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Home My WebLink About06 - Balboa Peninsula Pedestrian Crossing Improvement ProjectTO: FROM CITY OF NEWPORT BEACH City Council Staff Report March 27, 2018 Agenda Item No. 6 HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL David A. Webb, Public Works Director - 949-644-3311, dawebb@newportbeachca.gov PREPARED BY: Brad Sommers, Principal Civil Engineer, bsommers(Dnewportbeachca.gov PHONE: 949-644-3326 TITLE: Balboa Peninsula Pedestrian Crossing Improvement Project — Award of Contract No. 7288-1 (Project 18T03) ABSTRACT: Staff has received construction bids for Phase 1 of the Balboa Peninsula Pedestrian Crossing Improvement Project and now requests City Council approval to award the construction contract to Excel Paving (Excel) of Long Beach, California. RECOMMENDATION: a) Find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15301 Class 1 (c) (maintenance of existing public facilities involving negligible or no expansion of use); b) Approve the project plans and specifications; c) Award Contract No. 7288-1 to Excel for the total bid price of $386,307.00, and authorize the Mayor and City Clerk to execute the contract; d) Establish $39,000.00 (approximately 10 percent), contingency amount to cover the cost of unforeseen work not included in the original contract; and e) Approve Budget Amendment No. 18BA-034 transferring $225,000.00 from Account No. 01201928-980000-17M12 (Slope Erosion Control/Enhancements) to Account No. 01201927-980000-18T03 (Traffic Signage, Striping, Marking and Crosswalks). FUNDING REQUIREMENTS: The current adopted Traffic Signage, Striping, Marking and Crosswalks project account includes $200,307 to partially fund this project. Approval of a Budget Amendment is requested to transfer $225,000 from the Slope Erosion Control/Enhancements project to this project. The Budget Amendment records and transfers $225,000.00 in expenditure appropriations from 01210928-980000-17M12 (Slope Erosion Control/Enhancements). Funds will be expensed as follows: 6-1 Balboa Peninsula Pedestrian Crossing Improvement Project — Award of Contract No. 7288-1 (Project 18T03) March 27, 2018 Page 2 Account Description Account Number Amount General Fund (18T03) 01201927-980000-18T03 $ 425,307.00 Total: $ 425,307.00 Proposed uses for the funds are as follows: Vendor Purpose Amount Excel Paving Construction Contract $ 386,307.00 Excel Paving Contingency $ 39,000.00 Total: 425,307.00 DISCUSSION: On October 24, 2017, Public Works Staff presented the Balboa Peninsula Pedestrian Crossing Study to the City Council. The study performed a comprehensive review of the uncontrolled crosswalks along the Balboa Peninsula. Although the study found motorists, bicycles and pedestrians on the peninsula generally interact in a safe and efficient manner, it recommend two phases of area -wide traffic control improvements to further enhance pedestrian crossings. Upon completion and acceptance of the study, Staff retained Albert Grover and Associates to design the Phase 1 improvements. Phase 1 improvements focus on revision of the current signing and striping related to pedestrian crossings on Balboa Boulevard and Newport Boulevard. The primary features of the first phase includes restriping of standard crosswalks into high -visibility Continental - style crosswalks as well as installation of new pedestrian advisory signs at crosswalks. During design, the project team determined that it would be beneficial to include localized repaving of the crosswalk areas being restriped and revised crosswalk striping at the signalized intersections so as to further enhance the pedestrian crossings. The benefit of these added items is expected to improve the consistency of the crossings while reducing the potential of conflicts between old striping and new crosswalks. With the addition of improvements at the signalized intersections, the project locations increased from the 38 study intersections to 45 project intersections. Newport Boulevard intersections at Via Lido, Finley Avenue and 32nd Street are not included within Phase 1 due to the ongoing roadway improvements associated with the Lido House Hotel. These locations will be reviewed for inclusion in the second phase of the project. As referenced within the Balboa Peninsula Pedestrian Crossing Improvement Study, Phase 2 improvements are planned to include physical changes to the roadway, such as, curb extensions, additional street lighting and a flashing beacon. Design of Phase 2 is currently planned to begin in the summer of 2018. At 10:30 a.m. on March 7, 2018, the City Clerk opened and read the following bids for this project: 6-2 Balboa Peninsula Pedestrian Crossing Improvement Project — Award of Contract No. 7288-1 (Project 18T03) March 27, 2018 Page 3 The total bid amount submitted by the low bidder, Excel, is 25 percent less than the Engineer's Estimate of $512,000.00. Excel Paving possess a valid and current California State Contractor's License Classification "A" as required by the contract documents. A check of the Contractor's references indicates satisfactory completion of similar projects for the other public agencies including City of Walnut, City of Rancho Santa Margarita, and Burbank Airport. In consideration of the summer season, staff intends to expedite the construction process, to minimize the impact to the peak season. Pursuant to the contract specifications, the contractor will have 40 consecutive working days to complete the work. Liquidated damages are set to $500.00 per calendar day in case of tardy completion. ENVIRONMENTAL REVIEW: Staff recommends the City Council find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15301 Class 1 (c) (maintenance of existing public facilities involving negligible or no expansion of use) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENTS: Attachment A — Project Location Map Attachment B — Budget Amendment 6-3 Bidder Total Bid Amount Low Excel Paving $ 386,307.00 2nd Hardy & Harper, Inc. $ 404,000.00 3rd All American Asphalt $ 413,413.00 4th GMC Engineering, Inc. $ 437,000.00 5th R.J. Noble Company $ 768,555.00 The total bid amount submitted by the low bidder, Excel, is 25 percent less than the Engineer's Estimate of $512,000.00. Excel Paving possess a valid and current California State Contractor's License Classification "A" as required by the contract documents. A check of the Contractor's references indicates satisfactory completion of similar projects for the other public agencies including City of Walnut, City of Rancho Santa Margarita, and Burbank Airport. In consideration of the summer season, staff intends to expedite the construction process, to minimize the impact to the peak season. Pursuant to the contract specifications, the contractor will have 40 consecutive working days to complete the work. Liquidated damages are set to $500.00 per calendar day in case of tardy completion. ENVIRONMENTAL REVIEW: Staff recommends the City Council find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15301 Class 1 (c) (maintenance of existing public facilities involving negligible or no expansion of use) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENTS: Attachment A — Project Location Map Attachment B — Budget Amendment 6-3 BALBOA BLVD. BALBOA BLVD. • 44TH ST. • 18TH ST. • 42ND ST. • 17TH ST. • 40TH ST. • 16TH ST. • 38TH ST. • 14TH ST. • 36TH ST. • 13TH ST. • 35TH ST. • 12TH ST. • 34TH ST. • 11TH ST. • 32ND ST. • 10TH ST. • 31ST ST. • 9TH ST. • 30TH ST. • 8TH ST. • 28TH ST. • 7TH ST. • 26TH ST. • 6TH ST. • 23RD ST. • ISLAND AVE. • 22ND ST. • MEDINA WY. • 21ST ST. • CORONADO ST. • 20TH ST. • N/0 CYPRESS • 19TH ST. • ADAMS ST. ATTACHMENT A BALBOA BLVD. ST. • PALM ST. • WASHINGTON • MAIN ST. • E ST. • G ST. • 1 ST. NEWPORT BLVD. • 23RD ST. ST. • 26TH ST. • 28TH ST. • 30TH ST. • W/O SERRANO AVE. BALBOA PENINSULA CROSSWALK STRIPING LOCATION MAP CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT 3/27/2018 ATTACHMENT B City of Newport Beach BUDGET AMENDMENT 2017-18 EFFECT ON BUDGETARY FUND BALANCE: Increase Revenue Estimates Increase Expenditure Appropriations x Transfer Budget Appropriations SOURCE: x from existing budget appropriations from additional estimated revenues from unappropriated fund balance EXPLANATION: NO. BA- 18BA-034 AMOUNT: 1 $225,000.00 This budget amendment is requested to provide for the following: To transfer $225,000 from Slope Erosion Control/Enhancements to Traffic Signage, Striping, Marking and Crosswalks for the Balboa Peninsula Pedestrian Crossing Improvement Proiect - Phase 1. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Object Description REVENUE ESTIMATES Org Object Project EXPENDITURE APPROPRIATIONS Org Object Project 01201928 980000 17M12 01201927 980000 18T03 Signed: I Signed Signed Financial-#ffbroval: Finance D S� (X- Administra i Approval: City City Council Approval: City Clerk Description Amount Debit Credit Description Slope Erosion Control/Enahncements $225,000.00 Traffic Signage, Striping, Marking and Crosswalks $225,000.00 18T03 -Construct -012 -Unassigned Automatic Entry. Date Date Date 6-5 Increase in Budgetary Fund Balance AND Decrease in Budgetary Fund Balance x No effect on Budgetary Fund Balance ONE-TIME? N Yes No This budget amendment is requested to provide for the following: To transfer $225,000 from Slope Erosion Control/Enhancements to Traffic Signage, Striping, Marking and Crosswalks for the Balboa Peninsula Pedestrian Crossing Improvement Proiect - Phase 1. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Object Description REVENUE ESTIMATES Org Object Project EXPENDITURE APPROPRIATIONS Org Object Project 01201928 980000 17M12 01201927 980000 18T03 Signed: I Signed Signed Financial-#ffbroval: Finance D S� (X- Administra i Approval: City City Council Approval: City Clerk Description Amount Debit Credit Description Slope Erosion Control/Enahncements $225,000.00 Traffic Signage, Striping, Marking and Crosswalks $225,000.00 18T03 -Construct -012 -Unassigned Automatic Entry. Date Date Date 6-5