HomeMy WebLinkAbout19 - Confirmation of Voting Delegate and Alternate for the 2018 League of CCACQ �EwaaR�
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NEWPORT BEACH
City Council Staff Report
June 12, 2018
Agenda Item No. 19
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
Leilani I. Brown, City Clerk - 949-644-3005,
(brown@newportbeachca.gov
PREPARED BY: Leilani I. Brown
TITLE: Confirmation of Voting Delegate and Alternate for the 2018 League
of California Cities Annual Conference — September 12, 2018 to
September 14, 2018
ABSTRACT:
The 2018 League of California Cities (LCC) Conference is September 12, 2018 to
September 14, 2018, in Long Beach. The City of Newport Beach (City) is a member of
the LCC and typically sends one City Council Member to serve as the City's Voting
Delegate and one City Council Member as the Voting Delegate Alternate at the annual
conference. Pursuant to the LCC's bylaws, the City Council must designate its Voting
Delegate and Alternate by City Council action.
RECOMMENDATION:
a) Determine that the action is exempt from the California Environmental Quality Act
(CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines
because it will not result in a physical change to the environment, directly or indirectly;
b) Designate Mayor Pro Tem Will O'Neill to be the Voting Delegate and Council Member
Kevin Muldoon to be the Voting Delegate Alternate at the LCC Conference; and
c) Direct the City Clerk to complete and submit the LCC designation form by Friday,
August 31, 2018.
FUNDING REQUIREMENTS:
There is no fiscal impact related to this item.
DISCUSSION:
An important part of the LCC's Conference is the Annual Business Meeting scheduled for
noon on Friday, September 14, 2018. At this meeting, the LCC membership considers
and takes action on resolutions regarding LCC policy. To vote at the Annual Business
Meeting, the City must designate, by City Council action, a Voting Delegate and an
Alternate Voting Delegate.
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Confirmation of Voting Delegate and Alternate for the
2018 League of California Cities Annual Conference
June 12, 2018
Page 2
Following the City's confirmation of the Voting Delegate and Alternate Voting Delegate,
the City Clerk will complete and submit the Voting Delegate/Alternate Form to the LCC
office.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not
result in a direct or reasonably foreseeable indirect physical change in the environment)
and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential for resulting in physical change to the environment, directly or indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — LCC Voting Delegate/Alternate Form
19-2
ATTACHMENT A
120 LEAGUE @
E`G`-'E® 1400 K Street, Suite 400 • Sacramento,
California 95814
YEARS OF CALIFORNIA Phone: 916.658.8200 Fax: 916.658.8240
' CITIES www.cacities.org
Council Action Advised by July 31, 2018
May 17, 2018
TO: Mayors, City Managers and City Clerks
RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference — September 12 -14, Long Beach
The League's 2018 Annual Conference is scheduled for September 12 — 14 in Long Beach. An
important part of the Annual Conference is the Annual Business Meeting (during General
Assembly), scheduled for 12:30 p.m. on Friday, September 14, at the Long Beach Convention
Center. At this meeting, the League membership considers and takes action on resolutions that
establish League policy.
In order to vote at the Annual Business Meeting, your city council must designate a voting
delegate. Your city may also appoint up to two alternate voting delegates, one of whom may vote
in the event that the designated voting delegate is unable to serve in that capacity.
Please complete the attached Voting Delegate form and return it to the League's office
no later than Friday, August 31, 2018. This will allow us time to establish voting
delegate/alternate records prior to the conference.
Please note the following procedures are intended to ensure the integrity of the voting process at
the Annual Business Meeting.
• Action by Council Required. Consistent with League bylaws, a city's voting delegate
and up to two alternates must be designated by the city council. When completing the
attached Voting Delegate form, please attach either a copy of the council resolution that
reflects the council action taken, or have your y clerk or mayor sign the form affirming
that the names provided are those selected by the city council. Please note that
designating the voting delegate and alternates must be done by city council action and
cannot be accomplished by individual action of the mayor or city manager alone.
• Conference Registration Required. The voting delegate and alternates must be
registered to attend the conference. They need not register for the entire conference; they
may register for Friday only. To register for the conference, please go to our website:
www.cacities.org. In order to cast a vote, at least one voter must be present at the
19-3
Business Meeting and in possession of the voting delegate card. Voting delegates and
alternates need to pick up their conference badges before signing in and picking up
the voting delegate card at the Voting Delegate Desk. This will enable them to receive
the special sticker on their name badges that will admit them into the voting area during
the Business Meeting.
• Transferring Voting Card to Non -Designated Individuals Not Allowed. The voting
delegate card may be transferred freely between the voting delegate and alternates, but
only between the voting delegate and alternates. If the voting delegate and alternates find
themselves unable to attend the Business Meeting, they may not transfer the voting card
to another city official.
• Seating Protocol during General Assembly. At the Business Meeting, individuals with
the voting card will sit in a separate area. Admission to this area will be limited to those
individuals with a special sticker on their name badge identifying them as a voting delegate
or alternate. If the voting delegate and alternates wish to sit together, they must sign in at
the Voting Delegate Desk and obtain the special sticker on their badges.
The Voting Delegate Desk, located in the conference registration area of the Sacramento
Convention Center, will be open at the following times: Wednesday, September 12, 8:00 a.m. —
6:00 p.m.; Thursday, September 13, 7:00 a.m. — 4:00 p.m.; and Friday, September 14, 7:30 a.m.-
11:30 a.m.. The Voting Delegate Desk will also be open at the Business Meeting on Friday, but
will be closed during roll calls and voting.
The voting procedures that will be used at the conference are attached to this memo. Please
share these procedures and this memo with your council and especially with the individuals that
your council designates as your city's voting delegate and alternates.
Once again, thank you for completing the voting delegate and alternate form and returning it to
the League's office by Friday, August 31. If you have questions, please call Kayla Curry at
(916) 658-8254.
Attachments:
• Annual Conference Voting Procedures
• Voting Delegate/Alternate Form
19-4
Annual Conference Voting Procedures
1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to
League policy.
2. Designating a City Voting Representative. Prior to the Annual Conference, each city
council may designate a voting delegate and up to two alternates; these individuals are
identified on the Voting Delegate Form provided to the League Credentials Committee.
3. Registering with the Credentials Committee. The voting delegate, or alternates, may
pick up the city's voting card at the Voting Delegate Desk in the conference registration
area. Voting delegates and alternates must sign in at the Voting Delegate Desk. Here they
will receive a special sticker on their name badge and thus be admitted to the voting area at
the Business Meeting.
4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates
(or alternates), and who have picked up their city's voting card by providing a signature to
the Credentials Committee at the Voting Delegate Desk, may sign petitions to initiate a
resolution.
5. Voting. To cast the city's vote, a city official must have in his or her possession the city's
voting card and be registered with the Credentials Committee. The voting card may be
transferred freely between the voting delegate and alternates, but may not be transferred to
another city official who is neither a voting delegate or alternate.
6. Voting Area at Business Meeting. At the Business Meeting, individuals with a voting card
will sit in a designated area. Admission will be limited to those individuals with a special
sticker on their name badge identifying them as a voting delegate or alternate.
7. Resolving Disputes. In case of dispute, the Credentials Committee will determine the
validity of signatures on petitioned resolutions and the right of a city official to vote at the
Business Meeting.
19-5
't L oLEA1GUE"
CITIES
CITY: NEWPORT BEACH
2018 ANNUAL CONFERENCE
VOTING DELEGATE/ALTERNATE FORM
Please complete this form and return it to the League office by Friday, August 31, 2018.
Forms not sent by this deadline may be submitted to the Voting Delegate Desk located in
the Annual Conference Registration Area. Your city council may designate one voting
delegate and up to two alternates.
In order to vote at the Annual Business Meeting (General Assembly), voting delegates and alternates must
be designated by your city council. Please attach the council resolution as proof of designation. As an
alternative, the Mayor or City Clerk may sign this form, affirming that the designation reflects the action
taken by the council.
Please note: Voting delegates and alternates will be seated in a separate area at the Annual Business
Meeting. Admission to this designated area will be limited to individuals (voting delegates and
alternates) who are identified with a special sticker on their conference badge. This sticker can be
obtained only at the Voting Delegate Desk.
1. VOTING DELEGATE
Name: Will O'Neill
Title: Mayor Pro Tem
2. VOTING DELEGATE - ALTERNATE
Name: Kevin Muldoon
3. VOTING DELEGATE - ALTERNATE
Name: N/A
Title: Council Member Title:
PLEASE ATTACH COUNCIL RESOLUTION DESIGNATING VOTING DELEGATE
AND ALTERNATES.
1'
ATTEST: I affirm that the information provided reflects action by the city council to
designate the voting delegate and alternate(s).
Name: Leilani I. Brown E-mail Ibrown b-newportbeachca.gov
Mayor or City Clerk Phone: 949-644-3005
(circle one) (signature)
Date:
Please complete and return by Friday, August 31, 2018
League of California Cities
ATTN: Kayla Curry
1400 K Street, 4th Floor
Sacramento, CA 95814
FAX: (916) 658-8240
E-mail: kcurry@cacities.org
(916) 658-8254
19-6
Brown, Leilani
From:
Sent:
To:
Subject:
Attachments:
Good morning Kayla.
Brown, Leilani
Wednesday, June 13, 2018 9:49 AM
'kcurry@cacities.org'
2018 LCC Conference
Voting Delegate Letter and form_signed.pdf
At the June 12, 2018 City Council meeting, the Newport Beach City Council confirmed Mayor Pro
Tem Will O'Neill as the voting delegate and Council Member Kevin Muldoon as the voting alternate
for the upcoming LCC Conference in September. The Voting Delegate/Alternate Form is attached.
Let me know if you need anything else.
Thank you.
Leilani I. Brown, MMC
City Clerk
City of Newport Beach
100 Civic Center Drive
Newport Beach I CA 192660
T 949-644-3005 1 Ibrown na.newportbeachca. gov
Regular Business Hours, Excluding Holidays:
Monday to Thursday: 7:30 a.m. to 5:30 p.m.
Friday: 7:30 a.m. to 4:30 p.m.
L o EA�GU E°
ltC
CITY: NEWPORT BEACH
2018 ANNUAL CONFERENCE
VOTING DELEGATE/ALTERNATE FORM
Please complete this form and return it to the League office by Friday, August 31, 2018.
Forms not sent by this deadline may be submitted to the Voting Delegate Desk located in
the Annual Conference Registration Area. Your city council may designate one voting
delegate and up to two alternates.
In order to vote at the Annual Business Meeting (General Assembly), voting delegates and alternates must
be designated by your city council. Please attach the council resolution as proof of designation. As an
alternative, the Mayor or City Clerk may sign this form, affirming that the designation reflects the action
taken by the council.
Please note: Voting delegates and alternates will be seated in a separate area at the Annual Business
Meeting. Admission to this designated area will be limited to individuals (voting delegates and
alternates) who are identified with a special sticker on their conference badge. This sticker can be
obtained only at the Voting Delegate Desk.
1. VOTING DELEGATE
Name: Will O'Neill
Title: Mavor Pro Tem
2. VOTING DELEGATE - ALTERNATE
Name: Kevin Muldoon
3. VOTING DELEGATE - ALTERNATE
Name: N/A
Title: Council Member Title:
PLEASE ATTACH COUNCIL RESOLUTION DESIGNATING VOTING DELEGATE
AND ALTERNATES.
1'
ATTEST: I affirm that the information provided reflects action by the city council to
designate the voting delegate and alternate(s).
Name: Leilani I. Bros n E-mail Ibrown(a-newportbeachca.gov
� f
Mayor orCity Clerk Phone
(circle one) (signature)
Date: die 131 V10
Please complete and return by Friday, August 31, 2018
949-644-3005
League of California Cities FAX: (916) 658-8240
ATTN: Kayla Curry E-mail: kcurry@cacities.org
1400 K Street, 4th Floor (916) 658-8254
Sacramento, CA 95814