HomeMy WebLinkAboutSS4 - Budget Highlights 1 & 2 - PowerPointMay 8, 2018
Item No. SS4
1_ _
FY 2018-19 PROPOSED BUDGET
City Council and Finance Committee Joint Study Session
May 8, 2018 www.newportbeachca.gov/budget
KEY BUDGET DATES
April 10, 2018 Budget Disseminated to Council (CC) &
Finance Committee (FC)
April 12, 2018 Budget review (FC)
May 8, 2018 Portions of Proposed FY 19 Operating
July 1, 2018 Fiscal year 2018-19 begins
11
Budget and CIP presented (CC)
May 10, 2018
Budget review and inquiries (CC)
May 22, 2018
Set date for public hearing and joint study
session with FC (CC)
May 24, 2018
(FC) Budget recommendation to CC
June 12, 2018
Public hearing and budget /Gann
appropriation limit adoption (CC)
July 1, 2018 Fiscal year 2018-19 begins
11
Citizen Transparency Portal
• Easy public access via any internet browser dynamic data for FY
19 and historical searches
• Transaction details for granular inquiries
• Data export options via Excel, PDF or image files
4
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Static Budget Documents:
PDF Budget Documents
Department Quick Links
Salary Information
Employment Contracts
Budget News
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5/8/2018
2
GENERAL FUND SOURCES AND USES
SOURCES
UNRESTRICTED FUND BALANCE
FY 15-16 Surplus
FY 16-17 Surplus
REVENUES
Less: Restricted Revenues
Transfers -In
TOTAL SOURCES
USES
Operating Expenditures
Transfers Out
Contingency Reserve Increase(Decrease)
TOTAL USES
UNRESTRICTED RESOURCES
2017-18 2018-19
Revised Proposed
Budget Budget $ VAR % VAR
10,570,638
-
(10,570,638)
-100%
12,485,990
12,485,990
-
0%
209,182,950
215,599,044
6,416,094
3.1%
(718,122)
(147,000)
571,122
-79.5%
8,310,304
8,262,571
(47,733)
-0.6%
$ 239,831,760 $
236,200,605 $
(3,631,155)
-1.5%
205,282,851
208,372,600
3,089,749
1.5%
21,734,878
24,759,000
3,024,122
13.9%
328,041
2,241,854
1,913,813
583.4%
$ 227,345,770 $
235,373,454 $
8,027,684
3.5%
$ 12,485,990 $ 827,151 $ (11,658,839) -93.4%
PROPOSED USE OF 2016-17 SURPLUS
Long -Term
Infrastruture Obligations TOTAL
Harbor & Beaches Master Plan
4,000,000
4,000,000
Neighborhood Enhancement Projects
1,000,000
1,000,000
Pensions
3,000,000
3,000,000
General Liability
3,000,000
3,000,000
Contingency Reserve
750,000
750,000
1,500,000
5,750,000
6,750,000
12,500,000
46%
54%
❑e
5/8/2018
3
$60,000,000,000
$50,000,000,000
$40,000,000,000
$30,000,000,000
$20,000,000,000
$10,000,000,000
C-
REVENUE SOURCES
■ Property Taxes $104.3
20%
* Sales Tax $34.7 44*
5%
Transient Occupancy Tax $22.8
11%
Other Taxes $11.8
■ All Other Sources $42.0 16%
ASSESSED VALUATION GROWTH
0
6-6% 6.6%
I � I I I I . . . I I
O
5/8/2018
4
MENNEN
I � I I I I . . . I I
O
5/8/2018
4
$120,000,000
5100,000,000
$80,000,000
$60,000,000
$40,000,000
$20,000,000
PROPERTY TAX CHANGE YEAR -OVER -YEAR
Arnnprty Taw
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5/8/2018
5
HOME
SALES VALUE
HISTORY
CITY
OF NEWPORT
BEACH
Detached Single Family Residential Full Value Sales (01101!2015 - 31311201 8)
Year Full
201501
Value Sales
206
Average Price Median
$2,364,236
Price Median
$1,807,000
% Change
201502
332
$2,691,588
$2,001,000
10.74%
201503
290
$2,631,378
$1,975,000
-1.30%
201504
226
$2,628,892
$2,050,000
IN%
201601
229
$2,621,991
$2,100,000
2.44%
201602
303
$2,722,723
$2,200,000
4.76%
201603
292
$2,785,406
$2,157,500
-1.93%
201604
270
$2,842,275
$2,100,000
-2.67%
201701
241
$2,889,362
$2,280,000
8.57%
201702
320
$3,014,368
$2,362,500
3.62%
201703
312
$3,074,623
$2,482,500
5.08%
201704
271
$3,334,986
$2,456,500
-1.05%
201801
229
$3,081,579
$2,525,000
2.79%
1111111111111111110
O
$120,000,000
5100,000,000
$80,000,000
$60,000,000
$40,000,000
$20,000,000
PROPERTY TAX CHANGE YEAR -OVER -YEAR
Arnnprty Taw
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5/8/2018
5
SALES TAX CHANGE YEAR -OVER -YEAR
$40,000,000 T-
$35,000,000
$30,000,000
$25,000,000
$20,000,000
$15,000,000
$10,000,000
$5,000,000
Tax 12.3%
I
'
I10111,
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■
■
■
■
■
1
1�-x.08 P�1�a.09 P�1a�g.10 P�1p1p-11 P�1p11.11 P�1p11.13 P�1a1g.1q P�1p1q.'L5 P�101g.16 p�,�p1y-1� P 1p1�.Sa �o �1g4�°p°Sed
CALIFORNIA DEPARTMENT STORE SALES
YEAR -OVER -YEAR PERCENTAGE CHANGE
(ADJUSTED FOR PAYMENT ERRORS)
2Q14 3Q14 4Q14 1Q15 2Q15 3Q15 4Q15 1Q16 2Q16 3Q16 4Q16 1Q17 2Q17 3Q17
5/8/2018
go
TOT CHANGE YEAR -OVER -YEAR
GENERAL FUND REVENUE
5/8/2018
7
FY 17-18
FY 18-19
REVISED
PROPOSED
$ VAR
% VAR
Property Taxes
100,146,449
104,366,653
4,220,204
4.2%
Sales Taxes
34,498,007
34,678,282
180,275
0.5%
Transient Occupancy Tax
21,137,676
22,838,484
1,700,808
8.0%
Other Taxes
11,311,956
11,830,000
518,044
4.6%
Licenses and Permits
4,489,288
5,021,451
532,163
11.9%
Intergovernmental
2,450,939
1,756,055
(694,884)
-28.4%
Charges for Services
20,106,992
20,139,328
32,336
0.2%
Fines & Penalties
3,870,900
3,881,907
11,007
0.3%
Use of Money & Property
10,200,107
10,512,948
312,841
3.1%
Other Revenues
970,636
573,936
(396,700)
-40.9%
Total General Fund
$ 209,182,950
$ 215,599,044
$ 6,416,094
3.1%
5/8/2018
7
Proposed 18-19 Budget - $300,000
• Install LED Bulbs in all remaining 1,796 City Owned
Post Top Street Lights
Replace Blub: — $130/St Light
Est. Project Cost — $233,470
Est. Payback — 2.5 Years
--------------------
Design Replacement of 3 Remaining Series
Streetlight Circuit's in EastBluff Area (for construction
in 19-20)
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5/8/2018
M.
Residents have asked City for Street Lighting Upgrade -
Prior Project
Spyglass Hill Area - 243 St. Lights
Built - 1973
Replace Blub: — $130/St Light
Est. Project Cost — $31,590
Replaced Fixture: — $1,250/St Light
Est. Project Cost — $303,750
Est. Payback 7.5 Years
HarborView Hills
Built - 1960
Post Top Street Lights
Replaced Entire Fixture 2009
(bulb only replacement not available)
Cost then: $1,580/fixture
Resident Requesting Several Refurbishment Items
• Replace/Relocate Community Shed (by HOA)
• Install Raised Planter in Front of Park w/landscaping
• Repair /reconstruct Rock Seat Walls
• Replace Sand with Rubberized Surface
• Replace Swing -set
• Other
Need to:
• Define/Finalize Work Scope
• Put a Plan Together
• Bid and Construct
Maybe $80K to $150K
Suggest Re -Appropriating $200k from current Veterans Park Project
(page 47) into Landscape Enhancement Program (page 19) to address.
(would do this as a Checklist Item)
5/8/2018
M
OVERCROSSINGS/PARKING
'7'.1 7:1_ ! -710pe` 4,
Develop and Approve Concept Plan that will:
• Provide necessary parking & access to Sunset Ridge Park allowing
full planned Park utilization by sports groups and public
• Improve pedestrian, cyclist & vehicular safety through intersection
• Address current and projected intersection vehicle deficiencies
• Improve Level of Service (LOS) of Intersection (min LOS D per General Plan)
LOWER SUNSET VIEW PARK —
OVERCROSSI NGS/PARKING
Park Parking Need - 161 stalls min (64 existing stalls + 97 SRP EIR)
Intersection Operation - Currently Operating at LOS "D" (Level of
Service)
- 2006 Forecast Operation at LOS "F" in 2020
Current Daily Volumes:
48,000Vehicles on Coast Hwy
21,000 Balboa Blvd (South Leg), 24,000 Superior Ave (North Leg)
600 Pedestrians (470 Crossing Coast Hwy) Heavy Pedestrian use
90 Cyclists (40 Crossing Coast Hwy)
Pedestrian Signal Timing Impact - Coast Hwy Crossing
• Current Req. Cross -time: 46 seconds. Future Code Req: 53
seconds
• There are Pedestrian signal request each cycle during peak hours
➢ Operational Benefit by Removing at -grade Pedestrian Crossing:
20-40 seconds per cycle (15-30% of cycle length)
5/8/2018
10
Thoughts Going forward:
• Determine whether to build larger surface parking lot (-100-120 spaces)
with less/no Recreation Amenities; or two story parking structure (161
spaces) and maybe more Recreation Amenities.
Would like Council's thoughts on this after presentation.
• Design & Approve Entire Concept (2 Bridges, parking, PCH/Superior Intersection)
— Develop Conceptual Design w/Community. Then City Council Review
• Design, Permit and Construct Project in Two Phases
— Phase 1: - Construct Superior Ave Pedestrian/Bike Overcrossings
- Reconfigure Some Ped/Cycle pathways in Sunset Ridge Park
— Phase 2: - Secure Construction Funding
- Construct New Park Parking Lot (possibly part of Phase 1)
- Construct West Coast Hwy Intersection Widening
- Construct West Coast Hwy Pedestrian/Bike Overcrossings
_ Phase
* Superior Bridge
y 6!
rI.' /:'..•v {y. � ' 1. -
Phase II
PCH Bridge, Intersection widening
Park Parking Lot
5/8/2018
11
Preliminary Rough Cost Estimates
Phase One — Superior Bridge
Environmental, Permits, Design, — $800,000
Construction — $2,900,000
Phase One Total — $3,700,000
Phase Two — PCH Bridge, Intersection Widening,
Surface Parking lot
Environmental, Permits Design —$900,000
Construction — $5,700,000
Phase Two Total -- $6,600,000
Project Total — — $10,300,000 (with surface parking lot)
With parking Structure & Rec Amenity, add — $3,500,000
Project Rough Funding Estimates
Phase One Cost — Superior Bridge — $3,700,000
OCTA Grant (awarded) — $2,350,000
FFP (Parl< Funding) — $1,350,000
Total — $3,700,000
Phase Two Cost— PCH Bridge,
Widening. Surface Parking lot
Possible OCTA Grants — $
Traffic Mitigation Fees (capacity Imp)
FFP (Parl< Funding) — $
Phase Two Total $6,600,000
Intersection
5/8/2018
12
Proposed 300 -person Lecture Hall Auditorium.
Conceptual Design is proposed for the FY 18/19 Budget.
Proposed Funding $50,000 City, $20,000 Friends of the Library.
Future commitments by the City and Friends unknown.
Library is requesting to select the original Library Architect
(Cathy Simon) on working at Perkins and Will. (sole source)
Library is requesting to start the Conceptual Design effort now.
Proposed Lecture Hall at the Central Library
ON
Possible locations of Lecture Hall on the
Central Library Grounds
5/8/2018
13
Council Inaut
POST -TOP STREET LIGHT UPGRADES PROJECT:
ANY CONCERNS/COMMENTS WITH STAFF
DETERMINING TO EITHER LED RELAMP REMAINING 1796
POST -TOP STREET LIGHTS; OR INSTALL 243 NEW LED
FIXTURES IN SPYGLASS NEIGHBORHOOD - DEPENDING
ON OUTCOME OF CURRENT TRIAL WITH SPYGLASS
HOA?
NEWPORT ISLAND PARK REHABILITATION
PROJECT:
ANY CONCERNS/COMMENTS WITH INCLUDING
NEWPORT ISLAND PARK REHABILITATION PROJECT,
INCLUDING REASSIGNING THE CURRENT VETERANS
PARK FUNDING ($200,000) TO CITYWIDE LANDSCAPE
ENHANCEMENT PROGRAM TO FUND EFFORT?
Council Input
LOWER SUNSET VIEW PARK IMPROVEMENT:
ARE YOU OK TO PROCEED WITH DEVELOPMENT OF ENTIRE CONCEPT FOR
BRIDGE(S) AND PARKING LOT?
WOULD YOU PREFER CONSTRUCTION OF A PARKING STRUCTURE (2
STORY) TO GET THE 161 PARKING SPOTS AND MAYBE FURTHER
RECREATION AMENITIES,
OR A LARGER SURFACE LOT TO OBTAIN POSSIBLY 100- 120 SPACES?
CENTRAL LIBRARY LECTURE HALL:
INCLUDE $70K FUNDING FOR CONCEPT DEVELOPMENT OF A LECTURE
HALL IN THE 18-19 CIP AT $50K CITY AND $20K LIBRARY FOUNDATION
CONTRIBUTION?
LIBRARY BOARD IS REQUESTING WORK WITH THE ORIGINAL LIBRARY
ARCHITECT (NOW PERKINS & WILL) AS BEST QUALIFIED PROFESSIONAL,
AND TO START THE DESIGN EFFORT NOW? IF YOU ARE AGREEABLE,
AUTHORIZE CITY MANAGER ENTER INTO NECESSARY DESIGN CONTRACT
WITH FUNDING TO BE COMMITTED IN 18-19 CIP BUDGET.
5/8/2018
14
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FY 2018-19 PROPOSED`
REORGANIZATIONS
CITY ORGANIZATIONAL
STRUCTURE
NBMC 2.12 establishes the City's
Administrative Departments and duties and
responsibilities.
NBMC 2.28 establishes the Personnel Policy
and Compensation Plan
The City Manager is responsible for
recommending changes to the City's
organizational structure.
5/8/2018
15
MUNICIPAL OPERATIONS
DEPARTMENT
MUNICIPAL OPERATIONS
DEPARTMENT - FUNCTIONS
Created in 2011 as a result of a citywide
review of operations including workflow,
staffing and costs.
General Services and Utilities were separate
departments prior to 2011.
Combined both departments with one director
in 2012. Director left in 2013.
Two Co -Directors created in 2013 and made
permanent positions in 2015.
Utilities Co -Director retires in December of
2017 and General Services Director retires in
May 2018.
Opportunity to review operations and propose
changes to the organization.
The Municipal Operations Department is
responsible for the following activities:
Beach Maintenance
Street Maintenance
Facilities and Equipment Maintenance
Park Maintenance
City Tree Maintenance
Refuse
Water Operations
Wastewater Operations
Storm Drains/Street Sweeping
Oil and Gas
Streetlights/Electrical
Graffiti Removal
5/8/2018
16
B P -i -,-:I � B B
PUBLIC WORKS
DEPARTMENT - FUNCTIONS
The Public Works Department is responsible for
the following functions:
City Infrastructure Planning, Engineering and
Construction
Traffic and Transportation Engineering &
Operations
Public Right-of-Way/Property Management
Development Review & Permitting
Water Quality/Environmental Services
Inspection Services
Harbor Resources
CIP Budget Preparation and Management
5/8/2018
17
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Adopted Adopted Proposed
1 1 2018-19
Public Works— 3 3 3
Water Quality
CURRENT AUTHORIZED Public Works 29 31 31
POSITIONS BY Harbor 3 3 3
ORGANIZATION Resources
Total 36 37 37
General Svcs. 62.5 58.5 57
Water 31.5 33 32.5
Wastewater 13 11.5 11.5
Electrical 0 1 1
Total MOD 107 104 102
Does not include part-time employees or harbor operations staffing
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5/8/2018
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Adopted Adopted Proposed
1 1 2018-19
Public Works— 3 3 3
Water Quality
CURRENT AUTHORIZED Public Works 29 31 31
POSITIONS BY Harbor 3 3 3
ORGANIZATION Resources
Total 36 37 37
General Svcs. 62.5 58.5 57
Water 31.5 33 32.5
Wastewater 13 11.5 11.5
Electrical 0 1 1
Total MOD 107 104 102
Does not include part-time employees or harbor operations staffing
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5/8/2018
i
Adopted Adopted Proposed
2016-17 2017-18 1 2018-19
Public Works — 3 3 3
Water Quality
PROPOSED AUTHORIZED Publicworks 29 31 31
POSITIONS BY General Svcs. 62.5 58.5 57
ORGANIZATION Harbor 3 3 3
Resources
Total Public 97.5 95.5 94
Works
Water 31.5 33 32.5
Wastewater 13 11.5 11.5
Electrical ' 0 1 1
Total Utilities 44.5 44.5 45
Does not include part-time employees or harbor operations staffing
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5/8/2018
19
(AW Lotilitku
POSSIBLE NEXT STEPS
There are a number of employees currently in acting roles
Council Comments
Return to May 22, 2018 meeting
Introduction of proposed Ordinance to
amend Title 2.12 of the Newport Beach
Municipal Code to reflect merging of
General Services into Public Works and to
create a Utilities Department
Provide job descriptions and salary ranges
for new Deputy Director of Public
Works/Municipal Operations and Utilities
Director
Recruit for both positions
5/8/2018
/9M
THE HARBOR
Created July 1, 2017 as a result ending long-
term agreement with the Orange County
Sheriff Department for mooring operations
Established Headquarters at Marina Park.
Recruited and hired staff to run operation.
HARBOR OPERATIONS Provided for boats to patrol the harbor.
Provide mooring management.
Provide code enforcement in the harbor.
Harbor/boating safety.
Resident/visitor services.
A more friendly harbor presence.
5/8/2018
21
Adopted
i i
Harbor
Operations 27,564 936,438 1,423,866*
Harbor
Resources 1,632,491 791,193 684,193
HARBOR BUDGET Total 1,660,055 1,727,631 2,108,059
Adopted Adopted Proposed
2016-17 2017-18 2018-19
Personnel Personnel Personnel
FTE FTE FTE
Harbor 0 8 (PM 9*
Operations
Harbor
Resources 3 3 2
Total 3 11 11
*difference of $230,705 from proposed budget and 5 full-time
employees 0
PROPOSED
HARBOR DEPARTMENT
Harbor
Director/Harbormaste
I.0*
Admin Assistant
I.5*
Dockmas[er Harbor Resources
Manager
Lead/Code Patrol Harbor Technician
2.0* I.0
*Denotes
Director responsible for staffing
Harbor Commission
Part -Time Harbor
Service Workers
44
5/8/2018
22
Proposed Staffing
Harbormaster*
1.0
$169,427
Admin Assistant*
1.5
165,137
Dockmaster*
1.5
135,674
Lead Code/Patrol*
2.0
194,710
HARBOR STAFFING
Part -Time Patrol
4.0
212,689
Total Staffing
9.0
$877,637
Harbor Res. Mgr.
1.0
$202,103
Harbor Res.Tech 11
1.0
109,537
Total Staffing
2.0
$311,640
Total Department
5 New Full -Time positions added cost $230,705
m
POSSIBLE NEXT STEPS
Based on Council Comments
Return to May 22, 2018 meeting
Introduction of proposed Ordinance to
amend Title 2.12 of the Newport Beach
Municipal Code to reflect creating a Harbor
Department
2) Provide job descriptions and salary ranges
for new Harbor Director, Fulltime Lead
Code/Patrol and DockMaster
3) Recruit for positions
4) Introduction of proposed Ordinance to
amend Title 17 of the Newport Beach
Municipal Code to reflect the roles and
responsibilities of the City Harbormaster
position.
5/8/2018
23
QUESTIONS?
7-11?r!
110,
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47
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,
Pension Highlights
bolt.48 ■ � J
5/8/2018
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UNFUNDED PENSION LIABILITY TREND
$1,200
$1,000
$800
c $600
0
$400
$200
�l�VV1
2007
2008
2009
2010
2011
2012
2013
2014
2015
2016
2017
2018
Accrued Pension Liability
$501
$553
$617
$652
$693
$727
$755
$820
$848
$887
$947
$1,012
� Market Value of Assets
$499
$472
$354
$395
$467
$452
$497
$567
$573
$566
$629
$705
Unfunded Liability at Market Value
$2
$82
$263
$257
$226
$275
$258
$253
$276
$321
$317307
CalPERS Rate of Investment Retum
18.8%
-2.9% -23.6%
11.1%
20.7%
1.0%
12.5%
18.4%
2.4%
0.6%
11.2%
12.0%
PENSION MEMBERSHIP BY TIER
2018-19 AS BUDGETED
■ Tier I Classic - 539
■ Tier 2 Transfers- 68
■ Tier 3 PEPRA - 119
5/8/2018
25
PENSION FUNDING
(ALL FUNDS)
FY 14-15 FY 15-16 FY 16-17* FY 17-18 FY 18-19 $ VAR % VAR
Normal Pension Cost
14,627,830
14,899,906
15,424,068
16,186,507
16,762,312
575,805
3.6%
Min. Unfunded Liability Pmt.
12,783,847
14,024,369
21,265,608
24,958,890
25,698,506
739,616
3.0%
Additional Discretionary Pmt.
-
7,500,000
-
8,914,595
8,801,493
(113,102)
-1.3%
Less: Amt Paid by Employees
(7,429,842)
(8,401,598)
(9,447,341)
(10,083,183)
(10,310,870)
(227,687)
2.3%
Net Pension Cost
$19,981,835
$ 28,022,677
$ 27,242,335
$ 39,976,809
$ 40,951,441
$974,632
2.4%
*Fresh Start- Shorter Repayment Schedule 18 Yrs (16 Yrs Remaining)
LEVEL DOLLAR PAYMENT STRATEGY
sso,"'Ow -
• Paying more $$ now, while we
can, allows us to avoid cumulative s5o,000,000
interest costs inherent in legacy
777—
amortization schedules s° 'wo'uw
771
- v17-17_177:7 _11�7:1
• Avoids negative amortization $�°'°° °°°"J"aal 11 11z
$20,000,000
• Payment becomes a declining % of
of budget $101"000 the budget over time
• Compelling $ Savings $0
R " g 2
-D.b.ft UL Payment Including Known Lasses Phased In -Alt -20Vr Level $ Paynn. 7%
_ Additional Cost Compered to 0i, e.lt _ Additional savings compared to Default 0
5/8/2018
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