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Home My WebLink About03 - Annual Concrete Replacement ProgramPaR m CITY OF �\`S NEWPORT BEACH cy<`o-P City Council Staff Report January 23, 2018 Agenda Item No. 3 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: David A. Webb, Public Works Director - 949-644-3311, dawebb@newportbeachca.gov PREPARED BY: Ben Davis, Associate Civil Engineer bdavis@newportbeachca.gov PHONE: 949-644-3317 TITLE: Annual Concrete Replacement Program — Award of Contract No. 7168-1 (18R06) ABSTRACT - Construction bids have been received for this year's Annual Concrete Replacement Program project, which will address concrete replacement work on sidewalks, driveways and curb and gutters in the Port Street and Spyglass Hill communities. Staff requests City Council's approval to award the construction contract to Nobest, Inc. of Garden Grove, California. RECOMMENDATION: a) Find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15302(c) Class 2, (reconstruction of existing facility involving negligible or no expansion of capacity) of the CEQA Guidelines, because it has no potential to have a significant effect on the environment; b) Approve the project specifications; c) Award Contract No. 7168-1 to Nobest, Inc. for the total bid amount of $784,000.00, and authorize the Mayor and City Clerk to execute the contract; d) Establish a contingency of $80,000.00 (approximately 10% of Total Bid) to cover the cost of unforeseen work not included in the original contract; and e) Approve Budget Amendment No. 18BA-024 transferring $100,000.00 from the Utilities Yard Tipping Floor project (Account No. 70201932-980000-18W14) to Account No. 70201932-980000-18R06; $201,400.00 from Account No. 01201927-980000- 15R14 (Corona del Mar Concrete Replacement) to Account No. 01201927-980000- 18R06; and $22,600.00 from 01201927-980000-17R06 (FY 2017 Concrete Replacement) to Account No. 01201927-980000-18R06 for FY 2018 Concrete Replacement Program. 3-1 Annual Concrete Replacement Program — Award of Contract No. 7168-1 (18R06) January 23, 2018 Page 2 FUNDING REQUIREMENTS: Upon approval of the proposed budget amendment, sufficient funding is available for the award of this contract. The following funds will be expensed: Account Description Account Number General Fund 01201927-980000-18R06 $ Water Capital 70201932-980000-18R06 $ Park Renovation Fund 0109031-911008 $ Total: $ Amount 724,000.00 100,000.00 50,000.00 874,000.00 Staff recommends establishing approximately ten (10) percent for contingency purposes for unforeseen conditions associated with construction. Proposed fund uses are as follows: Vanrinr Nobest, Inc. Nobest, Inc. Geocon West, Inc. Various DISCUSSION: Purpose Construction Contract $ Construction Contingency $ Materials Testing $ Printing & Incidentals $ Total: $ Amount 784,000.00 80,000.00 5,625.00 4,375.00 874,000.00 The Annual Concrete Replacement Program is an annual project that rotates through the entire City over a seven year period to address concrete replacement work on sidewalks, curb and gutters and driveways. After this project is complete within the Port Street and Spyglass Hill communities, the annual street pavement slurry seal project will follow-up as part of a separate project. The scope of work includes replacement of damaged and deteriorated concrete in the Port Streets and Spyglass Hill communities and in Harbor View Park and Buffalo Hills Park. The design process for this neighborhood concrete work included the planned concrete paving/tipping floor work effort at the City Utilities Yard laydown area to this project. This work was originally planned to be performed as its own concrete project; however, staff determined that adding the Utilities Yard work into this Concrete Replacement Program would reduce costs and overhead by creating one larger project. At 10 a.m. on January 4, 2018, the City Clerk opened and read the following bid for this project: 3-2 BIDDER TOTAL BID AMOUNT Low Nobest, Inc. $ 784,100.00 2nd Calpromax Engineering, Inc. $ 853,120.00 3rd CT&T Concrete Paving, Inc. $ 867,470.00 4th S&H Civilworks $ 930,400.00 5th Victor Concrete, Inc. $1,070,000.00 6th Access Pacific, Inc. $1,172,450.00 3-2 Annual Concrete Replacement Program — Award of Contract No. 7168-1 (18R06) January 23, 2018 Page 3 The City received multiple bids for this project and the low bid is 15 percent below the Engineer's Estimate of $925,000.00. The low bidder, Nobest, Inc., possesses a California State Contractors License Classification "A" as required by the project specifications. A check of the contractor's references indicates satisfactory completion of similar projects for other public agencies. Nobest has also successfully completed many projects for the City and is currently working in the city on the Newport Heights Alley project. This proposed project consists of removing and constructing concrete sidewalk, curb and gutter, concrete pavement, tree pruning, utility adjustments and site grading. Pursuant to the contract documents, the Contractor will have 90 consecutive working days to complete the work. ENVIRONMENTAL REVIEW: Staff recommends the City Council find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15302(c) Class 2, (reconstruction of existing facility involving negligible or no expansion of capacity) of the CEQA Guidelines, because it has no potential to have a significant effect on the environment. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENTS: Attachment A — Location Map Attachment B — Budget Amendment 3-3 17TI -)TH S CITY OF COSTA MESA Q C w ATTACHMENT A JOHN WA YNE AIRPORT 104CIII-/C ccF4N VICINITY MAP NOT TO SCALE CONCRETE REPLACEMENT PROGRAM LOCATION MAP CITY OF IRVINE F� UNIVERSITY PROJECT LOCATION nR CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT C-7168-1 1 01/23/18 3-4 ATTACHMENT B City of Newport Beach NO. BA- 18BA-024 BUDGET AMENDMENT 2017-18 AMOUNT: 1 $324,000.00 EFFECT ON BUDGETARY FUND BALANCE: Increase Revenue Estimates Increase in Budgetary Fund Balance Increase Expenditure Appropriations AND Decrease in Budgetary Fund Balance X Transfer Budget Appropriations X No effect on Budgetary Fund Balance SOURCE: ONE-TIME? X from existing budget appropriationseX Yes from additional estimated revenues No from unappropriated fund balance EXPLANATION: This budget amendment is requested to provide for the following: To transfer appropriations to provide funding for the contract with Nobest, Inc. for the Annual Concrete Replacement ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Obiect REVENUE ESTIMATES 0 r Object EXPENDITURE APPROPRIATIONS Description Description Amount Debit Credit Signed: City Council Approval: City Clerk Date 3-5 Description Org/Object 70201932-980000-18W14 Water Capital Utilities Yard Floor project $100,000.00 E -18W 14 -Construct -702 -Unassigned Org/Object 70201932-980000-18R06 Water Capital Concrete Replace Pgrm $100,000.00 E -18R06 -Con struct-702-Un assigned Org/Object 01201927-980000-15R14 CIP CdM Concrete Replacement $201,400.00 E -15R 14 -Unassigned -012 -Unassigned Org/Object 01201927-980000-18R06 CIP Concrete Replacement Program $201,400.00 E -18R06 -Construct -012 -Unassigned Org/Object 01201927-980000-17R06 CIP FY 2017 Concrete Replacement $22,600.00 E -17806 -Construct -012 -Unassigned Org/Object 01201927-980000-18R06 CIP Concrete Replacement Program $22,600.00 E -18R06 -Unassigned -012 -Unassigned Automatic System Entry. Signed: fN .C� G��M At Financial Approval: Finance Director VDate Signed: q, L j '41li Administra Approval: City Mana gr Date Signed: City Council Approval: City Clerk Date 3-5