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HomeMy WebLinkAbout2018-07-18_BVAC_Agenda_PacketCITY OF NEWPORT BEACH BALBOA VILLAGE ADVISORY COMMITTEE AGENDA Marina Park, Bay Island Room (2nd Floor) 1600 West Balboa Boulevard Wednesday, July 18, 2018, 4:00 p.m. to 5:30 p.m. AN AGENDA FOR THIS MEETING HAS BEEN POSTED AT LEAST 72 HOURS IN ADVANCE OF THE MEETING AND THE PUBLIC IS ALLOWED TO COMMENT ON AGENDA ITEMS. IT IS THE INTENTION OF THE CITY OF NEWPORT BEACH TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT (ADA) IN ALL RESPECTS. IF, AS AN ATTENDEE OR A PARTICIPANT AT THIS MEETING, YOU WILL NEED SPECIAL ASSISTANCE BEYOND WHAT IS NORMALLY PROVIDED, THE CITY OF NEWPORT BEACH WILL ATTEMPT TO ACCOMMODATE YOU IN EVERY REASONABLE MANNER. PLEASE CONTACT LEILANI BROWN, CITY CLERK, AT LEAST 72 HOURS PRIOR TO THE MEETING TO INFORM US OF YOUR PARTICULAR NEEDS AND TO DETERMINE IF ACCOMMODATION IS FEASIBLE (949-644-3005 OR CITYCLERK@NEWPORTBEACHCA.GOV). Committee Members: Diane Dixon, Council Member (Chair) Brad Avery, Council Member Gloria Oakes, Balboa Peninsula Point Association Marcel Ford, Balboa Village Merchants Association Grace Dove, Central Newport Beach Community Association Colleen D’Aluiso, OceanQuest Representative Jim Stratton, At-Large Representative Staff Members: Seimone Jurjis, Community Development Director Jim Campbell, Deputy Community Development Director Dave Webb, Public Works Director Mike Sinacori, Assistant City Engineer Keith Hinckley, Municipal Operations Senior Management Analyst Benjamin Zdeba, Associate Planner I.CALL MEETING TO ORDER II.PUBLIC COMMENT ON NON-AGENDIZED ITEMS (comments limited to 3 minutes) III.ITEMS FOR REVIEW 1.MINUTES OF MARCH 21, 2018 (ATTACHMENT 1) Recommended Action: Approve March 21, 2018 Minutes. 2.BALBOA VILLAGE STREETSCAPE IMPROVEMENT UPDATE Recommended Action: Presentation. No Action Required. 3.COMMERCIAL REFUSE SERVICE AND STATUS TO BALBOA VILLAGE Recommended Action: Presentation. No Action Required. 4.GENERAL UPDATES a.Balboa Peninsula Trolley 2018 b.Commercial Façade Improvement Program Recommended Action: No Action Required. IV.PUBLIC COMMENT V.ADJOURNMENT (Meeting End Time: 5:30 p.m.) Next Meeting Date: August 15, 2018, at 4 p.m. in the Bay Island Room at Marina Park. Please refer to http://www.newportbeachca.gov/bvac for additional information regarding the Balboa Village Advisory Committee. 1 INTENTIONALLY BLANK PAGE2 BVAC Attachment 1 Draft Minutes of March 21, 2018 3 INTENTIONALLY BLANK PAGE4 CITY OF NEWPORT BEACH BALBOA VILLAGE ADVISORY COMMITTEE MINUTES Marina Park, Bay Island Room (2nd Floor) 1600 West Balboa Boulevard, Newport Beach Wednesday, March 21, 2018 – 4 to 5:30 p.m. I. CALL MEETING TO ORDER Chair Dixon called the meeting to order at 4:03 p.m. The following persons were in attendance: Balboa Village Advisory Committee Members: Diane Dixon, Council Member (Chair) Gloria Oakes, Balboa Peninsula Point Association Marcel Ford, Balboa Village Merchants Association Grace Dove, Central Newport Beach Community Association Jim Stratton, At-Large Representative (arrived at 4:10 p.m.) Staff Members: Seimone Jurjis, Community Development Director Jim Campbell, Deputy Community Development Director Dave Webb, Public Works Director Mike Pisani, Municipal Operations Director Mike Sinacori, Assistant City Engineer Benjamin Zdeba, Associate Planner II. PUBLIC COMMENT ON NON-AGENDIZED ITEMS None III. ITEMS FOR REVIEW Agenda items were taken in the following order: 2, 3, 1, 4. 1. MINUTES OF FEBRUARY 21, 2018 Recommended Action: Approve February 21, 2018 Minutes MOTION: A motion was made by Committee Member Stratton, seconded by Committee Member Dove, to approve the minutes of the February 21, 2018 meeting as presented. The motion passed unanimously. 2. UPCOMING BUDGET FOR FY 2018/2019 Recommended Action: Discuss and Confirm Budget Public Works Director Webb reviewed the budget for 2017/2018. Annual revenue is approximately $386,000. Funds not expended in fiscal year (FY) 2017/2018 will be carried forward to FY 2018/2019. Staff proposes additional funds of $120,000 for the shuttle program and new funds of $18,000 for steam cleaning and $50,000 for enhanced maintenance. Staff may be able to obtain additional funding for the shuttle program through a new Orange County Transportation Authority (OCTA) grant program. Unprogrammed funds total approximately $454,000. In response to questions, Public Works Director Webb explained that few funds were expended in FY 2017/2018 because the facade program is voluntary, plans for the streetscape project are not complete, 5 Balboa Village Advisory Committee March 21, 2018 Draft Minutes Page 2 and staff is working on other projects throughout the City. Unprogrammed funds can be saved for major projects, designated for new projects, or held in the account with no designation. Committee Members suggested utilizing funds for additional police patrols, assistance with the homeless, a security service, design of landscape improvements from Newport Pier to Balboa Village, a marketing program, lighting, and increasing enhanced maintenance funds. Deputy Community Development Director Campbell referred to the Code section that lists the types of projects for which funds can be used and indicated funds cannot be used for security or marketing. Howard Hall and W.R. Dildine commented on the boundaries of Balboa Village and conflicting maps of the boundaries. Chair Dixon announced the Committee's approval of the budget, as proposed, with unprogrammed funds being noted as reserved for future projects to be determined by the Balboa Village Advisory Committee. 3. STREETSCAPE IMPROVEMENTS Recommended Action: No Action Required Assistant City Engineer Sinacori introduced Municipal Operations Director Pisani and Art Guy, the City's contract landscape architect. Businesses have called staff and offered suggestions for improvements. Trash cans are the number one priority, and staff will do something before the streetscape package is released for bids. Staff's target for issuing the streetscape package is the fall, with construction to begin in January 2019. Staff has an order ready to place for 50 of the sample trash cans if the Committee approves the sample can. The sample cans will replace the blue roto cans and hopefully can be installed prior to summer. An option for the Committee to consider is adding the City seal to each can. The kelp cans are nice, but they are expensive and take longer to obtain. As part of the streetscape project, some kelp cans will be replaced. More bike racks are needed. Members of the walking tour could not find a good location for decorative racks with the seal, but did find a few locations where higher capacity scissor racks could be placed. He showed photos of proposed locations. The area around the gas mitigation system will be landscaped before summer. Members of the community should report things that do not look right directly to staff or through the online system . The lids of the kelp trash cans will be painted before summer. Staff is planning replacement of trees and vegetation along streets; however, the palm trees will remain. Staff recommends replacing the terra cotta pots with consistent colored pots. Some of the pots can be removed to alleviate the cluttered appearance. Staff is considering three-season plantings for the hanging pots and will assume responsibility of their maintenance. It was discussed that the area in front of Newport Landing is private property; therefore, staff will have to work through that issue before making improvements. Improvements to the Washington Avenue parking lot will need Council approval and need to be added to BVAC's budget. Municipal Operations Director Pisani reported staff requested a budget enhancement to schedule porter service on warm spring weekends. Landscape Architect, Art Guy advised that the palms were a good selection and are in scale with their surroundings. People will be disappointed if the pots are removed, and the pots provide vibrancy and continuity in color. Removing pots will leave an ugly footprint. The pots and hanging planters will be navy blue. Committee Member Ford agreed to contact the owner of the property in front of Newport Landing. Committee Members supported proposed improvements. Rem oving some of the pots may provide better pedestrian circulation. Assistant City Engineer Sinacori suggested replacing the asphalt and adding fencing, a mural, and a landscaped screen in the area south of the bathroom. He did not include these items in the streetscape 6 Balboa Village Advisory Committee March 21, 2018 Draft Minutes Page 3 project. If funding for the streetscape project does not cover these improvements, they can return as a separate project. Municipal Operations Director Pisani noted merchants were placing their trash beside the dumpsters located in the fence. 4. GENERAL UPDATES a. Commercial Facade Improvement Program b. Wayfinding Signage c. Outdoor Display Recommended Action: No Action Required Associate Planner Zdeba reported 16 facade improvement projects are complete and 9 projects are in progress. Six applications for facade improvements are incomplete, and three applications are awaiting review. He suggested wayfinding signage be placed on a future agenda. With respect to outdoor displays, the t-shirt shop's mannequins are located on property. The City cannot regulate the content of merchandise unless it is extremely offensive. IV. PUBLIC COMMENT Committee Member Stratton felt the building proposed for the corner of Adamson and East Balboa Boulevard does not comply with design guidelines. Associate Planner Zdeba advised that the Zoning Administrator reviewed the application on March 15, and approved the project based on it meeting required findings. The project can be appealed within 14 days of the approval. Community Development Director Jurjis explained that the guidelines are not requirements, and an architect's design can veer away from design guidelines. W.R. Dildine stated the 2014 Balboa Village Design Guidelines were never formally adopted. Deputy Community Development Director Campbell reiterated that components of a project may be consistent, partially consistent, or not consistent with the guidelines. If the project on balance is consistent with guidelines, then it can be approved. Homer Oatman stated the project is a contemporary design with nods to the nautical aspect of the area, but it is consistent with guidelines. Committee Member Stratton advised that a modern building will not maintain the eclectic character of Balboa Village. Committee Member Dove stated Balboa Village is screaming to be a landmark district. Perhaps BVAC could fund a consultant to provide guidance for historic preservation. Chair Dixon encouraged the applicant and the community to work together. Deputy Community Development Director Campbell announced the community forum regarding residential permit parking is scheduled for May 7, 6:00 p.m., at Marina Park. V. ADJOURNMENT (Meeting End Time: 5:30 p.m.) The meeting ended at 5:30 p.m. Next meeting Date: May 16, 2018 at 4:00 p.m. in the Bay Island Room at Marina Park 7 BVAC - July 18, 2018 Item No. 2a - Additional Materials Presented At Meeting Balboa Village Streetscape Improvement Update BVAC - July 18, 2018 Item No. 2a - Additional Materials Presented At Meeting Balboa Village Streetscape Improvement Update BVAC - July 18, 2018 Item No. 2a - Additional Materials Presented At Meeting Balboa Village Streetscape Improvement Update BVAC - July 18, 2018 Item No. 2a - Additional Materials Presented At Meeting Balboa Village Streetscape Improvement Update BVAC - July 18, 2018 Item No. 2a - Additional Materials Presented At Meeting Balboa Village Streetscape Improvement Update BVAC - July 18, 2018 Item No. 2a - Additional Materials Presented At Meeting Balboa Village Streetscape Improvement Update BVAC - July 18, 2018 Item No. 2a - Additional Materials Presented At Meeting Balboa Village Streetscape Improvement Update BVAC - July 18, 2018 Item No. 2a - Additional Materials Presented At Meeting Balboa Village Streetscape Improvement Update BVAC - July 18, 2018 Item No. 2a - Additional Materials Presented At Meeting Balboa Village Streetscape Improvement Update BVAC - July 18, 2018 Item No. 2a - Additional Materials Presented At Meeting Balboa Village Streetscape Improvement Update BVAC - July 18, 2018 Item No. 2a - Additional Materials Presented At Meeting Balboa Village Streetscape Improvement Update BVAC - July 18, 2018 Item No. 2a - Additional Materials Presented At Meeting Balboa Village Streetscape Improvement Update BVAC - July 18, 2018 Item No. 2a - Additional Materials Presented At Meeting Balboa Village Streetscape Improvement Update BVAC - July 18, 2018 Item No. 2a - Additional Materials Presented At Meeting Balboa Village Streetscape Improvement Update BVAC - July 18, 2018 Item No. 2a - Additional Materials Presented At Meeting Balboa Village Streetscape Improvement Update BVAC - July 18, 2018 Item No. 2a - Additional Materials Presented At Meeting Balboa Village Streetscape Improvement Update BVAC - July 18, 2018 Item No. 2a - Additional Materials Presented At Meeting Balboa Village Streetscape Improvement Update BVAC - July 18, 2018 Item No. 2a - Additional Materials Presented At Meeting Balboa Village Streetscape Improvement Update BVAC - July 18, 2018 Item No. 2a - Additional Materials Presented At Meeting Balboa Village Streetscape Improvement Update BVAC - July 18, 2018 Item No. 2a - Additional Materials Presented At Meeting Balboa Village Streetscape Improvement Update BVAC - July 18, 2018 Item No. 2a - Additional Materials Presented At Meeting Balboa Village Streetscape Improvement Update BVAC - July 18, 2018 Item No. 2a - Additional Materials Presented At Meeting Balboa Village Streetscape Improvement Update BVAC - July 18, 2018 Item No. 2a - Additional Materials Presented At Meeting Balboa Village Streetscape Improvement Update BVAC - July 18, 2018 Item No. 2a - Additional Materials Presented At Meeting Balboa Village Streetscape Improvement Update BVAC - July 18, 2018 Item No. 2a - Additional Materials Presented At Meeting Balboa Village Streetscape Improvement Update Your Public Works Department A Well -Engineered Machine Protecting and Providing Quality Public Improvements and Services QUESTIONS AND COMMENTS BVAC - July 18, 2018 Item No. 2a - Additional Materials Presented At Meeting Balboa Village Streetscape Improvement Update Balboa Village Advisory Committee July 18, 2018 BVAC - July 18, 2018 Item No. 4a - Additional Materials Presented At Meeting Balboa Peninsula Trolley 2018 2 462 802 536 402 601 525 718 575 545 646 593 706 1008 2114 636 573 927 752 623 737 744 743 872 1357 2209 1203 905 855 755 Trolley Ridership per Day 2018 vs. 2017 2018 2017 BVAC - July 18, 2018 Item No. 4a - Additional Materials Presented At Meeting Balboa Peninsula Trolley 2018 3 BVAC - July 18, 2018 Item No. 4a - Additional Materials Presented At Meeting Balboa Peninsula Trolley 2018 4 BVAC - July 18, 2018 Item No. 4a - Additional Materials Presented At Meeting Balboa Peninsula Trolley 2018 6 Funding Original Grant Application Original Grant at Contract Award Original Grant to Date (15 wks) Grant w/ Expansion Grant (15 wks) % OCTA Grant 685,454.00$ 685,454.00$ 685,454.00$ 963,854.00$ 77% BVAC 130,000.00$ 130,000.00$ 130,000.00$ 250,000.00$ 20% Supplemental 241,679.73$ 428,364.50$ 29,964.50$ 2% Total Est. Costs 815,454.00$ 1,057,133.73$ 1,243,818.50$ 1,243,818.50$ 100% Estimated 7 Year Program Costs BVAC - July 18, 2018 Item No. 4a - Additional Materials Presented At Meeting Balboa Peninsula Trolley 2018 Your Public Works Department A Well-Engineered Machine Protecting and Providing Quality Public Improvements and Services BVAC - July 18, 2018 Item No. 4a - Additional Materials Presented At Meeting Balboa Peninsula Trolley 2018