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Home My WebLink About2018-08-09 CAC MEETING AGENDACITY OF NEWPORT BEACH CITY ARTS COMMISSION AGENDA Newport Beach Central Library 1000 Avocado Avenue, Newport Beach, CA 92660 Thursday, August 9, 2018 - 5:00 PM City Arts Commission Members: Arlene Greer, Chair Michelle Bendetti, Vice Chair Barbara Glabman, Secretary Miriam Baker, Commissioner Grace Divine, Commissioner Wayan Kaufman, Commissioner Marie Little, Commissioner Staff Members: Natalie Basmaciyan, Library Services Manager Francine Jacome, Administrative Support Technician The City Arts Commission meeting is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that the special meeting City Arts Commission agenda be posted at least seventy-two (72) hours in advance of the meeting and that the public be allowed to comment on agenda items before the Commission and items not on the agenda but are within the subject matter jurisdiction of the City Arts Commission. The Chair may limit public comments to a reasonable amount of time, generally three (3) minutes per person. The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, we will attempt to accommodate you in every reasonable manner. Please contact Natalie Basmaciyan, Library Services Manager, at least forty-eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible at (949) 717-3801 or nbasmaciyan@newportbeachca.gov. NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Library Services Department 24 hours prior to the scheduled meeting. I.CALL MEETING TO ORDER II.ROLL CALL III.NOTICE TO THE PUBLIC The City provides a yellow sign-in card to assist in the preparation of the minutes. The completion of the card is not required in order to address the City Arts Commission. If the optional sign-in card has been completed, it should be placed in the tray provided at the podium. The City Arts Commission of Newport Beach welcomes and encourages community participation. Public comments are generally limited to three (3) minutes per person to allow everyone to speak. Written comments are encouraged as well. The City Arts Commission has the discretion to extend or shorten the time limit on agenda or non-agenda items. As a courtesy, please turn cell phones off or set them in the silent mode. IV.PUBLIC COMMENTS Public comments are invited on agenda items. Speakers must limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the record. The City Arts Commission has the discretion to extend or shorten the speakers’ time limit on agenda items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode. August 9, 2018 Page 2 City Arts Commission Meeting V.CONSENT CALENDAR All matters listed under CONSENT CALENDAR are considered to be routine and will all be enacted by one motion in the form listed below. City Arts Commissioners have received detailed staff reports on each of the items recommending an action. There will be no separate discussion of these items prior to the time the City Arts Commission votes on the motion unless members of the City Arts Commission request specific items to be discussed and/or removed from the Consent Calendar for separate action. Members of the public who wish to discuss a Consent Calendar item should come forward to the lectern upon invitation by the Chair. A.Approval of Minutes of the July 12, 2018, City Arts Commission Meeting Draft of 07/12/2018 Minutes1. 08-09-2018 - CAC - 01 Draft of Minutes.pdf B.Consent Calendar Items Financial Report2. Review of financial information. 08-09-2018 - CAC - 02 Financial Report FY2017-18.pdf 08-09-2018 - CAC - 03 Financial Report FY2018-19.pdf Cultural Arts Activities3. Monthly review of cultural arts activities from the Library Administrative Office for upcoming Library and City arts events and services. 08-09-2018 - CAC - 04 Cultural Arts Activities July 2018.pdf VI.CURRENT BUSINESS A.Items for Review and Possible Action Appointment of Ad Hoc Subcommittees4. Chair Greer will appoint Ad Hoc Subcommittees Cultural Arts Grants Overview5. Staff will provide an overview of the annual Cultural Arts Grants process. 08-09-2018 - CAC - 05 Staff Report Cultural Arts Grants 2018-19.pdf 08-09-2018 - CAC - 06 ATTACHMENT A - CA Grant App Instructions.pdf 08-09-2018 - CAC - 07 ATTACHMENT B - 2018-19 CA Grant App.pdf 08-09-2018 - CAC - 08 ATTACHMENT C - CA Grant Completion Rep.pdf August 9, 2018 Page 3 City Arts Commission Meeting Approve Date for the 55th Annual Newport Beach Art Exhibition6. The Newport Beach Art Exhibition Ad Hoc Subcommittee recommends the date June 15, 2019 for the 55th Annual Newport Beach Art Exhibition. 08-09-2018 - CAC - 09 Staff Report Approve Date for Newport Beach Art Exhibition.pdf Proposal for Exhibition of SoCal Art Partnership with the Auto Club of Southern California 7. Commissioner Glabman will update the City Arts Commission on a potential exhibition in conjunction with the Auto Club of Southern California. Report on Newport Beach Arts Foundation October Fundraising Event8. Commissioner Little will provide a report on a fundraising opportunity for the Newport Beach Arts Foundation. Exhibition of Art at Green on the Green Expo9. Staff recommends that the City Arts Commission approve funding for a temporary exhibition of art at Green on the Green Expo. 08-09-2018 - CAC - 10 Staff Report Exhibition of Art at Green on the Green Expo.pdf 08-09-2018 - CAC - 11 ATTACHMENT A - Examples of Bow Seat Artwork.pdf VII.CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) VIII.PUBLIC COMMENTS ON NON-AGENDA ITEMS Public comments are invited and non-agenda items generally considered to be within the subject matter jurisdiction of the City Arts Commission. Speakers must limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the record. The City Arts Commission has the discretion to extend or shorten the speakers’ time limit on agenda or non-agenda items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode. IX.ADJOURNMENT DRAFT 1 Newport Beach City Arts Commission Regular Meeting Minutes Thursday, July 12, 2018 Regular Meeting – 5:00 PM Civic Center Council Chambers 100 Civic Center Drive Newport Beach, CA 92660 I. CALL MEETING TO ORDER – 5:05 P.M. II. ROLL CALL Commissioners Present: Arlene Greer, Vice Chair Michelle Bendetti, Secretary Grace Divine, Commissioner Barbara Glabman, Commissioner Wayan Kaufman, Commissioner Marie Little, Commissioner Commissioners Absent: Miriam Baker, Commissioner Staff Present: Library Services Director Tim Hetherton Natalie Basmaciyan, Library Services Manager Francine Jacome, Administrative Support Technician Vice Chair Greer welcomed Commissioner Kaufman to the City Arts Commission; thanked former Commissioner Chang for her service to the City Arts Commission; and thanked City Council Members for their support of the City Arts Commission. The City Arts Commission will endeavor to make this the best year ever and looks forward to Council Members and their families joining Commissioners for City Arts Commission events. III. ELECTION OF OFFICERS The City Arts Commission shall nominate and elect Commissioners to serve as Chair, Vice Chair, and Secretary for FY 2018/2019. In response to Commissioner Divine's request, Library Services Director Hetherton explained the process for election of officers. Commissioner Glabman nominated Vice Chair Greer. In reply to Commissioner Divine's queries, Vice Chair Greer advised that she has served as Chair for ten months and as Vice Chair for two years during her seven-year tenure on the City Arts Commission. Commissioner Divine stated in a democratic process each Commissioner should serve at least one year as Chair. When voting, Commissioners should consider the fact that one Commissioner serving more than one year as Chair means one or two other Commissioners probably will not have an opportunity to serve as Chair. Newport Beach City Arts Commission Regular Meeting Minutes July 12, 2018 Page 2 2 Commissioner Glabman commented that it is not necessarily a Commissioner's role to serve as Chair, whether the Commissioner serves four or eight years on the City Arts Commission. The nomination of Vice Chair Greer as Chair carried (5-1-0-1). AYES: Greer, Bendetti, Glabman, Kaufman, Little NOES: Divine ABSTENTIONS: None ABSENT: Baker Commissioner Divine nominated Commissioner Bendetti and commented that each and every Commissioner should be allowed to participate in ad hoc subcommittees and represent the City Arts Commission to the public. The nomination of Commissioner Bendetti as Vice Chair carried (6-0-0-1). AYES: Greer, Bendetti, Divine, Glabman, Kaufman, Little NOES: None ABSTENTIONS: None ABSENT: Baker Commissioner Bendetti nominated Commissioner Glabman. The nomination of Commissioner Glabman as Secretary carried (6-0-0-1). AYES: Greer, Bendetti, Divine, Glabman, Kaufman, Little NOES: None ABSTENTIONS: None ABSENT: Baker IV. NOTICE TO THE PUBLIC V. PUBLIC COMMENTS None VI. CONSENT CALENDAR A. Approval of Minutes of the June 14, 2018 City Arts Commission Meeting 1. Draft of 06/14/2018 Minutes Motion made by Vice Chair Bendetti, seconded by Commissioner Glabman, and carried (6-0-0-1) to approve the draft Minutes for the meeting of June 14, 2018 as presented. AYES: Greer, Bendetti, Divine, Glabman, Kaufman, Little NOES: None ABSTENTIONS: None ABSENT: Baker Newport Beach City Arts Commission Regular Meeting Minutes July 12, 2018 Page 3 3 B. Consent Calendar Items 2. Financial Report - Review of financial information. Library Services Manager Natalie Basmaciyan reported the finances for fiscal year 2018 and 2019 are in good shape. In reply to Commissioners' inquiries, Library Services Director Hetherton explained that the 2018 budget contains sufficient funding to pay the remaining expenses for the Art Exhibition. The fiscal year 2019 budget allocates funding for Cultural Arts Grants, programming, and the Sculpture Exhibition in Civic Center Park. The City's fiscal year begins July 1. The financial report for June 2018 shows balances of $25,740 in programming, which will pay the expenses for the Art Exhibition and the June Concert on the Green; $7,191 in professional services, which will pay for contract services; $0 in Cultural Arts Grants; and $16,503 in Sculpture Garden. A more complete report will be available for the next meeting. The Sculpture Exhibition, programming, Cultural Arts Grants, professional services, office supplies, and insurance are fully funded for fiscal year 2019. The amount of funds received from Art Exhibition registrations will be available for the August meeting. Professor Kidde will be paid an honorarium. The budget is not negotiable as it has been approved. 3. Cultural Arts Activities - Monthly review of cultural arts activities from the Library Administrative Office for upcoming Library and City arts events and services. Library Services Manager Basmaciyan advised that a Concert on the Green is scheduled for July 15. The Art Exhibition was well attended with 135 artists exhibiting 250 works of art. Bridges by Diana Blaisure is on display at Central Library. Jim Mosher suggested the financial report include the extension number so that Commissioners can compare the financial report with the budget, which is online. The City budget for fiscal year 2019 includes $60,500 for programming, $37,376 for professional services, and $100,000 for professional services arts. In reply to Commissioner Divine's question, Mr. Mosher understood budget amounts were proposed by staff. Chair Greer advised that the City Council allocated the City Arts Commission the same amount of funds in fiscal year 2019 as in fiscal year 2018. Library Services Director Hetherton added that he would review the specific amounts allocated for each category. Motion made by Commissioner Divine, seconded by Vice Chair Bendetti, and carried (6-0-0-1) to approve the Consent Calendar. AYES: Greer, Bendetti, Divine, Glabman, Kaufman, Little NOES: None ABSTENTIONS: None ABSENT: Baker Newport Beach City Arts Commission Regular Meeting Minutes July 12, 2018 Page 4 4 VII. CURRENT BUSINESS A. Items for Review and Possible Action 4. Ad Hoc Subcommittee Appointments – The Chair will appoint Ad Hoc Subcommittees of one or more members for such specific purposes as the business of the Commission may require from time to time. Chair Greer announced that the item is continued so that staff can arrange a retreat wherein Commissioners will learn about the responsibilities and roles of ad hoc subcommittees. 5. Phase IV of the Sculpture in Civic Center Park Exhibition – Staff will update the City Arts Commission on Phase IV of the Sculpture Exhibition in Civic Center Park. Library Services Manager Basmaciyan reported she met with Rick Stein of Arts Orange County (Arts OC) to review the timeline and budget for the next phase of the installation. Requests for proposals should be received in September with installations to occur between February and March. Mr. Stein is making contingency plans for installations as February and March are part of the rainy season. Jim Mosher noted the staff report regarding Phase IV planning does not include public input into selection of the sculptures. The likelihood of the City Council supporting Phase IV is questionable without public input. Allocation of funding in the budget does not equate to Council approval of a project. Mr. Mosher related the history of funding and approvals for the Sculpture Garden. In answer to Commissioner Divine's query, Library Services Director Hetherton reported public input will be included in Phase IV. The Council will have to approve the contract with a vendor for project management. He understood funds were allocated to the City Arts Commission for the Sculpture Exhibition even though it was not labeled as such in the City budget. Sculpture Garden funding may be an issue of nomenclature. The City Council can establish guidelines for each phase and has to approve each phase. Commissioner Divine appreciated the inclusion of public engagement and looked forward to hearing staff's discoveries regarding funding. B. Monthly Reports 6. Monthly Reports for FY2017-18 Activity – Update of cultural arts activity by FY 2017-18 ad hoc subcommittee chairs. Vice Chair Bendetti reported the first Concert on the Green likely had the largest attendance to date. The second Concert on the Green, Springsteen Experience, is scheduled for July 15. Response to Concerts has been overwhelmingly positive. Susan Cramer requested the consumption of alcohol at Concerts on the Green be controlled. Newport Beach City Arts Commission Regular Meeting Minutes July 12, 2018 Page 5 5 Commissioner Glabman reported the Concert in Peninsula Park Ad Hoc Subcommittee will meet soon. Chair Greer reported the 54th Newport Beach Art Exhibition was held Saturday, June 16, in the Civic Center Community Room and on the Green from 12:30 to 6:00. The event was attended by more than 1,500 people. One hundred thirty-five artists exhibited an amazing 250 artworks of painting, sculpture, and photography in the Community Room. The community, committee, City Arts Commission, City Council Members, and guests were seen chatting with artists and purchasing art and art books from the Friends of the Library. Guests enjoyed Commissioner Divine's lovely sculpture presentation, Commissioner Baker's beautiful sculpture on display, and meeting distinguished guests Mark and Jan Hilbert. The children's activities were provided onsite and were great fun for everyone. The tables were filled all day. Members of the community enjoyed the kiosk art provided by junior artists. The Art Scene on the Green at The Bungalow Pavilion with the wine and beer garden was especially popular and the first this year. Everyone had an opportunity to socialize while enjoying the jazz ensemble during the afternoon hours. She is thankful for the beautiful presentation and delectable menu provided by the Walkers, Janis Dinwiddie, the Art Exhibition Committee, staff, and Commissioners. She hopes to have more of the same next year for the 55th Newport Beach Art Exhibition. The community enjoyed tours throughout the day of the Sculpture Garden and the James Strombotne Behind the Brushstrokes exhibition at the Central Library. The art scene at the Civic Center was the best ever and the best attended in 54 years. The artist award ceremony was lovely in Council Chambers. The attendance was standing room only and filled to capacity. She thanked Professor David Kidde for judging the 54th Newport Beach Art Exhibition and congratulated the award winners. The award winners are noted online and below. She thanked the City Arts Commission, Newport Beach Art Exhibition Committee, and the community for supporting the event; the artists for their participation; the City Council for their support; the Board Members and members of the Newport Beach Arts Foundation for their volunteerism and financial support; the Friends of the Library; the Walker family and The Bungalow Restaurant; National Charity League volunteers; Janis Dinwiddie and Dinwiddie Events; Tim, Natalie, Francine and staff; Nicholas Jacome for his volunteerism; Alan Scott; the Hilberts and the Hilbert Museum; Commissioner and sculptor Grace Divine; and Newport Beach Art Exhibition Committee Chair and former City Arts Commission Chair Judy Chang and Commissioner Baker for providing an excellent plan for the event. She also acknowledged and thanked distinguished City Arts Commission volunteers, Commissioners Michelle Bendetti, Grace Divine, Barbara Glabman, and Marie Little, and Phil Greer, Alice Greer, Robert Smith, and Paul Little. Thank you one and all for your significant contributions to the success of this year's Newport Beach Art Exhibition event. 3-D ART First Place: Dino Mehaffie, Last Title Defense Second Place: Tom Borusky, Keepsake Box 127 - Parota Third Place: Gail Glikmann, Winged Torso PHOTOGRAPHY First Place: Cathy Immordino, Mother Earth Second Place: Anne Oechsli, Sun Flowers Third Place: Carol Cohn, Launching an Alien Newport Beach City Arts Commission Regular Meeting Minutes July 12, 2018 Page 6 6 PAINTING: WATERCOLORS First Place: Nila Frederiksen, Mary Second Place: Mary Kay Wilson, Making Arrangements Third Place: Nancy Byrnes, Escape PAINTING: OILS & ACRYLICS First Place: Elena Kealy, Hollywood Dream Second Place: James Gerrard, Candlelighting Third Place: Carol Colin, Yard Party, Night JUDGES CHOICE Timothy Bakthy, New Hoover Convertible PEOPLE'S CHOICE Dino Mehaffie, Last Title Defense In reply to Commissioner Glabman's question, Library Services Manager Basmaciyan advised that photos have been posted to the Newport Beach Arts Facebook page and will be used to promote the 2019 event. Chair Greer suggested Commissioners and their families "like" the Newport Beach Arts Facebook page. Susan Cramer remarked that the City Arts Commission owns the photographs produced by the professional photographer it hired for the event. Chair Greer clarified that the committee and staff confirmed with the photographer a list of items the photographer is to provide. VIII. CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) Commissioners requested future agenda items of a date for the 2019 Newport Beach Arts Exhibition, a possible partnership with the Auto Club to display its work at the Library, a video of the Sculpture Garden, a video of Newport Beach life, and the Newport Beach Arts Foundation fundraising event scheduled for October. IX. PUBLIC COMMENTS ON NON-AGENDA ITEMS Susan Cramer questioned whether unused 2018 Cultural Arts Grants funds could be awarded to the Newport Beach Film Festival and suggested City email addresses for Commissioners be included on the Cultural Arts webpage. Chair Greer requested the email addresses be added to the webpage if City policy allows it. Newport Beach City Arts Commission Regular Meeting Minutes July 12, 2018 Page 7 7 X. ADJOURNMENT – 6:13 P.M. Chair Greer adjourned the meeting at 6:13 p.m. 8/2/2018 1 of 3 Cultural Arts As of July 31, 2018 ACCT NAME / #BUDGET DATE VENDOR EXPENSES BALANCE NOTES Programming 95,000 01060603-841004 07/06 Alliant Insurance 1,885 93,115 Pacific Symphony Concert 07/06 Alliant Insurance 1,715 91,400 Other Summer Concerts 07/06 Jason Weeks 3,500 87,900 Flashback Heart Attack 07/06 Triskelion Events 2,559 85,341 Flashback Heart Attack 07/14 Pacific Symphony 50,000 35,341 Pacific Symphony Concert 08/06 Matthew B. Mauser 3,250 32,091 Tijuana Dogs 08/06 Triskelion Events 2,559 29,532 Tijuana Dogs 08/04 Signature Party Rental 720 28,812 Chairs 08/11 Lyons Security 293 28,519 Concert Security 08/18 Cyprus College 5,000 23,519 Night Shift 08/11 Bungalow Restaurant 750 22,769 Art Exhibition 09/15 Staff Overtime 1,430 21,339 Summer Concerts 10/20 LATimes 165 21,174 Advertising 10/20 ABM 640 20,534 Addl hrs request-all events 10/27 Pacific Symphony 250 20,284 PSYE Honorarium (Sculpture) 10/31 Got Print 474 19,810 Marketing materials 11/02 Signature Party Rental 448 19,362 Sculpture Garden Event 25,000 11/17 Transfer from Grants 44,362 04/13 Display 530 43,832 Detached sculpture from floor 04/20 Dinwiddie Events 800 43,032 Deposit for Art Exhibition svcs 04/30 Got Print 398 42,634 Marketing materials 05/01 Matthew B. Mauser 7,500 35,134 Sinatra Big Band 05/04 Mark Kaufman 650 34,484 Advertising Art Exhibition 06/01 Bungalow Restaurant 1,650 32,834 Art Exhibition 06/08 Triskelion Events 2,500 30,334 COTG Sinatra Big Band 06/15 Alliant Insurance 2,202 28,132 Concerts on the Green 06/29 Sterling OC Enterprise 840 27,292 Art Exhibition Sound 06/29 Firebrand Media 800 26,492 Advertising 06/29 Dinwiddie Events 662 25,830 Art Exhibition 06/29 Bristol Farms 91 25,740 Art Exhibition 06/30 City of Newport Beach 290 25,450 Art Exhibition 06/30 Signature Party Rental 2,907 22,543 Art Exhibition rentals 06/30 Signature Party Rental 146 22,397 Art Exhibition rentals 06/30 Signature Party Rental 555 21,842 Art Exhibition rentals 06/30 Signature Party Rental 26 21,816 Art Exhibition rentals 06/30 Signature Party Rental 233 21,583 Art Exhibition rentals 06/30 Got Print 116 21,467 Advertising Art Exhibition 06/30 Smart Levels Media 451 21,015 Advertising Art Exhibition 06/30 Got Print 107 20,908 Advertising Art Exhibition 06/30 Karen Pino 400 20,508 Art Exhibition children activities 06/30 Signature Party Rental 1,208 19,300 Art Exhibition rentals 06/30 Signature Party Rental 131 19,169 Art Exhibition rentals 06/30 California Newspaper Partner 527 18,643 Advertising Art Exhibition TOTAL 18,643 FY 2017-18 8/2/2018 2 of 3 Cultural Arts As of July 31, 2018 ACCT NAME / #BUDGET DATE VENDOR EXPENSES BALANCE NOTES FY 2017-18 Professional Services 40,000 01060603-811008 07/14 Ross Brian Lloyd 100 39,900 Monthly Storage July 07/24 Display 4,605 35,295 Cows4Camp De-Installation 08/04 Dinwiddie Events 1,491 33,804 Pacific Symphony Concert 08/11 TAVD Visual Asst 104 33,700 Transcription of Minutes 09/22 TAVD Visual Asst 290 33,410 Transcription of Minutes 09/22 TAVD Visual Asst 248 33,162 Transcription of Minutes 10/13 City of Newport Beach 1,102 32,060 Security @ Concert Sept 10/13 City of Newport Beach 1,259 30,801 Security @ Concert July 10/13 City of Newport Beach 1,870 28,931 Security @ Concert PS 10/06 ABM 560 28,371 Cleaning @ Concerts July 10/06 Crown Building Services 656 27,715 Cleaning Carlson Statue 10/06 TAVD Visual Asst 117 27,598 Transcription of Minutes 10/20 ABM 350 27,248 Cleaning @ Art in the Park 10/30 ABM 215 27,033 Sculpture Garden Opening 11/03 Dinwiddie Events 1,358 25,675 Sculpture Garden Opening 11/10 ABM 320 25,355 Cleaning @ Concert Aug 11/17 Display 3,310 22,045 Transportation 12/05 Unnasch, Karl 3,800 18,245 Lighting of Sculpture 12/05 TAVD Visual Asst 248 17,997 Transcription of Minutes 01/02 Image360 195 17,802 Sculpture plaques 01/02 Image360 195 17,607 Sculpture plaques 01/12 Crown Building Services 656 16,951 Cleaning Carlson Statue 01/19 Alan Scott 302 16,649 Art Installation 01/26 TAVD Visual Asst 128 16,521 Transcription of Minutes 01/31 Academy Electric 5,800 10,721 Lighting of Sculpture 02/09 City of Newport Beach 81 10,640 Petty Cash reimbursement 02/16 TAVD Visual Asst 34 10,606 Transciption of Minutes 03/23 TAVD Visual Asst 131 10,476 Transcription of Minutes 04/13 Crown Building Services 656 9,820 Cleaning Carlson Statue 04/20 TAVD Visual Asst 104 9,716 Transcription of Minutes 05/25 Alan Scott 370 9,346 Art Installation 06/07 Elizabeth Polo 150 9,196 Clean Sunset Years Statue 06/08 Dinwiddie Events 500 8,696 Art Exhibition 06/15 TAVD Visual Asst 88 8,608 Transcription of Minutes 06/29 Alan Scott 1,418 7,191 Installation Art Exhibition 06/30 ABM 270 6,921 Art Exhibition custodial service TOTAL 6,921 City Grants 40,000 01060603-821006 11/17 Transfer to Programming 25,500 14,500 12/08 Balboa Island Improvement 1,000 13,500 12/08 Chuck Jones Center 1,000 12,500 01/04 NB Film Festival 7,500 5,000 01/04 OCMA 5,000 0 TOTAL 0 8/2/2018 3 of 3 Cultural Arts As of July 31, 2018 ACCT NAME / #BUDGET DATE VENDOR EXPENSES BALANCE NOTES FY 2017-18 Scuplture Garden 100,000 (Contract Art Services)08/22 Arts OC 5,000 95,000 01060603-811054 09/15 Crawley, Luke 2,500 92,500 Phase II Honorarium (2nd half) 09/15 Petersson, B 1,750 90,750 Phase II Honorarium (2nd half) 09/15 Markessinis, D 2,250 88,500 Phase II Honorarium (2nd half) 09/15 Charzewski, J 1,500 87,000 Phase II Honorarium (2nd half) 09/15 Capps, K 2,500 84,500 Phase II Honorarium (2nd half) 09/15 Irish, G 2,150 82,350 Phase II Honorarium (2nd half) 09/15 Hamilton, E 2,550 79,800 Phase II Honorarium (2nd half) 09/15 Lt Mustardseed 2,500 77,300 Phase II Honorarium (2nd half) 09/15 Warren Techentin Arch 2,500 74,800 Phase II Honorarium (2nd half) 09/25 Arts OC 20,848 53,952 Phase II De-installation 10/20 Gray, C.R.2,750 51,202 Phase III Honorarium (1st half) 10/20 Debold, C 2,250 48,952 Phase III Honorarium (1st half) 10/20 Boyer, D 1,675 47,277 Phase III Honorarium (1st half) 10/20 Lobykin, O 3,000 44,277 Phase III Honorarium (1st half) 10/20 Rieman, S 1,641 42,636 Phase III Honorarium (1st half) 10/20 Merigian, J.2,134 40,503 Phase III Honorarium (1st half) 10/20 Quinlan, S 3,000 37,503 Phase III Honorarium (1st half) 10/20 Unnasch, K 3,000 34,503 Phase III Honorarium (1st half) 10/20 Vader, P 3,000 31,503 Phase III Honorarium (1st half) 02/10 Arts OC 15,000 16,503 TOTAL 16,503 8/2/2018 1 of 1 Cultural Arts Division As of July 31, 2018 ACCT NAME / #BUDGET DATE VENDOR EXPENSES BALANCE NOTES Programming 95,000 01060603-841004 07/05 Joshua Schreiber 3,250 91,750 The Springsteen Experience 07/05 Triskelion Event Services 2,500 89,250 Springsteen Exp (sound) 07/05 Triskelion Event Services 2,500 86,750 Tijuana Dogs (sound) 07/16 Matthew B. Mauser 3,250 83,500 Tijuana Dogs TOTAL 83,500 Professional Services 40,000 01060603-811008 07/13 Crown Building Services 656 39,344 Ben Carlson statue cleaning 07/20 Alan Scott 235 39,109 Art installation 07/20 Alliant Insurance 643 38,466 Pacific Symphony Concert TOTAL 38,466 City Grants 40,000 01060603-821006 40,000 TOTAL 40,000 Scuplture Garden 100,000 (Contract Art Services) 01060603-811054 100,000 TOTAL 100,000 FY 2018-19 TO Newport Beach City Arts Commission FROM: Library Services Department Natalie Basmaciyan, Library Services Manager 949-717-3819, nbasmaciyan@newportbeachca.gov PREPARED BY: Natalie Basmaciyan TITLE: Cultural Arts Activities for July 2018 Concerts on Green and Performing Arts on the Balboa Peninsula: The following dates are scheduled for the City’s annual concert series:  Concert on the Green: Tijuana Dogs Sunday, August 12, 6-7:30 p.m., Newport Beach Civic Center Green  Concert on the Green: Desperado: A Tribute to the Eagles Sunday, September 9, 6-7:30 p.m., Newport Beach Civic Center Green  Concert in Peninsula Park: Southland Sings: Broadway Hits Sunday, September 23, 5-6:30 p.m. Peninsula Park, A St and Ocean Front E, Newport Beach Bridges, an exhibition of photographs by Diana Blaisure opened on July 9 and continues through September 7. The Newport Beach City Arts Commission presents an exhibition of monochrome prints by photographer Diana Blaisure. Bridges also functions as a metaphor: linking analog and digital as the artist combines scanned watercolor mono-prints with digital photography. Integrating abstract forms and color of a mono-print with the solid form and composition of a bridge is the initial step. The process has allowed her to look at bridges with new eyes. Works will be on display at the Central Library, 1000 Avocado Ave., Newport Beach during regular operating hours. 1 of 2 TO Newport Beach City Arts Commission FROM: Library Services Department Natalie Basmaciyan, Library Services Manager 949-717-3819, nbasmaciyan@newportbeachca.gov PREPARED BY: Natalie Basmaciyan TITLE: Cultural Arts Grants Overview ABSTRACT: The sum of $40,000 (Cultural and Arts, City Grants Account # 01060603-821006) is provided annually for specific cultural or artistic planning or projects as approved by the City Council. The City Arts Commission has the responsibility to review all programs and requests for support from arts groups and make recommendations for funding to the City Council for final approval. DISCUSSION: City Council Policy I-10 recognizes the importance of promoting culture and the arts within the City and establishes a Reserve Fund for Culture and Arts. The sum of $40,000 is provided annually for specific cultural or artistic planning or projects as approved by the City Council. The City Arts Commission has the responsibility to review all programs and requests for support from arts groups and make recommendations for funding to the City Council for final approval. Through the administration of annual Cultural Arts Grants, the City of Newport Beach distributes funds to arts organizations, enabling them to expand arts programs offered to the Newport Beach community. To apply, arts organizations are required to meet the following criteria: a) Only arts organizations are eligible; we do not award grants to individual artists. b) Arts organizations must propose projects/programs for funding that directly benefit children and adults living in Newport Beach, and schools only within the City’s geographic boundaries. Collaborative events, such as public performances or programs implemented in conjunction with the City of Newport Beach are also eligible for grants. c) The Arts Commission funds only arts projects/programs which will be presented before September 28, 2018, not general operating expenses. d) Arts organizations that received cultural grants during 2017-2018 will not be considered unless they have completed and returned their Cultural Arts Grant Completion Report, even if they have not completed some of the components of the project/program by the grant application due date. e) All applications must be typed or word-processed and complete with requested attachments. You may reformat on the computer as long as the font and pagination appears the same. Applications are available at http://www.newportbeachca.gov/government/departments/library- services/cultural-arts/cultural-arts-grants. To be considered for a Cultural Arts Grant, the application must be completed according to the instructions and received at the Library’s Administrative Office by 4:00 p.m. on Friday, September 28, 2018. This is not a postmark date. The address to email and mail or deliver is: 2 of 2 Address: Natalie Basmaciyan, Library Services Manager Arts and Cultural Services Division Newport Beach Public Library 1000 Avocado Avenue Newport Beach, CA 92660 Email: nbasmaciyan@newportbeachca.gov TIMELINE: 09/28/18 Applications are due. 09/28/18 2017/18 Cultural Arts Grant Completion Report due. 09/28/18 Grant funds must have been spent or encumbered. 10/11/18 Arts Commission reviews applications and approves grantees. 10/23/18 Recommendations made to City Council. TBD Award letters and checks disseminated. NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Arts Commission considers the item). ATTACHMENTS: A - Cultural Arts Grant Application Instructions B - 2018-19 Cultural Arts Grant Application C - Cultural Arts Grant Project Completion Report CITY OF NEWPORT BEACH ARTS COMMISSION CULTURAL ARTS GRANT APPLICATION FISCAL YEAR 2018-2019 TO: Area Arts Organizations FROM: Chair, Newport Beach City Arts Commission DATE: January 1, 2018 Attached is an application for a cultural arts grant from the Newport Beach City Arts Commission. The City of Newport Beach distributes funds to arts organizations, enabling them to expand arts programs offered to the Newport Beach community. To apply, arts organizations are required to meet the following criteria: a)Only arts organizations are eligible; we do not award grants to individual artists. b)Arts organizations must propose projects/programs for funding that directly benefit children and adults living in Newport Beach, and schools only within the City’s geographic boundaries. Collaborative events, such as public performances or programs implemented in conjunction with the City of Newport Beach are also eligible for grants. c)The City Arts Commission funds only arts projects/programs, which will be presented before September 27, 2019, not general operating expenses. d)Arts organizations that received cultural grants during 2017-2018 will not be considered unless they have completed and returned their Cultural Arts Grant Completion Report, even if they have not completed some of the components of the project/program by the grant application due date. e)All applications must be typed or word-processed and complete with requested attachments. You may reformat on the computer as long as the font and pagination appears the same. To be considered for a Cultural Arts Grant, the application must be completed according to the instructions and received at the Library’s Administrative Office by 4:00 p.m. on Friday, September 28, 2018. This is not a postmark date. The address to email and mail or deliver is: Address: Email: Natalie Basmaciyan, Library Services Manager Arts and Cultural Services Division Newport Beach Public Library 1000 Avocado Avenue Newport Beach, CA 92660 nbasmaciyan@newportbeachca.gov The Newport Beach Arts Commission strives to satisfy as many grant requests as possible. We encourage your submittal however appreciate your cognizance of budget constraints as we work to address a growing pool of grant applicants. If you have any questions, please call the Cultural Arts Services Office at (949) 717-3802. ATTACHMENT A INSTRUCTIONS FOR SUBMITTING GRANT PROPOSAL City of Newport Beach Cultural Arts Grants Members of the City Arts Commission will review each application, assign funding, and present their recommendations to the City Council. It is the City Arts Commission’s intention to distribute funds to qualified organizations with strong projects and programs that will serve the Newport Beach community. Grants are awarded on the merit of the project or program as outlined in the grant application. The Cultural Grant Application will not be considered if: •It is not received in the Library Administrative Office at the Newport Beach Central Library, 1000 Avocado Avenue, Newport Beach, 92660 by 4:00 p.m. on Friday, September 28, 2018. This is not a postmark date. •It is not submitted in the format requested or if it is incomplete. •The organization does not meet the eligibility requirements as per the cover letter. •The proposed project does not fall within the scope of the guidelines. •You received a cultural grant last year and have not filed your completion report, even if you have not completed some of the components of the project/program. The best proposals will: •Respond directly to the questions listed. Clear, concise responses will bring out the best features of the proposal and highlight the goals and objectives of the project or program. Be sure to include all requested material. Do not assume that the Arts Commission will have knowledge of facts that are not described in the proposal. The proposals will be judged entirely and exclusively on their contents, not on prior knowledge of the organization. •Use each narrative section and the budget form to tell the City Arts Commission why it should select your organization's proposal. Tell why your project/program stands out in the benefits that it offers to the citizens of Newport Beach and why this need is best met by your organization and proposal. •Not include material in excess of what is requested - it will not be seen by the City Arts Commission. DATES TO REMEMBER Date applications are due in the office City Arts Commission reviews applications Recommendations made to City Council Award letters sent out Grant checks are presented by City Council at a regularly scheduled meeting 2017/18 Cultural Arts Grant Completion Report due 09/28/18 10/11/18 10/23/18 TBD TBD 09/28/18 09/28/18 Grant funds must have been spent or encumbered If there are questions about any part of the proposal or the application, please call the Library Services Director, at (949)717-3810. 1 NEWPORT BEACH CITY ARTS COMMISSION 2018-19 CULTURAL ARTS GRANT APPLICATION (Applications must be typed or word-processed- you may reformat on the computer as long as it appears the same: i.e. use Times New Roman 12 point and the same pagination.) Popular Name of Organization Legal Name (if different) Federal Tax ID No. Mailing Address City Zip _____________________________________________________________________________________ Contact Name Telephone _____________________________________________________________________________________ FAX E-mail Web Site Geographical Area Served Have you received a City of Newport Beach Cultural Arts Grant before? ____ If so, when? ________ Year organization was founded Number of paid staff _____ # of active volunteers ___ ___ Total amount requested: (from request line of project budget) $ _________ Estimated number of people in Newport Beach that the proposed project(s) will serve: _______ ATTACHMENT B 2 CULTURAL ARTS GRANT APPLICATION 1. Briefly describe below your organization’s purpose, mission, and goals. 2. Identify and describe why there is a need in the Newport Beach Community for your proposed project/program. Include a quantitative description of the need and on what you based your findings (i.e. “Based on a study done by the PTA, there are one hundred children in the 4th-6th grades at Newport Elementary who have had no training with musical instruments.” ) Describe how you have determined that your organization is the best organization for the proposed project/program. 3 3. Describe the specific project/program that will be funded by a cultural grant. Include how the proposed project/program will be implemented and outline a schedule or project timeline, with planned dates and locations. Identify individuals and groups involved, particularly artists and performers, and describe their roles and responsibilities. Describe the background and qualifications of your organization and key personnel to be involved in the program. Remember: the City funds only projects and programs- not operating expenses. These projects and programs must promote community involvement and awareness of the arts in Newport Beach. Is this a new_____ or existing ___ _ project/program? 4. Define or describe the segment of the population in Newport Beach that you intend to serve by your project/program. Include such things as age, location, numbers served, etc. 4 5. Complete the project budget form. Address only the budget for the specific project, not your annual operating budget. For multi-project proposals, please duplicate and fill out a budget for each project. Please annotate the budget at the bottom if there are details (such as a breakdown of personnel or a marketing budget) critical to the proposal. PROJECT BUDGET Funding from the City of Newport Beach Funding from Other Sources EXPENSES-Personnel Artistic Administrative Technical Production EXPENSES-Operating Facility Expense/Space Rental Marketing Production/Exhibition Expense Touring/Presentation Expense Educational Materials Transportation Equipment Other (if greater than 10%, annotate below) GRAND TOTAL 6. Describe the expected quantifiable outcomes of your project/program and how you will evaluate the results. Be very specific in addressing the ways that you will determine that your project/program met the needs that you identified and accomplishes the goals you set out to achieve (i.e. you provide 50 hours of musical instruction and instruments to the 100 children at Newport Elementary school as measured by music store rental receipts and logs of instructors.) 5 7. Attachments Requested Please do not send material in excess of what is requested; it will not be seen by the City Arts Commission. • A list of Board Members and their affiliations • A recent list of individuals, corporations and foundations that provide organizational support- not to exceed one page. • If you are a 501(c) (3) organization attach a copy of your IRS determination letter (or your fiscal agent’s) indicating tax exempt status. • One brochure and/or one press clipping. Do not send photos, videos, CDs or any other extraneous material. It will not be presented to the City Arts Commission. 8. Please complete this operating budget form for 2018/19 and 2019/20. This is not the project/program budget for which you are applying, but your overall organizational budget. You may annotate at the bottom if there are details critical to the proposal. OPERATING BUDGET 2018/19 Budget (current) 2019/20 Budget (projected) I. Income (cash only) Contributed Earned Total Income II. Expenses Program General and Administrative Marketing and Development Total Expenses III. Operating Surplus/Deficit (Income minus Expenses) IV. Fund Balance at Beginning of Year V. Accumulated Surplus (Deficit) (Add lines III and IV) VI. In-Kind Contributions (attach schedule if greater than 10% of total income) 9. I verify that the information submitted in this application is true and correct to the best of my knowledge. Name ____________________________________ Title ____________________________________ Signature __________________________________________ Date ___________________________ NEWPORT BEACH CITY ARTS COMMISSION CULTURAL ARTS GRANT PROJECT COMPLETION REPORT (Please type report) DUE by September 28, 2018 Name of Organization Mailing Address Telephone Fax Person preparing report Phone Grant Project(s) Funded Effective Dates of Grant Period covered in this Report 1.Please describe the effectiveness of your organization's grant project(s), in terms of: •The size and composition of the target group reached •Conformity to the planned time framework •The theme of the project •The allocation of funds to date •The kinds of educational services provided by this project •The composition of the professional staff rendering these services 2.Please describe how the program was evaluated. Include information on measures your organization has initiated to improve the project in the future. 3.Please add any other comments you feel are appropriate. 4.Please attach relevant press clippings, brochures, photos, etc. that demonstrate how the project was completed or is in process. Please limit your narrative to no more than two (2) pages. The Completion Report must be received by the Arts Commission by September 28, 2018 at 4:00 pm. This report must be submitted in order to be eligible for future Arts Commission funding. If the project has not yet been presented, please complete the report with your progress to date. Mail or Deliver to: Natalie Basmaciyan, Library Services Manager Arts and Cultural Services Division 1000 Avocado Avenue Newport Beach, CA 92660 (949)717-3802 ATTACHMENT C TO Newport Beach City Arts Commission FROM: Library Services Department Natalie Basmaciyan, Library Services Manager 949-717-3819, nbasmaciyan@newportbeachca.gov PREPARED BY: Natalie Basmaciyan TITLE: Approve Date for the 55th Annual Newport Beach Art Exhibition RECOMMENDATION: The Newport Beach Art Exhibition Ad Hoc Subcommittee recommends the date June 15, 2019 for the 55th Annual Newport Beach Art Exhibition. DISCUSSION: Since 2014, the Newport Beach Art Exhibition has been held in June in the Civic Center Community Room. A date in the middle part of June works well for the public (school is still in session and residents are still in town before vacations) and serves as an appropriate kickoff event for the summer. In order to maintain continuity and encourage good attendance numbers, the Newport Beach Art Exhibition Ad Hoc Subcommittee recommends June 15, 2019 as the date for the 55th Annual Newport Beach Art Exhibition. NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Arts Commission considers the item). TO Newport Beach City Arts Commission FROM: Library Services Department Natalie Basmaciyan, Library Services Manager 949-717-3819, nbasmaciyan@newportbeachca.gov PREPARED BY: Natalie Basmaciyan TITLE: Exhibition of Art at Green on the Green Expo RECOMMENDATION: Staff recommends that the City Arts Commission approve funding for a temporary exhibition of art at the Green on the Green Expo. FUNDING REQUIREMENT: Funding to reproduce the art will not exceed $1,500.00. The funds for this project can be expensed from the Cultural Arts programming budget, 01060603-841004. DISCUSSION: On September 8, 2018, the Newport Beach Chamber of Commerce is holding its annual Green on the Green ECO EXPO on the Civic Green in conjunction with the Fire Department CERT Expo. The exposition enables local businesses and organizations to highlight "Green" practices, innovation, and products. The exposition features over 35 organizations, including Southern California Edison, The Gas Company, Newport Bay Conservancy, City of Newport Beach Utilities Department, Orange Coast River Park and Rainbow Environmental Services. The Chamber of Commerce will also present an exhibition of paintings that show the effects of plastic on the ocean environment. The paintings will be reproductions of works from Bow Seat Ocean Awareness Program (https://bowseat.org/gallery/?gallery-type=art). In 2011, Bow Seat founder Linda Cabot and her daughters embarked on a journey to film a documentary—From the Bow Seat—about environmental issues affecting the Gulf of Maine. The act of making a film and creating artwork engaged and empowered them in a way that articles, textbooks, and lectures alone could not. Harnessing the power of the arts to educate, inspire, and activate younger generations, Bow Seat Ocean Awareness Programs is committed to spreading a global message of care. Bow Seat Ocean Awareness Programs provides an innovative space for teens to connect, create, and communicate for our ocean. Working at the intersection of ocean science and arts education, their award-winning programming emphasizes creative thinking and making in exploring the natural world. The Chamber of Commerce has requested that the City Arts Commission collaborate with them to fund the reproduction of 30 art works for display. The cost of reproducing the art is estimated $1,500.00. Pending Arts Commission approval, these funds can be expensed from the Programming budget. NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Arts Commission considers the item). ATTACHMENT: A – Examples of Bow Seat Artwork ATTACHMENT A