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City Council Staff Report
November 14, 2017
Agenda Item No. 17
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Ben Davis, Associate Civil Engineer
bdavis@newportbeachca.gov
PHONE: 949-644-3317
TITLE: Citywide ADA Curb Access Ramp Improvements —Award of Contract
No. 7154-1 (18R11)
ABSTRACT:
Staff has received construction bids for the Citywide ADA Improvements project to install
curb access ramps in various areas of the City and is requesting City Council's approval
to award the construction contract to Victor Concrete, Inc. of Riverside, California.
RECOMMENDATION:
a) Find this project exempt from the California Environmental Quality Act (CEQA)
pursuant to Section 15302(c) Class 2, (reconstruction of existing facility involving
negligible or no expansion of capacity) of the CEQA Guidelines, because it has no
potential to have a significant effect on the environment;
b) Approve the project plans and specifications;
c) Award Contract No. 7154-1 to Victor Concrete, Inc. for the total bid amount of
$1,239,100.00, and authorize the Mayor and City Clerk to execute the contract; and
e) Approve Budget Amendment No. 18BA- appropriating $65,755.00 from the
Community Development Block Grant unappropriated fund balance to Account
No. 12001-980000-18R11 and transferring $7,335.00 from project savings from
Account No. 01201927-980000-15R14 (Concrete Replacement Program) to Account
No. 01201927-980000-18R11 for Citywide ADA Improvements.
FUNDING REQUIREMENTS:
Upon approval of the proposed budget amendment, sufficient funding is available for the
award of this contract. The following funds will be expensed:
Account Description Account Number Amount
Community Dev Block Grant 12001-980000-18R11 $ 1,265,755.00
General Fund 01201927-980000-18R11 $ 7,335.00
Total: $ 1,273,090.00
17-1
Proposed fund uses are as follows:
Vendor
Victor Concrete, Inc.
LDM Associates, Inc.
Various
DISCUSSION:
Citywide ADA Curb Access Ramp Improvements —
Award of Contract No. 7154-1 (18R11)
November 14, 2017
Page 2
Purpose
Construction Contract
CDBG Compliance
Printing and Incidentals
ATowdran M
$
1,239,100.00
$
30, 990.00
$
3,000.00
Total: $
1,273,090.00
The Americans with Disabilities Act (ADA) was enacted in 1990 and mandated that
Agencies develop and maintain a plan as to how different obstructions identified by a
citywide facilities ADA compliance review will be remedied. Since that time, the City
developed an ADA Transition Plan and has completed thousands of physical
improvements to its facilities (streets and buildings) through a number of capital
improvement projects to improve public access. Staff continues to put forth great efforts
and includes ADA improvements on nearly all capital and maintenance projects.
During last year's budget process, Community Development Block Grant (CDBG)
became available as a funding source for construction of additional accessibility
improvements. With these funds, staff recommended a one-time project to construct a
large quantity of curb access ramps and City Council approved it as part of the Capital
Improvement Program. This project involves constructing approximately 200 concrete
curb access ramps in the Harbor View, Newport Hills, Eastbluff, Spyglass and Corona del
Mar communities in order to remove physical barriers and improve pedestrian access.
Currently, the many sidewalk corners within these locations do not have curb access
ramps to accommodate disability access. The existing concrete sidewalk corners/curb
returns will be removed and new concrete access ramps utilizing the latest standards will
be installed.
At 10 a.m. on October 24, 2017, the City Clerk opened and read the following bid for this
project:
17-2
BIDDER
TOTAL BID AMOUNT
Low
Victor Concrete, Inc.
$1,239,100.00
2nd
S&H Civilworks
$1,305,000.00
3rd
All American Asphalt
$1,707,707.00
4th
Beador Construction Company, Inc.
$1,723,300.00
5th
Gentry General Engineering, Inc.
$1,815,500.00
6th
Hardy & Harper, Inc.
$1,828,000.00
7th
Nobest, Inc.
$1,848,500.00
8th
EBS General Engineering, Inc.
$1,968,400.00
9th
Calpromax Engineering, Inc.
$1,986,360.00
10th
CT&T Concrete Paving, Inc.
$2,618,600.00
17-2
Citywide ADA Curb Access Ramp Improvements —
Award of Contract No. 7154-1 (18R11)
November 14, 2017
Page 3
The City received multiple bids for this project and the low bid is within 5 percent of the
engineer's estimate of $1,185,000.00. The cost differential is likely associated with the
current very busy construction market and the upward pressure on bid cost.
The low bidder, Victor Concrete, Inc., possesses a California State Contractors License
Classification "C-8" as required by the project specifications. A check of the contractor's
references indicates satisfactory completion of similar projects for other public agencies.
This proposed project consists of removing existing concrete sidewalk, curb and gutter,
spandrel, performing necessary site grading and constructing new access ramps, as well
as associated concrete work necessary to complete the work. Pursuant to the contract
documents, the Contractor will have 80 consecutive working days to complete the work
and must comply with all Federal regulations associated with the project funding.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15302(c) Class 2, (reconstruction
of existing facility involving negligible or no expansion of capacity) of the CEQA
Guidelines, because it has no potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A — Location Map
Attachment B — Budget Amendment
17-3
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17-4
City of Newport Beach
BUDGET AMENDMENT
2017-18
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Expenditure Appropriations AND
X Transfer Budget Appropriations
SOURCE:
X from existing budget appropriations
from additional estimated revenues
X from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following.-
To
ollowing:
ATTACHMENT B
NO. BA- 18BA-013
AMOUNT:1 $73,090.00
Increase in Budgetary Fund Balance
X Decrease in Budgetary Fund Balance
X No effect on Budgetary Fund Balance
To increase expenditure appropriations from the CDBG Fund unappropriated fund balance and transfer
expenditure appropriations from the CDM Concrete Pavement Reconstruction Phase 2 project
for the Citywide ADA Improvements project.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Obiect Description
120 300000 CDBG - Unapprop. Fund Bal.
REVENUE ESTIMATES
Orq Object Description
EXPENDITURE APPROPRIATIONS
Description
Org Number 12001 CDBG CIP
Object Number 980000 CIP Exp
Project Number 18R11 Citywide ADA Improvements
Project String E -18R11 -CONSTRUCT -120 -UNASSIGNED
Org Number 01201927 General Fund CIP - Streets
Object Number 980000 CIP Exp
Project Number 15R14 CDM Concrete Pavement Recon: Phase 2
Project String E -15R14 -UNASSIGNED -012 -UNASSIGNED
Org Number 01201927 General Fund CIP - Streets
Object Number 980000 CIP Exp
Project Number 18R11 Citywide ADA Improvements
Project String E -18R11 -UNASSIGNED -012 -UNASSIGNED
Signed:
K
Signed:
Adminis rative Approval: City M ager
Signed:
City Council Approval: City Clerk
Amount
Debit Credit
$65,755.00 "
$7,335.00
Automatic
$65,755.00
$7,335.00
I/'- ;t - r 7
Date
Date
Date 17-5