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Home My WebLink About2018-03-08 CAC Agenda PacketCITY OF NEWPORT BEACH CITY ARTS COMMISSION AGENDA Newport Beach Central Library 1000 Avocado Avenue, Newport Beach, CA 92660 Thursday, March 8, 2018 – 5:00 PM City Arts Commission Members: Judy Chang, Chair Arlene Greer, Vice Chair Michelle Bendetti, Secretary Miriam Baker, Commissioner Grace Divine, Commissioner Barbara Glabman, Commissioner Marie Little, Commissioner Staff Members: Tim Hetherton, Library Services Director Francine Jacome, Administrative Support Technician The City Arts Commission meeting is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that the City Arts Commission agenda be posted at least seventy-two (72) hours in advance of each regular meeting and that the public be allowed to comment on agenda items before the Commission and items not on the agenda but are within the subject matter jurisdiction of the City Arts Commission. The Chair may limit public comments to a reasonable amount of time, generally three (3) minutes per person. The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, we will attempt to accommodate you in every reasonable manner. Please contact Tim Hetherton, Library Services Director, at least forty-eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible at (949) 717-3801 or thetherton@newportbeachca.gov. NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Library Services Department 24 hours prior to the scheduled meeting. I.CALL MEETING TO ORDER II.ROLL CALL III.NOTICE TO THE PUBLIC The City provides a yellow sign-in card to assist in the preparation of the minutes. The completion of the card is not required in order to address the City Arts Commission. If the optional sign-in card has been completed, it should be placed in the tray provided at the podium. The City Arts Commission of Newport Beach welcomes and encourages community participation. Public comments are generally limited to three (3) minutes per person to allow everyone to speak. Written comments are encouraged as well. The City Arts Commission has the discretion to extend or shorten the time limit on agenda or non-agenda items. As a courtesy, please turn cell phones off or set them in the silent mode. IV.PUBLIC COMMENTS Public comments are invited on agenda items. Speakers must limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the record. The City Arts Commission has the discretion to extend or shorten the speakers’ time limit on agenda items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode. 1 City Arts Commission Meeting March 8, 2018 Page 2 V. CONSENT CALENDAR All matters listed under CONSENT CALENDAR are considered to be routine and will all be enacted by one motion in the form listed below. City Arts Commissioners have received detailed staff reports on each of the items recommending an action. There will be no separate discussion of these items prior to the time the City Arts Commission votes on the motion unless members of the City Arts Commission request specific items to be discussed and/or removed from the Consent Calendar for separate action. Members of the public who wish to discuss a Consent Calendar item should come forward to the lectern upon invitation by the Chair. A. Approval of Minutes of the February 08, 2018, City Arts Commission Meeting 1. Draft of 02/08/2018 Minutes B. Consent Calendar Items 2. Financial Report Review of financial information. 3. Cultural Arts Activities Monthly review of cultural arts activities from the Library Administrative Office for upcoming Library and City arts events and services. VI. CURRENT BUSINESS A. Items for Review and Possible Action 4. Alternate Performer for August 12, 2018 Concert on the Green Staff requests that the City Arts Commission approve the Performing Arts Ad Hoc Subcommittee recommendation of Tijuana Dogs for the August 12 Concert on the Green. B. Monthly Reports 5. Newport Beach Art Exhibition Ad Hoc Subcommittee Commissioner Judy Chang, Commissioner Arlene Greer, Commissioner Miriam Baker 6. Performing Arts Ad Hoc Subcommittee Commissioner Judy Chang, Commissioner Arlene Greer, Commissioner Bendetti 7. Shakespeare on the Balboa Peninsula Ad Hoc Subcommittee Commissioner Barbara Glabman, Commissioner Arlene Greer, Commissioner Michelle Bendetti 8. Art in Public Places Ad Hoc Subcommittee Commissioner Judy Chang, Commissioner Arlene Greer, Commissioner Miriam Baker VII. CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) 2 City Arts Commission Meeting March 8, 2018 Page 3 VIII. PUBLIC COMMENTS ON NON-AGENDA ITEMS Public comments are invited and non-agenda items generally considered to be within the subject matter jurisdiction of the City Arts Commission. Speakers must limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the record. The City Arts Commission has the discretion to extend or shorten the speakers’ time limit on agenda or non-agenda items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode. IX. ADJOURNMENT 3 DRAFT 1 Newport Beach City Arts Commission Regular Meeting Minutes Thursday, February 8, 2018 Regular Meeting – 5:00 PM Newport Beach Central Library 1000 Avocado Avenue Newport Beach, CA 92660 I. CALL MEETING TO ORDER – 5:00 P.M. II. ROLL CALL Commissioners Present: Arlene Greer, Vice Chair Miriam Baker, Commissioner (arrived at 5:06 p.m.) Grace Divine, Commissioner Barbara Glabman, Commissioner Marie Little, Commissioner Commissioners Absent: Judy Chang, Chair Michelle Bendetti, Secretary Staff Present: Tim Hetherton, Library Services Director Francine Jacome, Administrative Support Technician III. NOTICE TO THE PUBLIC IV. PUBLIC COMMENTS Jim Mosher suggested the Performing Arts Ad Hoc Subcommittee recommend more performers than the number of performances so that discussion could occur during the public meeting. V. CONSENT CALENDAR A. Approval of Minutes of the January 11, 2018 City Arts Commission Meeting 1. Draft of 01/11/2018 Minutes Motion made by Commissioner Glabman, seconded by Commissioner Divine, and carried (4-0-0-3) to approve the draft Minutes for the meeting of January 11, 2018 as presented. AYES: Greer, Divine, Glabman, Little NOES: None ABSTENTIONS: None ABSENT: Chang, Bendetti, Baker B. Consent Calendar Items 2. Financial Report - Review of financial information. Library Services Director Hetherton reported staff received a large invoice from Academy Electric for the lighting of Burnt Matchstick; however, there are sufficient funds to cover 4 Newport Beach City Arts Commission Regular Meeting Minutes February 8, 2018 Page 2 2 payment of the invoice. The professional services budget also contains sufficient funds for the hanging and maintenance of art and transcription of minutes. The programming budget is robust due to the infusion of funds from the Cultural Arts Grant. 3. Cultural Arts Activities - Monthly review of cultural arts activities from the Library Administrative Office for upcoming Library and City arts events and services. Library Services Director Hetherton advised that the Sculpture Garden Photography Contest will begin soon. In March, Aggie Schenk's series of paintings of the four seasons will be on exhibition in Central Library. The reception for Ms. Schenk is scheduled for April 5 from 5:00 to 7:00 p.m. In response to Vice Chair Greer's inquiry, Library Services Director Hetherton indicated Joe Lewis' art will likely be displayed in late February or early March and remain on display until Mr. Lewis requests it be removed. Commissioner Baker arrived at 5:06 p.m. Motion made by Vice Chair Greer, seconded by Commissioner Divine, and carried (5-0-0-2) to approve the Consent Calendar. AYES: Greer, Baker, Divine, Glabman, Little NOES: None ABSTENTIONS: None ABSENT: Chang, Bendetti VI. CURRENT BUSINESS A. Items for Review and Possible Action 4. Proposal for Shakespeare on the Balboa Peninsula – The Shakespeare on the Balboa Peninsula Ad Hoc Subcommittee recommends that the City Arts Commission approve a proposal to stage a Shakespeare performance on the Balboa Peninsula in autumn 2018. Commissioner Glabman reported that after reviewing additional video of Alchemy Theatre Company's performances, the subcommittee felt Alchemy's was not the right fit at this time. The subcommittee is open to suggestions for other performing arts activities on Balboa Peninsula. Vice Chair Greer clarified that the Balboa Performing Arts Theater Foundation provided $175,000 to the Newport Beach Arts Foundation for staging performing arts on Balboa Peninsula. Commissioner Divine suggested inviting people to perform a theatrical monolog or dialog with videographers recording the performance. The City Arts Commission could prescribe the topic of the performance. This would be a good way to stimulate younger people. 5 Newport Beach City Arts Commission Regular Meeting Minutes February 8, 2018 Page 3 3 Library Services Director Hetherton concurred with Vice Chair Greer that the subcommittee should discuss ideas for performances and make recommendations to the City Arts Commission. Commissioners agreed to continue the item to the March meeting when the subcommittee can provide a progress report. 5. 2018 Concerts on the Green – Staff recommends that the City Arts Commission approve the performers recommended by the Performing Arts Ad Hoc Subcommittee for the summer 2018 Concerts on the Green series. Vice Chair Greer reported the subcommittee recommends four Concerts on the Green in 2018, one of which will occur in June and be funded in the fiscal year 2017/18 budget. The remaining three concerts will be funded in the fiscal year 2018/19 budget in the amount of $19,000. The subcommittee recommends performances by Tijuana Dogs in June, Desperado in July, Springsteen Experience in August, and I Am King in September. Motion made by Commissioner Glabman, seconded by Commissioner Baker, and carried (5-0-0-2) to approve the performers recommended by the Performing Arts Ad Hoc Subcommittee for the 2018 Concerts on the Green series. AYES: Greer, Baker, Divine, Glabman, Little NOES: None ABSTENTIONS: None ABSENT: Chang, Bendetti B. Monthly Reports 6. Shakespeare on the Balboa Peninsula Ad Hoc Subcommittee -- Commissioner Barbara Glabman, Commissioner Arlene Greer, Commissioner Michelle Bendetti Vice Chair Greer noted the earlier report by Commissioner Glabman. 7. Performing Arts Ad Hoc Subcommittee – Commissioner Judy Chang, Commissioner Arlene Geer, Commissioner Michelle Bendetti No additional report. 8. Newport Beach Art Exhibition Ad Hoc Subcommittee – Commissioner Judy Chang, Commissioner Arlene Greer, Commissioner Miriam Baker Vice Chair Greer shared the subcommittee's planning considerations for the 54th Newport Beach Art Exhibition to be held on June 16. The Tijuana Dogs concert will be held at the end of the Art Exhibition. Food trucks will be present during the Art Exhibition. Commissioner Little suggested utilizing food trucks other than those at the 2017 Art Exhibition. Vice Chair Greer requested Commissioners provide suggestions to Library Services Director Hetherton. 6 Newport Beach City Arts Commission Regular Meeting Minutes February 8, 2018 Page 4 4 9. Art in Public Places Ad Hoc Subcommittee – Commissioner Judy Chang, Commissioner Arlene Greer, Commissioner Miriam Baker Vice Chair Greer noted exhibitions at Central Library. Commissioner Glabman shared the purpose of the Photo Contest for the Sculpture Garden. She hoped Commissioners will participate and encourage others to participate in the Photo Contest. Library Services Director Hetherton reported that materials are available on the Library's website. The flyers are ready, and the press release has been disseminated. An e-blast is scheduled for February 10. The winners could be announced at the Newport Beach Art Exhibition. Winning photographs will be displayed online and in the Library. This is an opportunity for the City Arts Commission to expose people to cultural and artistic experiences and for people to participate and create art. Commissioners discussed posting all submissions online, presenting a certificate or small prize to all entrants, and possible categories for entries. Vice Chair Greer encouraged Commissioners to "like" and share the contest on Facebook. Virginia Hayter suggested Photo Contest winners be announced during the concert after the Newport Beach Art Exhibition. The number of teenagers and fashion people who take photos in the Sculpture Garden is surprising. Susan Cramer remarked that upcoming cultural activities can offer healing after the recent tragedies. Groups can be encouraged to select a photo for submission to the Photo Contest. VII. CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) Commissioner Glabman requested an agenda item regarding alternate performing arts events on Balboa Peninsula. Commissioner Divine requested consideration of a video/performance event on Balboa Peninsula. VIII. PUBLIC COMMENTS ON NON-AGENDA ITEMS Virginia Hayter had suggested to the Arts Foundation that it sponsor a fifth Concert on the Green as a way to augment the City Arts Commission budget and to encourage sponsorship by other entities. Perhaps the City Arts Commission could consider the idea. Jim Mosher advised that earlier in the week the Newport Beach Community Development Director announced renovation of the Balboa Theater can proceed. However, previous approvals of the project appear to have expired and may need to be reviewed by the 7 Newport Beach City Arts Commission Regular Meeting Minutes February 8, 2018 Page 5 5 Planning Commission. In addition, the Coastal Commission is concerned that visitors to Balboa Theater may interfere with visitors to the beach. IX. ADJOURNMENT – 5:58 P.M. Vice Chair Greer adjourned the meeting at 5:58 p.m. 8 2/27/2018 1 of 2 ACCT #ACCT NAME BUDGET DATE VENDOR EXPENSES BALANCE NOTES Programming 95,000 07/06 Alliant Insurane 1,885 93,115 Pacific Symphony Concert 07/06 Alliant Insurane 1,715 91,400 Other Summer Concerts 07/06 Jason Weeks 3,500 87,900 Flashback Heart Attack 07/06 Triskelion Events 2,559 85,341 Flashback Heart Attack 07/14 Pacific Symphony 50,000 35,341 Pacific Symphony Concert 08/06 Mauser Matthew 3,250 32,091 Tijuana Dogs 08/06 Triskelion Events 2,559 29,532 Tijuana Dogs 08/04 Signature Party Rental 720 28,812 Chairs 08/11 Lyons Security 293 28,519 Concert Security 08/18 Cyprus College 5,000 23,519 Night Shift 08/11 Bungalow Restaurant 750 22,769 Art Exhibition 09/15 Staff Overtime 1,430 21,339 Summer Concerts 10/20 LATimes 165 21,174 Advertising 10/20 ABM 640 20,534 Addl hrs request-all events 10/27 Pacific Symphony 250 20,284 PSYE Honorarium (Sculpture) 11/02 Signature Party Rental 448 19,836 Sculpture Garden Event 25,000 11/17 Transfer from Grants 44,836 TOTAL 44,836 Professional Services 40,000 07/14 Ross Brian Lloyd 100 39,900 Monthly Storage July 07/24 Display 4,605 35,295 Cows4Camp De-Installation 08/04 Dinwiddie Events 1,491 33,804 Pacific Symphony Concert 08/11 TAVD Visual Asst 104 33,700 Transcription of Minutes 09/22 TAVD Visual Asst 290 33,410 Transcription of Minutes 09/22 TAVD Visual Asst 248 33,162 Transcription of Minutes 10/13 City of Newport Beach 1,102 32,060 Security @ Concert Sept 10/13 City of Newport Beach 1,259 30,801 Security @ Concert July 10/13 City of Newport Beach 1,870 28,931 Security @ Concert PS 10/06 ABM 560 28,371 Cleaning @ Concerts July 10/06 Crown Building Services 656 27,715 Cleaning Carlson Statue 10/06 TAVD Visual Asst 117 27,598 Transcription of Minutes 10/20 ABM 350 27,248 Cleaning @ Art in the Park 10/30 ABM 215 27,033 Sculpture Garden Opening 11/03 Dinwiddie Events 1,358 25,675 Sculpture Garden Opening 11/10 ABM 320 25,355 Cleaning @ Concert Aug 11/17 Display 3,310 22,045 Transportation 12/05 Unnasch, Karl 3,800 18,245 Lighting of Sculpture 12/05 TAVD Visual Asst 248 17,997 Transcription of Minutes 01/02 Image360 195 17,802 Sculpture plaques 01/02 Image360 195 17,607 Sculpture plaques 01/12 Crown Building Services 656 16,951 Cleaning Carlson Statue 01/19 Alan Scott 302 16,649 Art Installation 01/26 TAVD Visual Asst 128 16,521 Transcription of Minutes 01/31 Academy Electric 5,800 10,721 Lighting of Sculpture 02/09 City of Newport Beach 81 10,640 Petty Cash reimbursement 02/16 TAVD Visual Asst 34 10,606 Transciption of Minutes TOTAL 10,606 2017-2018Cultural Arts Division As of February 27, 2018 9 2/27/2018 2 of 2 ACCT #ACCT NAME BUDGET DATE VENDOR EXPENSES BALANCE NOTES 2017-2018Cultural Arts Division As of February 27, 2018 City Grants 40,000 11/17 Transfer to Programming 25,500 14,500 12/08 Balboa Island Improvement 1,000 13,500 12/08 Chuck Jones Center 1,000 12,500 01/04 NB Film Festival 7,500 5,000 01/04 OCMA 5,000 0 TOTAL 0 Scuplture Garden 100,000 (Contract Art Services)08/22 Arts OC 5,000 95,000 09/15 Crawley, Luke 2,500 92,500 Phase II Honorarium (2nd half) 09/15 Petersson, B 1,750 90,750 Phase II Honorarium (2nd half) 09/15 Markessinis, D 2,250 88,500 Phase II Honorarium (2nd half) 09/15 Charzewski, J 1,500 87,000 Phase II Honorarium (2nd half) 09/15 Capps, K 2,500 84,500 Phase II Honorarium (2nd half) 09/15 Irish, G 2,150 82,350 Phase II Honorarium (2nd half) 09/15 Hamilton, E 2,550 79,800 Phase II Honorarium (2nd half) 09/15 Lt Mustardseed 2,500 77,300 Phase II Honorarium (2nd half) 09/15 Warren Techentin Arch 2,500 74,800 Phase II Honorarium (2nd half) 09/25 Arts OC 20,848 53,952 Phase II De-installation 10/20 Gray, C.R.2,750 51,202 Phase III Honorarium (1st half) 10/20 Debold, C 2,250 48,952 Phase III Honorarium (1st half) 10/20 Boyer, D 1,675 47,277 Phase III Honorarium (1st half) 10/20 Lobykin, O 3,000 44,277 Phase III Honorarium (1st half) 10/20 Rieman, S 1,641 42,636 Phase III Honorarium (1st half) 10/20 Merigian, J.2,134 40,503 Phase III Honorarium (1st half) 10/20 Quinlan, S 3,000 37,503 Phase III Honorarium (1st half) 10/20 Unnasch, K 3,000 34,503 Phase III Honorarium (1st half) 10/20 Vader, P 3,000 31,503 Phase III Honorarium (1st half) 02/10 Arts OC 15,000 16,503 TOTAL 16,503 10 1 of 2 TO Newport Beach City Arts Commission FROM: Library Services Department Tim Hetherton, Library Services Director 949-717-3810, thetherton@newportbeachca.gov PREPARED BY: Tim Hetherton TITLE: Cultural Arts Activities for February 2018 Call for Photos: The Call for Entry for the Sculpture Photo Contest launched this week and is open until April 15. The Newport Beach City Arts Commission is sponsoring a photography contest to encourage public awareness of the new sculptures in Civic Center Park. The public is invited to submit photographs of one or more of the sculptures on display in Civic Center Park, 100 Civic Center Drive, Newport Beach. Interaction with the sculptures is encouraged, however photos cannot depict any climbing, hanging, modification or physical abuse of the sculptures. The contest is open to all, professional and amateur, regardless of age, gender or nationality. Entrants under 18 years of age require the permission of a parent or guardian. Submissions should be emailed to arts@newportbeachca.gov. Entries will be accepted from February 1 through April 15, 2018. Complete entry guidelines and instructions can be found on the website: www.newportbeachca.gov/culturalarts. 11 2 of 2 Sculpture Exhibition Lecture series: Commissioner Grace Divine, who served on the Ad Hoc Subcommittee for Phase III of the Sculpture in Civic Center Park Exhibition, will present a series of lectures, on the individual sculptures featured in the current Exhibition. Some of the lectures will include the participation of the sculptors. Lectures will start at 7 p.m. in the Friends Room at the Central Library. The schedule is as follows: 2018: Apr 2 - David Boyer Getting Your Bearings May 7 - Sue Quinlan Cultural Pedestrians Jun 4 - John Merigian Be Still and Know Aug 6- Patricia Vader Cosmic Glints Sep 10- Karl Unnasch Burnt Matchstick Oct 1 - Cindy Debold Life is a Balancing Act 2019: Jan 7 - Craig Gray Popsicles Feb 4 - Oleg Lobykin No Swimming Mar 4 - Steven Rieman Flight “Paintings For All Seasons” Oil Paintings by Agnes Schenk We are very excited to have Agnes Schenk coming back as our featured artist in March. Ms. Schenk debuted her works at the Newport Beach Central Library in 2015, with enthusiastic response from the public. At 90, Aggie continues to attend painting groups twice a week, allowing nothing to get in the way of her creativity. We can’t wait to see what she has created. Central Library Gallery Exhibitions: the following artists have been approved by the City Arts Commission to display their work in the Central Library gallery space: INSTALL DE-INSTALL ARTIST 03/05/2018 05/04/2018 Agnes Schenk 05/07/2018 07/06/2018 James Strombotne 07/09/2018 09/07/2018 Diana Blaisure 09/10/2018 11/02/2018 Iriet Peshkess 11/05/2018 01/04/2019 Diana Ghoukassian 01/07/2019 03/04/2019 Gianne De Genevraye 03/04/2019 05/05/2019 Joe Cladis 05/06/2019 07/05/2019 Raphaele Cohen Bacry 07/08/2019 09/06/2019 Ed Olen 12 TO Newport Beach City Arts Commission FROM: Library Services Department Tim Hetherton, Library Services Director 949-717-3810, thetherton@newportbeachca.gov PREPARED BY: Tim Hetherton TITLE: Alternate Performer for August 12, 2018 Concert on the Green RECOMMENDATION: Staff requests that the City Arts Commission approve the Performing Arts Ad Hoc Subcommittee recommendation of Tijuana Dogs for the August 12 Concert on the Green. FUNDING REQUIREMENTS: Performance fees and sound engineering for the August 12, 2018 concert is estimated at approximately $5,750.00. The funding source for this concert is the City Arts Commission 2018/19 programming budget. DISCUSSION: The City Arts Commission presents live music in the Civic Green during the summer months. The Performing Arts Ad Hoc Subcommittee recommends performers to the City Arts Commission for approval. Staff negotiates a fee with the performers, coordinates the use of the Green, publicizes the events, and hires a sound engineering contractor for the performances. Staff contacted I AM KING – The Michael Jackson Experience (Michael Jackson tribute) with an offer to perform at the August 12, 2018 concert. Because of a contractual obligation to the Orange County Fair, I AM KING is unable to perform a free concert in Newport Beach during the summer of 2018. Consequently, the Performing Arts Ad Hoc Subcommittee has recommended Tijuana Dogs as an alternate to I AM KING. Based out of Orange County, California, the Tijuana Dogs have a substantial local following and perform an eclectic repertoire of rock and pop. NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Arts Commission considers the item). 13