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Home My WebLink About05 - West Coast Highway Landscape Improvements Phase 1PORT CITY OF Q ��W NEWPORT BEACH cItIFOVI City Council Staff Report April 24, 2018 Agenda Item No. 5 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: David A. Webb, Public Works Director - 949-644-3311, dawebb@newportbeachca.gov PREPARED BY: Alfred Castanon, Associate Engineer acastanon@newportbeachca.gov PHONE: 949-644-3314 TITLE: West Coast Highway Landscape Improvements Phase I — Award of Contract No. 7189-1 (181-11) ABSTRACT: Construction bids have now been received for the West Coast Highway Landscape Improvements — Phase I project. Staff requests City Council's approval to award the construction contract to All American Asphalt. RECOMMENDATION: a) Find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Class 2 Section 15301 (c) (minor alterations of existing public facilities involving negligible expansion of capacity) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it will not negatively impact the environment; b) Approve the project plans and specifications; c) Award Contract No. 7189-1 to All American Asphalt for the bid amount of $604,284.50 for West Coast Highway Landscape Improvements Phase I, and authorize the Mayor and City Clerk to execute the contract; and d) Establish a contingency of $60,500.00 (approximately 10% of total bid) to cover the cost of unforeseen work not included in the original contract. FUNDING REQUIREMENTS: There is sufficient funding for this project. The following funds will be expensed: Account Description Account Number Amount W Coast Hwy Median Landscape 01201927-980000-181-11 $ 266,784.50 W Coast Hwy Median Landscape 53601-980000-181-11 $ 400,000.00 Total: $ 666,784.50 5-1 West Coast Highway Landscape Improvements Phase I — Award of Contract No. 7189-1 (181-11) April 24, 2018 Page 2 Staff recommends establishing approximately a ten (10) percent contingency for unforeseen conditions associated with construction. Proposed fund uses are as follows: Vendor All American Asphalt All American Asphalt Various DISCUSSION: Purpose Construction Contract $ Construction Contingency $ Printing & Incidentals $ Total: $ Amount 604,284.50 60, 500.00 2,000.00 666,784.50 Pursuant to the Council's 2011 West Newport Citizen Advisory Panel and Neighborhood Revitalization Committee's (CAP) vision, staff has introduced priority beautification elements to the area, which include the undergrounding efforts on Balboa Boulevard from West Coast Highway to Newport Pier and landscape improvements on Balboa Boulevard, along with landscape improvements on West Coast Highway from the Santa Ana River to Newport Blvd. Balboa Boulevard landscaping was completed in 2014. This construction contract focuses on the first of four planned landscaping phases on West Coast Highway, extending from Highland Avenue to approximately 700' east of 61 st Street (City Oil Field entrance). Caltrans has issued a permit for this phase which will include removing existing vegetation and hardscape on three center medians to accommodate new landscaping, replacing existing outdated irrigation systems, replacing missing and degraded parkway landscaping on both sides of the road, and providing a staining restoration treatment for the existing colored/stamped concrete located within the median. At 10 a.m. on March 29, 2018, the City Clerk opened and read the following bids for this pro'ect: ** Bid withdrawn due to mathematical error in their bid proposal The apparent low bidder for this project, All American Asphalt (AAA), submitted a bid 24.5% percent less than the Engineer's Estimate of $800,000. AAA submitted all the necessary forms and possesses a Classification "A" California State Contractors License as required by the project specifications. A check of the contractor's references indicates satisfactory completion of similar projects for other public agencies. All American Asphalt has also successfully 5-2 BIDDER TOTAL BID AMOUNT Low All American Asphalt $ 604,284.50 2nd Los Angeles Engineering, Inc. $ 629,534.00 3rd Yakar $ 683,238.50 4th Clean Cut Landscape, Inc. $ 746,373.10 5th Marina Landscape, Inc. $ 746,547.60 6th PUB Construction, Inc. $ 764,933.50 7th Environmental Construction $ 785,810.00 ** KASA Construction, Inc. $ 436,881.50 withdrawn ** Bid withdrawn due to mathematical error in their bid proposal The apparent low bidder for this project, All American Asphalt (AAA), submitted a bid 24.5% percent less than the Engineer's Estimate of $800,000. AAA submitted all the necessary forms and possesses a Classification "A" California State Contractors License as required by the project specifications. A check of the contractor's references indicates satisfactory completion of similar projects for other public agencies. All American Asphalt has also successfully 5-2 West Coast Highway Landscape Improvements Phase I — Award of Contract No. 7189-1 (18L11) April 24, 2018 Page 3 completed other projects for the City. AAA completed the CdM Entry Improvements in 2016, and the Irvine Avenue Pavement and Median Rehabilitation in 2017. Work necessary to complete this contract consists of clearing and grubbing, grading, landscape establishment and maintenance, irrigation improvements and all other incidental items of work to complete work in place. All American Asphalt will have 60 consecutive working days to complete the work once given the notice to proceed. Work is expected to begin in May and will continue through to mid -summer. Traffic control has been designed to minimize traffic impacts by using a phased directional approach based on the morning and afternoon peak traffic patterns. ENVIRONMENTAL REVIEW: Staff recommends the City Council find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Class 2 Section 15301 (c) (minor alterations of existing public facilities involving negligible expansion of capacity) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it will not have an adverse effect on the environment; NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENTS: Attachment A — Concept Exhibit for West Coast Highway Improvements — Phase I Attachment B — Location Map 5-3 i ATTACHMENT A _ v� PACIFIC COAST HIGHWAY 11 4 7 9 3 9 5 8 11 1 5 8 6 3 2 7 j ;1 _ ��L'. � _° _° .r s — rn�• ISL _ .-IJ1.�`' � �i� •�'� .,. _ � �{•• `•lf, _ i e/.. e/ � a ��/J///a�/a/ Y a r - �, - � - /a /� ,�' 1 J ��. .. Y;;T �.. A .. _ '�. _ _ _ ye f .. � ., JA td /. d d � r, '� �i rte' S. ,� .� � a .,;✓ � : � � a f f< �, � ,I •b d � �. ti ►� � Co KEY MAP SCALE: NTS F lI 4 3 2 BUS STOP TYPICAL PARKWAY LANDSCAPE SCALE: 1/8" = 1'- 0" MEDIAN LANDSCAPE CONCEPT • PLANTING DESIGN IS INTENDED FORTRAFFIC SPEEDS OF 40-50 MPH GIVING APPROPRIATE DETAIL AND AESTHETICS WITH VARIED LEAF COLOR AND LONG SEASONAL FLOWERING • REMOVE EXISTING STAMPED CONCRETE WHERE MEDIAN EXCEEDS 8 FEET IN WIDTH (NOTE: 12"THICK PCC"TANK ROAD" IS LOCATED WITHIN MEDIAN SECTIONS LESS THAN 8 FEET WIDE). • RETAIN EXISTING CHAMAEROPS HUMILIS (MEDITERRANEAN FAN PALM) -CASSIA LEPTOPHYLLA (GOLD MEDALLION TREE) AT 15' O.C. CADENCE BETWEEN PALM TREES. •I NTRODUCE CERCIS'FOREST PANSY'(FOREST PANSY REDBUD) AT NOSINGS FOR LONGER LANDSCAPED MEDIAN REACHES • UNDERSTORY PLANTING IS DESIGNED TO PROVIDE YEAR AROUND APPEAL WITH PLANT MATERIAL TOLERANT OFTRAFFIC SOOT AND LIMITED MAINTENANCE o POCKETS OF AGAVE ATTENUATA'NOVAV HESPERALOE PARVIFOLIA'BRAKE LIGHTS'/ ALOE ROOIKAPPIE'RED RIDING HOOD'/ SENECIO MANDRALISCAE o BORDER PLANTING WITH CARISSA'GREEN CARPET'TO PROVIDE REFINED EVER GREEN EDGE o FAUX BOULDERS USED AT NOSING AREAS FOR ACCENT CONSISTENT WITH OTHER CITY MEDIANS PARKWAY LANDSCAPE CONCEPT • RETAIN EXISTING CHAMAEROPS HUMILIS (MEDITERRANEAN FAN PALM) IN WIDER PLANTERS • RETAIN EXISTING RHAPIOLEPIS INDICA (INDIAN HATHORNE) HEDGE • REMOVE EXISTING GAZANIA SPLENDENS GROUNDCOVER THROUGHOUT • WITHIN WIDER PLANTERS, INTRODUCE ACCENT PLANTINGS OF AGAVE ATTENUATA'NOVA' (BLUE CENTURY PLANT), HESPERALOE PARVIFOLIA 'BRAKE LIGHTS' (RED YUCCA) WITH FORE- GROUND PLANTING OF SENECIO SERPENS (DWARF CHALK FINGERS). •I NTRODUCE BOULDERS WITHIN THE LANDSCAPE ACCENTED WITH GRAPTOPETALUM PARA- GUAYENSE (GHOST PLANT), SEDUM NUSSBAUMERIANUM (COPPERTONE STONECROP) • NARROW PLANTERS PLANTED WITH CARISSA'GREEN CARPET' (PROSTRATE NATAL PLUM) LEGEND 10 EXISTING STAMPED CONCRETE (PROTECT IN PLACE AT NOSING) 20 AGAVE ATTENUATA `NOVA W/ SENECIO MANDRALISCAE 30 HESPERALOE `BRAKE LIGHTS' 40 CARISSA'GREEN CARPET' 50 ALOE `LITTLE RED RIDING HOOD' 60 LAGERSTROEMIA INDICA INDIAN TRIBE 70 EXISTING MEDITERRANEAN FAN PALM (PROTECT IN PLACE) 80 FAUX BOULDERS 90 CERCIS `FOREST PANSY' ACCENT TREE USED AT LONGER MEDIAN REACH (61 ST TO OCSD PUMP STATION) 10 EXISTING RHAPHIOLEPIS (PROTECT IN PLACE) 11 JUNCUS ACUTUS ACCENT PLANT ADJACENT TO BOULDERS CONCEPTUAL LANDSCAPE PLAN WEST PACIFIC COAST HIGHWAY - PHASE 1 WEST BOUNDARY TO OIL PUMP STATION CITY OF NEWPORT BEACH, CA LI FORN IA 0 10 20 30 40 feet SGE I DESIGN GROUP Landscape Architecture Planning Urban Design I I SCALE: 1 " = 10' Kobzeff & Associates LANDSCAPE ARCHITECTURE ENVIRONMENTAL DESIGN 22792 CENTRE DRIVE, SUITE 107 LAKE FOREST, CA 92630 (949) 916-9470 www.kobzeffassoc.com NORTH 11/20/2017 5-4 ATTACHMENT B Ilk C� 4Q- .➢ r 1 LEGEND40. ® PROJECT ZONES N.T.S. WEST COAST HIGHWAY LANDSCAPING IMPROVEMENTS - PHASE 1 LOCATION MAP CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT C-7189-1 04/02/18 5-5