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Home My WebLink About11 - Bayview Heights Drainage Project — Award of Contract No. 7109-1 (15X11)PaR m CITY OF �\`S NEWPORT BEACH cy<`o-P City Council Staff Report May 22, 2018 Agenda Item No. 11 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: David A. Webb, Public Works Director - 949-644-3311, dawebb@newportbeachca.gov PREPARED BY: John Kappeler, Senior Civil Engineer, jkappeler@newportbeachca.gov PHONE: 949-644-3218 TITLE: Bayview Heights Drainage Project — Award of Contract No. 7109-1 (15X11) ABSTRACT: Staff has received construction bids for Bayview Heights Drainage Project and requests City Council approval to award the construction contract to Jeremy Harris Construction, Inc. (Jeremy Harris Construction) of Riverside, California. RECOMMENDATIONS: a) Find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15333 (Small Habitat Restoration Projects) and Section 15304 (Class 4 Minor Alterations to Land) of the CEQA Guidelines, because it has no potential to have a significant effect on the environment; b) Approve the project drawings and specifications; c) Award Contract No. 7109-1 to Jeremy Harris Construction for the total bid amount of $313,874.70, and authorize the Mayor and City Clerk to execute the contract; d) Establish a contingency of $31,300.00 (approximately 10% of Total Bid) to cover the cost of unforeseen work not included in the original contract; and e) Approve Budget Amendment No. 18BA-038 transferring $77,000.00 from project savings from Account No. 10001-980000-15H19 (Tidegate Retrofit Project) to Account No. 10001-980000-15X11 for the Bayview Heights Drainage Project. FUNDING REQUIREMENTS: Upon approval of the proposed budget amendment, sufficient funding is available for the award of this contract. Project funding will be expensed from the following accounts: Bayview Heights Drainage Project — Award of Contract No. 7109-1 May 22, 2018 Page 2 Account Description Account Number Amount Measure M Competitive 1230052-980000-15X11 $ 274,921.94 General Fund 01201928-980000-15X11 $ 5,837.06 Tidelands Maintenance 10001-980000-15X11 $ 81,080.00 Total: $ 361,839.00 Proposed uses are as follows: Account Description Jeremy Harris Construction Jeremy Harris Construction On -Call Geotechnical On-call Professional Various DISCUSSION: Purpose Amount Construction Contract $ 313,874.70 Contingency $ 31,300.00 Professional/Technical Services $ 5,300.00 Environmental/Biological Services $ 10,000.00 Printing/Incidentals $ 1,364.30 Total: $ 361,839.00 At 11:00 a.m. on April 24, 2018, the City Clerk opened and read the following bids for this project: The bid amount submitted by Jeremy Harris Construction is two percent below the Engineer's Estimate of $320,000. Jeremy Harris Construction possesses a California State General Building "A" Contractors License and one of its Subcontractors, possess a "Class C-27" License, as required by the project specifications, and has satisfactorily completed similar grading and pipeline projects for other local agencies. Pursuant to the contract specifications, Jeremy Harris Construction is allotted 120 Calendar days to complete the work. Liquidated damages in the amount of $500.00 per calendar day will be assessed in case of tardy completion. This project includes installation of 520 linear feet of 24 -inch reinforced concrete pipe from Mesa Drive to a vegetated basin designed for energy dissipation and to improve water quality. Eroded areas will be filled and the hillside slope revegetated to provide erosion protection. Proposed improvements at the upper end of the project will be constructed within easements that have been granted by the owners on two residential properties (2600 and 2612 Mesa Drive) with the improvements on the lower end of the project constructed on property owned by County of Orange and State of California. Staff is working with the County of Orange and State of California to finalize easements. 11-2 BIDDER TOTAL BID AMOUNT Low Jeremy Harris Construction $313,874.70 2nd Aramexx Construction $338,294.50 3rd Wright Construction Engineering Corp. $377,000.00 4th GMC Engineering Inc. $397,000.00 5th KASA Construction $419,980.50 6th GRFCO, Inc. $469,013.50 7th Excel Paving $473,546.00 8th Beador Construction Company Inc. $533,700.00 9th GCI Construction Inc. $621,372.00 The bid amount submitted by Jeremy Harris Construction is two percent below the Engineer's Estimate of $320,000. Jeremy Harris Construction possesses a California State General Building "A" Contractors License and one of its Subcontractors, possess a "Class C-27" License, as required by the project specifications, and has satisfactorily completed similar grading and pipeline projects for other local agencies. Pursuant to the contract specifications, Jeremy Harris Construction is allotted 120 Calendar days to complete the work. Liquidated damages in the amount of $500.00 per calendar day will be assessed in case of tardy completion. This project includes installation of 520 linear feet of 24 -inch reinforced concrete pipe from Mesa Drive to a vegetated basin designed for energy dissipation and to improve water quality. Eroded areas will be filled and the hillside slope revegetated to provide erosion protection. Proposed improvements at the upper end of the project will be constructed within easements that have been granted by the owners on two residential properties (2600 and 2612 Mesa Drive) with the improvements on the lower end of the project constructed on property owned by County of Orange and State of California. Staff is working with the County of Orange and State of California to finalize easements. 11-2 Bayview Heights Drainage Project — Award of Contract No. 7109-1 May 22, 2018 Page 3 Regulatory agencies have issued permits for the project including approval of the Coastal Development Permit by the California Coastal Commission on July 13, 2017. At that time, the Coastal Commission also reaffirmed the CEQA finding for the project. Construction is expected to start this summer and be substantially complete in the Fall. Staff is expecting to work closely with the regulatory agencies during the construction and anticipates the need for professional biological monitoring which will be performed under a separate agreement. ENVIRONMENTAL REVIEW: Staff recommends the City Council find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15333 (Small Habitat Restoration Projects) and Section 15304 (Class 4 Minor Alterations to Land) of the CEQA Guidelines, because it has no potential to have a significant effect on the environment. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENTS: Attachment A — Location Map Attachment B — Budget Amendment 11-3 4r� ✓f F - - `Tr --07 PROJECT k ITE 0114 7ff"q Ink NEWPORT BACK BAY ?"w Bayview Heights Drainage Project Location Map Attachment A f 4 J' I, { CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT C-8046-1 1 10/10/17 City of Newport Beach BUDGET AMENDMENT 2017-18 EFFECT ON BUDGETARY FUND BALANCE: Increase Revenue Estimates Increase Expenditure Appropriations AND X Transfer Budget Appropriations SOURCE: X from existing budget appropriations from additional estimated revenues from unappropriated fund balance EXPLANATION: ATTACHMENT B NO. BA- 18BA-038 $77,000.00 Increase in Budgetary Fund Balance Decrease in Budgetary Fund Balance X No effect on Budgetary Fund Balance ONE-TIME? B Yes No This budget amendment is requested to provide for the following: To transfer expenditure appropriations from the Tidegate Retrofit project to the Bayview Heights Drainage project. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Object REVENUE ESTIMATES 0 r Object EXPENDITURE APPROPRIATIONS Org Object Project 10001 980000 15H19 10001 980000 15X11 Signed: /',b Signed Signed Financial 7Cooroval: -Finance Description Description Amount Debit Credit Description Tidegate Retrofit Project $77,000.00 151 -119 -CONSTRUCT -UNASSIGNED Bayview Heights Drainage Project $77,000.00 15X11 -CONSTRUCT -UNASSIGNED Administr'"' v Approval: City M City Council Approval: City Clerk Automatic Date Date Date 11-5