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Home My WebLink About18 - Community Programs Grants for Fiscal Year 2017-2018TO: FROM CITY OF NEWPORT BEACH City Council Staff Report November 28, 2017 Agenda Item No. 18 HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL Dave Kiff, City Manager - 949-644-3001, dkiff@newportbeachca.gov PREPARED BY: Kim Rieff, Department Assistant, krieff _newportbeachca.gov PHONE: 949-644-3004 TITLE: Community Programs Grants for Fiscal Year 2017-2018 ABSTRACT: Pursuant to Council Policy A-12, the City of Newport Beach (City) annually awards a number of Community Programs Grants to local organizations that serve Newport Beach residents and are beneficial to its residents' quality of life. RECOMMENDATION: a) Determine that the action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because it will not result in a physical change to the environment, directly or indirectly; b) Pursuant to City Council Policy A-12, find that the organizations listed below provide services or programs that serve residents and are beneficial to residents' quality of life and authorize the allocation of $40,000 in Community Programs Grants in the following manner: Our Lady Queen of Angels Church — Helping Hands Serving People in Need, Inc. (SPIN) Share Our Selves (SOS) Someone Cares Soup Kitchen Council on Aging Boys and Girls Clubs of Central Orange Coast Newport -Mesa Family YMCA Newport Beach Sister City Association Back Bay Therapeutic Riding Club Youth Employment Services (YES) Amazing Grace Ministries Advocates for Grandparent -Grandchild Connection TOTAL 8,500 5,000 5,000 5,000 3,000 3,000 3,000 2,000 1,500 1,500 1,500 1,000 $40,000; and c) Allocate $25,000 for the Balboa Island Historical Society and $10,000 for the Newport Beach Historical Society. 18-1 Community Programs Grants for Fiscal Year 2017-2018 November 28, 2017 Page 2 FUNDING REQUIREMENTS: The current adopted budget includes sufficient funding for the Community Programs Grants, which will be expensed to the City Council's City Grants budget, Account 01005005-821006. DISCUSSION: The City's adopted Fiscal Year 2017-2018 General Fund budget and City Council Policy A-12 Discretionary Grants (Attachment A) set aside $40,000 to provide financial assistance to organizations providing services to local residents. The operative section of City Council Policy A-12 provides: Community Programs Grants shall be expended from the General Fund in the amount of $40,000 each fiscal year. The City Manager's Office shall review all requests for Community Programs Grants and shall forward recommendations for funding to the City Council for final approval. At the time of the City Manager's presentation of any Community Programs Grant award proposals to the City Council, the City Manager shall show which entities, if any, have received funds from either the CDBG Social Services Fund or the District Discretionary Grant Account during the same fiscal year. The City Manager shall follow these priorities when recommending Community Programs Grants: A. Local groups located within the City and offering programs to City residents; B. Regional groups located in Orange County and offering programs to City residents; and C. Groups located in California and offering programs to City residents. Groups not offering programs or services to local residents shall not be eligible for support from the City. In October 2017, an email was sent notifying organizations of the City Council's intent to award Community Programs Grants for Fiscal Year 2017-2018. The information was also posted on the City's website. Seventeen (17) applications were received. A staff committee comprised of Library Services Director Tim Hetherton, Recreation and Senior Services Director Laura Detweiler, Lt. Keith Krallman, OASIS Recreation Supervisor Susie DiGiovanna, Recreation Supervisor Jennifer Sisoev, Executive Assistant to the City Manager Shirley Oborny and Department Assistant Kim Rieff reviewed and evaluated each of the 17 applications. The applications were evaluated based upon how well each fit the priorities referenced above. At the June 14, 2016 City Council meeting, the City Council voted to increase the amount budgeted for Community Programs Grants in Fiscal Year 2016-2017 by $35,000, reserving $25,000 for the Balboa Island Historical Society and $10,000 for the Newport Beach Historical Society. As such, staff budgeted $70,000 for Fiscal Year 2017-2018 should the City Council wish to award the additional $35,000. 18-2 Community Programs Grants for Fiscal Year 2017-2018 November 28, 2017 Page 3 The Council asked at the time that these organizations go through an application process concurrent with the Community Programs Grants process. The City requested and received applications from both organizations, confirming their eligibility for a grant under this program (Attachments C and D). Copies of the submitted applications (and audited financial statements) are on file in the City Clerk's Office, City Hall, 100 Civic Center Drive, Bay E, second floor. A brief summary of the grant applications, including each organization's client base, the intended uses for the grants, the amount requested by the applicants, and the staff funding recommendations is included in Attachment B. Staff recommends the City Council find this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENTS: Attachment A —City Council Policy A-12 Attachment B — FY 2017-18 Recommended Funding Attachment C — Balboa Island Museum and Historical Society Grant Application Attachment D — Newport Beach Historical Society Grant Application 18-3 ATTACHMENT A A-12 DISCRETIONARY GRANTS It shall be the policy of the City Council that the City of Newport Beach's ("City") budget specifically allows the City Council to, at any time during the year, direct revenue towards worthy projects or programs which the City Council deems beneficial to Newport Beach's resident's quality of life. The City Council notes that it has multiple tools at its discretion to assist non-profit agencies, community groups, community events, or enhancement projects within the City. These tools are: A. Federal Community Development Block Grant (CDBG) Social Service Funds; B. Community Programs Grants from the General Fund; C. Special Event Grants from the General Fund; and D. The "District Discretionary Grant Account" from the General Fund. These funds shall be provided for in the following manner: (CDBG) Social Services funds shall be allocated according to standards set by the federal government and appropriated at least once each year. The level of funding offered for social services in Newport Beach shall be based upon federal formulas and the specific amount of CDBG revenue allocated to the City in any one fiscal year. The Community Development Department shall administer these funds after City Council approval of the funds' expenditure. Community Programs Grants shall be expended from the General Fund in the amount of $40,000 each fiscal year. The City Manager's Office shall review all requests for Community Programs Grants and shall forward recommendations for funding to the City Council for final approval. At the time of the City Manager's presentation of any Community Programs Grant award proposals to the City Council, the City Manager shall show which entities, if any, have received funds from the CDBG Social Services Fund, the District Discretionary Grant Account, or a Special Event Grant during the same fiscal year. The City Manager shall follow these priorities when recommending Community Programs Grants: A. Local groups located within the City and offering programs to City residents; 1 18-4 A-12 B. Regional groups located in Orange County and offering programs to City residents; and C. Groups located in California and offering programs to City residents. Groups not offering programs or services to local residents shall not be eligible for support from the City. Special Events Grants are intended to allow meritorious community, social or athletic events to offset some or all of their City fees for their event. Doing so should decrease costs to the event organizer so that beneficiaries can see even greater benefit from any fundraising associated with the events. The City Manager shall, in consultation with the City Council, establish a threshold amount for the proposed City budget that reflects adequate support for these events. The City Manager shall establish an administrative policy for these grants. The City Manager may divide the funding into more than one category to ensure that different types of events are fairly measured with peer events. The City Council shall consider and approve the Special Event Grant allocations by recipient. District Discretionary Grant Accounts. At the start of the fiscal year, the City Manager shall provide an account for each Council District within the City Council's Budget division known as the District Discretionary Grant Accounts. The City Council shall set a funding level of these Accounts during the budget process preceding the June adoption of the City's budget. Each City Council Member shall have, at his or her discretion, the ability to allocate their District's funding to uses, projects, or community entities that benefit the City as a whole or the City Council Member's district specifically. Any expenditure from these Accounts must have an identifiable public benefit. Requests to expend these funds should be directed by each City Council Member to the Finance Director. Expenditures will be reported to the City Council annually. The report will include a brief description and the public benefit associated with each expenditure. At the conclusion of the fiscal year in which the District Discretionary Grant Accounts received appropriation, all unencumbered funds in the Accounts shall be deposited in the City's General Fund Reserve Account. 2 18-5 Adopted - July 8,1985 Amended - October 28,1991 Amended - January 24,1994 Amended - May 22, 2001 Amended - June 22, 2010 Amended - September 27, 2011 Amended - May 12, 2015 Formerly F-22 A-12 3 :. ATTACHMENT B FY 2017-2018 COMMUNITY PROGRAMS GRANTS Newport Beach City Council - November 28, 2017 Grant Applicant Our Lady Queen of Angels Contact Patrick Lauder HQ City Newport Client Base Homeless and low Total # of Clients 735 Intended Use of Grant Financial help for the # or % of Newport Beach Residents Served 20% Last CP Grant Rec'd $7,100 Recommendedin FY 2017-18 $8,500 District Discretionary No .c No Church - Helping Hands Beach income homeless and low income 16 families rental assistance; rental assistance, food, Costa Needy families, 292 families received food; 7 emergency medical and 2 Serving People In Need (SPIN) Jean Wegener Mesa homeless persons. utilities; 2 prescriptions 35 dental assistance, move -in s% $5,000 $5,000 No No gas coupons; 11 bus coupons; 81 hygiene items costs, and care repairs To purchase food to 3 Share Our Selves (SOS) Kathleen Bruski Costa Food/Grocery Items 5,254 include meats,eggs, milk, 6% $5,000 $5,000 No No Mesa yogurt, cheese and fresh fruits and vegetables a Someone Cares Soup Kitchen Shannon Costa Anyone that needs NA Hunger relief 6% $5,000 $5,000 No No Santos Mesa hunger relief Long -Term Care Ombudsman Program, Carolina Seniors 55+ and Health Insurance 5 Orange County Council on Aging Gutierrez- Santa Ana their families 10,000 Counseling, Financial 10% $3,000 $3,000 No No Richau Abuse Prevention Program, and Mental Health Services After School Programs, 6 Boys & Girls Club of Central Travis Whitten Newport Youth 300 Day Camps, Athletic 100% $3,000 $3,000 No No Orange Coast Beach Leagues, Summer Camps and Academic Enrichment After School Programs, arts and humanities, youth 7 Newport -Mesa Family YMCA Monique Newport Residents of NB 132 sports, aquatics, health 100% $3,000 $3,000 No No Carpenter Beach and wellness programs, volunteer programs and free special events 6 Newport Beach Sister City Suzan Berkley Newport Newport Beach 200-300 Cultural Programs and 00% $1,500 $2,000 No No Association Beach Community educational enhancement Therapeutic horseback 9 Back Bay Therapeutic Riding Bernadette Newport Residents of NB 45 riding program for community members with 30% $0 $1,500 No No Club Olsen Beach disabilities and mental health challenges 10 Youth Employment Services Wendy Weeks Costa Youth ages 16-24 59 Employment skills training, personal finance, money 41 Newport -based youth and 11 $2,200 $1,500 No No (YES) Mesa manaaement education. Newport -based employers 11 Amazing Grace Ministries Judith Kane Santa Ana Seniors/nursing 1,872 Amazing Hour Program N/A $0 $1,500 No No home residents and Program Reguge Advocates for Grandparent - Newport Ongoing Support Groups, 1z Grandchild Connection Susan Hoffman Beach Grandparents 450 Education, Books and 50% $1,500 $1,000 No No Films TOTAL = $40,000 18-7 ATTACHMENT C CITY OF NEWPORT BEACH Community Programs♦ Human—Application for • Applicant Information Name of Applicant Organization: BALBOA ISLAND MUSEUM & HISTORICAL SOCIETY, member American Alliance of Museums Applicant Representative Contact information: First Name Last Name Shirley Pepys Title./,Affiliation.: M) ^�* President,,,. Full Address of Organization Y 331 Marine Ave.,; Balboa Island CA:926.62 Ph ne Email , f 94�J-466 553`1 . . shirley@balboaislandmuseum org, p Type of Entity (indicate one): '" U-1 Nonprofit (List type) Community / Neighborhood School NO Newport Beach/ 501(C)(3) Public Charity Status 170 (b) (1) (A) NO Balboa Island Other? NO Entity Address (if different from applicant): Name of Program or Service: Balboa Island Museum Type of Program or Service offered to Newport Beach residents: Historical museum showcasing the history of Newport Beach, Balboa Island & communities, and offering educational programs/presentations to the community and community schools and scouts. Have you previously received City support for this or a similar program or activity? YES X NO If yes, please list the programs(s), year(s) and amount(s): 2017: $25,000 The City has supported the Museum;for several years. Funds received have been 2016: $20,000 used: for various projects; including exhibits; .expansion,.and research and 2015: $20,000 development. 2014: $20,040 2013: $15,000 Number of Newport Beach residents participating or receiving services within past.year. (Specify. numbers by type of service.) Residents participating in Museum events: Speaker Series,.,Home Tour, Special Events, Classes, etc. 1300 Residents visiting the Museum within the past year, = 5,000 Percentage of this, program devoted or utilized by Newport Beach residents: 75% 18-8 r If you answered yes above, please list the entities or groups and the amount of financial support requested from each: Newport Beach City Arts Commission 2016-17 Cultural Arts Grant, asked for $5,000 - awarded $1,500 18-9 Amount of financial assistance received last year (FY 16-17) from the City of Newport Beach (if any): $ 25,000 Amount of financial assistance requested FY 17-18: $ 35,000 detailed description of how the FY 17-18 grant money would be spent: We seek to hire a part-time Development Director to increase Corporate Donors and Grants. The funds from this grant would allow us to hire a qualified person to fill this critical position. To help in the development of the Veterans History Project, which involves veterans who live or have worked on Balboa Island (and will eventually expand to include greater Newport Beach). This project was conceived by WWII Vet and Museum member, Bill Stewart, who is passionate about preserving the history of our veterans. We are in the process of creating a Balboa Island Veterans History link on the Museum website. To bring in new exhibits and update existing exhibits. Earlier this year we installed the John Wayne exhibit, which has generated enormous interest and continues to bring in hundreds of additional visitors, some traveling from a great distance. This has given us greater exposure than we have ever had. Bringing in new exhibits and rotating/ updating existing exhibits keeps our guests interested in returning to see something new. As your organization's representative, please check the box below and type your name in the line below. I acknowledge that submission of this application does not guarantee that my organization will receive City support. Name: Attach event budget and submit the completed application no later than Monday, November 13 2017 at 12 p.m! 18-10 ATTACHMENT D REC PVED October 30, 2017 r1 .t? ;'; (Cf Mayor and City Council of Newport Beach ' Citi-':� r Dear Mayor Muldoon and City Council members: This is the Newport Beach Historical Society's (NBHS) 50th anniversary. We started out in an exciting manner with our "Taste of History" dinner program involving 12 local historic restaurants participating in our fun evening at the Balboa Pavilion Banquet Room. The main speakers at the dinner were the grandchildren of the McFadden family, whom, as you may recall, were some of the early founders of Newport Beach. They came all the way from San Diego to help us celebrate this historic event. As we continue the recognition and celebration of this historic year, I would like to take this opportunity to submit our application for your 2017-2018 Community and Human Services Grant programs. The Society was started by former resident Bill Grundy and a small group of dedicated residents in 1967. Bill worked hard at commemorating the history of the city as well as artifacts until his death in 2010. The importance of this organization was recognized and continued by his son, Gordy Grundy, until he relocated to Hawaii in 2015. Bernie Svalstad took over the leadership of the NBHS with a different vision in 2014. Since history is being lost everyday, it is important to commemorate the Newport Beach community. There has been very little actual history preserved since the early 1990's except for Balboa Island. The concept was to make the Newport Beach Historical Society a 501c3 (non-profit status) inorder to increase the growth and funds of the organization. In December, 2014, the non-profit status was granted and a Board of Directors was voted in to office. Currently there are 150 plus members and the membership continues to grow. The NBHS museum is currently housed at the Balboa Library. For the first time in 50 years, there is a physical facility to house historical documents, memorabilia and artifacts. 18-11 The NBHS is making a concerted effort to do oral interviews as our citizens are aging, and we need to preserve important Newport Beach memories. We have attached a breakdown of some of the estimated costs to do 50 oral histories. Our goal is to do half that amount this year and the rest the following year. We also continue to incur expenses for archival, museum improvement, and the digitization of newspaper articles and pictures. We also have worked with the city and the arts commission to add additional time -line entries into the McFadden Square Centennial Plaza. Another new program being instituted is the organization of tours from various schools to enrich their knowledge of the history of Newport Beach. The NBHS is requesting $10,000 from the City's 2017- 2018 budget to assist us in celebrating our 501h anniversary. We have only received $10,000 from the city in the last fifty years. On behalf of the board of directors, I thank you for your positive consideration. Sincerely, Bernie Svalstad President, Newport Beach Historical Society 18-12 Ap�liCartt Informationlai e, goR 1 AAR Name of Applicant Organization: 0jL,E L<i Newport Beach Historical Society 4 $` -t 41'{ Other? Address (if different from applicant)same %h"1 6fProgr6fh or Service: Newport Beach Historical Society P Type of Program or Service offered to Newport Beach residents: Preserve the History of Newport Beach. Have you previously received City support for this or a similar program or activity? YES 18-13 7atinn of nrnwcnanPr artiHes and nfiWyre-M your program or activity serves, inv IV r engages Newport Be im) Thi `NBHS is conducting orai :interviews with our aging citize 18-14 Amount of financial assistance received last year (FY 16-17) from the City of Newport Beach (if any): $10,000. Amount of financial assistance requested FY 17-18: $10,000. A detailed description of how the FY 17-18 grant money would be spent: The funds would be used to support our 50th anniversary events and for capturing oral histories, archival expenses, improvements to our museum, expansion of our programs for the community and surrounding schools, digitizing newspaper articles and pictures, and other preservation expenses related to the protection, preservation, and display of historical items. As your organization's representative, please check the box below and type your name in the line below. € I acknowledge that submission of this application does not guarantee that my organization will receive City support. Name: Bernie P. Svalstad Attach event budget and submit the completed application no later than Mondx 2017 at 12 p.m. 18-15