HomeMy WebLinkAbout04 - Proposed Re-organizations of the Public Works Department, Municipal Operations Department, and Creation of a Utilities DepartmentTO:
FROM:
CITY OF
NEWPORT BEACH
City Council Staff Report
May 22, 2018
Agenda Item No. 4
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
Carol Jacobs, Assistant City Manager - 949-644-3313,
cjacobs@newportbeachca.gov
PREPARED BY: Carol Jacobs, Assistant City Manager,
cjacobs@newportbeachca.gov
PHONE: 949-644-3313
TITLE: Proposed Re -organizations of the Public Works Department,
Municipal Operations Department, and Creation of a Utilities
Department
ABSTRACT:
The City Manager is responsible for recommending changes to the City's organizational
structure as provided in Newport Beach Municipal Code 2.12 and changes to
classification and compensation as provided in the Newport Beach Municipal Code 2.28.
This report outlines proposed changes to the Public Works Department, Municipal
Operations Department, creation of a Utilities Department and associated job descriptions
and compensation.
The City Council received a report from staff on the proposed changes at the Study
Session of May 8, 2018.
RECOMMENDATION:
a) Determine that the action is exempt from the California Environmental Quality Act
(CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines
because it will not result in a physical change to the environment, directly or indirectly;
b) Introduce Ordinance No. 2018-6, An Ordinance of the City Council of the City of
Newport Beach, California, Abolishing the Municipal Operations Department, Adding
the Former General Services Division to the Public Works Department as the
Municipal Operations Division, and Creating the Utilities Department, and pass to
second reading on June 12, 2018; and
c) Adopt Resolution No. 2018-25, A Resolution of the City Council of the City of Newport
Beach, California, Creating Positions and Amending and Establishing Position
Classifications and Salary Ranges for the Public Works Department and Utilities
Department.
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Proposed Re -organizations of the Public Works Department, Municipal Operations
Department, and Creation of a Utilities Department
May 22, 2018
Page 2
FUNDING REQUIREMENTS:
Funding for the proposed changes to the Public Works Department/Municipal Operations
Department and Utilities Department will provide a savings of approximately $46,700 per
year.
DISCUSSION:
Background
The Municipal Operations Department was created in 2011 as a result of a citywide review
of operations including, workflow, staffing and costs. Prior to 2011, General Services and
Utilities were two separate departments. The new MOD Department had one director
until 2013. Between 2013 and May of 2018, the Department was staffed with two Co -
Directors.
The functions of the MOD include Beach Maintenance, Street Maintenance, Facilities and
Equipment Maintenance, Park Maintenance, City Tree Maintenance, Refuse, Water
Operations, Wastewater Operations, Storm Drains/Street Sweeping, Oil and Gas
Operations, Streetlights/Electrical and Graffiti Removal. The Department performs these
functions with 102 employees.
The Public Works Department includes the following functions: City infrastructure
Planning, Engineering, and Construction, Traffic and Transportation Engineering and
Operations, Public Right-of-Way/Property Management, Development Review and
Permitting, Water Quality and Environmental Services, Inspection Services, Harbor
Resources, and CIP Budget Preparation and Management. The Department performs
these functions with 37 employees.
Proposed Changes
Recently, the City has had several key retirements within the Municipal Operations
Department. This have given the City the opportunity to review operations and provide
for efficiencies. Staff is proposing to eliminate the Municipal Operations Department and
move the "General Services" maintenance functions to the Public Works Department and
create a Utilities Department to manage, water, wastewater, storm drains/street
sweeping, street lights/electrical and oil and gas operations.
The Municipal Operations is proposed to be split into two components. The prior General
Services operation will become the Municipal Operations division of the Public Works
Department and headed by a Deputy Public Works Director/Municipal Operations and
reporting to the Public Works Director. The Utilities function of the current Municipal
Operations Department would become a stand-alone Department with a Director of
Utilities reporting to the City Manager.
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Proposed Re -organizations of the Public Works Department, Municipal Operations
Department, and Creation of a Utilities Department
May 22, 2018
Page 3
In addition, as will be discussed further below, the Harbor Resources Division of the Public
Works Department will be eliminated and the function moved to the new proposed Harbor
Department.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not
result in a direct or reasonably foreseeable indirect physical change in the environment)
and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential for resulting in physical change to the environment, directly or indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A — Ordinance No. 2018-6
Attachment B — Resolution No. 2018-25
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ATTACHMENT A
ORDINANCE NO. 2018-6
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF NEWPORT BEACH, CALIFORNIA, ABOLISHING THE
MUNICIPAL OPERATIONS DEPARTMENT, ADDING
THE FORMER GENERAL SERVICES DIVISION TO THE
PUBLIC WORKS DEPARTMENT AS THE MUNICIPAL
OPERATIONS DIVISION, AND CREATING THE
UTILITIES DEPARTMENT
WHEREAS, on July 12, 2011, upon recommendation of the City Manager, the City
Council adopted Ordinance No. 2011-17 creating the Municipal Operations Department,
consisting of the General Services Division and the Utilities Division;
WHEREAS, the Co -Director of the Municipal Operations Department in charge of
the Utilities Division retired in December 2017 and the Co -Director of the Municipal
Operations Department in charge of the General Services Division retired in May 2018;
WHEREAS, the City Manager has reviewed the organization, conduct and
operations of the Utilities Division and General Services Division and recommends
abolishing the Municipal Operations Department, adding the General Services Division
formerly in the Municipal Operations Department to the Public Works Department as
the Municipal Operations Division, and creating the Utilities Department to provide
the functions of the Utilities Division formerly in the Municipal Operations Department,
with the Utilities Department operating under the authority of the City Manager's Office;
and
WHEREAS, City Charter Section 601 allows the City Council to adopt an
ordinance to abolish a department, add functions regarding the operation of a department,
and create a department.
NOW, THEREFORE, the City Council of the City of Newport Beach ordains as
follows:
Section 1: The Municipal Operations Department is hereby abolished.
Section 2: The former General Services Division is hereby added to the Public
Works Department as the Municipal Operations Division under the authority of the Public
Works Director or his/her designee. The City Council, by resolution, may provide for the
number, titles, qualifications, powers, duties and compensation of all officers and
employees assigned to the Municipal Operations Division.
Section 3: The Utilities Department is hereby created to provide the functions of
the former Utilities Division and shall be under the authority of the Utilities Director. The
Utilities Director shall be appointed, suspended, and/or removed by the City Manager.
The City Council, by resolution, may provide for the number, titles, qualifications, powers,
Ordinance No. 2018 -
Page 2 of 3
duties and compensation of all officers and employees assigned to the Utilities
Department.
Section 4: The recitals provided above are true and correct and are incorporated
into the substantive portion of this ordinance.
Section 5: The City Council finds the adoption of this ordinance is not subject to
the California Environmental Quality Act ("CEQA") pursuant to Sections 15060(c)(2) (the
activity will not result in a direct or reasonably foreseeable indirect physical change in the
environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378)
of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it
has no potential for resulting in physical change to the environment, directly or indirectly.
Section 6: If any section, subsection, sentence, clause or phrase of this ordinance
is for any reason held to be invalid or unconstitutional, such decision shall not affect the
validity or constitutionality of the remaining portions of this ordinance. The City Council
hereby declares that it would have passed this ordinance and each section, subsection,
sentence, clause or phrase hereof, irrespective of the fact that any one or more sections,
subsections, sentences, clauses or phrases be declared invalid or unconstitutional.
M
Ordinance No. 2018 -
Page 3 of 3
Section 7: The Mayor shall sign and the City Clerk shall attest to the passage of
this ordinance. The City Clerk shall cause this ordinance, or a summary thereof, to be
published pursuant to City Charter Section 414. This ordinance shall be effective thirty
(30) calendar days after its adoption.
This ordinance was introduced at a regular meeting of the City Council of the City
of Newport Beach, held on the 22nd day of May, 2018, and adopted on the 12th day of
June, 2018, by the following vote to -wit:
AYES, COUNCILMEMBERS
NOES, COUNCILMEMBERS
ABSENT COUNCILMEMBERS
MARSHALL "DUFFY" DUFFIELD, MAYOR
ATTEST:
LEILANI I. BROWN, CITY CLERK
APPROVED AS TO FORM:
CITY ATTORNEY'S OFFICE
AARON C. HARP, CITY ATTORNEY
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ATTACHMENT B
RESOLUTION NO. 2018-25
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF NEWPORT BEACH, CALIFORNIA, CREATING
POSITIONS AND AMENDING AND ESTABLISHING
POSITION CLASSIFICATIONS AND SALARY RANGES
FOR THE PUBLIC WORKS DEPARTMENT AND
UTILITIES DEPARTMENT
WHEREAS, City of Newport Beach ("City") Charter Section 601 requires the City
Council to provide the number, titles, qualifications, powers, duties and compensation of
all officers and employees of the City;
WHEREAS, Newport Beach Municipal Code Section 2.28.010 provides, upon
recommendation of the City Manager, the City Council may establish by resolution the
classification of positions in City employment and salary range or rate for each class or
position;
WHEREAS, the Public Works Department and Municipal Operations Department
have operated separately in the past, with the Municipal Operations Department
consisting of the General Services Division and the Utilities Division;
WHEREAS, the City Council, by separate ordinance, has abolished the Municipal
Operations Department, added the General Services Division formerly in the Municipal
Operations Department to the Public Works Department as the Municipal Operations
Division, and created the Utilities Department to provide the functions of the Utilities
Division formerly in the Municipal Operations Department, with the Utilities
Department operating under the authority of the City Manager's Office;
WHEREAS, pursuant to Resolution No. 2001-50, the "Employer -Employee
Relations Resolution," representatives from the City have consulted with representatives
from the impacted employee associations about the changes made by this resolution and
the representatives of the employee associations have indicated concurrence with such
changes; and
WHEREAS, the City Manager has reviewed the position classifications and salary
ranges provided in this resolution and recommends approval.
NOW, THEREFORE, the City Council of the City of Newport Beach resolves as
follows:
Section 1: The Municipal Operations Division of the Public Works Department
shall be staffed by fifty-seven and one-half (57.5) full time equivalent ("FTE") employees
as provided in the table below:
HN
Resolution No. 2018 -
Page 2 of 11
Position Title
FTE
Deputy Public Works Director -Municipal
Operations
1.0
Senior Management Analyst
1.0
Administrative Assistant
1.0
Management Assistant
0.5
Department Assistant
1.0
Equipment Maintenance Superintendent
1.0
Facilities Maintenance Supervisor
1.0
Maintenance & Operations Specialist
2.0
Facilities Maintenance Technician
3.0
Field Maintenance Superintendent
1.0
Beach Maintenance Supervisor
1.0
Street Maintenance Supervisor
1.0
Concrete Supervisor
1.0
Concrete Maintenance Crew Chief
1.0
Street Maintenance Crew Chief
1.0
Concrete Finisher
2.0
Equipment O erator II
8.0
Equipment O erator 1
3.0
Maintenance Worker 1/11
10.0
Park and Tree Superintendent
1.0
Parks Maintenance Supervisor
1.0
Park Maintenance Supervisor / City Arborist
1.0
Park Maintenance Crew Chief
4.0
Grounds Worker II
2.0
Equipment Maintenance Supervisor
1.0
Senior Equipment Mechanic
1.0
Equipment Mechanic II
3.0
Auto Parts Buyer
1.0
Equipment Mechanic 1
1.0
Intern
1.0
Department Total
57.5
Section 2: One (1) full-time Deputy Public Works Director -Municipal Operations
position shall be added to the staffing structure of the Municipal Operations Division of
the Public Works Department. The salary range for the full-time Deputy Public Works
Director -Municipal Operations position is further set forth in Exhibit "A," which is attached
hereto and incorporated herein by reference. The classification shall be designated within
the unrepresented Key & Management Group - Administrative Management. The Job
Description/Classification Specification for the full-time Deputy Public Works Director -
HU.,
Resolution No. 2018-
Page3of 11
Municipal Operations position is attached as Exhibit "B" and incorporated herein by
reference.
Section 3: One (1) full-time Senior Management Analyst position shall be added
to the staffing structure of the Municipal Operations Division of the Public Works
Department. The salary range and Job Description/Classification Specification for this
position was previously established by the City Council.
Section 4: One (1) full-time Administrative Assistant position shall be added to
the staffing structure of the Municipal Operations Division of the Public Works
Department. The salary range and Job Description/Classification Specification for this
position was previously established by the City Council.
Section 5: One half (0.5) FTE Management Assistant position shall be added to
the staffing structure of the Municipal Operations Division of the Public Works
Department. The salary range and Job Description/Classification Specification for this
position was previously established by the City Council.
Section 6: One (1) full-time Department Assistant position shall be added to the
staffing structure of the Municipal Operations Division of the Public Works Department.
The salary range and Job Description/Classification Specification for this position was
previously established by the City Council.
Section 7: One (1) full-time Equipment Maintenance Superintendent position shall
be added to the staffing structure of the Municipal Operations Division of the Public Works
Department. The salary range and Job Description/Classification Specification for this
position was previously established by the City Council.
Section 8: One (1) full-time Facilities Maintenance Supervisor position shall be
added to the staffing structure of the Municipal Operations Division of the Public Works
Department. The salary range and Job Description/Classification Specification for this
position was previously established by the City Council.
Section 9: Two (2) full-time Maintenance & Operations Specialist positions shall
be added to the staffing structure of the Municipal Operations Division of the Public Works
Department. The salary range and Job Description/Classification Specification for this
position was previously established by the City Council.
Section 10: Three (3) full-time Facilities Maintenance Technician positions shall
be added to the staffing structure of the Municipal Operations Division of the Public Works
Department. The salary range and Job Description/Classification Specification for this
position was previously established by the City Council.
I •
Resolution No. 2018 -
Page 4 of 11
Section 11: One (1) full-time Field Maintenance Superintendent position shall be
added to the staffing structure of the Municipal Operations Division of the Public Works
Department. The salary range and Job Description/Classification Specification for this
position was previously established by the City Council.
Section 12: One (1) full-time Beach Maintenance Supervisor position shall be
added to the staffing structure of the Municipal Operations Division of the Public Works
Department. The salary range and Job Description/Classification Specification for this
position was previously established by the City Council.
Section 13: One (1) full-time Street Maintenance Supervisor position shall be
added to the staffing structure of the Municipal Operations Division of the Public Works
Department. The salary range and Job Description/Classification Specification for this
position was previously established by the City Council.
Section 14: One (1) full-time Concrete Supervisor position shall be added to the
staffing structure of the Municipal Operations Division of the Public Works Department.
The salary range and Job Description/Classification Specification for this position was
previously established by the City Council.
Section 15: One (1) full-time Concrete Maintenance Crew Chief position shall be
added to the staffing structure of the Municipal Operations Division of the Public Works
Department. The salary range and Job Description/Classification Specification for this
position was previously established by the City Council.
Section 16: One (1) full-time Street Maintenance Crew Chief position shall be
added to the staffing structure of the Municipal Operations Division of the Public Works
Department. The salary range and Job Description/Classification Specification for this
position was previously established by the City Council.
Section 17: Two (2) full-time Concrete Finisher positions shall be added to the
staffing structure of the Municipal Operations Division of the Public Works Department.
The salary range and Job Description/Classification Specification for this position was
previously established by the City Council.
Section 18: Eight (8) full-time Equipment Operator II positions shall be added to
the staffing structure of the Municipal Operations Division of the Public Works
Department. The salary range and Job Description/Classification Specification for this
position was previously established by the City Council.
Section 19: Three (3) full-time Equipment Operator I positions shall be added to
the staffing structure of the Municipal Operations Division of the Public Works
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Resolution No. 2018 -
Page 5 of 11
Department. The salary range and Job Description/Classification Specification for this
position was previously established by the City Council.
Section 20: Ten (10) full-time Maintenance Worker 1/11 positions shall be added
to the staffing structure of the Municipal Operations Division of the Public Works
Department. The salary range and Job Description/Classification Specification for this
position was previously established by the City Council.
Section 21: One (1) full-time Park and Tree Superintendent position shall be
added to the staffing structure of the Municipal Operations Division of the Public Works
Department. The salary range and Job Description/Classification Specification for this
position was previously established by the City Council.
Section 22: One (1) full-time Parks Maintenance Supervisor position shall be
added to the staffing structure of the Municipal Operations Division of the Public Works
Department. The salary range and Job Description/Classification Specification for this
position was previously established by the City Council.
Section 23: One (1) full-time Park Maintenance Supervisor / City Arborist position
shall be added to the staffing structure of the Municipal Operations Division of the Public
Works Department. The salary range and Job Description/Classification Specification for
this position was previously established by the City Council.
Section 24: Four (4) full-time Park Maintenance Crew Chiefs positions shall be
added to the staffing structure of the Municipal Operations Division of the Public Works
Department. The salary range and Job Description/Classification Specification for this
position was previously established by the City Council.
Section 25: Two (2) full-time Grounds Worker II positions shall be added to the
staffing structure of the Municipal Operations Division of the Public Works Department.
The salary range and Job Description/Classification Specification for this position was
previously established by the City Council.
Section 26: One (1) full-time Equipment Maintenance Supervisor position shall
be added to the staffing structure of the Municipal Operations Division of the Public Works
Department. The salary range and Job Description/Classification Specification for this
position was previously established by the City Council.
Section 27: One (1) full-time Senior Equipment Mechanic position shall be added
to the staffing structure of the Municipal Operations Division of the Public Works
Department. The salary range and Job Description/Classification Specification for this
position was previously established by the City Council.
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Resolution No. 2018 -
Page 6 of 11
Section 28: Three (3) full-time Equipment Mechanic II positions shall be added to
the staffing structure of the Municipal Operations Division of the Public Works
Department. The salary range and Job Description/Classification Specification for this
position was previously established by the City Council.
Section 29: One (1) full-time Auto Parts Buyer position shall be added to the
staffing structure of the Municipal Operations Division of the Public Works Department.
The salary range and Job Description/Classification Specification for this position was
previously established by the City Council.
Section 30: One (1) full-time Equipment Mechanic I position shall be added to the
staffing structure of the Municipal Operations Division of the Public Works Department.
The salary range and Job Description/Classification Specification for this position was
previously established by the City Council.
Section 31: One (1) FTE Intern position shall be added to the staffing structure of
the Municipal Operations Division of the Public Works Department. The salary range and
Job Description/Classification Specification for this position was previously established
by the City Council.
Section 32: The Utilities Department shall be staffed by fifty-six (56.0) full time
equivalent ("FTE") employees as provided in the table below:
Utilities Director
1.0
Administrative Manager
1.0
Management Assistant
0.5
IT Technician, Senior
0.5
Administrative Assistant
1.0
Department Assistant
1.0
Field Superintendent II
1.0
Water Production Supervisor
1.0
Utilities Supervisor
3.0
Utilities SCADA Coordinator
1.0
Water Production Operator
3.0
Utilities Crew Chief
7.0
Maintenance & Operations Specialist-
3.0
Water Quality Coordinator
1.0
Utilities Specialist, Senior
7.0
Utilities Specialist
13.0
Operations Support Superintendent
1.0
Storm Drain / Street Sweeper Supervisor
1.0
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Resolution No. 2018 -
Page 7 of 11
Storm Drain / Street Sweeper Crew Chief
1.0
Equipment O erator II
3.0
Maintenance Worker II
1.0
Maintenance Worker 1
1.0
Intern
1.0
Maintenance Aide
1.0
Student Aide
1.0
Department Total
56.0
Section 33: One (1) full-time Utilities Director position shall be added to the
Utilities Department staffing structure. The salary range for the full-time Utilities Director
position is further set forth in Exhibit "A," which is attached hereto and incorporated herein
by reference. The classification shall be designated within the unrepresented Key &
Management Group — Executive Management. The Job Description/Classification
Specification for the full-time Utilities Director position is attached as Exhibit "B" and
incorporated herein by reference.
Section 34: One (1) full-time Administrative Manager position shall be added to
the Utilities Department staffing structure. The salary range and Job
Description/Classification Specification for this position was previously established by the
City Council.
Section 35: One half (0.5) FTE Management Assistant position shall be added to
the Utilities Department staffing structure. The salary range and Job
Description/Classification Specification for this position was previously established by the
City Council.
Section 36: One half (0.5) FTE IT Technician, Senior position shall be added to
the Utilities Department staffing structure. The salary range and Job
Description/Classification Specification for this position was previously established by the
City Council.
Section 37: One (1) full-time Administrative Assistant position shall be added to
the Utilities Department staffing structure. The salary range and Job
Description/Classification Specification for this position was previously established by the
City Council.
Section 38: One (1) full-time Department Assistant position shall be added to the
Utilities Department staffing structure. The salary range and Job
Description/Classification Specification for this position was previously established by the
City Council.
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Resolution No. 2018 -
Page 8 of 11
Section 39: One (1) full-time Field Superintendent 11 position shall be added to
the Utilities Department staffing structure. The salary range and Job
Description/Classification Specification for this position was previously established by the
City Council.
Section 40: One (1) full-time Water Production Supervisor position shall be added
to the Utilities Department staffing structure. The salary range and Job
Description/Classification Specification for this position was previously established by the
City Council.
Section 41: Three (3) full-time Utilities Supervisor positions shall be added to the
Utilities Department staffing structure. The salary range and Job
Description/Classification Specification for this position was previously established by the
City Council.
Section 42: One (1) full-time Utilities SCADA Coordinator position shall be added
to the Utilities Department staffing structure. The salary range and Job
Description/Classification Specification for this position was previously established by the
City Council.
Section 43: Three (3) full-time Water Production Operator positions shall be
added to the Utilities Department staffing structure. The salary range and Job
Description/Classification Specification for this position was previously established by the
City Council.
Section 44: Seven (7) full-time Utilities Crew Chief positions shall be added to the
Utilities Department staffing structure. The salary range and Job
Description/Classification Specification for this position was previously established by the
City Council.
Section 45: Three (3) full-time Maintenance & Operations Specialist positions
shall be added to the Utilities Department staffing structure. The salary range and Job
Description/Classification Specification for this position was previously established by the
City Council.
Section 46: One (1) full-time Water Quality Coordinator position shall be added
to the Utilities Department staffing structure. The salary range and Job
Description/Classification Specification for this position was previously established by the
City Council.
Section 47: Seven (7) full-time Utilities Specialist, Senior positions shall be added
to the Utilities Department staffing structure. The salary range and Job
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Resolution No. 2018 -
Page 9 of 11
Description/Classification Specification for this position was previously established by the
City Council.
Section 48: Thirteen (13) FTE Utilities Specialist positions shall be added to the
Utilities Department staffing structure. The salary range and Job
Description/Classification Specification for the Utilities Specialist position was previously
established by the City Council.
Section 49: One (1) full-time Operations Support Superintendent position shall
be added to the Utilities Department staffing structure. The salary range and Job
Description/Classification Specification for this position was previously established by the
City Council.
Section 50: One (1) full-time Storm Drain / Street Sweeper Supervisor position
shall be added to the Utilities Department staffing structure. The salary range and Job
Description/Classification Specification for this position was previously established by the
City Council.
Section 51: One (1) full-time Storm Drain / Street Sweeper Crew Chief position
shall be added to the Utilities Department staffing structure. The salary range and Job
Description/Classification Specification for this position was previously established by the
City Council.
Section 52: Three (3) full-time Equipment Operator II positions shall be added to
the Utilities Department staffing structure. The salary range and Job
Description/Classification Specification for this position was previously established by the
City Council.
Section 53: One (1) full-time Maintenance Worker II position shall be added to
the Utilities Department staffing structure. The salary range and Job
Description/Classification Specification for this position was previously established by the
City Council.
Section 54: One (1) full-time Maintenance Worker I position shall be added to the
Utilities Department staffing structure. The salary range and Job
Description/Classification Specification for this position was previously established by the
City Council.
Section 55: One (1) full-time Intern position shall be added to the Utilities
Department staffing structure. The salary range and Job Description/Classification
Specification for this position was previously established by the City Council.
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Resolution No. 2018 -
Page 10 of 11
Section 56: One (1) FTE Maintenance Aide position shall be added to the Utilities
Department staffing structure. The salary range and Job Description/Classification
Specification for this position was previously established by the City Council.
Section 57: One (1) full-time Student Aide position shall be added to the Utilities
Department staffing structure. The salary range and Job Description/Classification
Specification for this position was previously established by the City Council.
Section 58: The City's Salary Schedule shall be modified to be consistent with
this resolution. Any resolution, or part thereof, in conflict with this resolution shall be of
no effect.
Section 59: The recitals provided in this resolution are true and correct and are
incorporated into the operative part of this resolution.
Section 60: If any section, subsection, sentence, clause or phrase of this
resolution is, for any reason, held to be invalid or unconstitutional, such decision shall not
affect the validity or constitutionality of the remaining portions of this resolution. The City
Council hereby declares that it would have passed this resolution, and each section,
subsection, sentence, clause or phrase hereof, irrespective of the fact that any one or
more sections, subsections, sentences, clauses or phrases be declared invalid or
unconstitutional.
Section 61: The City Council finds the adoption of this resolution is not subject to
the California Environmental Quality Act ("CEQA") pursuant to Sections 15060(c)(2) (the
activity will not result in a direct or reasonably foreseeable indirect physical change in the
environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378)
of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it
has no potential for resulting in physical change to the environment, directly or indirectly.
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Resolution No. 2018 -
Page 11 of 11
Section 62: Upon its adoption by the City Council, the City Clerk shall certify the
vote adopting the resolution. This resolution shall take effect upon the effective date of
Ordinance No. 2018-, which abolished the Municipal Operations Department, added
the General Services Division to the Public Works Department, and created the
Utilities Department.
ADOPTED this 22nd day of May, 2018.
Marshall "Duffy" Duffield
Mayor
IjIIIII*'t6
Leilani I. Brown
City Clerk
APPROVED AS TO FORM:
CITYATTQRNEYOFFICE
- - 4)r
Aaron C. Harp
City Attorney
Attachments: (1) Exhibit "A" — Salary Ranges
(2) Exhibit "B" — Job Description/Classification Specifications
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1 Monthly Pay Rates are rounded to nearest whole dollar.
4-18
Hourly Pay Rate
Monthly Pay
Key & Management Positions
Rate'
Min Max
Min Max
Executive Management Group
UTILITIES DIRECTOR
$ 69.93 $ 104.89
$ 12,121 $ 18,180
Admin Management Group
DEPUTY PUBLIC WORKS DIRECTOR -MUNICIPAL OPERATIONS
$ 69.26 $ 84.17
$ 12,004 $ 14,590
1 Monthly Pay Rates are rounded to nearest whole dollar.
4-18
EXHIBIT B
CITY OF NEWPORT BEACH
DEPUTY PUBLIC WORKS DIRECTOR — MUNICIPAL OPERATIONS
PURPOSE: To manage, organize, direct, supervise and coordinate the administrative,
maintenance and service/operational activities of the Municipal Operations Division
within the Public Works Department; to assist the Director in the overall management of
the Department; to serve as a member of the Departmental management team; and to
provide highly responsible and professional staff assistance and support to the Public
Works Director.
SUPERVISION RECEIVED AND EXERCISED: Receives administrative direction from
the Public Works Director. Exercises direct supervision over managerial, supervisory,
professional, technical, clerical, and other specialized personnel.
ESSENTIAL FUNCTIONS: The following essential functions are typical for this
classification. Incumbents may not perform all of the listed functions and/or may be
required to perform additional or different functions from those below, to address
business needs and changing business practices:
• Manage, plan, direct, and supervise the overall work programs, operations,
services, and activities of the Municipal Operations Division including, construction,
maintenance and repair activities assigned to the department for streets, facilities,
right-of-way and parks landscaping, trees, bridges, beaches, storm drains, tidal
valves, City fleet, refuse collection, janitorial and street cleaning programs;
• Develop appropriate means and methods to meet service requirements that
conform to community, City Council and budget expectations; ensure the maximum
utilization of manpower, equipment, and supplies;
• Direct, participate in and perform complex work in the development of requests for
proposal, negotiation of contracts for outside services, management and
administration of contracts, the purchase of supplies and equipment, and the
preparation of progress payment and other payment authorizations;
• Assign work activities, projects and programs to Division managers, monitor work
flow, review and evaluate work products during and after completion, methods and
procedures and personal performance;
• Participate in developing, planning and implementing City and Department goals
and objectives; administer approved policies and procedures; coordinate the
internal operations of the Division and with other City Departments and outside
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Deputy Public Works Director- Municipal Operations City of Newport Beach
Page 2
agencies and organizations; provide professional and technical advice and
assistance to the Director on matters related to Departmental functions;
• Participate in recommending the appointment of Division staff; plan, organize,
supervise and monitor the work of management staff and work teams; review
performance evaluations prepared by subordinate managers; coach, motivate,
monitor, correct and evaluate performance; develop and implement staff training
programs and plans, particularly in employee safety; recommend employee
recognition, discipline and termination; ensure that City personnel policy and
employee agreements are implemented and applied consistently within the
Municipal Operations Division;
• Prepare Division budget; participate in the forecast of revenue, expenses and
additional funds needed for staffing, equipment, materials, and supplies; monitor
expenditures and approve purchases;
• Participate in professional/technical organizations, as appropriate; attend staff
meetings; participate in mandated training and staff development; attend and serve
as the Department's staff representative at or on a variety of boards commissions,
committees; prepare and present staff reports and presentations;
• Supervise the maintenance of time, material, equipment and other appropriate
records and files; prepare reports, memoranda, letters and other forms of
correspondence;
• Supervise Internal Service, Enterprise and other Special Funds for equipment
maintenance and replacement, and refuse; forecast revenue and monitor expenses
to insure the continued ability to procure new equipment;
• Effectively direct emergency operations support activities and manage a Division
safety program including a Safety Committee;
• Manage underground storage tank program in conjunction with applicable Federal,
State, and local laws and regulations;
• Provide timely, highly responsive and quality customer service;
• Regularly and predictably attend work; and
• Perform related duties as assigned.
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Deputy Public Works Director- Municipal Operations City of Newport Beach
Page 3
PHYSICAL AND MENTAL ABILITIES REQUIRED TO PERFORM ESSENTIAL JOB
FUNCTIONS:
Knowledge of:
Advanced principles and practices of public works operations, maintenance, and
administration;
Methods, practices and equipment used in the construction, maintenance and repair
of community assets involving trees, parks, landscaping, beaches, bridges, streets,
storm drains, tidal valves, facilities, utilities, vehicles and equipment, and refuse
collection;
Principles and practices of organization, administration and personnel management
and leadership, particularly as applied to the analysis and evaluation of programs,
policies and operational needs;
Principles and practices of operating an integrated solid waste management system;
Principles and techniques of budget development and administration;
Applicable Federal, State and local laws, ordinances, codes and regulations;
Principles of leadership, supervision, organizational management, training and
performance evaluation;
Current technological and communication equipment and software applicable to the
delivery of departmental services to internal and external customers;
Occupational hazards and safety precautions necessary in the work;
Modern office practices, procedures, methods and equipment; and
The use of a PC and applicable software.
Ability to:
Direct, plan and organize the activities of a comprehensive Municipal Operations
Division responsible for a broad range of public works activities such as, street and
facilities maintenance, field and equipment maintenance programs and services;
Analyze problems; identify alternative solutions, project consequences of proposed
actions and implement recommendations in support of goals;
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Deputy Public Works Director- Municipal Operations City of Newport Beach
Page 4
Interpret and apply City policies, procedures, rules and regulations;
Develop and administer sound Divisional policies and procedures;
Stay abreast of new trends, innovations, standards and guidelines in the applicable
areas of public works administration, facility, refuse, and equipment maintenance;
Gain cooperation through discussion and persuasion;
Select, supervise, train and evaluate personnel;
Prepare and administer a Division budget;
Develop and maintain a partnership with the Community in providing effective and
responsive municipal services;
Communicate clearly and concisely, both orally and in writing;
Regularly and predictably attend work;
Follow directions from a supervisor;
Understand and follow posted work rules and procedures;
Accept constructive criticism; and
Establish and maintain cooperative working relationship with those contacted in the
course of work.
PHYSICAL REQUIREMENTS AND ENVIRONMENTAL WORKING CONDITIONS:
Work is performed in both an office and outdoor environment and will require travel
to off-site facilities. Job duties involve sitting, standing, climbing, and walking for
prolonged or intermittent periods of time, and reaching, bending, and twisting at the
waist to perform field work, desk work, operate a vehicle and general office
equipment, including a personal computer and keyboard, for prolonged or
intermittent periods of time. The operation of a personal computer also requires
finger and wrist dexterity and the ability to withstand exposure to vibration, pitch and
glare from the computer. Employee must be able to safely lift and carry books, files
and reports weighing up to 25 pounds. Must be able to lift files and reports from
counter tops or file drawers. Must communicate effectively both verbally and in
writing, and must be able to work cooperatively and effectively with others
encountered during the course of duty.
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Deputy Public Works Director- Municipal Operations City of Newport Beach
Page 5
EDUCATION AND EXPERIENCE REQUIRED TO PERFORM ESSENTIAL JOB
FUNCTIONS: A combination of experience and education that would likely provide the
required knowledge and abilities may be qualifying. A typical way to obtain the
knowledge and abilities would be:
Experience: Six years of increasingly responsible public works operations
maintenance and repair experience in the areas of streets, parks, trees, storm
drains, bridges, facilities and vehicle maintenance and replacement, including at
least two years of supervisory experience. Experience in public sector and/or
public beach maintenance and/or refuse service administration is desirable.
Education: Equivalent to completion of a Bachelor's degree in civil engineering,
construction technology, public administration, business administration,
organization management or a related field. A master's degree in a related field
is desirable.
LICENSE OR CERTIFICATE: Due to the performance of some field duties, which
require the operation of a personal car or City vehicle, a valid and appropriate California
driver's license and acceptable driving record are required.
Disaster Service Worker: In accordance with Government Code Section 3100, City of
Newport Beach Employees, in the event of a disaster, are considered disaster service
workers and may be asked to respond accordingly.
FLSA Classification: Exempt. This position may be required to work extended
hours and on holidays as needed. Must have the ability to respond 24/7 to a variety of
emergency conditions as they arise.
Bargaining Group — K&M-Administrative Management
Established 5/22/18
4-23
CITY OF NEWPORT BEACH
UTILITIES DIRECTOR
PURPOSE: To serve as the executive director of the Utilities Department; to plan,
organize, direct and coordinate comprehensive utilities related programs; to serve as a
member of the City Manager's executive management team; and to provide highly
responsible and professional staff assistance to the City Manager and City Council.
SUPERVISION RECEIVED AND EXERCISED: Receives general administrative
direction from the City Manager. Exercises direct supervision over management,
supervisory, professional, technical and clerical personnel.
ESSENTIAL FUNCTIONS: The following essential functions are typical for this
classification. Incumbents may not perform all of the listed functions and/or may be
required to perform additional or different functions from those below, to address business
needs and changing business practices:
• Plan, direct, and review the activities and operation of the Utilities Department;
administer the overall operation of the department, including water resources and
supply operations, wastewater collection and pumping, street lights, storm drain,
street sweeping, and oil and gas operations; direct the maintenance activities of
utilities services to ensure that systems are adequately maintained to provide safe
and reliable service to the community; direct gas and oil production; assess
community service requirements and expectations and develop appropriate methods
to meet service requirements; ensure the maximum utilization of manpower,
equipment, and supplies;
• Direct the development, planning and implementation of the Utilities Department goals
and objectives; develop, recommend and administer approved policies and
procedures; coordinate departmental activities with those of other City departments
and outside agencies and organizations; provide professional and technical advice
and assistance to the City Manager on matters related to departmental functions;
prepare and present staff reports;
• Plan, organize, select and supervise the work of departmental staff; coach, motivate,
monitor, correct and evaluate staff performance; develop and implement staff training
programs and plans; recommend employee recognition, discipline and termination;
administer approved policies, procedures and employee agreements consistently
within the department;
• Direct the development of the departmental operating and capital budget; participate
in the forecast of revenue, expenses and additional funds needed for staffing,
equipment, materials, and supplies; administer the approved departmental budget
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Utilities Director
Page 2
City of Newport Beach
and guide subordinate managers in developing and administering division and unit
budgets;
• Represent the City and participate in professional and public meetings and
organizations, as appropriate; provide staff support and advise commissions,
committees, task forces and other groups appointed by the City Manager and/or the
City Council; attend staff meetings; participate in mandated training and staff
development; respond to and meet with property owners, homeowner groups,
business districts, and the public; meet with, provide information and negotiate with
various regulatory agencies to satisfy their requirements; represent the City as a
witness in legal actions;
• Research, develop and implement grant funding; manage grant programs and
projects; maintain eligibility requirements for county, state and federal financial
reimbursement programs;
• Oversee and direct departmental office operations; maintain appropriate records and
files; coordinate workflow; prepare reports, agenda items, memoranda, letters and
other forms of correspondence;
• Regularly and predictably attend work;
• Perform related duties as assigned.
PHYSICAL AND MENTAL ABILITIES REQUIRED TO PERFORM ESSENTIAL JOB
FUNCTIONS:
Knowledge of:
Advanced principles and practices of utility planning, design, construction and operations
of water, wastewater, storm drains, street lights, and gas and oil;
Principles and practices of organization, administration and personnel management and
leadership, particularly as applied to the analysis and evaluation of programs, policies
and operational needs;
Principles and techniques of budget development and administration;
Federal, State and local laws, ordinances, codes and regulations related to groundwater,
water imports, water quality and wastewater;
Principles of supervision, training and performance evaluation processes;
Current technological and communication equipment and software applicable to the
delivery of departmental services to internal and external customers;
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Utilities Director
Page 3
Modern office practices, procedures, methods and equipment; and
The use of a PC and applicable software.
Ability to:
City of Newport Beach
Direct, plan and organize the activities of a municipal utilities department with
responsibility for water operations, wastewater collection and pumping, storm drains,
street sweeping, street lighting, and oil and gas operations;
Analyze problems; identify alternative solutions, project consequences of proposed
actions and implement recommendations in support of goals;
Interpret, strengthen and implement City policies, procedures, rules and regulations;
Develop and administer sound departmental policies and procedures;
Stay abreast of regulations, new trends, innovations, standards and guidelines in the field
of water resources and wastewater, and funding sources for utilities planning,
improvements and construction;
Gain cooperation through discussion and persuasion;
Select, supervise, train, mentor and evaluate personnel;
Prepare and administer a departmental budget;
Communicate clearly and concisely, both orally and in writing;
Regularly and predictably attend work;
Follow directions from a supervisor;
Understand and follow posted work rules and procedures;
Accept constructive criticism; and
Establish and maintain cooperative working relationship with those contacted in the
course of work.
PHYSICAL REQUIREMENTS AND ENVIRONMENTAL WORKING CONDITIONS:
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Utilities Director City of Newport Beach
Page 4
Work is performed in both an office and outdoor environment and will require travel to off-
site facilities. Job duties involve sitting, standing, climbing, and walking for prolonged or
intermittent periods of time, and reaching, bending, and twisting at the waist to perform
field work, desk work, operate a vehicle and general office equipment, including a
personal computer and keyboard, for prolonged or intermittent periods of time. The
operation of a personal computer also requires finger and wrist dexterity and the ability to
withstand exposure to vibration, pitch and glare from the computer. Employee must be
able to safely lift and carry books, files and reports weighing up to 25 pounds. Must be
able to lift files and reports from countertops or file drawers. Must communicate effectively
both verbally and in writing, and must be able to work cooperatively and effectively with
others encountered during the course of duty.
EDUCATION AND EXPERIENCE REQUIRED TO PERFORM ESSENTIAL JOB
FUNCTIONS: A combination of experience and education that would likely provide the
required knowledge and abilities may be qualifying. A typical way to obtain the knowledge
and abilities would be:
Experience: Seven years of increasingly responsible experience in water and
wastewater engineering practices, planning, operations and maintenance including at
least three years of responsible management and supervisory level experience.
Training: Equivalent to completion of coursework leading to a bachelor's degree in
engineering, water resources, environmental science or a closely related field. A master's
degree in public administration or a related field is desirable.
LICENSE OR CERTIFICATE: Due to the performance of some field duties, which require
the operation of a personal car or City vehicle, a valid and appropriate California driver's
license and acceptable driving record are required.
Possession of a Water Treatment Certificate Grade 2 and Water Distribution Certificate
Grade 5 issued by the f California State Water Resources Control Board.
Disaster Service Worker: In accordance with Government Code Section 3100, City of
Newport Beach Employees, in the event of a disaster, are considered disaster service
workers and may be asked to respond accordingly.
FLSA Classification: Exempt. This position may be required to work extended
hours and on holidays as needed. Must have the ability to respond 24/7 to a variety of
emergency conditions as they arise.
Bargaining Group — K&M- Executive Management
Established 5/22/18
4-27