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Home My WebLink About05 - Oil Spill Response Equipment Grant FundingPaR m CITY OF �\`S NEWPORT BEACH cy<`o-P City Council Staff Report March 13, 2018 Agenda Item No. 5 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: David A. Webb, Public Works Director - 949-644-3311, dawebb@newportbeachca.gov PREPARED BY: Raymund Reyes, Administrative Analyst rreyes newportbeachca.gov PHONE: 949-644-3325 TITLE: Resolution No. 2018-13: Acceptance of Oil Spill Response Equipment Grant Funding from the California Department of Fish & Wildlife Office of Spill Prevention and Response ABSTRACT: Staff recently applied for, and successfully obtained grant funding from the California Department of Fish & Wildlife's Office of Spill Prevention and Response. The funding provided by the grant will be used to procure oil/fuel spill response equipment and will be located and pre -positioned at the City's Marina Park facility for immediate deployment by Harbor Operations staff in response to oil or fuel spills in the harbor. RECOMMENDATION: a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; b) Adopt Resolution No. 2018-13, A Resolution of the City Council of the City of Newport Beach, California, Accepting Grant Funds from the California Department of Fish and Wildlife, Office of Spill Prevention and Response for Oil Spill Response Equipment; and c) Approve Budget Amendment No. 18BA-031 recognizing $35,000.00 in grant revenue from the California Department of Fish and Wildlife (13501-431385-18H12) and appropriating $35,000.00 to Account No. 13501-980000-18H12 (Oil Spill Response Equipment). FUNDING REQUIREMENTS: The Budget Amendment records and appropriates $35,000.00 in additional revenue from the California Department of Fish & Wildlife and $35,000.00 in increased expenditure appropriations. The revenue will be posted to Contributions Account No. 13501-431385- 18H12, and the purchase will be expensed to the Oil Spill Response Equipment account in the Public Works Department, 13501-980000-18H12. 5-1 Acceptance of Oil Spill Response Equipment Grant Funding from the California Department of Fish & Wildlife Office of Spill Prevention and Response March 13, 2018 Page 2 DISCUSSION: Newport Harbor is one of the largest small -craft recreational harbors on the West Coast, as well as a favorite and welcoming port to many boaters as they cruise the Pacific and/or tour local waters. The harbor also serves as home to approximately 1,220 public moorings, private docks, various charter operations, public & private marinas, and yacht clubs. With 23 square miles of ocean waters, 1.25 square miles of bay waters, and 1.25 square miles of harbor waters covered by the City, in addition to adjacent County and State tidelands and waters, the need to protect local waters and resources from vessel pollutants such as oil is highly important. This last summer, the City Harbormaster and staff attended a local meeting of Dockmasters within Newport Harbor. At this meeting, the California Department of Fish & Wildlife's (DFW) Office of Spill Prevention and Response (OSPR) gave a short presentation on oil spill mitigation. Subsequent communications between the staff and DFW representatives led to discussions on grant funding opportunities that could assist the City in obtaining desired oil spill response equipment for the Harbor. In November 2017, staff submitted an application to the OSPR. As part of the application process, DFW OSPR conducted a site visit at Marina Park in January 2018 to discuss the application, equipment needs, and the ability of the City to store and deploy the equipment. On February 12, 2018, staff was notified that the DFW had completed their review of the City's application and awarded a grant to the City. There are no matching fund requirements or out of pocket expenses to the grant. The City of Newport Beach may use the funding to procure a standard response equipment package that consists of: • Mobile trailer • 1,000 feet of boom (various types available) • Absorbent materials • Personal protective equipment (PPE) • Tool box • Decontamination equipment Alternatively, the City has the option of modifying the equipment list to better cater to the needs of Newport Harbor. Purchases shall be made per the City's administrative purchasing procedures through OSPR rated suppliers. In addition to the grant funding, a boom deployment -training course will also be provided to City staff and conducted by OSPR officials. The equipment shall be owned by the City and may be used without obligation or limitation. Harbor Operations staff hopes to use the equipment in support of first responders to sinking vessels (such as the Harbor Patrol and U.S. Coast Guard) in preventing leaking oil and fuel from spreading, and will follow the necessary guidelines for spill reporting and disposal of used materials. In cases where the equipment is not in use, OSPR or their contractors may access equipment if needed, and will clean and/or replace after use. 5-2 Acceptance of Oil Spill Response Equipment Grant Funding from the California Department of Fish & Wildlife Office of Spill Prevention and Response March 13, 2018 Page 3 ENVIRONMENTAL REVIEW: Staff recommends the City Council find this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENTS: Attachment A — California Grant Response Equipment Locations Attachment B — Grant Award Letter Attachment C — Resolution No. 2018-13 Attachment D — Budget Amendment 5-3 ATTACHMENT A v I -At shzFta • C A L I OR N I A 9EUteka R eddincl • • --7w cho-, 7- -Z /H erc LA es /Pinoles' - --fP • S a n R afae 1 4 El $obrant€ -0 linnond •Vv a I nu t I- f it Ida 4r.raq - a • 1) ail San Fran,, -Is(-" an Leandro uth 5�n Pacifica: ?I anclsco\ H ay�A- a I cl -3;1 IAilllsrae ai r"I ate;. EI Granaa 'd-- F re I i I or i t I , R edwood Cil* SF Bay Area Hall'Ii•PAoon Bay tilt acra(- dento C Fairfield{'— 5 tock'\On San Fran ISCIAS Mode: O-- , �111 F Fresno ;:ft �ilntney NF VADA ,Las Vegas 0 EA -infield a ---Lan-caste Santa El�l 1,1a Palmdale,! a Victor ville •it., (-I h Ito SAN - Los AngelesPiverst'9'rRIV4 Awo-ml Cathedral City S • Palm Desert' •Indio `.AurI • oceansidie-0 r San Diego OSPR Grant Response Equipment Locations Tijuana Calif. Dept. of Fish and Wildlife N QO Office of Spill Prevention and Response California Grant Response D ta Source: OSPR GIS R:qu"or S. Lipton Equipment Locations 0 30 60 90 120 Author: G. Ewing Date Cloated: 1013112016 i Projection: NAD_198LCalifornia Teale Alb- Revised 10/31/2016 miles 5-4 Grantee Contact Info (after hours) Equipment Location 'Lat/Long-Use Decimal Degrees 1000' (unless noted) County City of Berkeley, Marina Division (510) 542-3172 (24/7) 201 University Ave Berkley 94710 37.863815, -122312402 6x6/600' Alameda City of Oakland, Fire Department 12 Oakland Fire (510) 444-3322 (24/7) 568 Bellevue Ave Oakland 94610 37.792945, -122.2660768 6x6 Alameda City of Oakland, Fire Department 3 Oakland Fire (510) 444-3322 (24/7) 1445 14th Street Oakland 94612 37.8110768, -122.2927819 6x6 Alameda City of Oakland, Lake Merritt Oakland Fire (510) 444-3322 (24/7) Lake Merritt 37.807623, -122.2554447 4x6 Alameda East Bay Regional Park District (510) 881-1833 (24/7) Police/Fire Dispatch 1231 McKay Ave, Alameda 94501 37.768325, -122.279045 4x8 Alameda Port of Oakland Airport Operations (510) 563-3361 (24/7) 651 Maritime Street, Oakland 94610 37.807552, -122.313743 4x8 Alameda Butte County Fire Department Kelly Ridge Fire Station (22 Walnut Avenue, Oroville, CA) 39.513664, -121.486419 Butte City of Richmond, Fire Department 64 (510) 685-6402 (24/7) 4801 Bayview Ave., Richmond 94804 37.914221, -122.323591 6x12 Contra Costa City of Richmond, Port (510) 215-4606 (24/7) 1311 Canal Blvd., Richmond 94804 37.909644, -122.365933 8x12 Contra Costa Contra Costa County, Health/Haz (925) 335-3232 (24/7) 4585 Pacheco Blvd., Martinez 94553 / County Corporate Yard 38.005491, -122.086039 6x6 Contra Costa East Bay Regional Park District (510) 881-1833 (24/7) 900 B Dornan Dr Richmond 94801 37.914545, -122.383407 6x6 Contra Costa Crescent City, Harbor District (707) 954-0892 (24/7) 101 Citizens Dock Rd Crescent City, 95531 41.749533, -124.183200 6x12 Del Norte Cher-Ae Heigts Indian Community of the Trinidad Rancheria 1-800-648-2464 1 Cher-Ae Lane Trinidad, 95570 41.053400, -124.129092 8x12 Humboldt Humboldt Bay Harbor, Rec Con Dst Shelter Cove Fire (707) 986-7507 (24/7) 9126 Shelter Cove Rd., Whitethorn, 95486 40.028566, -124.065416 4x6 Humboldt Humboldt Bay Harbor, Rec Con Dst Security (707) 498-2552 (24/7) 601 Startare Drive, Eureka, 95501 40.808374, -124.164119 6x12 Humboldt Yurok Tribe Environmental Program Yurok Tribe Environmental Program, PO Box 1027 6x12 Humboldt City of Avalon Harbor Dept (310) 510-0535 (24/7) 1 Falls Canyon Road, Avalon CA 90704 33.340767, -118.335625 4x6 Los Angeles County of Los Angeles Beaches & Harbors Marina del Rey (310) 305-9522 Marina del Rey 33.98013084769217, - 118.43906610754301 6x12 Los Angeles Marin County, Parks &Open Space Sanford Pgr. (415) 451-9165 Golan Pgr. (415) 451-8740 Seadrift Rd Stinson Beach:Bolinas Lagoon (tennis court) 37.907819, -122.678187 6x6 Marin Richardson's Bay Regional Agency Harbor Administrator, Richardson's Bay Regional Agency (415) 971.3919 3501 Civic Center Dr. San Rafael, CA 94903 37.865278, -122.495278 6x12 Marin City of Monterey, Fire Department Duty Officer (831) 647.7300 (24/7) 32 Cannery Row. (USCG Station Yard) 36.609133, -121.895350 6x6 Monterey Alta Volunteer Fire Protection District Chief Bryce Birkman (530) 613.0920 Alta Fire Station on 33950 Alta Bonny Nook Road, Alta, CA. 39.206731, -120.810528 6x6 Placer Peninsula Fire District Peninsula Fire Protection District Station 2 (801 Golf Club Road; Lake Almanor, CA 96137) 40.247733, -121.145019 Plumas Plumas County Environmental Health / OES Rodgers Flat PG&E 39.960939, -121.279033 Plumas City of Sacramento, Fire Department 916.216.0930 (24/7) 3230 J Street Sac. 95814 (behind Safeway store) 38.594600, -121.499750 6x12 Sacramento City of Oceanside, Dept of Harbors & Beaches Oceanside Harbor Boat Launch 33.204586, -117.392756 4x6 San Diego San Francisco, Fire Dept (415) 274.0582 (24/7) Pier 22 1/2 (SF Fire Dpt Station 35), San Francisco 94105 37.790019, -122.388361 6x12 San Francisco San Francisco, Police Marine Patrol (415) 378.5402 (24/7) 2951 Hyde Street, San Francisco 94109 37.808010, -122.419786 4x6 San Francisco San Francisco, Port (415) 274.0400 (24/7) Pier 50 SF 94111 37.773680, -122.382249 6x6 San Francisco Port San Luis Harbor District 3950 Avila Beach Dr. - trailer is located at Harbor Terrace Avila Beach, CA 93424 35.1768, -120.7553 6x12 San Luis Obispo City of Brisbane Marina Brisbane Municipal Marina (650) 583.6975 400 Sierra Point Parkway Brisbane, CA 94005 37.673226, -122.381123 6x12 San Mateo City of Foster, Fire Department SMC Public Safety Communications (650) 363-4907 (24/7) 1040 E. Hillsdale Blvd., Foster City, 94404 37.560023, -122.269580 4x6 San Mateo City of South San Francisco Fire Department 480 North Canal Street; South San Francisco, CA 94080 37.652165, -122417097 6x6 San Mateo San Mateo County, Fire Station 13 509 Seaport Court, Redwood City, CA 94063 37.506441, -122.211706 6x12 San Mateo San Mateo County, DES (650) 363-4790 Dispatch (24/7) Coyote Pt. Marina, 1900 Coyote Pt. Dr. 94401 37.590397, -122.318676 6x12 San Mateo City of Santa Barbara, Waterfront Dept Harbor Dispatch (805) 564-5530 (24/7) 132-A Harbor Way, SB, 93109 34.408400, -119.693042 6x12 Santa Barbara Santa Barbara County Office of Emergency Services 132-A Harbor Way, SB, 93109 34.408400, -119.693042 Santa Barbara Santa Barbara County Office of Emergency Services TBD TBD Santa Barbara Santa Cruz Harbor, Port District (831) 212-4261 135 5th Ave. Santa Cruz, 95062 36.966450, -122.001300 6x6 Santa Cruz Siskiyou County CUPA Dunsmuir Fire Department (5915 Dunsmuir Avenue; Dunsmuir, CA 96025) 41.209341, -122.272756 Siskiyou City of Petaluma, Fire Department 3 Sonoma County Dispatch - RedComm (707-576-1371) 831 South McDowell Blvd, Petaluma, 94952 38.242047, -122.612961 6x12 Sonoma Sonoma County Fire & Emergency Services Sonoma County Dispatch - (707-576-1371) 8600 Windsor Road; Windsor, CA 95492 38.542595, -122.816369 6x12 Sonoma Ventura Port District (805) 642.8618 (24/7) 11603 Anchors Way Drive venture, 93001 134.251439, -119.265419 16x6 IVentura 5-5 ATTACHMENT B State of California -The Natural Resources Agency EDMUND G. BROWN JR., Governor DEPARTMENT OF FISH AND WILDLIFE CHARLTON H. BONHAM, Director Office of Spill Prevention and Response 1700 K Street, Suite 250 Sacramento, California 95811 Telephone: (916) 445-9338 www.wildiffeca.gov February 12, 2018 City of Newport Beach Mr. Raymund Reyes 100 Civic Center Dr. Newport Beach, CA. 92660 Dear Mr. Reyes: The Department of Fish and Wildlife's Office of Spill Prevention and Response (OSPR), has awarded the City of Newport Beach an Oil Spill Response Equipment Grant of up to $35,000 for the purchase of oil spill response equipment and to secure the necessary training. The equipment will provide the City of Newport Beach and the surrounding region with the ability to respond to the immediate needs of an oil spill. The City of Newport Beach shall own the equipment and may use it without obligation or limitation. The equipment will include, but not be limited to, a mobile trailer, 1,000 feet of containment boom, absorbent materials, personal protective equipment, and a boom deployment -training course. I look forward to working with you and your organization towards finalizing the Response Equipment Grant by June 1, 2018. If you have any questions, please feel free to e-mail me at Peter. barker(a),wild life. ca.gov or reach me by phone at (916) 324-6257. Very respectfully, Pete Barker Local Government Outreach & Grants Coordinator California Department of Fish and Wildlife Office of Spill Prevention and Response 5-6 ATTACHMENT C RESOLUTION NO. 2018-13 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH, CALIFORNIA, ACCEPTING GRANT FUNDS FROM THE CALIFORNIA DEPARTMENT OF FISH AND WILDLIFE, OFFICE OF SPILL PREVENTION AND RESPONSE FOR OIL SPILL RESPONSE EQUIPMENT WHEREAS, the City of Newport Beach ("City") is desirous of preserving and promoting uses that contribute to the charm and character of Newport Harbor; WHEREAS, the City of Newport Beach ("City") is committed to maintaining the water quality and local natural resources of Newport Harbor and its surrounding waters; WHEREAS, the State of California Department of Fish & Wildlife is authorized to distribute grants through the Office of Spill Prevention and Response to local agencies that may be at risk of an oil spill occurring in their jurisdiction or are in close proximity to ecologically sensitive sites; WHEREAS, the City of Newport Beach applied to the California Department of Fish and Wildlife, Office of Spill Prevention and Response for oil spill response equipment for the City of Newport Beach; and WHEREAS, the California Department of Fish and Wildlife, Office of Spill Prevention and Response has approved the City of Newport Beach to receive $35,000.00 in grant funds for oil spill response equipment and to secure the necessary training, and now requires a resolution accepting these grant funds. NOW, THEREFORE, the City Council of the City of Newport Beach resolves as follows: Section 1: The City Council does hereby accept the Grant, made available through the Oil Spill Response Equipment Grant and administered by the Office of Spill Prevention and Response. Section 2: The City Manager is hereby authorized to execute any documents necessary for the City to secure payment of the Grant Funds and effectuate the purposes for which the Grant was awarded. Section 3: The recitals provided in this resolution are true and correct and are incorporated into the operative part of this resolution. Section 4: If any section, subsection, sentence, clause or phrase of this resolution is, for any reason, held to be invalid or unconstitutional, such decision shall not affect the validity or constitutionality of the remaining portions of this resolution. The City Council 5-7 Resolution No. 2018 - Page 2 of hereby declares that it would have passed this resolution, and each section, subsection, sentence, clause or phrase hereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared invalid or unconstitutional. Section 5: The City Council finds the adoption of this resolution is not subject to the California Environmental Quality Act ("CEQA") pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. Section 6: This resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall certify the vote adopting the resolution. ADOPTED this day of 20 Marshall "Duffy" Duffield Mayor ATTEST: Leilani I. Brown City Clerk APPROVED AS TO FORM: CITY ATTORNEY'S OFFICE Aaron C. Harp City Attorney Attachment(s): Grant Award Letter State of California -The Natural Resources Agency EDMUND G. BROWN, JR., Govemor DEPARTMENT OF FISH AND WILDLIFE CHARLTON H. BONHAM, Director Office of Spill Prevention and Response 1700 K Street, Suite 250 Sacramento, California 95811 Telephone: (916) 445-9338 www.wilditeca.gov February 12, 2018 City of Newport Beach Mr. Raymund Reyes 100 Civic Center Dr. Newport Beach, CA. 92660 Dear Mr. Reyes: The Department of Fish and Wildlife's Office of Spill Prevention and Response (OSPR), has awarded the City of Newport Beach an Oil Spill Response Equipment Grant of up to $35,000 for the purchase of oil spill response equipment and to secure the necessary training. The equipment will provide the City of Newport Beach and the surrounding region with the ability to respond to the immediate needs of an oil spill. The City of Newport Beach shall own the equipment and may use it without obligation or limitation. The equipment will include, but not be limited to, a mobile trailer, 1,000 feet of containment boom, absorbent materials, personal protective equipment, and a boom deployment -training course_ I look forward to working with you and your organization towards finalizing the Response Equipment Grant by June 1, 2018. If you have any questions, please feel free to e-mail me at peter. barker(d,)wildlife.ca.gov or reach me by phone at (916) 324-6257. Very respectfully, Pete Barker Local Government Outreach & Grants Coordinator California Department of Fish and Wildlife Office of Spill Prevention and Response 5-9 City of Newport Beach BUDGET AMENDMENT 2017-18 EFFECT ON BUDGETARY FUND BALANCE: X Increase Revenue Estimates X Increase Expenditure Appropriations Transfer Budget Appropriations SOURCE: from existing budget appropriations X from additional estimated revenues from unappropriated fund balance EXPLANATION: ATTACHMENT D NO. BA- 18BA-031 AMOUNT:j $35,000.00 This budget amendment is requested to provide for the following: To increase revenue estimates and expenditure appropriations to record grant revenue from the State of California Department of Fish & Wildlife Office of Spill Prevention and Response for oil spill response equipment. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Obiect Description Amount Debit Credit REVENUE ESTIMATES Org Obiect Project Description 13501 431385 181-112 Department of Boating & Waterways Revenue $35,000.00 EXPENDITURE APPROPRIATIONS Obiect Project 13501 980000 181-112 Description Oil Spill Response Equipment * Automatic Signed: AOL— Fina� Signed: Admin Signed: f oval: Financ Approval: City Mana r City Council Approval: City Clerk $35,000.00 .3-5-110 Date Date Date 5-10 Increase in Budgetary Fund Balance AND Decrease in Budgetary Fund Balance X No effect on Budgetary Fund Balance ONE-TIME? M Yes No This budget amendment is requested to provide for the following: To increase revenue estimates and expenditure appropriations to record grant revenue from the State of California Department of Fish & Wildlife Office of Spill Prevention and Response for oil spill response equipment. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Obiect Description Amount Debit Credit REVENUE ESTIMATES Org Obiect Project Description 13501 431385 181-112 Department of Boating & Waterways Revenue $35,000.00 EXPENDITURE APPROPRIATIONS Obiect Project 13501 980000 181-112 Description Oil Spill Response Equipment * Automatic Signed: AOL— Fina� Signed: Admin Signed: f oval: Financ Approval: City Mana r City Council Approval: City Clerk $35,000.00 .3-5-110 Date Date Date 5-10