay notify City in
writing of the cause of the delay. City shall ascertain the facts and extent of delay, and
extend the time for performing the services for the period of the enforced delay when and if
in the judgment of the City such delay is justified. City's determination shall be final and
conclusive upon the parties to this Agreement. In no event shall Contractor be entitled to
recover damages against City for any delay in performance of this Agreement, however
caused, Contractor's sole remedy being extension of the Agreement pursuant to this
Section.
3. TERM
Unless earlier terminated in accordance with Section 18 of this Agreement, this
Agreement shall continue in full force and effect until completion of the services agreed to
herein or until October 23, 2022, whichever occurs first.
4. COMPENSATION
4.1 City shall pay Contractor for the Services on a firm -fixed price ("FFP") not -to -
exceed basis in accordance with the provisions of this Section and Exhibit "A" and
incorporated herein by reference. Contractor's compensation for all Work performed in
accordance with this Agreement, including all reimbursable items and subcontractor fees,
shall not exceed One Hundred Nineteen Thousand One Hundred Fifty One Dollars and
211100 ($119,151.21), without prior written authorization from City. No Pricing changes shall
be made during the term of this Agreement without the prior written approval of City.
ECONOLITE SYSTEMS, INC. Page 2
4.2 Contractor shall submit monthly invoices to City describing the Work
performed the preceding month. Contractor's bills shall include the name of the person who
performed the Work, a brief description of the Services performed and/or the specific task
in the Scope of Services to which it relates, the date the Services were performed, the
number of hours spent on all Work billed on an hourly basis, and a description of any
reimbursable expenditures. City shall pay Contractor no later than thirty (30) calendar days
after approval of the monthly invoice by City staff.
4.3 City shall reimburse Contractor only for those costs or expenses specifically
identified in Exhibit "A" to this Agreement or specifically approved in writing in advance by
City.
4.4 Contractor shall not receive any compensation for Extra Work performed
without the prior written authorization of City. As used herein, "Extra Work" means any Work
that is determined by City to be necessary for the proper completion of the Project, but which
is not included within the Scope of Services and Pricing as set forth in Exhibit "A," and which
the parties did not reasonably anticipate would be necessary at the execution of this
Agreement. Compensation for any authorized Extra Work shall be paid in accordance with
the Scope of Services and the Pricing as set forth in Exhibit "A".
4.5 Contractor shall provide City with a minimum fourteen (14) days' notice of its
dates of installation to enable the City to prepare the installation sites for the Products in
accordance with the instructions of Contractor. The City shall complete site preparation
prior to the date of installation of the Products, and the site shall thereafter be available for
inspection and approval. All costs and expenses related to the site preparation shall be at
the sole expense of City.
5. PROJECT MANAGER
Contractor shall designate a Project Manager, who shall coordinate all phases of the
Project. This Project Manager shall be available to City at all reasonable times during the
term of the Agreement. Contractor has designated Aaron Cox to be its Project Manager.
Contractor shall not remove or reassign the Project Manager without the prior written
consent of City. City's approval shall not be unreasonably withheld.
6. ADMINISTRATION
This Agreement will be administered by the Public Works Department. City's Public
Works Director or designee shall be the Project Administrator and shall have the authority
to act for City under this Agreement.
7. TYPE AND INSTALLATION OF MATERIALS/STANDARD OF CARE
7.1 Contractor shall use only the standard materials described in Exhibit "A" in
performing services under this Agreement. Any deviation from the materials described in
Exhibit "A" shall not be installed unless approved in advance by the City Project
Administrator.
ECONOLITE SYSTEMS, INC.
Page 3
9-10
7.2 All of the services shall be performed by Contractor or under Contractor's
supervision. Contractor represents that it possesses the personnel required to perform the
services required by this Agreement, and that it will perform all services in a manner
commensurate with community professional standards. All services shall be performed by
qualified and experienced personnel who are not employed by City, nor have any
contractual relationship with City.
8. RESPONSIBILITY FOR DAMAGES OR INJURY
8.1 City and all officers, employees and representatives thereof and all persons
and entities owning or otherwise in legal control of the property upon which Contractor
performs the Project and/or Services shall not be responsible in any manner for any loss or
damage to any of the materials or other things used or employed in performing the Project
or for injury to or death of any person as a result of Contractor's performance of the services
required hereunder; or for damage to property from any cause arising from the performance
of the Project and/or Services by Contractor, or its subcontractors, or its workers, or anyone
employed by either of them, unless caused by the City's negligent acts, omissions, or willful
misconduct.
8.2 Contractor shall be responsible for any liability imposed by law and for injuries
to or death of any person or damage to property resulting from defects, obstructions or from
any cause to the extent arising from the negligent acts, omissions, or willful misconduct of
the Contractor' or any subcontractor or supplier selected by the Contractor.
8.3 To the fullest extent permitted by law, Contractor shall indemnify, defend and
hold harmless City, its City Council. Boards and commissions, officers, agents, volunteers,
employees, and any person or entity owning or otherwise in legal control of the property
upon which Contractor performs the Project and/or Services contemplated by this
Agreement (collectively, the "Indemnified Parties") from and against: (1) any and all claims
(including, without limitation, claims for bodily injury, death or damage to property),
demands, obligations, damages, actions, causes of action, suits, losses, judgments, fines,
penalties, liability, costs and expenses (including, without limitation, attorneys' fees,
disbursements and court costs) of every kind and nature whatsoever (individually, a Claim;
collectively, "Claims"), which may arise from or in any manner relate (directly or indirectly)
to any breach of the terms and conditions of this Agreement, and Work performed or
Services provided under this Agreement including, without limitation, defects in
workmanship or materials or Contractor's presence or activities conducted on the Project
(including the negligent and/or willful acts, errors and/or omissions of Contractor, its
principals, officers. Agents, employees, vendors, suppliers, consultants, subcontractors,
anyone employed directly or indirectly by any of them or for whose acts they may be liable
or any or all of them); (2) use of improper materials in performing this Project including,
without limitation, defects in workmanship or materials and/or design defects; and/or (3) any
and all claims asserted by Contractor's subcontractors or suppliers on the Project, and shall
include reasonable attorneys' fees and all other costs incurred in defending any such claim.
Contractor's liability in this Subsection shall be limited to the maximum amount of its
insurance coverage for claims arising out non -negligent and non -intentional acts performed
under this Agreement. Contractor shall not be held responsible for consequential or special
damages, or claims made to City for such consequential or special damages. Nothing
ECONOLITE SYSTEMS, INC. Page 4
9-11
herein shall require Contractor to indemnify City from the negligence or willful misconduct of
City, its officers, employees, or agents.
8.4 Intellectual Property Indemnity - Contractor shall defend, indemnify and hold
City, its agents, officers, representatives, employees and City Council, boards and
commissions harmless from any proceeding brought against City for any intentional or
unintentional violation of the intellectual property rights of any third party with respect to
Products deliverables purchased in this Agreement This indemnification shall include, but
is not limited to, infringement of any United States' letters patent, trademark, or copyright
infringement, including costs, contained in Contractor's deliverables provided under this
Agreement.
8.5 Contractor shall perform all Project work in a manner to minimize public
inconvenience and possible hazard, to restore other work areas to their original condition
and former usefulness as soon as possible, and to protect public and private property.
Contractor shall perform work as specified in Exhibit "A" to limit impacts to traffic during the
system installation period. Contractor shall be liable for any private or public property
damaged during the performance of the Project work.
8.6 Nothing in this Section shall be construed as authorizing any award of
attorney's fees in any action to enforce the terms of this Agreement, except to the extent
provided in Section 8.3 above.
8.7 The rights and obligations set forth in this Section shall survive the termination
of this Agreement.
9. INDEPENDENT CONTRACTOR
City has retained Contractor as an independent contractor and neither Contractor nor
its employees, nor any of its subcontractors, are to be considered employees of the City.
The manner and means of conducting the work are under the control of Contractor, except
to the extent they are limited by statute, rule or regulation and the express terms of this
Agreement. No civil service status or other right of employment shall accrue to Contractor
or its employees.
10. COOPERATION
Contractor agrees to work closely and cooperate fully with City's designated Project
Administrator and any other agencies that may have jurisdiction or interest in the work to be
performed. City agrees to cooperate with the Contractor on the Project.
11. INSURANCE
Without limiting Contractor's indemnification of City, and prior to commencement of
work, Contractor shall obtain, provide and maintain at its own expense during the term of
this Agreement or for other periods as specified in this Agreement, policies of insurance of
the type, amounts, terms and conditions described in the Insurance Requirements attached
hereto as Exhibit B, and incorporated herein by reference.
ECONOLITE SYSTEMS, INC. Page 5
9-12
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The subcontractors authorized by City, if any, to perform work on this Project are
identified in Exhibit "A". Contractor shall be fully responsible to City for all acts and omissions
of any subcontractor. Nothing in this Agreement shall create any contractual relationship
between City and any subcontractor nor shall it create any obligation on the part of City to
pay or to see to the payment of any monies due to any such subcontractor other than as
otherwise required by law. City is an intended beneficiary of any work performed by the
subcontractor for purposes of establishing a duty of care between the subcontractor and
City. Except as specifically authorized herein, the services to be provided under this
Agreement shall not be otherwise assigned, transferred, contracted or subcontracted out
without the prior written approval of City.
15. WITHHOLDINGS
City may withhold payment to Contractor of any disputed sums until satisfaction of
the dispute with respect to such payment. Such withholding shall not be deemed to
constitute a failure to pay according to the terms of this Agreement. Contractor shall not
discontinue work as a result of such withholding. Contractor shall have an immediate right
to appeal to the City Manager or his/her designee with respect to such disputed sums.
Contractor shall be entitled to receive interest on any withheld sums at the rate of return that
City earned on its investments during the time period, from the date of withholding of any
amounts found to have been improperly withheld.
16. CONFLICTS OF INTEREST
16.1 The Contractor or its employees may be subject to the provisions of the
California Political Reform Act of 1974 (the "Act"), which (1) requires such persons to
disclose any financial interest that may foreseeably be materially affected by the work
performed under this Agreement, and (2) prohibits such persons from making, or
participating in making, decisions that will foreseeably financially affect such interest.
16.2 If subject to the Act, Contractor shall conform to all requirements of the Act.
Failure to do so constitutes a material breach and is grounds for immediate termination of
this Agreement by City. Contractor shall indemnify and hold harmless City for any and all
claims for damages resulting from Contractor's violation of this Section.
17. NOTICES
17.1 All notices, demands, requests or approvals to be given under the terms of
this Agreement shall be given in writing, to City by Contractor and conclusively shall be
deemed served when delivered personally, or on the third business day after the deposit
thereof in the United States mail, postage prepaid, first-class mail, addressed as hereinafter
provided. All notices, demands, requests or approvals from Contractor to City shall be
addressed to City at:
ECONOLITE SYSTEMS, INC. Page 6
9-13
Attention: Public Work Director
Public Works Department
City of Newport Beach
100 Civic Center Drive
P.O. Box 1768
Newport Beach, CA 92658
17.2 All notices, demands, requests or approvals from City to Contractor shall be
addressed to Contractor at:
Attention: Aaron Cox
Senior ITS Engineer
Econolite Systems, Inc.
1250 North Tustin Avenue
Anaheim, CA 92807
18. TERMINATION
18.1 Termination With Cause - In the event that either party fails or refuses to
perform any of the provisions of this Agreement at the time and in the manner required, that
party shall be deemed in default in the performance of this Agreement. If such default is not
cured within a period of five (5) calendar days, or if more than five (5) calendar days are
reasonably required to cure the default and the defaulting party fails to give adequate
assurance of due performance within five (5) calendar days after receipt of written notice of
default, specifying the nature of such default and the steps necessary to cure such default,
the non -defaulting party may terminate the Agreement forthwith by giving to the defaulting
party written notice thereof.
18.2 Termination Without Cause. Notwithstanding the above provisions, City shall
have the right, at its sole discretion and without cause, of terminating this Agreement at any
time by giving seven (7) calendar days prior written notice to Contractor. In the event of
termination underthis Section, City shall pay Contractor for services satisfactorily performed
and costs incurred in the performance of such services up to the effective date of termination
for which Contractor has not previously been paid. In the event of termination under this
Section, City shall also pay Contractor for all Products, associated materials, and hardware
delivered to City site under this Agreement that City deems usable.
19. EFFECT OF CONTRACTOR'S EXECUTION
Execution of this Agreement by Contractor is a representation that Contractor has
visited the Project site(s), has become familiarwith the local conditions underwhich the work
is to be performed, and has taken into consideration these factors in submitting its Project
proposal and Scope of Work.
ECONOLITE SYSTEMS, INC. Page 7
9-14
KI�h►/,1 V:7_1►kt ill
20.1 Contractor warrants to City that all Products to be delivered hereunder will be
free from defects in material or workmanship and will be of the kind and quality designated
or specified by Contractor in Exhibit "A". The warranty shall apply only to defects appearing
within the "Term" of this Agreement as set forth in Section 3 hereof for hardware products
manufactured by Contractor and to the Centracs BlueTOAD software module to be installed
by Contractor. All other equipment not manufactured by Contractor carries the
manufacturer's standard warranty.
20.2 If Contractor -manufactured Products delivered hereunder do not meet the
above warranty, and if City promptly notifies Contractor in writing, Contractor shall thereupon
correct any defect, including non-conformance with the specifications, either (at its option)
by repairing any defective or damaged parts of the Products, or by making available any
necessary replacement parts, delivered and installed without additional charge to City within
seven (7) working days. City will return the defective product to Contractor, at Contractor's
expense. Contractor shall repair or replace the defective item and return it to City, shipping
costs prepaid or, if Contractor offers and City elects in writing in City's sole and absolute
discretion, in lieu of returning and shipping the repaired item to the City, the Contractor may
make the repaired item available for pick-up at Contractor's plant. Contractor shall perform
any necessary testing, hardware and equipment removal, repair, replacement, certification,
and installation at no cost to the City during the warranty period, using Contractor's
equipment. The liability of Contractor under this warranty, or for any loss or damage to the
equipment whether the claim is based on contract or negligence, shall not in any case
exceed the cost of correcting defects in the equipment as herein provided and, upon the
expiration of the warranty period, all such liability shall terminate. The foregoing shall
constitute the exclusive remedy of City and the exclusive liability of Contractor as to the
repair and replacement cost of defective hardware only, but in no way limits the remedy of
City or the liability of Contractor for any damage resulting from a failure of the Products to
perform as required herein.
20.3 The foregoing warranty is exclusive and in lieu of all other warranties, whether
written, oral, implied or statutory. Contractor does not warrant any equipment of other
manufacture designated by City. Contractor shall supply to City, in a timely manner, any
software revisions of the standard Products' software modules to correct "bugs" or
deficiencies, which would appear within the "Term" of this Agreement per Section 3 hereof.
21. REPRESENTATIONS
21.1 Non -infringement. Contractor represents that to the best of its knowledge the
technology embodied in the products sold herein does not infringe upon a United States
patent or United States copyright in effect as of the Effective Date,
21.2 Authority. Each party represents as follows: (a) that it has full power and
authority to execute, deliver and perform its obligations under this Agreement; (b) that there
are no actions, proceedings or investigations, pending or, to the best of each party's
knowledge, threatened against such party which may in any manner whatsoever materially
affect the enforceability of this Agreement or the rights, duties and obligations of the parties
ECONOLITE SYSTEMS, INC. Page 8
9-15
hereunder; and (c) that the execution, delivery and performance of this Agreement will not
constitute a breach or default under any agreement, law or court order under which such
party is a party or may be bound or affected by or which may affect the rights, duties and
obligations hereunder.
21.3 No Other Representations. Each party acknowledges and agrees that it is
relying on no representation of the other party except as expressly set forth herein.
22. CONFIDENTIAL INFORMATION.
22.1 Confidential Information. In the performance of this Agreement or in
contemplation thereof, the parties and their respective employees and agents may have
access to private or confidential information owned or controlled by the other party and such
information may contain proprietary details and disclosures. All information and data
identified in writing as proprietary or confidential by either party ("Confidential Information")
and so acquired by the other party or its employees or agents under this Agreement or in
contemplation thereof shall be and shall remain the disclosing party's exclusive property.
The recipient of Confidential Information shall use all reasonable efforts (which in any event
shall not be less than the efforts the recipient takes to ensure the confidentiality of its own
proprietary and other confidential information) to keep, and have its employees and agents
keep, any and all Confidential Information confidential, and shall not copy, or publish or
disclose it to others, nor authorize its employees, agents or anyone else to copy or disclose
it to others, without the disclosing party's written approval; nor shall the recipient make use
of the Confidential Information except for the purposes of executing its obligations
hereunder, and (except as provided for herein) shall return the Confidential Information and
data to the first party at its request. The City's duty to maintain confidentiality as described
hereunder shall be subject to the laws of the State of California.
22.2 Excluded Information. The foregoing conditions will not apply to information
or data which is, or which becomes generally known to the public by publication or by any
means other than a breach of duty on the part of the recipient hereunder, is information
previously known to the recipient, is information independently developed by or for the
recipient or is information generally released by the owning party without restriction.
22.3 Right to Inlunctive Relief. Because of the unique nature of the Confidential
Information, the parties agree that each party may suffer irreparable harm in the event that
the other party fails to comply with any of its obligations under this Section, and that
monetary damages may be inadequate to compensate either party for such breach.
Accordingly, the parties agree that either party will, in addition to any other remedies
available to it at law or in equity, be entitled to seek injunctive relief to enforce the terms of
this Section.
23. ASSIGNMENT
This Agreement shall not be assigned by any party, or any party substituted, without
prior written consent of the City and the Contractor.
ECONOLITE SYSTEMS, INC. Page 9
9-16
24. LICENSES
24.1 Contractor grants to City for exclusive use in City, a fully paid non-exclusive,
non -transferable product software license for the products and their specific licensing limits
set forth under Exhibit A. City shall be entitled to:
a) Use the licensed programs but only in machine-readable form on licensed
computers;
b) Use the support material supplied but only as required to support the use of the
licensed programs; and
c) Make only as many backup copies of the licensed programs in machine readable
form as required to support the use of the licensed programs on each computer.
All backup copies must include the copyright notice in the original form as it
appears on the licensed programs.
24.2 City may not copy, modify, adapt, merge, disassemble, decompile or
distribute the software, its documentation or create derivative works based upon the
software. None of the support material in human readable form included with the licensed
programs may be copied in any way. City may print any screen the software will allow,
however, no copyright notices may be removed from the printing.
24.3 The licensed programs and support material included with this Agreement are
confidential information that is the property of Contractor. Subject to the City's legal
obligations to produce records, including but not limited to the California Public Records Act
and lawful subpoenas, the licensed programs, program concepts or any of the support
materials shall not be made available to any other party or organization without the written
consent of Contractor. Prior to the release of Contractors confidential information pursuant
to this provision, City shall use reasonable efforts to give Contractor advance notice of such
required disclosure in order to enable Contractor to prevent or limit such disclosure.
24.4 Title to all intellectual property rights including patent, trademark, copyright
and trade secret rights and title to all ownership rights and all copies of and all media bearing
the licensed programs, support materials and program concept shall remain in Contractor.
0144009i§ -.AIF -11 7le]WOk V
City shall retain ownership and associated rights of all traffic data generated by the
system provided under this agreement ("Data"). City shall not sell or transfer the Data to any
private entities for purposes not directly related to City activities without the prior written
consent of Contractor. In furtherance of Contractor's commitment to the advancement of
future system -based technologies and the betterment of the nation's traffic management
planning, City shall provide the Data to Contractor at Contractors request. Contractor shall
notify City prior to transfer of any Data to private entities.
ECONOLITE SYSTEMS, INC. Page 10
9-17
26. SOFTWARE UPDATES AND NEW FEATURES
Software updates for the basic product system are included in the annual system
update or through scheduled software releases during the warranty period or active system
support agreement period. Additional modules to the basic product system may be made
available to City from time to time. Upon delivery to City, the additional modules will become
part of the proprietary software systems and will be subject to the provisions of this
Agreement.
27. STANDARD PROVISIONS
27.1 Recitals. City and Contractor acknowledge that the above Recitals are true
and correct and are hereby incorporated by reference into this Agreement.
27.2 Compliance with all Laws. Contractor shall at its own cost and expense
comply with all statutes, ordinances, regulations and requirements of all governmental
entities, including federal, state, county or municipal, whether now in force or hereinafter
enacted. In addition, all Work prepared by Contractor shall conform to applicable City,
county, state and federal laws, rules, regulations and permit requirements and be subject to
approval of the Project Administrator and City.
27.3 Waiver. A waiver by either party of any breach, of any term, covenant or
condition contained herein shall not be deemed to be a waiver of any subsequent breach of
the same or any other term, covenant or condition contained herein, whether of the same
or a different character.
27.4 Integrated Contract. This Agreement represents the full and complete
understanding of every kind or nature whatsoever between the parties hereto, and all
preliminary negotiations and agreements of whatsoever kind or nature are merged herein.
No verbal agreement or implied covenant shall be held to vary the provisions herein.
27.5 Conflicts or Inconsistencies. In the event there are any conflicts or
inconsistencies between this Agreement and the Scope of Services or any other
attachments attached hereto, the terms of this Agreement shall govern.
27.6 Interpretation. The terms of this Agreement shall be construed in accordance
with the meaning of the language used and shall not be construed for or against either party
by reason of the authorship of the Agreement or any other rule of construction which might
otherwise apply.
27.7 Amendments. This Agreement may be modified or amended only by a written
document executed by both Contractor and City and approved as to form by the City
Attorney.
27.8 Severability. If any term or portion of this Agreement is held to be invalid,
illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining
provisions of this Agreement shall continue in full force and effect.
ECONOLITE SYSTEMS, INC. Page 11
NM
27.9 Controlling Law and Venue. The laws of the State of California shall govern
this Agreement and all matters relating to it and any action brought relating to this Agreement
shall be adjudicated in a court of competent jurisdiction in the County of Orange, State of
California.
27.10 Equal_ Opportunity Employment. Contractor represents that it is an equal
opportunity employer and it shall not discriminate against any subcontractor, employee or
applicant for employment because of race, religion, color, national origin, handicap,
ancestry, sex, age or any other impermissible basis under law.
27.11 No Attorneys' Fees. In the event of any dispute or legal action arising under
this Agreement, the prevailing party shall not be entitled to attorneys' fees.
27.12 Counterparts. This Agreement may be executed in two (2) or more
counterparts, each of which shall be deemed an original and all of which together shall
constitute one (1) and the same instrument.
[SIGNATURES ON NEXT PAGE]
ECONOLITE SYSTEMS, INC. Page 12
9-19
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed
on the dates written below.
APPROVED AS TO FORM:
CITY ATTORNEY'S OFFICE
Date:
By:
Aaron C. Harp ,�►� oyt3t+�
City Attorney
ATTEST:
Date:
Leilani I. Brown
City Clerk
CITY OF NEWPORT BEACH,
a California municipal corporation
Date:
Bv:
Dave Kiff
City Manager
CONTRACTOR: ECONOLITE SYSTEMS,
INC., a California corporation
Date:
Bv:
Nick Ullman
Associate Vice President
Date:
Bv:
Chuck Dankocsik
Senior Associate
[END OF SIGNATURES]
Attachments: Exhibit A — Scope of Services and Pricing
Exhibit B — Insurance Requirements
ECONOLITE SYSTEMS, INC. Page 13 9.20
EXHIBIT A
SCOPE OF SERVICES AND PRICING
ECONOLITE SYSTEMS, INC.
Page A-1
9-21
Quote
Date: Oct 16, 2017
To: Newport Beach, CA; City of Re: Centracs BlueTOAD Module, Hardware
3300 Newport Blvd., P.O. Box 1768 and Service
Newport Beach, CA 92658-8915 Econolite Reference: Q-23250-NiX5
Attn: Brad Sommers
Item # Part #
Otyr
Description
Price per Extended
Centracs BlueTOAD Module ! SMA
1 CENT-BLUETOAD
1
Centracs BlueToad Module includes
$15,000.00 $15,000.00
installation and''/: day of Webinar
training
2 Centracs SMA
1
5 — year SMA increase per year due to
$12,150.00 $12,150.00
Centracs Blue Toad Module
BlueTOAD Spectra Hardware
3 BT -ETH -SPECTRA
12
BlueTOAD Ethernet Based system —
$4,247.00 $50,964.00
includes mounting bracket, and CATS
Cable, 75'
BIueARGUS Web -Based Software
Option:
4 BlueTOAD- System
12
BIueARGUS Software TrafficCast—
$500.00 $30,000.00
Service
Hosted Solution for 5 years :
BlueTOAD System Services —
BlueARGUS Web -based software —
Annual, per BlueTOAD Unit (Unlimited
users)
• FULL Admin access to
BIueARGUS data reporting
software outside of Centracs
module
• Software enhancements and
upgrades throughout the 5-
yearterm
• An unlimited number of Users
can be given access to all
reporting and Speed Map
functionality
• An unlimited number of data
feeds can be sent out to other
websites, message signs or
other traffic management
applications
• Includes pair and route set-up
• Includes % day of training in
person or via webex
5 Labor
1
Technical support at time of turn -on
$3,600.00 $3,600.00
for all 12 locations
3360 E. La Palma Ave. Anaheim. CA 92806
Em 7`1f
Page 1 of 1 9_22
Quote
Total to include line items 1-6:
• Centracs BlueTOAD Module
/SMA
• BlueTOAD Spectra
Hardware
• Web Based Software
• Technical support at time of
tum on
• Technical support at time of
tum on
Subtotal
Shipping & Handling'
Estimated Taxes 7.75%"
TOTAL
$111,714.00
included
$7,437.21
$119,151.21
Note: Each product listed in this quotation is available for purchase separately at the itemized price listed
Unless specifically requested or noted on this quotation, the product(s) quoted herein may or may not
comply with any Buy America requirements.
The information transmitted is intended only for the person or entity to which it is addressed and may
contain confidential and/or legally privileged material. Any review, retransmission, dissemination or
other use of, or taking of any action in reliance upon, this information by persons or entities other
than the intended recipient is prohibited except as required by law.
Quote Valid For: 60 Days
FOB: Econolite Factory Lf (*1.0-11 r rQ' La -s jc-al
Terms: Net 30 days from date of shipment,
subject to credit approval Gina Prohaska-Account Manager
"Shipping: Included Mobile: 714-392-0321
Estimated Taxes at 7.75°/x: Included gprohaska@econolite.com
Shipping Date: 8 weeks ARO, approved credit terms and submittal approval when applicable
3360 E La Palrna Ave Anaheim: CA 92206
Page 1 of 1 9_23
EXHIBIT B
INSURANCE REQUIREMENTS
1. Provision of Insurance. Without limiting Contractor's indemnification of City, and
prior to commencement of Work, Contractor shall obtain, provide and maintain at
its own expense during the term of this Agreement, policies of insurance of the
type and amounts described below and in a form satisfactory to City. Contractor
agrees to provide insurance in accordance with requirements set forth here. If
Contractor uses existing coverage to comply and that coverage does not meet
these requirements, Contractor agrees to amend, supplement or endorse the
existing coverage.
2. Acceptable Insurers. All insurance policies shall be issued by an insurance
company currently authorized by the Insurance Commissioner to transact
business of insurance in the State of California, with an assigned policyholders'
Rating of A- (or higher) and Financial Size Category Class VII (or larger) in
accordance with the latest edition of Best's Key Rating Guide, unless otherwise
approved by the City's Risk Manager.
3. Coverage Requirements.
A. Workers' Compensation Insurance. Contractor shall maintain Workers'
Compensation Insurance, statutory limits, and Employer's Liability
Insurance with limits of at least one million dollars ($1,000,000) each
accident for bodily injury by accident and each employee for bodily injury by
disease in accordance with the laws of the State of California, Section 3700
of the Labor Code.
Contractor shall submit to City, along with the certificate of insurance, a
Waiver of Subrogation endorsement in favor of City, its officers, agents,
employees, volunteers, and any person or entity owning or otherwise in
legal control of the property upon which Contractor performs the Project
and/or Services contemplated by this Agreement.
B. General Liability Insurance. Contractor shall maintain commercial general
liability insurance and, if necessary, umbrella liability insurance, with
coverage at least as broad as provided by Insurance Services Office form
CG 00 01, in an amount not less than one million dollars ($1,000,000) per
occurrence, two million dollars ($2,000,000) general aggregate. The policy
shall cover liability arising from premises, operations, products -completed
operations, personal and advertising injury, and liability assumed under an
insured contract (including the tort liability of another assumed in a business
contract) with no endorsement or modification limiting the scope of
coverage for liability assumed under a contract.
C. Automobile Liability Insurance. Contractor shall maintain automobile
insurance at least as broad as Insurance Services Office form CA 00 01
ECONOLITE SYSTEMS, INC. Page B-1 9.24
covering bodily injury and property damage for all activities of Contractor
arising out of or in connection with Work to be performed under this
Agreement, including coverage for any owned, hired, non -owned or rented
vehicles, in an amount not less than one million dollars ($1,000,000)
combined single limit each accident.
4. Other Insurance Requirements. The policies are to contain, or be endorsed to
contain, the following provisions:
A. Waiver of Subrogation. All insurance coverage maintained or procured
pursuant to this Agreement shall be endorsed to waive subrogation against
City, its elected or appointed officers, agents, officials, employees,
volunteers, and any person or entity owning or otherwise in legal control of
the property upon which Contractor performs the Project and/or Services
contemplated by this Agreement or shall specifically allow Contractor or
others providing insurance evidence in compliance with these requirements
to waive their right of recovery prior to a loss. Contractor hereby waives its
own right of recovery against City, and shall require similar written express
waivers from each of its subconsultants.
B. Additional Insured Status. All liability policies including general liability,
excess liability, pollution liability, and automobile liability, if required, shall
provide or be endorsed to provide that City and its officers, officials,
employees, agents, and any person or entity owning or otherwise in legal
control of the property upon which Contractor performs the Project and/or
Services contemplated by this Agreement shall be included as insureds
under such policies.
C. Primary and Non Contributory. All liability coverage shall apply on a primary
basis and shall not require contribution from any insurance or self-insurance
maintained by City.
D. Notice of Cancellation. All policies shall provide City with thirty (30)
calendar days notice of cancellation (except for nonpayment for which ten
(10) calendar days notice is required) or nonrenewal of coverage for each
required coverage.
5. Additional Agreements Between the Parties. The parties hereby agree to the
following:
A. Evidence of Insurance. Contractor shall provide certificates of insurance to
City as evidence of the insurance coverage required herein, along with a
waiver of subrogation endorsement for workers' compensation and other
endorsements as specified herein for each coverage. Insurance certificates
and endorsement must be approved by City's Risk Manager prior to
commencement of performance. Current certification of insurance shall be
kept on file with City at all times during the term of this Agreement. City
ECONOLITE SYSTEMS, INC. Page B-2 9.25
reserves the right to require complete, certified copies of all required
insurance policies, at any time.
B. City's Right to Revise Requirements. City reserves the right at any time
during the term of the Agreement to change the amounts and types of
insurance required by giving Contractor sixty (60) calendar days advance
written notice of such change. If such change results in substantial
additional cost to Contractor, City and Contractor may renegotiate
Contractor's compensation.
C. Right to Review Subcontracts. Contractor agrees that upon request, all
agreements with subcontractors or others with whom Contractor enters into
contracts with on behalf of City will be submitted to City for review. Failure
of City to request copies of such agreements will not impose any liability on
City, or its employees.
D. Enforcement of Agreement Provisions. Contractor acknowledges and
agrees that any actual or alleged failure on the part of City to inform
Contractor of non-compliance with any requirement imposes no additional
obligations on City nor does it waive any rights hereunder.
E. Requirements not Limiting. Requirements of specific coverage features or
limits contained in this Section are not intended as a limitation on coverage,
limits or other requirements, or a waiver of any coverage normally provided
by any insurance. Specific reference to a given coverage feature is for
purposes of clarification only as it pertains to a given issue and is not
intended by any party or insured to be all inclusive, or to the exclusion of
other coverage, or a waiver of any type.
F. Self-insured Retentions. Any self-insured retentions must be declared to
and approved by City. City reserves the right to require that self-insured
retentions be eliminated, lowered, or replaced by a deductible. Self-
insurance will not be considered to comply with these requirements unless
approved by City.
G. City Remedies for Non -Compliance If Contractor or any subcontractor
fails to provide and maintain insurance as required herein, then City shall
have the right but not the obligation, to purchase such insurance, to
terminate this Agreement, or to suspend Contractor's right to proceed until
proper evidence of insurance is provided. Any amounts paid by City shall,
at City's sole option, be deducted from amounts payable to Contractor or
reimbursed by Contractor upon demand.
H. Timely Notice of Claims. Contractor shall give City prompt and timely notice
of claims made or suits instituted that arise out of or result from Contractor's
performance under this Agreement, and that involve or may involve
coverage under any of the required liability policies. City assumes no
ECONOLITE SYSTEMS, INC. Page B-3 9.26
obligation or liability by such notice, but has the right (but not the duty) to
monitor the handling of any such claim or claims if they are likely to involve
City.
I. Contractor's Insurance. Contractor shall also procure and maintain, at its
own cost and expense, any additional kinds of insurance, which in its own
judgment may be necessary for its proper protection and prosecution of
the Work.
ECONOLITE SYSTEMS, INC. Page B-4 9.27