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Home My WebLink About00 - Review of Proposed Budget - PowerPointJ.11111IT11PT !7TIj - I .1 AL vAr rf 4w lk I 4r Aw 49;N Id KEY BUDGET DATES 14 April 10, Budget Disseminated to Council (CC) & 2018 Finance Committee (FC) April 12, Budget review (FC) 2018 May 8, 2018 Portions of Proposed FY 19 Operating Budget and CIP presented (CC) May 10, 2018 Budget review and inquiries (FC) May 22, 2018 Set date for public hearing and joint study session with FC (CC) May 24, 2018 (FC) Budget recommendation to (CC) June 12, 2018 Public hearing and proposed budget adoption date (CC) July 1, 2018 Fiscal year 2018-19 begins 01 Citizen Transparency Portal • Easy public access via any internet browser dynamic data for FY 19 and historical searches • Transaction details for granular inquiries • Data export options via Excel, PDF or image files 225 www.newportbeachca.gov/openbudget 008, 3 t it WO �$1 2501 '31 V3 3b-7 54 t 50 06 �8 7,17rA 1461 2 1421 131 741 105 124 225 www.newportbeachca.gov/openbudget 008, 3 t it WO ,W= Static Budget Documents: PDF Budget Documents Department Quick Links Salary Information Employment Contracts Budget News 35-7 50 20618 ,,. 7 v-3 t, 94$1 256 - 3Z5 54 t 2AISS�4g1 1421 -131 7 41 105 124 City of Newport Beach 225 www.newportbeachca.gov/budget 00 813 t it WO D OVERVIEW Budget is balanced. Expenditures remain relatively flat except for program enhancements. Adhered to Council guidance regarding the use of FY 16-17 budget surplus. Continued aggressive payment schedule toward unfunded pension liability = $34.5 million ($8.8M discretionary). Staffing Up 1.0 full-time and 7.07 part-time staff. Continued focus on enhancing the community's quality of life and safety. Continued funding of infrastructure master plans including the Harbor & Beaches Master Plan ($4M) and Facilities Financial Plan ($8.5M) 11 SUMMARY ALL FUNDS SUMMARY OF THE FY 18-19 PROPOSED BUDGET - ALL FUNDS (MILLIONS) 2017-18 2018-19 REVISED PROPOSED EXPENDITURES EXPENDITURES $ VAR % VAR OPERATING BUDGET 288,222,996 290,865,907 2,642,911 0.9% CIP PROJECTS* 8311831132 7314161376 (9,766,756) -11.7% TOTAL BUDGET $ 371,406,128 $ 364,282,283 $ (7,123,845) -1.9% *Includes reappropriation of Capital Improvement Projects (CIP) that were appropriated but not completed in prior fiscal years. There are $45.9 million of proposed new CIP appropriations in 2018-19. GENERAL FUND SOURCES AND USES SOURCES UNRESTRICTED FUND BALANCE FY 15-16 Surplus FY 16-17 Surplus REVENUES Less: Restricted Revenues Transfers -In TOTAL SOURCES USES Operating Expenditures Transfers Out Contingency Reserve Increase(Decrease) TOTAL USES UNRESTRICTED RESOURCES 2017-18 2018-19 Revised Proposed Budget Budget $ VAR % VAR 10,570,638 - (10,570,638) -100% 12,485,99012,485,990 - 0% 209,182,950 215,599,044 6,416,094 3.1% (718,122) (147,000) 571,122 -79.5% 8,310,304 8,262,571 (47,733) -0.6% $ 239,831,760 $ 236,200,605 $ (3,631,155) -1.5% 205,282,851 208,372,600 3,089,749 1.5% 21,734,878 24,759,000 3,024,122 13.9% 328,041 2,241,854 1,913,813 583.4% $ 227,345,770 $ 235,373,454 $ 8,027,684 3.5% $ 12,485,990 $ 827,151 $ (11,658,839) -93.4% PROPOSED USE OF 2016-17 SURPLUS Infrastruture Harbor & Beaches Master Plan 410001000 Neighborhood Enhancement Projects 110001000 Pensions General Liability Contingency Reserve 7501000 5,750,000 46% Long -Term Obligations 310001000 3,000,000 750,000 6,750,000 54% TOTAL 410001000 110001000 310001000 310001000 115001000 12, 500, 000 FY2018-19 GENERAL FUND PROPOSED OPERATING EXPENDITURES BY FUNCTION (MILLIONS) ■ Public Safety $1 13 ■ Public Works $39.2 ■ Community Services $24.9 ■ General Government $17.6 ■ Community Development $13.6 ■ Non Departmental $0.1 on GENERAL FUND EXPENDITURES BY TYPE Salaries & Benefits $148.9 Maintenance & Operation $58.7 Transfers $24.8 (MILLIONS) GENERAL FUND TRANSFERS 2017-18 2018-19 Revised Proposed Budget Budget $ VAR % VAR General Fund CIP 5,334,878 5,525,000 190,122 3.6% Facilities Financing Plan (FFP) 8,500,000 8,500,000 - 0.0% Facility Maintenance Plan (FMP) 1,000,000 1,000,000 - 0.0% Harbor & Beaches Capital Plan 6,000,000 4,000,000 (2,000,000) -33.3% 800 MHz Radio Fund 500,000 534,000 34,000 6.8% Neighborhood Enhancement Projects 400,000 1,000,000 600,000 n/a General Liability - 41200,000 41200,000 n/a Total $ 21,734,878 $ 24,759,000 3,024,122 13.9 grow- -Alm LA- rension Highlights m UNFUNDED PENSION LIABILITY TREND $1,200 $1,000 $800 6.6% Annua e $600 rr � r 0 -441,1 r $400 $ 200 6xa th Rate of Accrued LiabiliW — r . _ — —Er _ -'Ar- ~ Projected ${200} 2007 2008 2009 2010 2011 2012 2013 2014 2015 2416 2017 2018 Accrued Pension Liability $501 $553 $617 $652 $693 $727 $755 $820 $848 $887 $947 $1,012 � Market Value of Assets $499 $472 $354 $395 $467 $452 $497 $567 $573 $566 $629 $705 —0 --Unfunded Liability at Market Value $2 $82 $263 $257 $226 $275 $258 $253 $276 $321 $317 K $307 CAPERS Rate of Investment Return 18.8% -2.9% 1 -23.61Y. 1 11.1% 1 20.7% 1 1.0% 1 12.5% 1 18.41%. 1 2.4% 1 0.6% 1 11.2% 1 12.0% PENSION MEMBERSHIP BY TIER 2018-19 AS BUDGETED ■ Tier I Classic - 539 ■ Tier 2 Transfers - me Tier 3 PEPRA - 119 m PENSION TIER TREND Miscellaneous Plan Actives Budgeted Annualized 2013 2014 2015 2016 2019 Rate of Change Classic 494 455 426 409 345 -5.8% Tier 2 2 10 19 22 34 60.1% PEPRA 8 32 65 86 119 56.8% Tota 1 504 497 510 517 498 -0.2 Safety Plan Actives Budgeted Annualized 2013 2014 2015 2016 2019 Rate of Change Classic 249 242 233 220 209 -2.8% Tier 2 16 18 23 24 39 16.0% PEPRA 1 9 13 20 33 79.3% Total 266 269 269 264 282 1.0% Normal Pension Cost Min. Unfunded Liability Pmt. Additional Discretionary Pmt. Less: Amt Paid by Employees Net Pension Cost PENSION FUNDING (ALL FUNDS) FY 14-15 FY 15-16 FY 16-17* FY 17-18 FY 18-19 $ VAR % VAR 14,627,830 14,899,906 15,424,068 16,186,507 16,762,312 575,805 3.6% 12,783,847 14,024,369 21,265,608 24,958,890 25,698,506 739,616 3.0% - 7,500,000 - 8,914,595 8,801,493 (113,102) -1.3% (7,429,842) (8,401,598) (9,447,341) (10,083,183) (10,310,870) (227,687) 2.3% $19,981,835 $ 28,022,677 $ 27,242,335 $ 39,976,809 $ 40,951,441 $ 974,632 2.4% * Fresh Start - Shorter Repayment Schedule 18 Yrs ( 16 Yrs Remaining) • Paying more $$ now, while we can, allows us to avoid cumulative interest costs inherent in legacy amortization schedules • Avoids negative amortization • Payment becomes a declining of budget • Compelling $ Savings LEVEL DOLLAR PAYMENT STRATEGY gaa,oaa,aaD $50,W0,000 $W'oaa,aaa 510,0ao,DDD $0 N NNNN Qop 12 Q QpN0N oN QN oNQNN @N @N 153N @ a-0 0 W A M •e N W —Default UL Payment Including Known Losses Phased In Alt - 20 Yr Level $ Payment at 7% =Additional Cost Compared to Default = Wdltlonal5avinpCompared to Default LEVEL PAY M E N T STRATEGY PRODUCES COMPELL|NG SAVINGS Unfunded Liability Contribution 0 $35.73M aEp f_t&49M acm !m@ bD9 Uo@ !w9 m mm 202 mw my 2a 202 2C-22 2024 2026 m» Sm 2C-22 2034 Fiscal Y2r§ amn2]dy11 H .1 A d I L Ask. Al t mAl k I % Alp Utility Undergrounding Budget Update Currently 5 Active Districts Underway Corona del MarAD 117 - Edison bids - $2.2 mil over SCE estimate) • City proposing to take over Civil Construction to bring it within budget • Scheduled for Construction Award and Financing June 26th 2018 CC Meeting • Will need Contract Staffing Assistance Balboa Blvd 20a - Looks to be about $4.5 mil over SCE estimate Peninsula AD 111 (231d -31St) - Looks to be about $110k over SCE estimate Peninsula AD 116 (RiverAve) - Looks to be about $750k over SCE estimate Peninsula AD 116b (47th -45th) - Looks to be about $1.5 mil over SCE estimate All Edison projects are coming in over budget. Staff currently looking into and discussing with SCE and Stakeholders. ➢ Returning on June 12th Council Study Session for detailed discussion r . gym; Expenditures by Department : GENERAL FUND ABRIDGED EXPENDITURE COMPARISON General Government City Council City Clerk City Manager Human Resources City Attorney Finance Police Department Fire Department Community Development Public Works -Water Quality Municipal Operations - General Services Public Works Recreation & Sr. Services Libraries &Arts General Fund Non Dept Exp Total General Fund Op. Budget General =und CID transfer FY 17-18 FY M19 % VAR 1,288,542 834,796 -35.2% 1,068,620 1,131,339 5.9% 3,135,122 2,977,021 -5.0% 3,174,619 3,142,479 -1.0% 2,527,083 2,593,143 2.6% 9,436,777 9,157,566 -3.0% 61,2-56,186 62,542, 629 2.1% 49,217,946 50,437,296 2.5% 12,8.87,309 12,834,325 -0.4% 746,014 780,775 4.7% 29,898,953 30,428,458 1.8% 8,428,520 8,734,882 3.6% 13,620,274 13,624,223 0.0% 9,549,936 9,021,784 -5.1% (913,050) 131,856 -114.4% 5205,282,851 5208,372,6W 1.5% 51805,000 5,000,000 -13.9% Total General Fund Budget $211,087,851 S213,372,6W 1.196 EXPENDITURE REDUCTIONS Dept Amount Community Development $ 67,219 City Manager $ 18,300 City Council $ 12,200 Finance $ 44,251 Fire $ 15,335 Human Resources $ 3,500 Library $ 3,100 Municipal Operations $ 50,980 Police $ 66,450 Public Works $ 4,700 Recreation & Senior Services $ 80,895 Total Reduction: $ 366,930 Description Reduction MAI NT& REPAIR EQUIPMENT 45,900 EQUIPMENT RENTAL 39,730 SERVICES AUDIT 33,301 POSTAGE/FREIGHT/EXPRESS NOC 28,485 EQUIPMENT N.O.C. 27,919 MAINT & REPAIR BUILDING 25,000 SPECIAL DEPT SUPPLIES NOC 17,000 MAINT& REPAIR NOC 14,105 COMPUTER EQUIPMENT 13,500 SERVICES CITY PRINTCONTRACT 10,700 COMPUTER CONSULTANTS 10,000 UTILITIES ELECTRICITY 10,000 OUTSIDE COUNSEL ADVISORY 10,000 TRAVEL & MEETINGS NOC 8,500 MAI NT TRAFFIC CONTROL 8,035 TITLE SEARCH FEES 7,500 TRAINING 7,439 UTILITIES NATURAL GAS 7,095 OFFICE FURNITURE/FIXTURES 6,334 PRINTER MAINT/SUPPLIES 6,000 HARDWARE MONITOR/PRINTER 5,500 SERVICES PROFESSIONAL 5,000 LANDSCAPE MAINT 4,200 OFFICE EQUIPMENT 3,495 SUPPLIES CHECKS/INVOICES/FORMS 3,200 TELECOMM DATALINES 2,319 UTILITIES TELEPHONE 2,000 UNIFORM EXPENSE 1,823 ALARM MONITORING 1,200 SOFTWARE LICENSE RENEWAL 1,000 PUBLICATIONS & DUES NOC 400 SAFETY EQUIPMENT 250 TOTAL: 366,930 grow- f { 0+ i 'Program Enhancements PROGRAM A0I:I_\0[6l:1'u1:101 W Police Department Add one new Police Officer for school outreach - $140k (note that proposed budget included two new Police Officers) Revenue offset - $75k (contribution from NMUSD) Add vehicle and equipment cost for new Police Officer (Note Motorcycles and equipment cost for two new Police Officers at $72k were included in the proposed budget) Add P/T Cold Case Investigators - $51 k Ongoing increased maintenance costs - $30k Miscellaneous costs for Animal Control Veterinary care costs, public relations funding, Narcan, and a new vehicle for Human Trafficking Task Force Detective - $94k IN KEY POLICE DEPARTMENT CHANGES 3 new Community Services Officer positions (CSOs) - $225,000 cost (annual, ongoing) Assigned to Records Significant increase in public records act requests (T 385% since 201 1) Reduction made in 2010 appears unsustainable Can assist when females are in custody Allows us to continue normal jail operations Avoids: OT expenses Having a female officer assigned to sit in jail New custody officer positions (more expensive) Avoiding "cite and release" for certain misdemeanors (drunk in public) Multiple transports to OC jail, officers taken off assignment... KEY POLICE DEPARTMENT CHANGES (PART 2) One (I) new school -related position ($140,000 cost — annual, ongoing) Details to be determined, but: Would improve coverage at CDMHS and NHHS Would allow some time for involvement in other NMUSD schools Likely to be cost -shared with NMUSD, like our current School Resource Officers HOMELESSNESS APPROACH 7 POINT PLAN Participate actively in regional efforts/solutions.ACC-OC, County of Orange, neighboring cities in Central County Service Planning Area (SPA), United Way, Dan Young, the OC City Managers Association Use Social Services to work persons into housing. Existing contract with CityNet & OC Behavioral Health's PERT Team member (Peg), assist individuals in securing appropriate benefits, treatment, and eventually housing. NBPD's HLO — social services plus addressing law enforcement issues. Continue funding and supporting a Homeless Liaison Officer (AnthonyYim) as a full-time position to provide a City presence to the PERT member and CityNet representatives. HOMELESSNESS APPROACH 7 POINT PLAN CONTINUED Special Resources. Provide $ to NBPD to address critical needs when they arise, such as: Short-term rental assistance Landlord assistance/security deposit Passage home. Permanent Supportive Housing. Seek site or sites that may lead to up to 70 units of Permanent Supportive Housing (PSH) in appropriate location(s). 12 units already with The Cove Employment. Consider partnerships with groups like Chrysalis or Second Chance Orange County (or Goodwill) to see if we could serve as an employer for persons who are homeless. Avoid Shifting Our Problem to other Cities. Out of respect for our neighboring cities, make every attempt to address those persons who are homeless in and from Newport Beach within Newport Beach's resource system. PROGRAM :101iV�l0us]:Ia V1011 R Community Development Department Add PIT Building Inspectors — $1 88k Add a Plan Check Engineer — $121 k New Civilian Fire Marshal (split with Fire Department) — $33k • Add an additional PIT Student Aide — $10.5k Add additional PIT interns — $1 Ok Increase Code Enforcement Officer/Trainee PIT hours— $7k Flexible staffing for the Planning Assistant/ Technician positions — $3.5k PROGRAM :10I:I_\0us]:IaV1011 R Finance Department Increase Finance's Professional Services Budget— $82.5k Add P/T Fiscal Specialist — $43.5k Revenue offset of $190k Add PIT Senior Fiscal Clerk — $40k Revenue offset of $1 65k PROGRAM :10I:I_\0us]:IaI:1011 R Fire Department Civilian Fire Marshal (split with Community Development) — $133k Marine Operations Night Standby pay— $36k ABOUT THE FIRE MARSHAL Civilianize and fund position Currently Fire Prevention is in CDD Move Fire Prevention to Fire, and place Fire Marshal in CDD Bay (Bay C- I) with Fire Plan - Checkers Fire Marshal reports to Fire Chief, however: 80% of his or her evaluation is by the Fire Chief; and 20% of evaluation is by the CDD Director 5 PROGRAM ALII:I_\0us]:IaV1011 R Human Resources Department General Liability increase — $90k Increase for negotiations and recruitment — $b7k Benefits increase — $2.5k PROGRAM 1:10I:I_\0[6l:1'u1:101 W Library Shakespeare in the Park performance — 15.5 Elirnirate funding for Pacific Symphony - $50k PROGRAM :10I:I_\0us]:IaI:1011 R Municipal Operations Department Additional cost for imported water - $ I.SM Revenue offset of $1.25M Streetlight pole replacement - $100k Maintenance and repair of seawalls - $79k Asbestos Consultant — 75k Consultant Safety Office/Water Conservation Coordinator - $40k Contract labor for equipment maintenance and repair - $50k Contract to provide environmental engineering services for the landfill gas control program req. by State - 50k Miscellaneous costs for equipment renovation, recycling, restroom portering, overtime, etc. - $78.5k PROGRAM Fan KIN 0 U61:1 ro 1:10 1 W Public Works Department Contract Ergineers — $ 1 06k P/TAssistant orAssociate Civil Engineer - $94k Water Quality Contracts *th County of Orange — $ l9k M PROGRAM ALII:I_\0us]:IaI:1011 R Recreation & Senior Services Department Add PIT Rec Leader/Senior to Afterschool Program — $44k Add Rec Leader/Senior to Pint Size Campers Program - $7k Revenue offset of $1 O.Sk grow - f { 0+ Position Changes THREE-YEAR COMPARISON OF FULL-TIME AND FTE POSITIONS Total 59.00 7.72 61.00 8.23 61.00 1.16 61.00 8.26 PUBLIC SAFETY Police - Safety 146.00 0.00 146.00 0.00 148.00 0.44 Proposed with 0.44 Police - Miscellaneous 82.00 12.47 Adapted Adapted Proposed Checklist 86.00 13.43 Fire - Safety 130.00 2016-17 2017-2018 2.25 2018-19 2.25 2018-19 FIT FTE Total 35.17 13.10 39.17 FIT FTE FIT FTE FIT FTE FIT FTE Variance Variance Variance GENERAL CITY GOVERNMENT 374.90 55.29 376.90 56.04 COMMUNITY DEVELOPMENT City Council 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 City Clerk 4.00 1.56 4.00 2.71 5.00 1.00 5.00 1.00 1.00 -1.71 -0.71 City Manager 6.50 0.74 6.50 1.00 6.00 1.00 6.00 1.50 -4.50 0.50 0.00 Human Resources 11.00 0.00 11.00 0.50 11.00 0.50 11.00 0.50 0.00 0.00 0.00 City Attorney 6.00 1.00 7.00 1.00 7.00 1.00 7.00 1.00 0.00 0.00 0.00 Finance 31.50 4.02 32.50 3.02 32.00 4.25 32.00 4.26 -0.50 1.24 0.74 Total 59.00 7.72 61.00 8.23 61.00 1.16 61.00 8.26 PUBLIC SAFETY Police - Safety 146.00 0.00 146.00 0.00 148.00 0.44 147.00 0.44 Police - Miscellaneous 82.00 12.47 83.00 13.43 83.00 13.43 86.00 13.43 Fire - Safety 130.00 2.25 130.00 2.25 130.00 2.25 130.00 2.25 Fire - Miscellaneoris 13.10 35.17 13.10 39.17 13.90 39.17 13.90 39.92 Total 371.10 53.89 372.10 54.85 374.90 55.29 376.90 56.04 COMMUNITY DEVELOPMENT Public Works - Water Quality 3.00 0.00 3.00 0.00 3.00 0.00 3.00 0.00 Community Devt - Admin 7.00 3.00 7.00 3.00 7.20 4.50 7.20 4.50 Community Devt - Planning 13.00 0.60 13.00 0.60 13.00 0.85 13.00 0.85 Community Devt - Building 24.40 0.50 25.40 0.50 2.5.90 3.00 25.90 3.00 Community Devt - Code Enforcement 4.50 0.00 4.50 0.00 4.00 0.75 4.00 0.75 Total 51.90 4.10 52.90 4.10 53.10 9.10 53.10 9.10 PUBLIC WORKS Public Works 29.00 4.35 31.00 3.85 31.00 4.85 31.00 5.35 Municipal Operations - Utilities Electrical 0.00 0.00 1.00 0.00 1.00 0.00 1.00 0.00 Municipal Operations - General Services 62.50 0.00 58.50 0.23 57.00 0.23 57.00 0.23 Total 91.50 4.35 90.50 4.08 89.00 5.08 89.00 5.58 0.00 0.03 0.03 1.00 0.44 1.44 3.00 0.00 3.00 0.00 0.00 0.00 0.80 0.75 1.55 4.80 1.19 5.99 0.00 0.00 0.00 0.20 1.50 1.70 0.00 0.25 0.25 0.50 2.50 3.00 -0.50 0.75 0.25 0.20 5.00 5.20 0.00 1.50 1.50 0.00 0.00 0.00 -1.50 0.00 -1.50 1.50 1.50 0.00 THREE -FEAR COMPARISON OF FULL-TIME AND FTE POSITIONS Proposed with Adopted Adopted Proposed Checklist 2016-17 2017-2018 2018-19 2018-19 COMMUNITY SERVICES Library Recreation Senior Services Recreation & Sr Srvcs Admin Total GENERAL FUND TIDELANDS FUND City Manager - Harbor Resources Public Works - Harbor Resources Finance - Parking Lots Recreation - Tidepools WATER ENTERPRISE FUND SEWER ENTERPRISE FUND EQUIPMENT FUND FUN FUND INFORMATION TECHNOLOGY FUND TOTALS 37.00 22.83 36.00 22.83 36.00 22.83 36.00 22.83 27.00 29.69 26.00 29.69 25.00 30.79 25.00 30.79 13.00 6.67 13.00 6.67 13.00 6.67 13.00 6.67 3.50 0.50 3.50 0.50 4.00 0.50 4.00 0.50 80.50 59.69 78.50 513.69 78.40 60.79 78.00 60.79 654.00 12'9.75 655.00 130.95 656.00 138.02 658.00 139.77 0.00 0 00 0 00 0 00 0 00 0 00 7 00 5 00 3.00 0 00 3 00 7 50 3 00 7 50 0 00 0 00 0.00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0.00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 3.00 0.00 3.00 7.50 3.00 7.50 7.00 5.00 31.50 1.00 33.00 1.23 32.50 1.23 32.50 1.23 13.00 0.00 11.50 0.23 11.50 0.23 11.50 0.23 7.50 0.00 7.50 0.23 7.54 4.23 7.54 0.23 0.00 0.17 0.00 0.17 0.00 0.17 0.00 0.17 15.00 0.50 15.00 0.50 15.50 0.50 15.50 0.50 724.00 131.42 725.00 140.79 726.00 147.86 732.04 147.11 (Continued) Frr FTE Total 0.00 -1.00 0.00 0.50 0.00 1.10 0.00 0.00 0.00 0.10 0.00 0.50 -0.50 1.10 0.60 3.00 8.82 11.82 7.00 -3.00 0.00 0.00 5.00 -7.50 0.00 0.00 12.00 -10.50 0.00 0.00 4.00 -0.50 -2.50 0.00 1.50 -0.50 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.50 0.00 0.50 7.00 6.32 13.32 BARGAINING UNITY CONTRACT END DATES Bargaining Unit Newport Beach Police Association Newport Beach Lifeguard Management Association Newport Beach Fire Management Association Newport Beach Police Management Association Newport Beach City Employees Association Newport Beach Employees League Newport Beach Firefighters Association Newport Beach Professional & Technical Association Part Time Employees Association of Newport Beach Association of Newport Beach Ocean Lifeguards Contract End pate June 30, 2017 December 31, 2017 June 30, 2018 June 30, 2018 December 31, 2018 December 31, 2018 December 31, 2018 December 31, 2018 December 31, 2018 June 30, 2021 Schedule of Rolling Equipment Replacement (FY 2018-19) Public Safety Departments Other Departments Police Department SedanlSUV (19) $ 852,698 Motorcycle (5) $ 183,850 Sub Total $ 1,036,548 Fire Department Fire Patrol Truck SUV (2) $ 104,000 Lifeguard Vehicles (4) $ 180,000 Sub Total $ 284,000 Finance - Purchasing & Warehouse Forklift (1 ) $ 35,000 Municipal operations Department - General Services Truck, Asphalt. Patch $ 325,000 Truck, Dump Truck $ 24D,000 Truck, Pickup (4) $ 133,000 Trailer (2) $ 75,006 Truck, Service Body w1 Compressor $ 60,000 Truck, Utility Dump $ 5D,006 Bobcat Attachment (2) $ 44,006 Towable Air Compressor $ 24,000 Towable Concrete Mixer $ B4O06 Municipal operations Department - Utilities Truck, 5 Tan Crane $ 225,006 Backhoe $ 15D,000 Trucks, Pickup (3) $ 102,006 Truck, Valve wdh Tool Bins $ 75,000 Truck, 112 Ton Service Body $ 32,000 Trailer $ 1506 Sub Total $ 1,558,000 Public Works Department Sedian/SUV/Crossover (3) $ 92,000 Recreation &. Senior Services Department Suv +, ;1 $ 26,000 Page D328 of Proposed Budget PUBLIC SAFETY TOTAL OTHER DEPARTMENTS TOTAL TOTAL ALL DEPARTMENTS $1,320,648 $1.711,000 3.031 648 10 ,'��-. � ; •rte,: udget Checklist BUDGET CHECKLIST CHANGES TO THE PROPOSED BUDGET AS PRINTED - PERSONNEL RELATED Budget DepartmenVAccount Number/Description Increase (Decrease) Approved City Manager Title change and salary range adjustment for Deputy City Manager position S 9,010 Add _5 FTE Administrative Analyst S 36,349 Community Development Add Life Safety Specialist III at .75 FTE 5 76,797 Finance Department Change classification of a Fiscal Clerk position to a Senior Fiscal Clerk position and a Buyer position to a Senior Buyer position in order to restructure warehouse operations. No additionol appropriation needed; sufficient funding in proposed budget_ $ - Fire Department Upgrade Firefighter to FirefighterJParamedic on Engine 65 - Corona Del Mar $ 48,785 Harbor Department Increased staffing which adds 5 fulltime positions & removes 3 part-time (full-time equivalent) positions (total staffing recommended at 7 full-time which includes 2 already authorized full-time positions & 5 part-time (FTE)) $ 281,448 Police Department Add 3 Community Services Officer positions to address jail needs related to female detainees $ 225,000 Remove 2 Motorcycle Police Officers from Proposed Budget $ (280,187) Add 1 Police officer designated for school outreach $ 140,093 TOTAL CHANGES TO THE PROPOSED OPERATING BUDGET - PERSONNEL RELATED $ 537,295 OR BUDGET CHECKLIST DepartmenVAccount NumberlDescription Increase (Decrease) Approved 800 MHz Increase to s}stem Backbone cost per County memorandum $ 36,837 Equipment Work boat for new Harbor Department $ 150,000 Harbor Department Remove funding for the Manna Park contract $ (183,000) Municipal Operations Sidewalk steam cleaning (McFadden Square, Oceanfront, Lido Bridge) & plexiglass cleaning on Coast Hwy $ 25,000 Increased cost for restroom portering due to new contract and additional service days. $ 47,360 Quarterly steam cleaning of sidewalks on Balboa Island $ 13,800 Additional costs for Park West maintenance contract $ 80,000 Police Department Equipment Fund Remove funding for two (2) Motorcycles for previous requested Motor Officers $ (72,000) Add new vehicle for designated school outreach Police Officer $ 43,403 TOTAL CHANGES TO THE PROPOSED OPERATING BUDGET - M&O $ 141,400 TOTAL CHANGES TO THE PROPOSED OPERATING BUDGET - PERSONNEL AND M&O $ 678,695 TOTAL CHANGES TO THE PROPOSED OPERA TING BUDGET 8 Y FUND General Fund $ 422,407 Tidelands Operating Fund $ 98,448 Equipment Fund $ 158,240 Total Changes to the Proposed Operating Budget $ 678,695 BUDGET CHECKLIST CHANCES TO THE PROPOSED BUDGET AS PRINTED - CIP EXPENDITURES rJuaget De pa rtm e ntlAcc Du n t NumberMescription Increase jDecrease) Approved Additions to Proposed Capital Improvement Program Budget 10001 - 980000 -19M13 Funds far Sea Level Rise Study 67,000 12101 - 980000 -17821 Irvine Ave Pavement Rehab 328,200 55101-980000-19F'14 Marina Park Office Modifications $ 500,000 70201932-980000-17R2'1 Irvine Arne Pavement Rehab 170,000 TOTAL CHANGES TO THE PROPOSED CIP BUDGET 1,065,200 TOTAL CHANGES TO THE PROPOSED CIP BUDGET BY FUND Tidelands Gas Tax Marina Park Water Capital Distribution/Pipeline (NMP) Total CIP Changes $ 67,000 $ 328,200 $ 500,000 $ 170,000 1,065,200 BUDGET CHECKLIST General Fund GIP $ 1,625,417 Assessment Districts $ 150.000 Balboa Village Parking Management District $ (19,075) Building Excise Tax Fund $ 214.576 Contributions Fund $ 395.140 Facilities Maintenance Fund $ 67,899 Fire Stations Fund $ 135.154 Measure M Fund $ (240,969) Measure M Competitive Fund $ (30.078; Neighborhood Enhancement $ 348,000 State Gas Tax Fund $ 15.218 Sunset Ridge Park $ 86.689 Tidelands Maintenance Fund $ 131.175 Neater Enterprise $ 32.691 Water -Ca pita I Fund $ 335,594 Total CIR Rebudgets by Fund $ 3,248,430 TOTAL CHANGES TO THE PROPOSED CIP BUDGET $ 4,313,630 E UPCOMING BUDGET DATES May 24, 2018 Financ{ � oml ittee Budge Recommendations mmendatio s June 12, 2018 July I, 2018 t Public hearing and proposed budget adoption date Fiscal year 2018-19 begins t so,` Citizen Transparency Portal • Easy public access via any internet browser dynamic data for FY 19 and historical searches • Transaction details for granular inquiries • Data export options via Excel, PDF or image files 1 Y V V V r.J W I L LJ L LA L I I I L/ r.J V I I LJ LA Ld b L L. v-3 fN Welcome to the City of Newport Beach's [City] Open Budget portal. r • We developed this site to provide a guided view through complex financial information and it Is part of commitment to improving government transparency. We emourage you to explAour budget to view public funds are allocated. There are charts, graphs arW tables, which are highly Interactive to;•ieip you • • unders rid the City's budget. • head More ` t ' • ArOA 14,21 13A >1 www.newportbeachca.gov/openbudge- 00 4