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FROM:
CITY OF
NEWPORT BEACH
City Council Staff Report
March 13, 2018
Agenda Item No. 10
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Kathryne Cho, Civil Engineer, kcho@newportbeachca.gov
PHONE: 949-644-3014
TITLE: Storm Drain Repair / Rehabilitation Project — Award of Contract
No. 8163-1
ABSTRACT:
Staff received construction bids for the Storm Drain Repair / Rehabilitation Project and
requests City Council approval to award the construction contract to Sancon
Technologies, Inc. (Sancon) of Huntington Beach, California.
RECOMMENDATION:
a) Find this project exempt from the California Environmental Quality Act (CEQA)
pursuant to Section 15302(c) (replacement of existing facilities involving no expansion
of capacity) of the CEQA Guidelines, because it has no potential to have a significant
effect on the environment;
b) Approve the project drawings and specifications;
c) Award Contract No. 8163-1 to Sancon for the total bid price of $626,975.00, and
authorize the Mayor and City Clerk to execute the contract; and
d) Establish $63,025.00 (approximately 10 percent), contingency amount to cover the
cost of unforeseen work not included in the original contract.
FUNDING REQUIREMENTS:
The current adopted budget includes sufficient funding for this project. The following fund
will be expensed:
Account Description Account Number Amount
General Fund (18D02) 01201926-980000-18D02 $ 705,000.00
Total: $ 705,000.00
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Storm Drain Repair / Rehabilitation Project — Award of Contract No. 8163-1
March 13, 2018
Page 2
Proposed uses for the funds are as follows:
Vendor
Purpose
Low Sancon Technologies, Inc.
Amount
Sancon Technologies, Inc.
Construction Contract
$
626,975.00
Sancon Technologies, Inc.
Contingency
$
63,025.00
Various
Incidentals, Printing, Geotech
$
15,000.00
Total:
$
705,000.00
BACKGROUND:
The City has over 33,000 linear feet of piping in its storm drain system, where certain
segments may be over 50 years old. The City has previously prepared a Storm Drain
Master Plan in May 1999. Since then, City has systematically repaired and replaced
storm drain piping based on the severity of the damage to the pipe. In November 2015,
City contracted Downstream Services, Inc. (Downstream) to assist in developing a storm
drain maintenance and capital construction program. Downstream provided storm drain
video inspection (CCTV) and as -needed pipeline clearing. Once the CCTV work was
completed, Public Works staff coordinated with Municipal Operations staff to determine
the specific pipe segments to be included in this fiscal year's storm drain project. There
are 15 pipe segments identified in the contract documents that have been determined as
needing immediate attention.
DISCUSSION:
At 10 a.m. on February 7, 2018, the City Clerk opened and read the following bids for this
project:
Bidder
Total Bid Amount
Low Sancon Technologies, Inc.
$
626,975.00
2nd Paulus Engineering, Inc.
$
729,562.00
3rd NuLine Technologies LLC
$
864,690.00
4th Southwest Pipeline and Trenchless Corp
$
997,240.00
The total bid amount submitted by the low bidder, Sancon, is one percent less than the
Engineer's Estimate of $635,000.00. Sancon's bid also includes two additive line items
to clean and install structural lining in an arch storm drain. Sancon, possess a valid and
current California State Contractor's License Classification "A" as required by the contract
documents. A check of the Contractor's references indicate satisfactory completion of
similar projects for the City and other public municipalities including LA County Sanitation
District, City of Buena Park, and Long Beach Water Department.
The work necessary for the completion of this contract consists of distributing construction
notices to affected business and residents; cleaning, inspecting and CCTV recording the
storm drain lines; installing structural lining in existing corrugated metal pipe (CMP);
trench excavating and replacing storm drain pipe sections; resurfacing affected areas and
all other work as described in the contract documents.
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Storm Drain Repair / Rehabilitation Project — Award of Contract No. 8163-1
March 13, 2018
Page 3
Pursuant to the contract specifications, the contractor will have 45 consecutive working
days to complete the work. Liquidated damages are set to $1,000.00 per calendar day
in case of tardy completion.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15302(c) (Replacement or
Reconstruction), on the basis that the Project consists of the replacement or
reconstruction of existing public facilities, involving no expansion of capacity, of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
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ATTACHMENT A
NOT TO SCALE
STORM DRAIN REPAIR / REHABILITATION CITY OF NEWPORT BEACH
PROJECT (18D02) PUBLIC WORKS DEPARTMENT
LOCATION MAP C-8163-1 03/13/18
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d -
X
PROJECT LOCATIONS*
1
COAST HWY E / SEAWARD RD
2
COAST HWY E / GOLDENROD AVE
3
COAST HWY W AT MARINER'S MILE
4
DOVER DR / MARINERS DR
5
BACK BAY DR W / EASTBLUFF DR
6
JAMBOREE RD / SAN JOAQUIN HILLS RD
7
BAYSIDE DR / MARINE AVE
*some locations may have multiple segments
STORM DRAIN REPAIR / REHABILITATION CITY OF NEWPORT BEACH
PROJECT (18D02) PUBLIC WORKS DEPARTMENT
LOCATION MAP C-8163-1 03/13/18
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