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Home My WebLink About15 - Accept a Check in the Amount of $23,459 from the California State LibraryPaR m CITY OF �\`S NEWPORT BEACH cy<`o-P City Council Staff Report March 13, 2018 Agenda Item No. 15 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Tim Hetherton, Library Services Director - 949-717-3801, thetherton@newportbeachca.gov PREPARED BY: Melissa Kelly, Support Services Coordinator, mkelly@newportbeachca.gov PHONE: 949-717-3852 TITLE: Budget Amendment to Accept a Check in the Amount of $23,459 from the California State Library for Literacy Services (CLLS) and Appropriate Funds to the Library's Fiscal Year 2017/2018 Maintenance and Operation Budget ABSTRACT: The Library Literacy program offers one-on-one tutoring and small group classes to customers with low literacy skills. The Library Literacy program is partially funded by the City's general fund, and partially funded through grants, donations and the fundraising efforts of Newport Mesa ProLiteracy. One of the major funding resources is through the California State Library Literacy Services annual grant program. The $23,459 represents the California Library Literacy Services second award for FY 2017/18 to support the high quality Literacy program at the Newport Beach Public Library. RECOMMENDATION: a) Determine that the action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because it will not result in a physical change to the environment, directly or indirectly; and b) Accept a check in the amount of $23,459 from the California State Library for Literacy Services (CLLS) and approve Budget Amendment No. 18BA-029 to increase revenue estimates by $23,459 in account 01060005-431070 (California Literacy Campaign) and increase expenditures by the same amount in Division 01060604-711003 (Literacy Services). FUNDING REQUIREMENTS: The Budget Amendment records and appropriates $23,459.00 in additional revenue from the California State Library Literacy Services and $23,459.00 in increased expenditure appropriations. The revenue will be posted to California Literacy Campaign, and services will be expensed to the Literacy Part Time Salaries. 15-1 Budget Amendment to Accept a Check in the Amount of $23,459 from the California State Library for Literacy Services (CLLS) and Appropriate Funds to the Library's Fiscal Year 2017/2018 Maintenance and Operation Budget March 13, 2018 Page 2 DISCUSSION: The Library Literacy program has been offering one-on-one tutoring and small group classes to customers with low literacy skills for more than 25 years. These services are currently supporting over one hundred learner/tutor pairs and are making a significant difference in the lives of the participants, both learners and volunteers. One of the goals of the program is to assist the participants in becoming more engaged citizens and active participants in their community. The Library Literacy program is partially funded by the California State Library Literacy Services annual grant program. The grant funds will be used towards staffing to ensure the continued high quality program that the community has come to expect. ENVIRONMENTAL REVIEW: Staff recommends the City Council find this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENTS: Attachment A — Copy of Check from the State of California Attachment B — Budget Amendment 15-2 THE BACK OF THIS DOCUMENT CONTAINS AN ARTIFICIAL WATERMARK - VIEW AT AN ANGLE �. 7147 LEI O up. ' up uo V V O� WARRANT NUMBER FUND NO. FUND NAME THE TREASURER OF THE STATE WILL PAY OUT OF THE 8087 FISCAL CONSOLIDATED P M T IDENTIFICATION NO. 0000014154 0000 MO.1 DAY YR. 90-1342/1211 02:14:2018 68296674 TO: 296674 --- NEWPORT BEACH PUBLIC LIBRARY 1000 AVOCADO AVE NEWPORT BEACH CA 92660-7915 DETACH ON DOTTED LINE KEEP THIS PORTION FOR YOUR RECORDS OOLLARS CENTS ***23459.00 B TTY .YEE (a CALIFORNIA STATE CONTROLLER ISSUE DATE: 02/14/2018 CA STATE LIBRARY 900 N STREET ROOM 155 SACRAMENTO CA 95814 FOR QUESTIONS CONTACT ACCOUNTING DEPARTMENT AT 916/654-0022 VENDOR NAME VENDOR ID -------------------------------------------------------------- NEWPORT BEACH PUBLIC LIBRARY 0000014154 VOUCHER ID INVOICE ID PO ID -------------------------------------------------------------- 00006035 6762-1 0000001678 AMOUNT PAID -------------------------------------------------------------- $23459.00 ATTACHMENT A z a w w 0 z O U 0 U 0 15-3 City of Newport Beach BUDGET AMENDMENT 2017-18 EFFECT ON BUDGETARY FUND BALANCE: X Increase Revenue Estimates X Increase Expenditure Appropriations AND Transfer Budget Appropriations SOURCE: from existing budget appropriations X from additional estimated revenues from unappropriated fund balance EXPLANATION: This budget amendment is requested to provide for the following: ATTACHMENT B NO. BA- 18BA-029 AMOUNT:j $23,459.00 To increase revenue estimates and expenditure appropriations to record grant revenue from Newport Mesa ProLiteracy to be used towards Literacy Services. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Object REVENUE ESTIMATES Org/Object 01060005-431070 EXPENDITURE APPROPRIATIONS Org/Object 01060604-711003 Description Description Library - California Literacy Campaign Description Library Literacy - Salaries Part Time Signed: /✓6/c- ,-pnVn\ Financial pproval: Finance Director Signed: Administrative Approval: City Mana Signed: City Council Approval: City Clerk Amount Debit Credit $23,459.00 $23,459.00 Automatic System Entry. 3 Date Date Date 15-4 Increase in Budgetary Fund Balance Decrease in Budgetary Fund Balance X No effect on Budgetary Fund Balance ONE-TIME? e Yes No To increase revenue estimates and expenditure appropriations to record grant revenue from Newport Mesa ProLiteracy to be used towards Literacy Services. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Object REVENUE ESTIMATES Org/Object 01060005-431070 EXPENDITURE APPROPRIATIONS Org/Object 01060604-711003 Description Description Library - California Literacy Campaign Description Library Literacy - Salaries Part Time Signed: /✓6/c- ,-pnVn\ Financial pproval: Finance Director Signed: Administrative Approval: City Mana Signed: City Council Approval: City Clerk Amount Debit Credit $23,459.00 $23,459.00 Automatic System Entry. 3 Date Date Date 15-4